TENDER FOR PRE-QUALIFICATION OF SUPPLIERS OF GOODS …

TENDER FOR PRE-QUALIFICATION OF SUPPLIERS

OF GOODS AND SERVICES FOR 2020-2021

CATEGORY REF………………………………………………….....…………

CATEGORY DESCRIPTION ….…………………………………...................

Note: Applications may be made for pre-qualification of more than one category of goods and

services, but one tender document can only be used to apply for one category of goods and

services.

TI-K10/06/2020/2021

Consultants in the following areas;• Communication (editors, translators, graphic design, illustrators)• Information technology (web• Legal experts in governance matters• Policy analysts and researchers in public finance management• Data Analysts• Videography & Photography

1

LETTER OF APPLICATION

The Tender Committee

Transparency International Kenya

P.O. Box 198-00200

Nairobi

Date 8th September, 2020

Dear Sir/Madam,

1. Being duly authorized to represent and act on behalf of BEDIGITAL LIMITED

(name of Firm) (here in after referred to as ‘the bidder), and having reviewed and fully understood

all the pre-qualification information provided, the undersigned hereby apply to be pre-qualification by

yourselves as bidder for the following service(s) under (category ref No. and description)

Category Ref. Number Description TI-10/06/2020/2021 Consultants in the following areas;

Communication (editors, translators, graphic

design, illustrators)

Information technology (web)

Legal experts in governance matters

Policy analysts and researchers in public

finance management

Data Analysts

Videography & Photography and other

accessories

2. Attached to this letter are copies of original documents defining

a) The applicant’s legal status

b) The principal place of business and

c) The place of incorporation (for applicants who are corporations), or the

2

place of registration and the nationality of the owners (for applicants who

are partnerships or individually- owned firms).

3. Your agency and its authorized representatives may contact the following references for

further information:

General and managerial enquiries

Contact person FREDRICK OMONDI

Organization BEDIGITAL LTD

Telephone 0728 825 104

Signature and official stamp

Technical enquiries

Contacts person RICHARD LIHUMI

Organization BEDIGITAL LTD

Telephone 0722 338 455

Signature and official stamp

4. This application is made with full understanding that:

(a) Bids by pre-qualification applicants will be subject to verification of all information

submitted for pre- qualification at the time of bidding.

The undersigned declare that the statement made, and the information provided in the duly

completed application are complete, true and correct in every detail.

SIGNED SIGNED

Name: FREDRICK OMONDI Name: STEPHEN KARANJA

For and on Behalf of the applicant

(Name of applicant)

For and on Behalf of the applicant

(name of partner)

Company Profile

DigitalSignageSystems

QueueManagementSystems

Audio-VisualCommunicationsSolutions

Be Digital, Be Different

+254 728 825 104 / +254 0732 980 [email protected]

2020

BackgroundBedigital Limited was Incorporated in April 2016 with the aim of satisfying a growing need in the market to o�er Innovative but Reliable Digital solutions

The founders had a vision to expand their knowledge and competence to serve the general public, the Private Sector and government agencies in order to solve the inadequate market needs

The Company is registered as a Private liability Company with 2 major shareholders

The Directors are:

Mr. Fredrick Omondi –60%Mr. Stephen Karanja– 40%

Both Directors bring immense expertise ranging from Business Development and Technical Experience in managing medium sized businesses Departments in large organizations. These have been critical for the successful performance of the company.

VisionTo be the Ideal Solution Provider of Innovative but Impactful Digital solutions in Kenya and around the African Continent

Mission StatementTo convert knowledge and expertise of its human capital to generate and implement ideas that transform the Digital Media industry while at the same time ensuring that creativity and innovation is centralized as a critical component of business growth.

Core ValuesInnovation, Integrity, Reliability, E�ciency

Product Portfolio

1. Digital Signage System (Outdoor Digital displays)2. Digital Signage System (Indoor Digital Displays)3. Queue Management Systems for Customer Service4. Customer Flow Management Solutions for Hospitals5. Audio- Visual Solutions for Conferencing6. IPTV solutions for Hospitality Industry

Organization Organogram

MANAGING/COMMERCIAL DIRECTOR-THE CEO

TECHNICAL DIRECTOR

HUMAN RESOURCE MANAGER

PROJECTS MANAGER

PROCUREMENT MANAGER

PROJECTSSUPERVISOR HR ASSISTANT STORE KEEPER

FIELD TEAMS/ SUBCONTRACTORS ACCOUNTS PAYABLES

ACCOUNTS RECEIVABLES

Sta� CompetenciesMANAGING DIRECTOR-THE CEO: Age: 35 yearsYears of Experience: 12yearsQualifications: Bachelor of Science (Food Plant Machinery –EU)Responsibilities: Overall management of the organizationOverseeing Finances of the organization including Financing of Projects and Revenue collections

TECH DIRECTORAge: 32 yearsYears of Experience: 10 yearsQualifications: Bachelor of Science (Information and Communication Systems Technology -JKUAT)Responsibilities: Overseeing Projects from Conceptualization to bidding and Execution

PROJECTS MANAGERAge: 33 yearsYears of Experience: 10 yearsQualifications: Higher Diploma in IT with Electrical & Electronic Engineering –TUKResponsibilities: Overseeing Projects from Conceptualization to bidding and Execution

Our Bankers

Client Portfolio (2020)

BE DIGITAL LTD. A/c 1003654296NCBA BankKaren branchContact person: Grace WanjaEmail: [email protected]

Client Portfolio (2020)

Project Title Client Name Project Value Completion Date

Supply, Installation & Maintenance of 15SQM, P6 outdoor LED Display mounted on a truck, Consultancy for Branding, Content creation, Advertising

Firmbridge Ltd. 70,000 USD 2016Support Ongoing

Supply, Installation & Maintenance of 6SQM P3 Indoor LED Display in the main Amphitheater

Kenya School of Government

50,000 USD 2017Support Ongoing

Supply, Installation & Maintenance of Digital signage Display System 12-screen setup at Parklands SC

Parklands Sports Club

20,000 USD 2018Support Ongoing

Supply, Installation & Maintenance of Digital signage Display System 8-screen setup at Kilifi & Nairobi, Consultancy for Branding, Content creation, Advertising

Wellcome Trust 25,000 USD 2018Support Ongoing

Supply, Installation & Maintenance of Digital signage Display System 15-screen setup at ICRAF-UN-Gigiri

ICRAF-UN 35,000 USD 2019Support Ongoing

Supply, Installation & Maintenance of Digital signage Display System with Meeting Rooms Management System 5-screen setup at Westlands, Elementaita & Diani, Content creation

Jacaranda Hotel 15,000 USD 2019Support Ongoing

Supply, Installation & Maintenance of Digital Display Stand at Sarit Centre Sales O�ce, Consultancy for Branding, Content creation, Advertising

Knight Frank 8,000 USD 2020Support Ongoing


+254 728 825 104 / +254 0732 980 [email protected]

Samples of Past Project Visuals

Part 1: Consultancy for Branding

Content CreationAdvertising Policy,

Videography/ Photography

Digital Content Creation

Safaricom M-PESA & WINDigital Content CreationOOH

Daima - The Future is HereDigital Content CreationOOH

Distell LTD - MainstayDigital Content CreationOOH

Kenya Airports AuthorityDigital Content CreationAirport Internal Screens

Branding/Advertisng

Illustrations

3D Modelling

Promotional Materials

iamyouthsen.gideonmoi@moigideon @moigideon

Gideon Moi

Best Before:

Pac

kag

ed

Co

llect

ed:

We believe happy hens lay happy eggs.Fed on grain and greens, our hens produce the

best fried eggs!

Cage-Free

No Antibiotics


+254 728 825 104 / +254 0732 980 [email protected]


Part 2: LED SCREENS

Firmbridge

LED Screen Mounted on Mobile Truck (15sqm, P6)

Project Value: 70,000USD

Biztrace Marketing

Outdoor LED Screen at Commonwealth HouseNairobi CBD25sqm, P10


Kenya School of Government

Indoor LED Screen at KSG Main Amphitheater6sqm, P3



+254 728 825 104 / +254 0732 980 [email protected]


Part 3: QMS

New Fortis SACCO

QMS System (12-Counter setup)


Sidian Bank

QMS System For Two Rivers Branch6 Counter setup



+254 728 825 104 / +254 0732 980 [email protected]


Part 4: Audio Visual Solutions

Wananchi Group - Zuku

Deployment of Broadcast Monitoring Equipment at Pension Towers



+254 728 825 104 / +254 0732 980 [email protected]

P.O Box 28799-00200 Nairobi

CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in tables below.

Whichever applies to your type of business. Be advised that it is a serious offence to give false

information on this form.

1 Name of Organisation

2 Postal Address P. O Box……………………..Code……………..

3 Physical location of Business Town……………………………………………………

Premises

Street…………………………………………………………………………

……................................

Building Name…………………………………………

Floor……………………………………………………

4

General Office Contacts

Telephone…………………………………………….

Mobile

Number………………………………………………..

Email…………………………………………………

Website………………………………………………

5 Nature of Organisation (e.g. Sole

Proprietorship, Public Limited Company,

Partnership etc.)

6 Names of the Proprietor, Directors or 1. ………………………………………………………

Partners

- Proprietor

- Partnership 1. ……………………………………………………

2. …………………………………………………..

3. …………………………………………………….

BEDIGITAL LIMITED

NAIROBI

KARANDINI ROAD OFF NAIVASHA ROAD, DAGORETTI

CORNER

GROUND FLOOR

+254 (0) 728 825 104

[email protected]

PRIVATE LIMITED COMPANY

NOT APPLICABLE

NOT APPLICABLE

+254 (0) 732980121

www.bedigital.co.ke

PRETORIA APARTMENTS

28799 00200

7

Age group of directors running the

company

18-25

Please tick applicable age group.

25-35

35-50

50-60

Above 60

8 Please tick if categories indicated apply to

Women

your main directors of the company

Youth-(18-35)

Persons with Disability

Persons with special needs

9

Private Limited Company

1.

……………………………………………………..

2. ……………………………………………………..

3. ……………………………………………………..

4. ……………………………………………………..

10 Business Operations Year established……………………………………….

Duration of Business Operation……………………….

FREDRICK OMONDI ODUOR

STEPHEN KARANJA NG'ANG'A

APRIL 05 2016

4 YEARS

NOT APPLICABLE

11 Company Registration No. (Attach Copy) Number…………………………………………………

12 VAT Registration No. (Attach Copy) Number ……………………..

PIN

Number……………………….

13

Public Health Certificate (Attach Copy)

Food handler’s Health Certificate (Attach Copy)

Number…………………………

Number………………………..

14

Registration with Regulatory relevant

bodies

Number……………………………

Registration…………………………

NB: If any of the Directors/ Partners is not a Kenyan, kindly attach their work permits

NONE

PVT/2016/007831

See attached Copy of the Certificate of Registration

P051590615V

*************

See attached Copy of the PIN Certificate

NOT APPLICABLE

TRADE REFERENCES

Have you

previously

been

contracted by

Transparency

International

Kenya? (Tick

one)

If yes, describe the

service………………………………………………………………………………………

….

……. For how long…………………….

Other

Organisations

Organisation

Name

Contact Name

& position

Mobile

number

Email

Address

Service

Provided

…………………………………………………………………………….

…………………………………………………………………………..

………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

Organisation

Name

Contact Name

& position

Mobile

number

Email

Address

…………………………………………………………………………….

…………………………………………………………………………..

………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

YES NO

NO

NOT APPLICABLE

Firmbridge Ltd.

Michael Kigathi

+254 (0)721 717 514

Director

[email protected]

Consultancy for Branding, content creation, advertising policy, videography/ Photography

Parklands Sports Club

Claire Ikalur

Marketing Manager

+254 (0) 723 560 075

[email protected]

Service

Provided

Organisation

Name

Contact Name

& position

Mobile

number

Email

Address

Service

Provided

…………………………………………………………………………….

…………………………………………………………………………..

………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

Supply, Installaton & Maintenance of Digital signage Display System12-screen setup at Parklands SC

Jacaranda Hotel

Wangeci Njogu

[email protected]

+254 (0) 731 897 599

ICT Manager

Provision of Corporate digital communication consultancy

Provision of digital content creation

Consultancy on digital corporate branding

Consultancy on design, artwork creation and actual branding for outdoor communications

Has been convicted for a criminal offence Yes/No If yes, give details

related to business or professional misconduct

Has been convicted or is under investigation for

activities relating to terrorism?

Yes/No

If yes, give details

Have you had any contracts terminated for Yes/No If yes, give details

poor performance in the last three years?

Have any of your directors been subject of Yes/No If yes, give details

legal proceedings for insolvency, bankruptcy, receivership, or your organisation activities been

suspended for any of the reasons listed?

NO NOT APPLICABLE

NO NOT APPLICABLE

NOT APPLICABLE NO

NO NOT APPLICABLE

Does any of the following apply to your Organisation, or to / any of the Director(s)/Partners/ Proprietor(s)

DECLARATION

Having studied the pre-qualification information for the above tender category We/I hereby state:

1. That the information furnished in our/my application is accurate to the best of our/my

knowledge.

2. That in case of being pre-qualified we /I acknowledge that this grants us the right to

participate in due time in the submission of a tender or quotation on the basis of provision in

the tender or quotation documents to follow.

3. That the pre-qualified bidders will be invited randomly to participate in the tender/quotations

as and when there is a requirement.

4. We/I enclose all the required documents and information required for the pre-qualification

evaluation. Our tender is binding to us and if found acceptable we shall be pleased to be

included in the list of pre-qualified firms.

5. We understand you are not bound to accept either in part or whole any tender you receive.

Date…………………8T…H…S…EP…T…EM…B…ER…2…0…20…………………………………………..

Applicant’s Name…B…E…D…IG…ITA…L…L…IM…IT…ED………………………………………………..

Represented by………FR…E…DR…IC…K…O…M…ON…D…I -…D…IR…EC…T…O…R ……………………………..

Signature………………… (Full name and designation of the person signing and stamp or seal)

TENDER FOR PRE-QUALIFICATION OF SUPPLIERS OF GOODS …

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