Tender for Rate Contract for Supply of Linen Items in ... · (Ratites. Singh) Mot- $014ectiowlo...

Tender for "Rate Contract for Supply of Linen Items in LBSNAA, Mussoorie"

File No. D-11011/3/2013-S&S Bahadur Shastri National Academy of Administration,

Government of India Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)

Dated: 26 th June, 2013

NON-TRANSFERABLE BID DOCUMENT FOR

"RATE CONTRACT FOR SUPPLY OF LINEN ITEMS IN LBSNAA, MUSSOORIE"

Sealed tenders are invited under two bids system viz., Part-I Technical Bid and Part-II Financial Bid from manufacturers/authorized distributors/dealers/ suppliers for "Rate Contract for Supply of Linen items in LBSNAA, Mussoorie" as shown in the Chapter-3 of this document. The approximate value of annual procurement is Rs. 15 lakh.

I. Minimum Eligibility of the bidders- Bidders should be i. an Indian company/firm engaged in supplying Linen items in Uttarakhand/UP/

NCR/Punjab/ and having its Office in Uttarakhand/UP/NCR/Punjab/Haryana (HO/RO/Branch Office/firm).

ii. have authorization against this Tender valid throughout the period of the contract, in case the firm (s) is not the manufacturer of the items (photocopy copy of authorization letter has to be attached).

iii. have minimum three years of experience of supplying the Linen Items in bulk to the Departments/Ministries of the Government of India/PSUs (copies of two purchase orders received from Govt. Deptts./PSUs during each of last three years should be enclosed).

iv. have minimum turnover of Rs. 10 Lakh per year during each of the last three years (valid and certified proof has to be attached).

v. not have been blacklisted by the Depts/Ministries of the Govt. of India/ PSUs (Declaration has to be submitted in the specified format).

2. This tender enquiry has Schedules and appendices as follows: i. Chapter-1: General Information of the Tender

ii. Chapter-2: Terms & Conditions of the Contract iii. Chapter-3: Schedule of Requirement & Price Bid to be executed through this tender iv. Chapter-4: Price Bid- Rate offered by Tenderer (Bidder) v. Chapter-5: Other Standard Forms, if any to be utilized by the bidders

a. Annexure-l: Bid Declaration Letter b. Annexure-2: Bid Security Form (in case Bank Guarantee is given as EMD) c. Annexure-3: Security Deposit Form (in case Bank Guarantee is given) d. Annexure-4: Technical Information of the Firm

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e. Annexure-5: Format for letter of authorization for attending Bid Opening f. Annexure-6: Performance Security Bond Form g. Annexure-7: Specimen Agreement

SI. Key Event Date

1. Last Date for Submission of Bids 18`h July, 2013 (1500 hrs.)

2. Date of opening of Bid 18 th July, 2013 (1600 hrs.)

3 Date of opening of Technical Bid 19th July, 2013 (1100 hrs.)

1. Cost of Tender NIL

Earnest Money Rs. 50,000/- (Rs. Fifty thousand only) in form of Demand Draft/ FDR/ Banker's Cheque in favour of the Director, LBSNAA, Mussoorie

6. Venue for opening of bid Office of the Chairman, [Dr. S.H. Khan, Deputy Director (Sr.))

Tender Opening Committee, LBSNAA Campus, Mussoorie

3. Detailed Tender document can be downloaded from our portal at www.lbsnaa.gov.in/tenders . Alternatively; undersigned may be contacted in writing for any clarification. The tenders may be sent only through one of the following two modes:

i. The Tender may be deposited in the Tender Box placed at Store & Supply Section, LBSNAA, Mussoorie and should be addressed to The Assistant Director, (Store & Supply), Lal Bahadur Shastri National Academy of Administration, LBSNAA, Mussoorie-248179 (UTTARA1CHAND).

OR

ii. The Tender can also be sent through post addressed to The Assistant Director, (Store & Supply), Lal Bahadur Shastri National Academy of Administration, LBSNAA, Mussoorie-248179 (UTTARA1CHAND). The bidder shall be solely responsible for postal delay, if any.

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Tender for "Rate Contract for Supply of Linen Items in LBSNAA. Mussoorie"

Chapter-1

GENERAL INFORMATION OF THE TENDER

INTRODUCTION

Lal Bahadur Shastri National Academy of Administration (LBSNAA), Mussoorie is an institute of the Central Government under the Department of Personnel & Training, Ministry of Personnel, PG & Pensions. It is situated at Mussoorie, District Dehradun and undertakes the training of the IAS Officers and Probationers of the All India and Central Services selected through the UPSC.

SCOPE OF WORK a) LBSNAA is proposing to enter into a "Rate Contract for Supply of Linen items in

LBSNAA, Mussoorie" for the period upto 31 -03-2014 for the items listed in Schedule of requirement (Chapter-3) from manufacturers/authorized distributors/dealers/ suppliers of Linen Items. The rates are to be submitted in Price Schedule i.e. Chapter-4.

b) The contract may be extended for the following period of three years (1.4.2014 to 31.3.2015; 1.4.2015 to 31.3.2016 & 1.4.2016 to 31.3.2017) subject to mutual agreement of both the parties.

c) The bids will be evaluated for each category separately and lowest bidder (L-1) in each category will be eligible for the award of the tender.

d) The supply of the Linen Items in LBSNAA has to be made within 15 working days from the date of Purchase order.

e) If there is any complaint about the quality of the Linen items, the remaining quantity in the particular batch will be returned to the supplier and value equal to the quantity returned will be recovered from the supplier.

f) Sealed bids along with the Earnest Money Deposit (EMD) of Rs. 50,000/- (Rs. Fifty thousand only) in form of Account Payee Demand Draft/Fixed Deposit Receipt, Banker's Cheque in favour of the Director, LBSNAA Mussoorie are to be submitted only as per the two modes specified earlier. Bid security is to be submitted by all bidders except those who are registered with the Central Purchase Organization, National Small Industries Corporation (NSIC) or the concerned Ministry or Department.

g) Bids received without the EMD will be rejected summarily. h) All bids should be duly sealed/taped and clearly marking the bidder's name and address on

the top of the sealed envelopes as suggested in Tender Document.

i) The successful bidder shall collect the sample of linen items before quoting their prices in the Financial Bid.

j) The specifications mentioned should be strictly adhered to and a certificate from authorized agency should be provided for the same. Mere fulfillment of specifications may not necessarily qualify the bidder at technical stage.

k) The bidders are also instructed to provide 1 sample for each item that should be used at technical evaluation stage and returned back to unsuccessful bidder along with EMD. The sample of successful bidder should remain with us to compare future supplies in the Academy.

I) The LBSNAA shall not liable to make payment for the linen items which are defective and not according to the specification and samples of the linen items.

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Chapter 2

TERMS AND CONDITIONS OF THE CONTRACT

1. The Tender a) The original tender document must be duly signed and stamped by the authorized signatory on

each page. b) The bidder shall indicate the prices for each and every item indicated in the specifications. c) The prices quoted must be net per unit as shown in the Schedule and must include all charges

including Taxes & Cartages for delivery at the Stores of LBSNAA at Mussoorie. d) The rate must be stated for each item separately both in words and figures. If there is discrepancy

between the price quoted in word and figures, the price quoted in words would be treated as final. e) The price quoted by the tenderer should be firm and inclusive of all tax (like VAT), octroi, freight

and forwarding charges, handling charges, loading and unloading charges, insurance charges, any other tax/charges inclusive of VAT.

f) No tenderer shall be allowed to revise its original price. g) The prices once accepted by LBSNAA shall remain valid till the period of rate contract. i.e., upto

31.03.2014.

2. Terms of Delivery

a) The order for supply of Linen items specified in the tender document will be placed as and when the Tender is finalized.

b) The Linen items must be delivered within 15 working days counted from the date of placement of order for the same.

c) The Linen items must be delivered at the Store of LBSNAA, Mussoorie within the working hours i.e. 9 A.M. to 5 P.M. Failure to deliver Linen items at the above mentioned time and place will be deemed as non-delivery.

d) Liquidated damages @ 1 % per week subject to maximum at 10% of contract value will be imposed if the stores are not supplied within the specified time for delivery or at the specified place as mentioned and risk purchase will be done at the cost of the Contractor.

e) If Linen items are not supplied within stipulated time of placing the order or quality of Linen items are not upto the mark, Academy reserve its right to terminate the contract and the Security Deposit will be forfeited.

3. SUBMISSION OF BIDS

1 Si . 1.1 \ ( \I) \l R \( 11)1 1111)

The bid should be sent in a properly sealed cover (Main envelope) containing inside three separate sealed envelopes, one each for technical bid, financial bid and for EMD subscribed as 'Technical Bid', 'Financial Bid' and 'Earnest Deposit Money (EMD)"

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(A) Envelope No.1 (TECHNICAL BID): The technical bid shall contain the following:- a. Bid Declaration Letter (in Annexure-1 of Chapter 5) b. Technical Information of the Firm (in Annexure-4 of Chapter 5) c. Letter of Authorisation for attending Bid Opening (in Annexure-5 of Chapter 5) d. Self attested copy of :-

i. Copies of Certificate of incorporation of the firm (e.g. Registration as Partnership Firm, Proprietary concern, Company etc.)

ii. valid TIN/ VAT/Service Tax Registration Certificate. iii. Permanent Account Number (PAN) iv. Infrastructure available (list of machines and its valuation and manpower with full

details) v. Proof of experience in supplying the linen items to Departments/Ministries of the

Government of India/PSUs (Two copies each of the last 3 years Purchase Orders received from Govt. Depts./PSUs should be enclosed)

vi. Declaration regarding blacklisting or otherwise by the Govt. Departments. vii. Self Attested copy of Chapter -2 (as a token of acceptance of Terms and Conditions of

the contract) e. The Technical Bid shall he complete in all respects and contain all information asked for except

prices. It shall not contain any price information. j. The envelope containing technical bid should be marked as "TECHNICAL BID" in bold and

legible letters to avoid confusion;

(Above documents should be strictly as per serial given a boN e.)

(B) Envelope No.2 (FINANCIAL BID):- It should contain Price Bid by Tenderer (in Chapter -4) and shall be on fixed price basis, inclusive of all taxes. There should be no hidden charges. The envelope containing Commercial/Financial Bid should be marked as "COMMERCIAL/FINANCIAL BID" in bold and legible letters to avoid confusion.

(C) Envelope No. 3 (E.M.D. ENVELOPE): It should contain Earnest Money Deposit (EMD) of Rs. 50,000/- (Rupees Fifty thousand only) in form of Account Payee Demand Draft/Fixed Deposit Receipt, Banker's Cheque in favour of the Director, LBSNAA at Mussoorie.

(D) Envelope No. 4 (MAIN ENVELOPE): Envelope No. 1, 2 & 3 shall be kept in main envelope which should be sealed and to be submitted to LBSNAA as a Bid. Each envelope should have the following written thereon:

1. Tender Notice No. D-11011/3/2013-S&S; 2. Last date for submission of Bid : - 18' h July, 2013 (1500 hrs.) 3. Tender for "Rate Contract for Supply of Linen items in LBSNAA,

Mussoorie". N.B.: Price should not be indicated in any of the documents except in Price Bid enclosed in envelope.

(E) Bid to be addressed to The Assistant Director, (Store & Supply), Lal Bahadur Shastri National Academy of Administration, Room No. 107, C.R.U., Level-1, Gyanshila Building, LBSNAA, Mussoorie-248179 (UTTARAKHAND) and must reach on or before 18 th July, 2013 by 3.00 P.M. Bids should be either placed in the tender box or may be sent by post at the aforementioned address on or before the above mentioned date and time. If the date on which the tender is opened for acceptance is declared to be a holiday, the tenders shall be deemed to remain open for acceptance till the next working day.

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(F) All the envelopes shall indicate the name and address of the bidder to enable the bid to be

returned unopened if required.

(G) The bidder shall seal the bid.

3.2 DENDLINE FOR St RN [IWO \ OF BIDS

a) Bids must be submitted in the name of The Assistant Director, (Store & Supply), Lal Bahadur Shastri National Academy of Administration, Room No. 107, C.R.U., Level-1, Gyanshila Building, LBSNAA, Mussoorie-248179 (UTTARAKHAND), on or before the prescribed date and time.

b) No bids will be received/ accepted after the expiry of the prescribed date and time for

submission of the bids.

c) Postal delay or loss of tender in transit will not be the responsibility of LBSNAA, Mussoorie.

d) Director LBSNAA, Mussoorie, may, at his discretion, extend the deadline for submission of bids through the issuance of an amendment for the reasons mentioned therein in which case all rights and obligations of the Purchaser and the bidders previously subject to the deadlines shall thereafter be subject to the new deadline as extended.

e) The responsibility for submission of the bids in time would rest with the bidder.

f) Offers sent by FAX/Telex or e-mail will be treated as defective, invalid and rejected. Only detailed complete bids received prior to the closing time and date of the bids will be taken as valid;

g) Bids received, if any, by the Purchaser after the prescribed deadline/extended deadline for submission will be returned unopened to the bidder.

4. BID OPENING AND EVALUATION

4.1 ON \.1\.(i OF THE BIDS

Main Envelope shall be opened by the Tender Opening Committee of LBSNAA, Mussoorie on the date, time and the place specified in the Tender document. The bid will be opened in the presence of bidders' representatives, who choose to attend the same. The bidder or bidders' representatives present there, shall sign a register evidencing their attendance. In the event of date of opening of the tender being declared as closed holiday for Central Government offices, the bids will be opened on the following day at the same time.

Envelop No. 1 containing the technical bid shall then be opened by the Technical Bid Opening & Evaluation Committee. Bids shall be numbered serially by Technical Bid Opening and Evaluation Committee. Bidders should also ensure that all the details in Annex-4 are filled and supporting documents are provided failing which the bidder will be disqualified at technical stage itself. The details in Annex-4, quality certificate and actual samples supplied shall be examined by a committee who will recommend the qualifying bidders at technical stage. The Financial Bid of

only these qualifying bidders shall be opened. If the Bid Security (EMD) is not found as

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prescribed in the tender document, the bid shall be summarily rejected. The sample provided

by the bidder will be compared with the Academy's sample for Technical Evaluation.

Envelope No. 2 containing the financial bid of the technically qualified tenderers only will be opened on the date and time fixed by LBSNAA, Mussoorie which will be informed in writing at a later date. The financial bid of those bidders whose technical bid is not found quoted shall not be opened and will be returned as such in sealed condition.

5. AWARD OF CONTRACT

5.1 A\\ \RD CM rl iti

LBSNAA will award the Contract to the successful Bidder whose bid has been determined to be substantially responsive and has been determined as the best evaluated bid provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.

The Bidder can bid for one or more categories as per his/her choice; however bid value must be quoted for each and every item in the chosen category; otherwise the bid will be considered invalid.

5.2 LBSNAA's RIGHT 10 %C( ITT any Bid and to reject any or all Bids Director, LBSNAA reserves the right to accept or reject any bids in part or full, and to annul the bidding process and reject all bids at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for LBSNAA's action.

5.3 No1 icA I 10\ OF AVk AR[)

Prior to the expiration of the period of bids validity, LBSNAA will notify the successful Bidder in writing by letter, email or by FAX, to be confirmed in writing by speed post or hand delivered letter, that its bid has been accepted. The notification of Acceptance will constitute the formation of the Contract.

5.4 SIG1\1\0 01 L ON I R I

Upon the receipt of the notification of award by the successful bidder, the successful bidder shall fill the Agreement in accordance with form of Agreement included in the Bid Documents and submit the same to the Assistant Director (Store & Supply Section) within 10 days of the date of receipt of notification of award. The Assistant Director (Store & Supply Section) shall return the draft duly approved within 10 days from the receipt of the draft and the successful bidder shall get the same engrossed, have the correct amount to stamp duly adjudicated by Superintendent of Stamps and thereafter return the same duly signed and executed on behalf of the successful bidder, all at his own cost within two weeks from the receipt of the approved draft.

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5.5 PERFORN I AWE SECURITY

The Successful Vendor will furnish Performance Security in favour of the Director, LBSNAA for an amount of 10% of the contract value for a period of 60 (sixty) days beyond the date of completion of all contractual in shape of an Account Payee Demand Draft/ Fixed Deposit Receipt from a Commercial bank/ Bank Guarantee from a Commercial bank in the Security Deposit Form (as per Format given as Annexure-3). The Performance Security can be forfeited, if the supply is not made within stipulated time or as per the specification of Linen Items indicated in the supply order. The performance security shall remain with the Academy beyond 60 days of the date when the rate contract is over. The EMD paid by the tenderer can be adjusted towards the performance security on written request of the tenderer.

5.6 CORRUPI . OR FRALDL \ 1‘ PRACTICES

a) Vendors shall observe the highest standard of ethics during the procurement process and execution of the contract.

b) LBSNAA will reject a proposal for award if it determines that the Bidder recommended for award has attended or engaged in corrupt or fraudulent practices in competing for the contract in question.

6. PAYMENT a) The work shall be executed as per the direction and to the satisfaction of the LBSNAA. For extra

work, the payment will be made as per the rates finalized by the LBSNAA. b) If the works done are not found in accordance with the specifications mentioned in the contract

document, these will become liable to be rejected. c) In case of any deviation/fault in the quality, the LBSNAA shall have the right either to reject

linen items or deduct part payment from the bill. All the expenditure related to removal and replacement of these rejected linen items will have to be borne by the Supplier.

d) The Purchaser's decision as regards the rejection shall be final and binding on the Contractor. e) Payment will be made only for those linen items which are found to be of satisfactory quality. f) Payment for delivery of the linen items will be made on submission of bills within 60 days

subject to inspection and finding it acceptable and in accordance with the instructions given in the Acceptance of Tender.

g) Hence rate should be inclusive of all. In case of non-acceptance of the work due to poor/bad quality of linen items, the supplier firm will be removed from the panel from without notice.

7. OTHER CONDITIONS APPLICABLE TO CONTRACT

7.1 ADDRESS OF THE CONTRACTOR AND NOTICES AND COMMUNICATIONS ON BEHALF OF THE PURCHASER

a) For all purposes of the contract, including arbitration there under, the address of the Contractor mentioned in the tender shall be the address to which all communications addressed to the Contractor shall be sent, unless the Contractor has notified a change by a separate letter

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containing no other communication and sent by registered post, acknowledgement due. The Contractor shall be solely responsible for the consequences of any omission to notify a change of address in the manner aforesaid.

b) Any communication or notice on behalf of the Purchaser in relation to the contract may be issued to the contractor by the Director or any other officer authorized by him on his behalf and all such communications and notices may be served on the Contractor either by Registered Post or speed post or by ordinary post or by hand delivery at the option of such officer.

7.2 RESPONSIBILITY OF THE CONTRACTOR FOR EXECUTING THE CONTRACT

The Contractor shall perform the contract in all respects in accordance with the terms and conditions thereof. The Goods and every constituent part thereof, whether in the possession or control of the Contractor, his agents or servants or a carrier or in the joint possession of the Contractor and the Purchaser, his agent or servants, shall remain in every respect at the risk of the Contractor until their actual delivery to the Purchaser at the stipulated place or destination or where so provided in acceptance of tender until their delivery to a subordinate office of the LBSNAA. The Contractor shall be responsible for all loss, destruction, damage or deterioration of or to the linen items from any cause whatsoever while the linen items after their approval are awaiting dispatch of delivery or are in the course of transit from the contractor to the Purchaser, or as the case may be to any of its subordinate offices.

PURCHASERS RIGHT OF REJECTION

It shall be lawful for the Purchaser to reject the linen items or any part, portion of supply thereof within reasonable time after actual delivery thereof to him at the place of destination specified in the Schedule if such linen items or part, portion of supply thereof is not in all respects in conformity with the terms and conditions of the contract and the prescribed specifications.

\ ot Lac I, OF BREACI I

i) Should the Contractor or Partner in the Contractor firm commit breach of either of the conditions, it shall be lawful for the Director, LBSNAA, to cancel the contract and purchase or authorize the purchase of the linen items at the risk and cost of the Contractor.

ii) The decision of the Director, LBSNAA, as to any matter of thing concerning or arising out of this sub-clause or on any question whether the Contractor or any partner of the Contractor firm has committed shall be final and binding on the Contractor.

7.3 QUOTING OF THE RATES BY CONTRACTOR

a) The validity of prices in financial bid should be for a minimum period of one year. If the tender is withdrawn by the tenderer during the validity period, the EMD will be forfeited.

b) The price charged for the linen items supplied under the contract by the Contractor shall in no event exceed the lowest price at which the Contractor supplies the linen items of identical description to any other person during the period.

c) If it is discovered that the Contractor has contravened the above condition, then without prejudice to any other action which might be taken against him, it shall be lawful for the Director, LBSNAA to terminate the contract and purchase the linen items at the risk and cost of the Contractor.

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7.4 LAW COVERING THE CONTRACT

a) The contract shall be governed by the Law of Contract for the time being in force. b) Irrespective of the place of delivery, the place of performance or place of payment under the contract,

the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.

c) Jurisdiction of Courts: The courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of this contract.

7.5 WARRANTY

Supplier warrants that the linen items supplied under this contract are new, unused and shall have no defect, arising from design, materials or workmanship or from any act or omission of the supplier that may develop under normal use of supplied linen items.

7.6 ARBITRATION

Except where otherwise provided in the Contract, all questions and disputes relating to the meaning of the specifications, and instructions herein before mentioned and as to the quality of the materials, as to any question, claim, right, matter or thing whatsoever, in any way arising out of or relating to the Contract, specifications, estimates, instructions, orders or these conditions or otherwise concerning the works, or the execution of the same whether arising during the process of the work or after the completion or abandonment thereof shall be referred to the sole arbitration of a person nominated by the Director, LBSNAA and if he is unable or unwilling to act to the sole arbitration of some other person appointed by him willing to act as such arbitrator. The submission shall be deemed to be submission to Arbitration under the meaning of the Arbitration Act, 1940 or any satisfactory modification of reenactment thereof for the time being in force, conclusive and binding on all parties of the Contract. The venue of the arbitration shall be Mussoorie/ Dehradun.

7.7 \ Y II \ I \ DI R I I ii CO \IR \CI

a) No payment in advance shall be considered. b) Payment for delivery of the linen items will be made on submission of bills within 60 days subject to

inspection and finding the linen items acceptable and in accordance with the instructions given in the Acceptance of Tender.

c) Counter conditions by the tenderers for matters concerning payment of bills shall not be acceptable.

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Chapter-3

Triurff wr4 Tite5T fdT-q Dqlul

(Items, specification and their quantity for Purchase)

SCHEDULE OF REQUIREMENT i. The quantity is only indicative in nature and can vary.

ii. The specifications mentioned should be strictly adhered to and a certificate from authorized

agency should be provided for the same.

iii. Mere fulfillment of specifications may not necessarily qualify the bidder at technical stage.

iv. The bidders are also instructed to provide 1 sample for each item that should be used at technical evaluation stage and returned back to unsuccessful bidder along with EMD. The sample of

successful bidder should remain with us to compare future supplies in the Academy.

v. Bidders should also ensure that all the details in Annex-4 are filled and supportive documents are

provided failing which the bidder will be disqualified at technical stage only.

vi. The details in Annex-4, quality certificate and actual samples supplied shall be examined by a

committee who will recommend the qualifying bidders at technical stage. The Financial Bid of

only these bidders shall be opened.

CATEGORY-A

SI.

No.

Description of Item Appro

x. Qty

Basic

Price per

unit (Rs.

)

Logo Printing

charges,

if any

Taxes/ Duties

if any

(Rs.)

Total price per

unit

(sum of

4+5+6)

Total Amount of

required quantity

(column 3 x column

7)

1. 2 3 4 2 6 7 8

1. Single Bed sheets for single

person with one Pillow cover (of similar material in size 46 x

69 cm)

Specifications

500

Thread- 300 TC Bed sheet Size- 160 x 254 cm

Quality- Satin Stripe

Shrinkage percentage 3% to 5 %

Material- 100% cotton

Cut end stitched

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Bed sheets (Double Bed Size)

for two person with two Pillow

cover (of similar material in size

46 x 69 cm)

Specifications Bed sheet Size- 224 x 274 cm

Thread- 300 TC




Cut end stiched

material in size 46 x 69 cm

250

Soft Pillow filled with approved

brand of poly-fill approx. 800 gm

— size 43 x66 cm

150

I/ We have quoted the following brands of Linen

SI.

No.

Type of Linen Brand and Model NO.

1. 2

1. Single Bed sheets for single person with une Pillow cover

2. Bed sheets (Double Bed Size) for two person with two

Pillow covers

3. Soft Pillow filled with approved brand of poly-fill approx.

800 gm — size 43x66 cm

CATEGORY-B

SI. No.


x. Qty

Basic

Price per

unit (Rs.

)

Logo

Printing

charges,

if any

Taxes/

Duties

if any

(Rs.)

Total

price per

unit

(sum of

4+5+6)

Total Amount of

required quantity

(column 3 x column

7)

1. 2 3 4 5 6 7 8

1. Bath Towel


Cream Colour in size 52" x 31"

with LBSNAA logo weaved as

per sample

650

2. Hand Towel


Cream Colour in size 26" x 16"


per sample

620

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3. Face Towel Material- 100% cotton Cream Colour in size 11" x 11"


per sample

325


SI. No.


L 2

1. Bath Towel Cream Colour in size 52" x 31" with LBSNAA logo weaved as per sample

2. Hand Towel Cream Colour in size 26" x 16" with

LBSNAA logo weaved as per sample

3. Face Towel Cream Colour in size 11" x 11" with


ATEGORY-C SI.

No

.

Description of Item Appr

ox.

Qty

Basic

Price

per

unit

(Rs. )

Logo

Printing

charges,

if any

Taxes/

Duties

if any

(Rs.)

Total

price

per

unit

(sum of

4+5+6)

Total Amount of

required

quantity

(column 3 x

column 7)

1. 2 3 4 5 6 7

1. Blanket

Specifications 150

. Raymond make Blanket with Cover (Size-

229 x 220 cm, Approx

weight-2640 gm and white

cotton cover of TC-300

quality

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CATEGORY-D

SI. No.

Description of Item Appro x. Qty

Basic Price per

unit (Rs) )

Logo Printing charges,

if any

Taxes/ Duties

if any (Rs.)

Total price per

unit

(sum of 4+5+6)

Total Amount of required quantity

(column 3 x column

7)

1. 2 3 4 5 6 7 8

3. Mattress Specifications

10

Mattress with cover (Size 72" x 4" x 36")

Make- SleepWell (model Gold Plus) with polyester Cotton cover

CATEGORY-E SI.

No.


x. Qty

Basic Price

per unit

(Rs. )

Logo Printing

charges, if any

Taxes/

Duties

if any

(Rs.)

Total

price

per unit

(sum of

4+5+6)

Total Amount of

required quantity

(column 3 x

column 7)

1. 2 3 4 5 6 7 8

1. Blanket Cover Specifications

250

Blanket cover made of 100%

Bombay Dyeing cotton cloth

in size 150 cm x 235 cm; White color and having

Velcro/zip on one side of the

cover to pack the Blanket with 20 cm Flop {As per sample being sent you

separately )

2. Quilt Cover Specifications

150

made of 100% cotton cloth

in size 155 cm x 230 cm

having patch work on uppen (one side and having zip on

one side of the cover to pack

the quilt {As per sample of LBSNAA}

14

Ph: 0135-2222307 -- ----

Web: www.lbsnaa.gov.in/tenders Fax: 0135-2632350 Email: sands.lbsnaatOlnic.in

ingh)

rector


CATEGORY-F

SI. Description of Item Appro Basic Logo Taxes/ Total Total Amount of

No. x. Qty Price per Printing Duties price per required quantity

unit (Rs. charges, if any unit (column 3 x column

) if any (Rs.) (sum of 7) 4+5+6)

L 2 3 4 5 6 7 8

1. Dustbin (Big) 60 Specifications •

Stainless Steel (20 litres)

2. Dustbin (Small) 60 Specifications Stainless Steel (Perforated)

3. Mat Bathroom 300 Specifications Cream Colour 16"x27" Mehroon Colour

4. Mat Door 120 Specifications 18" x 30" Green Colour

idea the , .

N.B. Above specification mentioned in (Column 2- Description of Item) is just to give an ea o e Item (s)

to be purchased. However, bidder to see the sample at LBSNAA to match the material and quality of item.

Note:

1. Samples are available with the Academy office that can be collected for further clarification of Technical Specifications.

2. The bidder should attach sample of linen items in each category, along with quality certificates as per specifications, with their technical bid that will be used for evaluation of the Technical Bid.

15 Ph: 0135-2222307 ____ 13 Web: www.lbsnaa.aov.in/tenders

Fax: 0135-2632350 Email: sands.lbsnaaOnic.in.


(71apter-4

PRICE 1311) BY TENDERER ull name and address of the tenderer in addition to telephone No. and mobile No. if any should be quoted in all the

comm unication

l'o The Director, LBS National Academy of Administration, Mussoorie

Dear Sir, 1. U we have carefully read the content of the Tender for "Rate Contract for Supply of Linen

Items in LBSNAA, Mussoorie" and hereby offer to supply the items mentioned below at the rate given below

2. I/ We undertake to pay all taxes, as required under law, on aforesaid supplies. Purchaser will pay only the Retail Price less the above quoted discount.

3. I/We understood the instruction to the tenders and conditions of contract in the schedule to the Tender form and accept them, subject of paragraph thereof.

4. I/We am/are fully aware of the nature of stores requirement and my/ our offer is to supply stores strictly in accordance with your requirements.

5. I/We agree to arrange supplies in accordance with the nomenclature and specifications given in

the schedule to tender, Deviations, if any, are indicate here.

6. All the items supplied by us will have minimum six months time to expire (as per expiry date

given by maker of product).

7. Quantity is indicative only which may decrease or increase as per actual requirement:

16 Ph: 0135-2222307 Fax: 0135-2632350 Web: www.lbsnaa.CIOV.in/tenders Email: sands.lbsnaaCanle.le


CATEGORY-A

SI.

No.


x. Qty

Basic

Price per

unit (Rs.)

Logo

Printing

charges,

if any

Taxes/

Duties

if any

(Rs.)

Total

price per

unit

(sum of

4+5+6)

Total Amount of

required quantity

(column 3 x column

7)

L 2 3 4 5 6 7 8

1. Single Bed sheets for single

person with one Pillow cover

(of similar material in size 46 x

69 cm) Specifications

500

Bed sheet Size- 160 x 254 cm

Thread- 300 TC

Quality- Satin Stripe Shrinkage percentage 3% to 5 %


Cut end stitched

2. Bed sheets (Double Bed Size)

for two person with two Pillow

cover (of similar material in size

46 x 69 cm)

Specifications

250

Bed sheet Size- 224 x 274 cm

Thread- 300 TC




Cut end stiched

material in size 46 x 69 cm

3. Soft Pillow filled with approved brand of poly-fill approx. 800 gm

— size 43 x 66 cm

150

# I/ We have quoted the following brands of Linen

SI.

No.


L 2

1. Single Bed sheets for single person with one Pillow cover

2. Bed sheets (Double Bed Size) for two person with two

Pillow covers

3. Soft Pillow filled with approved brand of poly-fill approx.

800 gm — size 43x66 cm

17 Ph: 0135-2222307

Fax: 0135-2632350

Web: www.lbsn-a.aov.in/tenders

Email: [email protected]


CATEGORY-B

SI. No.


Basic Price per

unit (Rs.)

Logo Printing charges,

if any

Taxes/ Duties

if any (Rs.)

Total price per unit

(sum of 4+5+6)

Total Amount of required quantity (column 3 x column

7)

_:. 2 3

1. Bath Towel Material- 100% cotton Cream Colour in size 52" x 31"


per sample

650

2. Hand Towel Material- 100% cotton Cream Colour in size 26" x 16"


per sample

620

3. Face Towel

Material- 100% cotton Cream Colour in size 11" x 11" with LBSNAA logo weaved as per sample

325


SI.

No.


1. 2

1. Bath Towel Cream Colour in size 52" x 31" with


2. Hand Towel Cream Colour in size 26" x 16" with


3. Face Towel Cream Colour in size 11" x 11" with


Ph: 0135-2222307 1 0 Web: www.lbsnaa.gov.in/tenders

Fax: 0135-2632350 Email: 5ands.lbsnaanic.in


CATEGORY-C

SI. No.


Basic Price

per unit

(Rs.)

Logo Printing

charges,

if any

Taxes/

Duties

if any

(Rs.)

Total

price per unit

(sum of

4+5+6)

Total Amount of required quantity

(column 3 x

column 7)

1. 2 3 4 5 6 7

1. Blanket

Specifications

150

Raymond make

Blanket with Cover (Size-

229 x 220 cm, Approx weight-2640 gm and white

cotton cover of TC-300

quality _._

CATEGORY-D

SI. No.


Basic Price per unit (Rs) )

Logo Printing charges, if any

Taxes/ Duties if any (Rs.)

Total price per unit (sum of 4+5+6)

Total Amount of required quantity (column 3 x column 7)

1. 2 3 4 5 6 2 3 . Mattress

Specifications 10

Mattress with cover (Size 72" x 4" x 36") Make- Sleepwell (model Gold Plus) with polyester Cotton cover

19 Ph: 0135-2222307

Fax: 0135-2632350 Web: www.Ibsnaa.gov.in/tenders Email: sands.lbsnaa(anic.in


CATEGORY-E SI.

No.

Description of Item

Alt

Appro

x. Qty Basic

Price per unit

(Rs.)

Logo

Printing charges, if any

Taxes/

Duties if any

(Rs.)

Total

price per unit

(sum of

4+5+6)

Total Amount of

required quantity (column 3 x

column 7)

1. 2 3 4 5 6 7 8 1. Blanket Cover

Specifications 250

Blanket cover made of 100%

Bombay Dyeing cotton cloth in size 150 cm x 235 cm;

White color and having

Velcro/zip on one side of the cover to pack the Blanket with 20 cm Flop {As per

sample being sent you separately )

2. Quilt Cover

Specifications 150

made of 100% cotton cloth in size 155 cm x 230 cm

having patch work on uppen

(one side and having zip on

one side of the cover to pack the quilt {As per sample of LBSNAA}

Ph: 0135-2222307 Fax: 0135-2632350 20

Web: www.lbsnaa.gov.in/tendera Email: aanasasnagianicjn


CATEGORY-F

SI.

No.


x. Qty

Basic

Price per

unit (Rs.)

Logo

Printing

charges,

if any

Taxes/

Duties

if any

(Rs.)

Total

price per

unit

(sum of

4+5+6)

Total Amount of

required quantity

(column 3 x column

7)

1. 2 3 4 5 6 7 8

1. Dustbin (Big)

Specifications

60

Stainless Steel (20 litres)

2. Dustbin (Small)

Specifications

60

Stainless Steel (Perforated)

3. Mat Bathroom

Specifications

300

Cream Colour

16"x27" Mehroon Colour

4. Mat Door

Specifications

120

18" x 30" Green Colour

Signature of the authorized official

of the Company/Firm

21 i Ph: 0135-2222307 Fax: 0135-2632350

Web: www.lbsnaa.gov.in/tenderfi Email: 5ands.lbsnaethnic.in


Chapter-5

Other Standard Forms ANNEXURE -1

BID DECLARATION LETTER From M/s.

To Assistant Director (Store & Supply Section), LBSNAA, Mussoorie

Date: Sir,

Having read, understood the content of the tender and examine the bidding documents, we, the undersigned, hereby submit the bid for supply of goods and services as per the schedule of requirements and in conformity with the said bidding documents.

2. I/We also confirm that in the event of my/our tender being accepted, I/we hereby undertake to furnish Performance Security, as applicable, in the form of Demand Draft.

3. We do hereby undertake that, in the event of acceptance of our bid, the supply of Goods/ Services shall be made as stipulated in the schedule to the Bid document and that we shall perform all the incidental services.

4. We enclose herewith the complete Bid as required by you. We agree to abide by our offer and that we shall remain bound by a communication of acceptance within that time

5. I/We further undertake that none of the Proprietor/Partners/Directors of the firm was or is Proprietor or Partner or Director of any firm with whom the Government have blacklisted/banned / suspended business dealing.

6. I/We further undertake to report to the LBSNAA, Mussoorie immediately after we are informed but in any case not later than 15 days, if any firm in which Proprietor /Partners/Directors are Proprietor or Partner or Director of such a firm which is blacklisted/banned/suspended in future during the currency of the Contract with you.

7. We hereby offer to supply the required item(s) at the prices and rates mentioned in the Financial Bid.

8. We enclose herewith the complete Bid as required by you. This includes:

22 Ph: 0135-2222307 Fax: 0135 -2632350 Web: www.lbsnaa.gov.in/tenders Email: sands.lbsnaa(aThic.in


a. Earnest Money Deposit (EMD) of Rs. 50,000/- (Rs. Fifty thousand only) in form of Account Payee Demand Draft/Fixed Deposit Receipt, Banker's Cheque in favour of the Director, LBSNAA at Mussoorie.

b. Bid Declaration Letter (in Annexure-1 of Chapter 5) c. Technical Information of the Firm (in Annexure-4 of Chapter 5) d. Letter of Authorisation for attending Bid Opening (in Annexure-5 of Chapter 5) e. Self attested copy of :-

i. Copies of Certificate of incorporation of the firm (e.g. Registration as Partnership Firm, Proprietary concern, Company etc.)

ii. valid TIN/ VAT/Service Tax Registration Certificate. iii. Permanent Account Number (PAN) iv. Infrastructure available (list of machines and its valuation and manpower with full

details) v. Proof of experience in supplying the linen items to Departments/Ministries of the

Government of India/PSUs (Two copies each of the last 3 years Purchase Orders received from Govt. Depts./PSUs should be enclosed)

vi. Declaration regarding blacklisting or otherwise by the Govt. Departments. vii. Self Attested copy of Chapter-2 (as a token of acceptance of Terms and Conditions of

the contract) (Above documents should he strictly as per serial given above.)

9. We do hereby undertake, that, until a formal work order is prepared and executed, this bid, together with your written acceptance thereof and placement of letter of intent awarding the work order, shall constitute a binding contract between us.

Certified that the bidder is: A sole proprietorship firm and the person signing the bid document is the sole proprietor/constituted attorney of sole proprietor,

or A partnership firm, and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement/ by virtue of general power of attorney,

or A Company, and the person signing the bid document is an authorized person of the company and he has authority to refer to arbitration disputes concerning the business of the company by virtue of the general power of attorney,

(NOTE: Delete whatever is not applicable. All corrections /deletions should invariably be duly attested by the person authorised to sign the bid document.)

Dated this day of

2013 Yours faithfully,

Signature of the Tenderer

Name & Designation with Seal of the Firm

Ph: 0135-2222307 23 ,

Web: www.lbsnaa.gov .initenders Fax: 0135-2632350 Email: sa nd 5.1 bsnaaenle.Irt


ANNEXURE-2

BID SECURITY FORM

(if Bank Guarantee is given as Earnest Money)

Whereas '(hereinafter called "the Bidder") has submitted its bid dated (date of submission of bid) for the supply of (name and/or description of the goods) (hereinafter called "the Bid").

KNOW ALL PEOPLE by these presents that WE (name of bank) of (name of the country), having our registered office at (address of Bank) (hereinafter called "the Bank"), are bound unto (name of Purchaser) (hereinafter called "the Purchaser") in the sum of for which payment well and truly to be made to the said Purchaser, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this day of 2013

THE CONDITIONS of this obligation are:

1. If the Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or

2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during the period of bid validity:

❑ fails or refuses to execute the Contract Form if required; or

❑ fails or refuses to furnish the performance security, in accordance with the Instructions to Bidders.

We undertake to pay the Purchaser up to the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two conditions, specifying the occurred condition or conditions.

This guarantee shall remain in force up to and including forty five (45) days after the period of the bid validity, and any demand in respect thereof should reach the Bank not later than the above date.

(Signature of the Bank)

Name of Bidder

Ph: 0135-2222307 Fax: 0135-2632350 2A 4 Web: www.lbsnaamov.in/tenders Email: sands.lbsnaa(a:nic.in


ANNEXURE-3

SECURITY DEPOSIT FORM

(if Bank Guarantee is given as Security Money)

To (Name of Purchaser)

WHEREAS (Name of supplier) hereinafter called "the Supplier" has undertaken, in pursuance of contract No dated 2013 to supply (Description of goods and Services) hereinafter called "the order".

AND WHEREAS it has been stipulated by you in the said order that the supplier shall furnish you with a Bank guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier's performance obligations in accordance with the order.

AND WHEREAS we have agreed to give the Supplier a Guarantee:

THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Supplier, up to a total of (Amount of the Guarantee in Words and figures) and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the order and without cavil or argument, any sum or sums within the limit of (Amount of Guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein.

This guarantee is valid until the day of .2013

Signature and Seal of guarantors

Address •

Date 2013

All correspondence with reference to this guarantee shall be made at the following address:

(Name & address of the bank)

Ph: 0135-2222307 Fax: 0135-2632350 25 Web: www.lbsnaa.gov.in/tenders Email: 5ands.lbsnaaOnic.in


ANNEXURE-4

TECHNICAL INFORMATION OF THE FIRM 1. Name of the bidder:

2. Address of the bidder :

3. Contact Details of the bidder :

a) Tel. No. with STD (0) . (Fax) . (R) .

b) Mobile No (c)E-mail .(d) Website

c) Email Address

4. Name of Proprietor/Partners/Directors of the firm/agency:

5. a) Bidder's Bank and Place of the Branch:

b) Current Account Number:

c)* RTGS/NIFT number:

d) IFSC Code:

6. Registration and incorporation particulars of the bidder indicating legal status such as company, partnership / proprietorship concern, etc (Pl. attach copies of the relevant documents/ certificates)

Attach the following documents duly self-attested

7. Infrastructure available:

(List of Machines and its valuation and Manpower with full details)

8. Attach Proof of experience in supplying the linen items to Departments/Ministries of the Government of India/PSUs (Two copies each of the last 3 years Purchase Orders received from Govt. Depts./PSUs should be enclosed)

7F Ph: 0135-2222307 - Web: www.lbsnaa.gov.in/tenders

Fax: 0135-2632350 Email: sands.lbsnaaPnic.in


9. Declaration regarding blacklisting or otherwise by the Govt. Departments as given in Annexure -I

10. CSTNAT/Excise Duty/TIN, etc. registration details (Pl. attach copies of the relevant documents/certi ficates)

CST

VAT

TIN

Others

11. Details of Earnest Money Deposit:- DD No. Dated . for Rs- /- drawn on Bank in favor of Director, LBSNAA, Mussoorie valid till

12. Chapter-2 of Tender Document duly signed and stamped as proof of having read the contents therein and in acceptance thereof should be enclosed.

13. Please attach sample of linen items as per Specification.

N.B. Bidders to ensure that all

i) All pages have been signed and stamped by the authorized persons ii) Pages have been numbered iii) Documents are legible (clearly readable)

I/we certify that the information furnished above is true and correct. The terms and conditions are acceptable to us and I have the authority to bid a tender.

Dated

---r

,

Ph: 0135-2222307 27 Web: www.lbsnaa.aov.in/tenders

Name & Address of Firm

Authorised Signature & Seal of the Firm

Fax: 0135-2632350 Email: [email protected]


ANNEXURE-5

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

To The Director, LBSNAA, Mussoorie

Subject- Authorisation for attending bid opening on (date) in the Tender of

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (bidder) in order of preference given below.

Order of Preference Name Specimen Signature

I.

II.

Alternate Representative

Signature of bidder OR

Officer authorized to sign the bid Document on behalf of the bidder

Note: 1) Maximum of two representatives will be permitted to attend bid opening. In cases

where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend.

2) Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not received.

28 Ph: 0135-2222307 Fax: 0135-2632350 Web: www,lbsnaamov.m/tenders Email: sands.lbsnaaenle.in


ANNEXURE-6

PERFORMANCE SECURITY BONEYFORM

In consideration of the Lal Bahadur Shastri National Academy at Mussoorie (hereinafter called 'the

LBSNAA') having agreed to exempt (Hereinafter called 'the said Contractor(s)' from the

demand, under the terms and conditions of an agreement No. Dated made

between and for the supply of (Hereinafter called

'the said Agreement'), of performance security for the due fulfillment by the said Contractor (s) of the

terms and conditions contained in the said Agreement, on Production of a bank guarantee for

we, (Name of the Bank) (hereinafter referred to as 'the Bank' )

at the request of contractor (s) do hereby undertake to pay to the LBSNAA an

amount not exceeding against any loss or damage caused to or suffered or would be

caused to or suffered by the LBSNAAby reason of any breach by the said Contractor(S) of any the terms or conditions contained in the said Agreement.

1. We (Name the Bank) do hereby undertake to pay the amount due and payable under this guarantee without any demur, merely on a demand for the LBSNAA stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the LBSNAA by reason of the contractor (s) failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee where the decision of the LBSNAA in these counts shall be final and binding on the Bank. However, our liability under this guarantee shall be restricted to an amount

not exceeding

2. We undertake to pay to the LBSNAA any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) / supplier (s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under this bond shall be valid discharge of our liability for payment there under and the contractor (s)/ supplier (s) shall have not claim against

use for making such payment.

3. We (name of the Bank) further agree that the guarantee herein contained

shall remain in full force and affect during for a period of sixty days beyond the date of completion of all contractual obligations of the contractor including warranty obligation. And that it shall continue to be enforceable till all the dues of the LBSNAA under or by virtue of the said Agreement have been full paid and its claims satisfied or discharged or till

- (LBSNAA) certifies that the terms and conditions of the said Agreement have been full and properly carried out by the said contractor(s) and accordingly discharge this guarantee.

4. We (Name of the Bank) further agree with the LBSNAA that the LBSNAA shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said contract (s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the LBSNAA Against the said Contract (s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to the said

Contract (s) or for any forbearance, act or omission on the part of the LBSNAA or any indulgence Ph: 0135-2222307

2 rt Web: www.lbsnaamov.in/ten • ers Fax: 0135-2632350 Email: 5ands.lbsna (anic.in


by LBSNAA to the said contract(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for the provision, have effect of so relieving us.

5. This guarantee will not be discharged due to the change in the constitution to the Bank or the contractor (s)/ supplier (s).

6. We (name of the Bank) lastly undertake not to revoke this guarantee during its currency except with the pervious consent of the LBSNAA in writing.

Dated the

day of , Two thousand thirteen only.

For (Indicate the name of the Bank )

Witnesses:- 1. Telephone No. (s);-STD Code- FAX No. E-Mail Address:

Ph: 0135-2222307 Fax: 0135-2632350 30 Web: www.lbsnaa.aov.initender6 Email: $ands.lbsnaanic.in


ANNEXURE-7

SPECIMEN AGREEMENT

To be executed at the time of entering into agreement before placing order. Each page of this form shall be signed by the tenderer for acknowledging that he/she has seen the terms and conditions of the agreement.

Agreement.

The agreement is made on this day of 2013 between

M/s. herein referred to as the

contractor carrying on business under the name and style of

M/s. of the one part.

LBSNAA, acting through the Assistant Director, herein after referred to as the other part whereas

the said contractor has agreed with the LBSNAA, for supply of required Items in conformity with

the requirements & specifications and matching the samples in terms of quality, size, shape, colour

etc.

Now this indenture witness the that in consideration of the promise, it is mutually agreed and

declared between parties hereto as follows.

1. The contractor agrees to undertake to supply the Linen Items as per the requirement as

agreed to in their bid letter no. dated at the rates

quoted by him/them. The rates are inclusive of all the levies taxes like sales tax; Value

Added Tax and excise duty freighted.

2. The supply of the Linen Items which are not in conformity with the requirements/

specifications are liable to be rejected.

3. This contract shall be effective from to . The Tender is valid for a

period up to 31.3.2014 from the date of signing of/ opening of the tender. The contract may

be extended with the same terms and conditions and rates for the following period of

three years (1.4.2014 to 31.3.2015; 1.4.2015 to 31.3.2016 & 1.4.2016 to 31.3.2017) subject

to mutual agreement of both the parties. The contractor shall execute the Purchase Orders

(POs) placed by the concerned Officer with great promptness and satisfaction to the

department. The contractor shall agree that the penalty @ one percent (1%) of the P.Os

shall be imposed for each week of delay in delivery with reference to the delivery period

given if he fails to deliver the same within the specified period mentioned in purchase order

to maximum extent of 5% and penalty of 20% to 70 % of value of Purchase Order shall be

imposed for any substandard (inferior quality) / incomplete supply along with cancellation

of work order.

31 Ph: 0135-2222307

Fax: 0135-2632350 Web: www.lbsnaa.aov.in/tenders

Email: sands.lbsnaaOnic.in


4. The security deposit paid by the contractor for due and faithful performance of the contract

by the contractor of all and several covenants herein contained of his part to be observed

with full power. Deputy Director or Assistant Director in charge of the Store & Supply Section on behalf of the LBSNAA will be entitled to appropriate the said sum to any damage,

penalties and other sums which the contractor may be required to pay in case the

contractor fails to perform /fulfill or to keep and observe all or any of the said conditions of

the agreement on his part herein after contained.

5. The security deposit shall be released after 60 days after successful completion of the work

at the end of the contract period including the extended period, if any

6. That all disputes , differences and questions arising out of or in any way touching or

concerning this agreement or subject matter thereof or the representative rights , duties or

liability of the parties shall be referred to the sole arbitration of the Director, LBSNAA or

any person nominated by him. The arbitration shall be in accordance with the Arbitration

and Conciliation Act, 1996. The arbitrator shall be entitled to extend the time of arbitration

proceedings with consent of the parties. No part of the agreement shall be suspended on

the ground of pending arbitration proceedings.

7. The Security Deposit is liable to be forfeited to the LBSNAA without any prejudice to any

other rights and remedies of LBSNAA in case the contractor fails to undertake the contract

work, as per the work orders and as per the terms and conditions given in tender schedule during the currency of the contract including the extended period if any.

8. That the tender schedule, instructions to the bidders and terms and conditions, etc shall

also form part of the agreement.

That the contractor acknowledges that he has fully acquainted him-self with all the terms and

conditions and he/she shall not plead ignorance of the same.

In witness whereof, the contractor has set his hand and the LBSNAA has caused for and on his

behalf to set his hand, the day and the year first written above.

Signature of the authorized official of

Company/Firm Signature of the authorized official of LBSNAA

Name : Name:

Address : Address:

WITNESSES

1.

2.

Ph: 0135-2222307

Fax: 0135-2632350 Web: www.lbsnaa.gov.in/tendera

Email: §ands.lbsnaaanic.in

Tender for Rate Contract for Supply of Linen Items in ... · (Ratites. Singh) Mot- $014ectiowlo...

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