TENDER FOR MARINE, FIRE, CPM INSURANCE …gailtenders.in/writereaddata/Tender/tender document...

GAIL (India) Limited P.O. PATA, Distt. AURAIYA UTTAR PRADESH – 206241

Phone Nos. 05683 -282077, 282356

TENDER FOR MARINE, FIRE, CPM INSURANCE

COVER FOR GAIL, PATA FOR THE YEAR 2010-11

(DOMESTIC BIDDING)

Bid Invitation No.GAIL/PATA/F&A/INS/2010/01

Contact Details: M/s. GAIL (India) Limited P.O. PATA, Distt.: AURAIYA (U.P.) – 206 241 Mr. SUSHIL K. GUPTA, DM(F&A) Mr. S.R.Rahman Ph.: 05683-282356 Extn-30057, 30163 e-mail: [email protected] [email protected]

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SECTION - 1

GAIL (India) Limited

INVITATION FOR BIDS (IFB)

Ref No. GAIL/PATA/INS/F&A/2010/01 Date: 17.07.2010

To ……………………………. ………………………………… I. NAME OF WORK: Marine, Fire and other Insurance Cover for GAIL, Pata

for the year 2010-11.

II BID SECURITY (EMD): Not applicable

III. PERIOD OF COVER: As mentioned in the Scope of Insurance Cover, Section – 5 of bidding document

IV. DATE & TIME OF PRE-BID MEETING: 24.07.2010, 1130 hrs. (IST) at F&A Dept., Polymer Bhawan

V. LAST DATE & TIME: Upto 06.08.2010, 1400 hrs (IST) FOR BID SUBMISSION VI TECHNICAL BID OPENING DATE & TIME: 06.08.2010 at 1500 hrs. (IST) VII. VENUE: GAIL (India) Ltd. P.O. Pata, Distt. Auraiya (U.P.) – 206 241

If any of the days specified above happens to be a holiday in GAIL, the next working day shall be implied.

Dear Sirs,

1.0 GAIL (India) Limited invites bids under 2 bid system from eligible bidders meeting the Bid Evaluation Criteria (refer ITB, Section – 3 of tender document) specified in this tender document for following Insurance Cover for GAIL, Pata for the period of one year wef 01.09.2010 or such date as may be specified in writing, in complete accordance with this IFB:

a) Marine Transit All Risk Insurance Policy for Polymer dispatched from Ex works/Warehouse Sale/Stock Transfer from Pata to any where in India and vice versa.

b) Standard Fire Insurance Policy (incl. E.Q. & Terrorism) for GAIL, Pata Township (CISF & GAILGAON) at Dibyapur, Distt. Auraiya

c) Monthly Declaration based Fire Insurance Policy for Polymer Stock in Warehouse and Silos; and

d) CPM Insurance Policy for Cranes/Forklifts at GAIL, Pata 2.0 Bids are to be submitted through PHYSICAL MODE. 3.0 The bidders or their designated representatives, who intend to bid, are invited to attend the pre-

bid meeting at the date and time mentioned in this IFB. Corrigendum, if any, to the tender document, shall be hoisted on the website subsequent to the

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pre-bid meet.

4.0 Bids complete in all respect should be submitted through physical mode on or before Last date & time of BID Submission as stated above. 5.0 Bidder(s) are advised to quote strictly as per terms and conditions of the tender documents and not to stipulate any deviations/exceptions. Once quoted, the Bidder shall not make any subsequent price change after due date and time of submission of bid. Price changes through any other mode shall render the offer liable for rejection. 6.0 This Invitation for Bids (IFB) is an integral and inseparable part of the enclosed Bid Document. 7.0 GAIL reserves the right to accept or reject any or all offers without assigning any reason, whatsoever. THIS IS NOT AN ORDER

Yours faithfully, for and on behalf of GAIL (India) Limited

Dy. Manager (F & A)

TABLE OF CONTENTS SL NO

SECTION ITEM

1.0 1 INVITATION FOR BIDS (IFB)

2.0 2 INTRODUCTION AND OVERVIEW OF GAIL

3.0 3 INSTRUCTIONS TO BIDDERS/ GENERAL TERMS & CONDITIONS

4.0 4 SPECIAL CONDITIONS OF CONTRACT

5.0 5 SCOPE OF INSURANCE COVER

6.0 6 SCHEDULE OF RATES (PRICED PART)

SECTION 2

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INTRODUCTION AND OVERVIEW OF GAIL/GAIL PATA

SECTION II

INTRODUCTION AND OVERVIEW OF GAIL

1. GAIL was established by the Government of India in August 1984 for handling post exploration activities relating to natural Gas. GAIL (India) Ltd, is India's principal natural gas transmission and marketing company with activities expanding to Gas Processing for fractionating LPG, Propane, SBP Solvent and Pentane; transmission of Liquefied Petroleum Gas (LPG); Production of Petrochemicals i.e. HDPE and LLDPE; leasing bandwidth in Telecommunications. The company has extended its presence in Power, Liquefied Natural Gas (LNG) re-gasification, City Gas Distribution and Exploration & Production through equity and joint ventures participations. The Government of India has conferred ‘Nav Ratna’ status to GAIL. 2. Petrochemical Business at GAIL,Pata

Overview The Company operates a Petrochemical Complex located in Uttar Pradesh, Pata which produces high density polyethylene, linear low density polyethylene and butane. The petrochemical complex is the only petrochemical plant located in north-central India. The petrochemical complex, commissioned in March 1999, has an installed capacity to produce 410,000 tonnes of polyethylene per year and 10,000 tonnes of butane per year. Polyethylene is manufactured under both the G-Lex and G-Lene trade names in numerous grades, including injection mouldings, blow mouldings, raffia, monofilament, pipe and film.

Infrastructure

The petrochemical complex consists of a gas sweetening unit, a C2/C3 recovery unit, a gas cracker and two downstream polyethylene units Installed capacity in the downstream polymer units is based on 7,500 operating hours per year. The following table sets forth certain information regarding the petrochemical complex:

Uttar Pradesh Petrochemical Complex

Feedstock………… Natural Gas from the HBJ Pipeline :

Rich Gas Input 11.6 mmscmd Lean Gas Input 9.6 mmscmd

Gas Cracker……… Ethylene 400,000 tpa

Propylene 11,000 tpa

Products…………. Linear Low Density 210,000 tpa

Polyethylene/High Density

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Polyethylene High Density Polyethylene 200,000 tpa

Butene-1 10,000 tpa

Technology………. Gas Sweetening SNEA(P), France

C2/C3 Recovery EIL, India

Gas Cracker Stone & Webster, USA Linear Low Density Novacor (Sclairtech), Canada

Polyethylene/High Density Polyethylene Swing Plant High Density Polyethylene Mitsui, Japan

Swing Plant Butene-1 IFP, France Manufacturing Process

Natural gas supplied from the HBJ Pipeline is processed and cracked at the petrochemical complex to separate out ethylene and propylene, which are considered to be the building blocks of petrochemicals. Rich gas first enters the gas sweetening unit where CO2 is removed. The sweetened gas is then separated in GPU into lean gas and C2+ liquids. The lean gas from GPU is compressed and sent into the HVJ Pipeline System. The C2+ fractions are further processed in LPG columns where C2/C3 is separated from LPG/Propane/Pentane/SAP fractions. The C2/C3 mixture enters the Gas Cracker Unit. In the GCU the C2/C3 fraction is cracked to recover ethylene and propylene. The ethylene produced in the GCU is sent to HDPE & LLDPE Swing plants for processing into linear low density polyethylene, high density polyethylene and butane-1. High density polyethylene is produced in both the downstream units. Linear low density polyethylene, however, is produced only in one of the downstream units. The propylene produced in the cracker is sold as a commodity to various customers. Products The Company produces almost all the grades of high density polyethylene used by third-party processing units, including injection moulding, blow moulding, raffia, monofilament, pipe and film. The Company also produces numerous grades of linear low density polyethylene, including film, roto moulding, injection moulding and pipe and conduits. Petrochemical Operations and Maintenance The Company has entered into technology licenses with each of the companies which have provided various technologies used in the petrochemical complex, including SNEA(P), Mitsui, Novacor (Sclairtech), IFP and Stone and Webster. The technology licenses generally provide for training of the Company’s engineers, commissioning assistance, a performance guarantee, a reduced fee in the event of facility expansion and periodic updating of technology. The operations & Maintenance activities is steered by senior executives. The Plant formulates scheduled annual maintenance programmes in consultation with operation department. 3. LPG Business at GAIL,Pata Apart from above at GAIL,Pata LPG is also being manufactured by processing of Natural Gas with total production capacity of 2,58,250 tonnes per annum. 4. Awards: The major performance awards that have been

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received by GAIL, Pata are:-

Highest International Safety Award “Sword of Honor” From BSC in year 2001.

Awarded with 5 Star Rating from British Safety Council in year 2001 & 2002. Second best overall performance Award from OISD for year 2002-03. No fatality Award from OISD for year 2002-03 in 2004. First Rank in “Group 6”by OISD for Safety Award in 2003-04. Shrestha Surakha Puraskar from National Safety Council, Mumbai in year

2003. Ranked First by Oil Industries Safety Directorate for OISD Safety Award

2003-2004. Platinum Safety Award from M/s Greentech Foundation for year 2006-07. Safety Innovation award -2008 from The Institution of Engineers (India). OISD Award for Gas Processing Plant for the year 2008. International Safety Award from British Safety Council for consecutive 10th

year i.e 1999, 2000, 2001, 2002, 2003, 2004, 2005, 2006, 2007 & 2008. Gold Safety Award from M/s Greentech Foundation for consecutive 6th year

i.e. 2002-03, 2003-04, 2004-05, 2005-06, 2007-08,2009-10. 5. Fire & Safety System at Petrochemical Complex at GAIL, PATA Petrochemicals are a major area of GAIL’s business activity. GAIL has set up a world-scale gas cracker plant at Pata, district Auraiya, Uttar Pradesh in northern India, having a design capacity to produce 400,000 TPA of ethylene. Downstream units include HDPE production unit of 200,000 TPA capacity and an LLDPE/HDPE swing plant of 210,000 TPA capacity. This complex recovers ethane-propane (C2/C3) from natural gas coming from Vijaipur through HBJ pipeline for producing polymers. Conversion of ethane-propane (otherwise used as fuel) from natural gas gives tremendous value addition. GAIL has also set up a LPG plant within the same complex and is activity involved in production & marketing of various hydrocarbons. This installation of GAIL, Pata is located at Pata in Distt Auriaya of UP at a distance of 120 kms by road from Kanpur. It is an ISO 9000, ISO 15000 & ISO 18001 certified company. All the non-routine jobs are being carried out under strict compliance of work permit system. Plant safety committees and central safety committee are constituted and meet quarterly and half yearly respectively to resolve safety related issues. Internal and external safety audits are organized and recommendations complied with. Hazard identification, Risk Assessment, Safety Inspections and compliance of their recommendations are covered under routine activities for continual improvement. At GAIL, Pata the fire protection system designed to fight two major fires at a time anywhere in the complex. The fire & safety services manned around the clock. We have five nos. of fire tenders including one emergency rescue tender to take care of any emergency inside as well as outside the plant premises. Fire & Safety Department is established by recruiting highly qualified and experienced Fire & Safety professionals / Specialist having National and International recognition to their credit to ensure the safety of Environment, Men & Machine. National & international designs are followed during construction, operation & maintenance of Fire Defense System. A dedicated 46 KM long fire water line has been laid in the complex. A pressure of 8.5 kg/cm2 is being maintained in fire water line anywhere in the complex by 12 nos. of fire water pumps consisting of 3 nos. of jockeys, 4 nos. of electrical operated and 5 nos. diesel driven pumps. Double headed fire hydrants, monitors, hose boxes, fire extinguishers are provided all around the plant and are being maintained properly. The ethylene column 86 mtrs. in height, standing tallest in the complex is protected by special high volume long range monitors.

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Whole plant area is provided with intelligent fire alarm system (Microprocessor Based) and being monitored from Fire Control Room. In fire condition, message is transmitted to fire control panel, as well as to the panel provided in respective control room. 04 nos. of emergency sirens are installed at prominent locations to communicate various emergencies to all concerned. Fixed fire fighting installation inside the plant is categorized in two groups’ i.e Non Water Base and Water Base. All Control Rooms are having blast proof construction and automatic fire detection and fire protection system has been provided. TEAL, one of pyrophoric chemical is being used in HDPE & LLDPE plant. The storage area of TEAL has been protected with Dry Chemical flooding system. Hydrocarbon leak detection system has been installed all over the plant areas. The furnace area has been protected with water curtain system hooked up with hydrocarbon detectors. These are activated automatically in case of hydrocarbon leaks in surroundings. Ethylene is stored in specially designed double wall tanks equipped with water spray system. The dyke area of both the tanks is equipped with high expansion foam generators to protect entire area with foam incase of ethylene leakage from the tanks. All Horton spheres & process pumps are protected with automatic water spray system. The loading gantry bays are also fully covered with automatic water spray system, to handle any emergency in the area. Hydrocarbons loading activities are closely monitored by GAIL personnel & contract persons are not allowed to enter in this area, unless the loading is completed. We have placed a close circuit camera to watch this area. To check the emergency preparedness, mock drill & on site emergency exercise are being conducted on monthly & half yearly basis respectively. The whole exercise is monitored by Senior Officials for further improvement. GAIL, Pata has mutual aid agreement with neighboring industries NTPC & GAIL compressor station. Training has a very vital role in fire prevention and protection. The fact prevails that any deadly conflagration starts with a very small spark/fire. If it is controlled/extinguished in its incipient stage break out of a big fire can be averted. In the light of above, GAIL, Pata has resolved to train each and every person working inside the plant on various aspects of fire & safety. Well equipped, training ground has been developed, as per guidelines of OISD, for live demonstration of various scenarios expected to arise with in the complex for training of plant & contract employees in addition to First Aid Fire Fighting. 6. Claim Experienced during Last 3 Years Sl. Name of Policy Nature of Claim Claim Ratio

2007-08 2008-09 2009-10

1 Marine Transit Policy for Polymer Marine Claims 185% 114% 89.55 %

2 Fire Insurance- Township Fire 0 0 0

3

Monthly Declaration based Fire Policy for Polymer Stock in Warehouse

Fire 0

0

0

4. CPM Policy for Cranes & Forklifts Breakdown 55% 0 0

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SECTION 3

INSTRUCTIONS TO BIDDERS (ITB) / GENERAL TERMS ANDCONDITIONS

TABLE OF CONTENTS

A. General 1. Scope of Bid 2. Eligible Bidders 3. Bid Evaluation Criteria 4. Bids from Consortium / Joint Venture 5. One Bid per Bidder 6. Cost of Bidding 7. Site Visit

B. Bidding Documents

8. Content of Bidding Documents 9. Clarification of Bidding Documents 10. Amendment of Bidding Documents

C. Preparation of Bids

11. Language of Bid 12. Documents Comprising the Bid 13. Bid Prices 14. Bid Currencies 15. Bid Validity 16. Bid Security 17. Pre-Bid Meeting 18. Format and Signing of Bid

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19. Zero Deviation 20. E-Payment 21. Agent/Consultant/Representative/Retainer/Associate

D. Submission of Bids

22. Sealing and Marking of Bids 23. Deadline for Submission of Bids 24. Late Bids 25. Modification and Withdrawal of Bids

E. Bid Opening and Evaluation

26. Bid Opening 27. Process to be Confidential 28. Contacting the Employer 29. Examination of bids and Determination of Responsiveness 30. Correction of Errors 31. Conversion to Single Currency for Comparison of Bids 32. Evaluation and Comparison of Bids 33. Preference for Domestic bidders 34. Purchase Preference 35. Compensation for Extended Stay

F. Award of Contract

36. Award 37. Employer’s Right to Accept any bid and to Reject any or all Bids 38. Notification of Award 39. Signing of Agreement 40. Contract Performance Security 41. Corrupt or Fraudulent Practices

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SECTION-III

INSTRUCTIONS TO BIDDERS

A. General

1. Scope of Bid 1.1 The Employer (in this case GAIL (India) Ltd., a public limited company, incorporated under the company’s act 1956 and having its registered office at 16, Bhikaji cama place, New Delhi 110066 and includes its successors and assigns), hereinafter “the Employer”, wishes to receive bids for the Insurance package as described in the tender document, hereinafter referred to as “the Works/Services.” i.e. “Marine, Fire, CPM Insurance cover

for GAIL, Pata for the year 2010-11”. 1.2 Throughout these bidding documents, the terms “bid” and “tender” and their derivatives (“bidder/ tenderer”, “bid/ tendered”, “bidding/ tendering”, etc.) are synonymous, and day means calendar day. Singular also means plural.

2. Eligible Bidders: 2.1 This invitation for bid is open to any domestic bidder.

2.2 A bidder shall not be affiliated with a firm or entity (i) that has provided consulting services related to the

Works to the Employer during the preparatory stages of the Works or of the Project of which the Works form a part, or

(ii) that has been hired (or is proposed to be hired) by the Employer as Engineer/ Consultant for the contract.

2.3 The bidder shall not be under a declaration of ineligibility by Employer for corrupt or fraudulent practices as defined in ITB.

2.4 The bidder is not put on holiday by GAIL or black listed by any Government Department / Public Sector.

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3. Bid Evaluation Criteria

3.1 BID EVALUATION CRITERIA: 3.1.1 The bidder should have executed at least One Marine Transit Insurance Policy for Sum Insured in excess of Rs. 1,677 crores as SOLE / LEAD INSURER in any Public Sector/Private Sector Company in any of the last 7 years reckoned from the scheduled last date of submission of bid (A job executed by a bidder for its own concern shall not be considered as experience for the purpose of meeting BEC) and 3.1.2 The bidder should have executed at least One Fire Insurance Policy for Sum Insured in Excess of Rs. 147 crores as Sole/Lead Insurer in Oil & Gas Sector / Petrochemical / Chemical & Fertilizer / Power Sector in any of the last 7 years reckoned from the scheduled last date of submission of bid ( A job executed by a bidder for its own concern shall not be considered as experience for the purpose of meeting BEC ) and 3.1.3 The bidder should be registered Indian Insurer in accordance with the Insurance Act and approved by IRDA (Insurance Regulatory & Development Authority) as Non-Life Insurer and should have a license to carry out Insurance Business in India under non-life insurance sector.

Bidder should furnish documentary evidence / supporting Papers (copies of Policy clearly indicating sum insured for the risk covered & copy of License/Registration duly notarized by Notary Public / Gazetted Officer to substantiate their eligibility against the above evaluation criteria along with the bid. In the absence of such requisite documents, GAIL reserves the right to reject the bid without any reference to the bidder. 4 Bids from Not applicable

Joint Venture / Consortium

5. One Bid per A firm shall submit only one bid in the same bidding process. A Bidder bidder who participates in more than one bid will cause all the proposals

in which the bidder participated to be disqualified.

6. Cost of The bidder shall bear all costs associated with the preparation and Bidding submission of the bid, and GAIL will in no case be responsible or liable for

these costs, regardless of the conduct or outcome of the bidding process.

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7. Site Visit 7.1 The bidder is advised to visit and examine the Site of Works and its

surroundings and obtain for itself on its own responsibility all information that may be necessary for preparing the bid and entering

into a contract. The costs of visiting the Site shall be at the bidder’s own expense.

7.2 The bidder and any of its personnel or agents will be granted

permission by the Employer to enter upon its premises and lands for the purpose of such visit, but only upon the express condition that the bidder, its personnel, and agents will release and indemnify the Employer and its personnel and agents from and against all liability in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection.

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8.

B. Bidding Documents

Content of 8.1 The Bidding Documents/Tender Documents are those stated Bidding below and should be read in conjunction with any addenda Document issued in accordance with ITB Clause 10.

Section I Invitation for Bids (IFB) Section II Introduction and Overview of GAIL Section III. Instructions to Bidders (ITB) / Tender conditions Section IV Special Conditions of Contract Section V Scope of Insurance Cover Section VI Schedule of Rates

8.2 The bidder is expected to examine all instructions, forms,

terms and specifications in the bidding documents.

The Invitation for Bids (IFB) together with all its attachments thereto, shall be considered to be read, understood and accepted by the bidders. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at bidder’s risk and may result in the rejection of his bid.

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9. Clarification A prospective bidder requiring any clarification(s) of the of Bidding Bidding Documents may notify GAIL in writing or by fax or Documents e-mail at GAIL’s mailing address indicated in the Invitation for Bids prior to the pre-bid meeting . GAIL may, if deem appropriate, respond in writing to the request for clarification. Written copies of GAIL’s response (including an explanation of the query but without identifying the source of the query) will be sent to all prospective bidders who have received the bidding documents. Any Clarification or information required by the bidder but same not received by the Employer, prior to the pre-bid date, the same is liable to be considered as no Clarification/information required. 10. Amendment

10.1 At any time prior to the bid due date, GAIL may, for any of Bidding reason, whether at its own initiative or in response to a Documents clarification requested by a prospective bidder, modify the bidding documents.

10.2 The amendment will be notified in writing or by fax or e-mail to all prospective bidders, at the address, fax numbers, e-mail id provided by the bidder, who have received the Bidding Documents and also through e-portal and will be binding on them 10.3 In order to afford prospective bidders, reasonable time in which to take the amendment into account in preparing their bids, GAIL may, at its discretion, extend the bid due date.

C. Preparation of Bids

11. Language of 11.1 The bid prepared by the bidder and all Bid correspondence/drawings and documents relating to the

bid exchanged by bidder and GAIL shall be written in English language. Any printed literature furnished by the bidder may be written in another language so long as accompanied by an ENGLISH translation duly authenticated by the chamber of commerce of Bidders country, in which case, for the purpose of interpretation of the bid, the ENGLISH translation shall govern. Metric measurement system shall be applied.

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12. Documents 12.1 The bid prepared by the bidder shall comprise the Comprising the Bid following components:

Part-I: Techno-commercial /Un-priced Bid shall contain the following:

i) Bidder’s general details/information as per format F-1.

ii) A Bid Form as per format F-2. iii) Copies of documents as required in F-3 iv) A confirmation that prices in requisite formats, strictly complying with the requirement, are in Part – II of bid document i.e. “Price Bid”. v) One set of Stamped and signed tender

document vi) Letter of authority in favour of any one or two

of bidder’s executives having authority to attend the unpriced and price bid opening on specified dates and venue as per format F-4.

vii) Confirmation of no deviation as per Format F-5.

viii) Certificate as per form F-6 and Brief Summary of Agreed Terms and Conditions as per form F-7. ix) Bidder’s declaration that they are not under

liquidation, court receivership or similar proceedings. x) Affidavit on Non Judicial Stamp Paper (as per form F- 8) xi) Affidavit/Undertaking on Non Judicial Stamp paper of Rs. 100/- in case tender has been downloaded from Website (as per Form F-9)

xii) Any other information/details required as per bid document.

xiii) Copy of Schedule of Rates (SOR) 1 to 4 without any prices (which will be left blank).

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Note: All pages of the bid to be signed and sealed by authorized person of the bidder.

12.3 Part II “Price Bid

Price Bid Part-II shall contain Schedule of Rates duly filled in.

13. Bid Prices

13.1 Unless stated otherwise in the Bidding Documents, the Contract shall be for the whole works as described in Bidding Document, based on the unit rates and prices submitted by the Bidder and accepted by the EMPLOYER. Bid for part scope shall be rejected.

13.2 Prices must be filled in format for ‘Schedule of Rates’ enclosed as part of Bidding Document. If quoted in separate typed sheets and any variation in item description, unit or quantity is noticed; the bid is liable to be rejected. 13.3 Bidder shall quote for all the items of Schedule of Rates after careful analysis of cost involved for the performance of the completed item considering all parts of the Bidding Document. In case any activity though specifically not covered in description of item under ‘Schedule of Rates’ but is required to complete the works as per Scope of coverage, Special Condition of Contract or any other part of Bidding Document, the prices quoted shall deemed to be inclusive of cost incurred for such activity. Items against which no rate or price is entered by the bidder will not be paid for by the Employer when executed and shall be deemed covered by the rates for other items and prices in the SOR. 13.4 All duties, taxes and other levies payable by the Contractor under the Contract, or for any other cause, shall be included in the rates and prices and the total bid price submitted by the bidder. 13.5 Prices quoted by the bidder, shall remain firm and fixed and valid until completion of the Contract and will not be subject to variation on any account. 13.6 The Bidder shall quote the prices both in figures as well as in words. There should not be any discrepancies between the price indicated in figures and the price indicated in words.

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13.7 Alternative bids shall not be considered. 14. Bid Currencies 14.1 Bidders have to submit bid in Indian Rupees Only. 15. Bid Validity 15.1 Bids shall be kept valid for 90 days from the final bid due date. A bid valid for a shorter period may be rejected by GAIL as non-responsive. 15.2 In exceptional circumstances, the Employer may request that the bidders extend the period of validity for a specified additional period. The request and the responses thereto shall be made in writing or by fax / e-mail. A bidder may refuse the request without forfeiture of his bid security. A bidder agreeing to the request will not be required or permitted to modify his bid, but will be required to extend the validity of its bid security for the period of the extension and in accordance with Clause 16 in all respects. 16. Bid Security - Not Applicable 17. Pre-Bid As mentioned in the Letter inviting tender/Invitation for Bid. Meeting

18. Format and 18.1 The original and all copies of the bid shall be typed or Signing of Bid written in indelible ink (in the case of copies,

photocopies are also acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the bidder. The name and position held by each person signing, must be typed or printed below the signature. All pages of the bid except for unamended printed literature where entries or amendments have been made shall be initialled by the person or persons signing the bid.

18.2 The bid shall contain no alterations, omissions, or additions, unless such corrections are initialed by the person or persons signing the bid.

19. Zero Deviation 19.1 Bidders to note that this is a zero deviation tender. GAIL will appreciate submission of offer based on the

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terms and conditions in the enclosed, Special Conditions of Contract (SCC), Instructions to Bidders (ITB), Scope of coverage etc. to avoid wastage of time and money in seeking clarifications on technical/ commercial aspects of the offer. Bidder may note that GAIL may not seek technical & commercial clarifications after the receipt of the bids. 20. E-Payment 20.1 GAIL (India) Limited has initiated payments to suppliers and contractors electronically and to facilitate the payments electronically, the bidder should have an account with HDFC Bank or ICICI Bank or State Bank of India so that the payment through e-banking be made to the bidder, in case work is awarded to him. Please note that payment , if order is awarded, shall be released through e-banking only. Further, the bidder should give the details of his bank account alongwith the Techno-

Commercial (Un Priced) bid in any one of the above banks duly certified by their banker to paying authority in advance to facilitate payment through e-banking in case of award of work on him as per format enclosed (as

per Exhibit I (a)/(b).

21. Agent/

Not Applicable . consultant/ Representative/ Retainer/ Associate

D. Submission of Bids 23. Deadline for 23.1 Bids must be submitted physically under two bid system i.e. Submission of Bids Un priced Bid/Technical Bid (Part I) and Priced Bid (Part II) in separate sealed envelope not later than the date and time stipulated in the Invitation for Bids (IFB) at the following address: Central Receipt Section, Security Main Gate, GAIL (India) Ltd., P.O. – PATA, Distt. Auraiya (U.P.) – 206241 The envelope must be superscribed with Tender No. and Bid Due Date

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Further a cut out address slip to be pasted on the envelope is enclosed. 23.2 GAIL may, in exceptional circumstances and at its discretion, on giving reasonable notice by fax or any written communication to all prospective bidders who have been issued the bid documents, extend the deadline for submission of bids, in which case all rights and obligations of GAIL and the bidders, previously subject to the original deadline will thereafter be subject to the deadline as extended. 24. Late Bids Not Applicable 25. Modification 25.1 The bidder may modify or withdraw his bid after the submission and Withdrawal of bid but before the due date and time for submission, provided that of Bids written notice of the modification/withdrawal is received by GAIL prior to the deadline for submission of bids. 25.2 No bid shall be modified after the deadline for submission of bids. 25.3 No bid shall be allowed to be withdrawn in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the bidder on the Bid Form. Withdrawal of a bid during this interval shall result in the bidder’s forfeiture of his bid security pursuant to Sub-Clause 16.7.

E. Bid Opening and Evaluation

26. Bid Opening 26.1 Unpriced Bid Opening:

GAIL will open bids, including withdrawals and modifications made pursuant to Clause 25, in the presence of bidders’ designated representatives who choose to attend, at date, time and location stipulated in the IFB. The bidders’ representatives, who are present, shall sign a bid opening register evidencing their attendance.

26.2 Priced Bid Opening:

26.2.1GAIL will open the price bids of those bidders who meet the qualification requirement and whose bids is determined to be technically and commercially responsive. Bidders selected for opening of their price bids shall be informed about the date of price bid opening. Bidders may depute their authorized representative to attend the opening. The bidders’

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representatives, who are present, shall sign a register evidencing their attendance.

27. Process to be 27.1 Information relating to the examination, Confidential clarification, evaluation, and comparison of bids, and recommendations for the award of a contract, shall not be disclosed to bidders or any other persons officially concerned with such process. Any effort by a bidder to influence the Employer’s processing of bids or award decisions may result in the rejection of the bidder’s bid. 28. Contacting the 28.1 From the time of bid opening to the time of

Employer contract award, if any bidder wishes to contact the Employer on any matter related to the bid, it should do so in writing.

28.2 Any effort by the bidder to influence the Employer in the Employer’s bid evaluation, bid comparison, or Contract award decisions may result in the rejection of the bidder’s bid.

29. Examination of 29.1 Prior to the detailed evaluation of bids, the Bids & Determination Employer will determine whether each bid (a) has of Responsiveness been properly signed; (b) is accompanied by the required securities; (c) is substantially responsive to the requirements of the bidding documents; and

(d) provides any clarification and/or substantiation that the Employer may require to determine words and in figures, the amount in words will govern; and responsiveness pursuant to sub-clause 29.2.

29.2 A substantially responsive bid is one which conforms to all the terms, conditions and scopes of the bidding

documents without deviations or reservations. A deviation or reservation is one

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(a) that affects in any substantial way The scope quality, or performance of the Works;

(b) that limits in any substantial way, inconsistent with the bidding documents, the Employer’s rights or the bidder’s obligations under the contract; or

(c) whose rectification would affect unfairly the competitive position of other bidders presenting

substantially responsive bids.

29.3 Bidders bid shall be considered non-responsive and rejected, if deviations are taken to the under mentioned

provisions of the bid documents by the bidder:

(i) Bidders not meeting BEC of the Tender (ii) Non acceptance of Scope of coverage including

Coverage period & Special Conditions of Contract (iii) Non submission of prices as per Price Schedule (iv) Period of Validity of bids as per clause no. 15.0 of

Instructions to Bidders (ITB) (v) Non submission of Certificate from officer not below

the level of General Manager / Officer just below the level of Director (Board member) for compliance of IRDA Rules & Tariff.

(vi) Non submission of Certificate of Authorization to deal with GAIL, Pata from Head Office of participating Insurance Co.

(vii) Non submission of Firm & Fixed Price (viii) Price submitted in Un priced bid

(ix) Non quotation by bidders for all the Policies separately as per Price schedule

(x) Any other condition specifically mentioned in the tender document elsewhere that non-compliance of

the clause lead to rejection of the bid.

30. Correction of 30.1 Bids determined to be substantially responsive will be Errors checked by the Employer for any arithmetic errors.

Errors will be corrected by the Employer as follows :

(a) where there is a discrepancy between the amounts in words and figures, the amount in words will govern; and

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(b) Where there is a discrepancy between the unit rate and the total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern.

30.2 The amount stated in the bid will be adjusted by the Employer in accordance with the above procedure for the correction of errors and, with the concurrence of the bidder, shall be considered as binding upon the bidder. If the bidder does not accept the corrected amount of bid, its bid will be rejected, and the bid security shall be forfeited.

31. Conversion to Single Currency for Comparison of Bids: Not applicable 32. Evaluation and Comparison of Bids : Mentioned in the Special Conditions of Contract. 33. Preference for Domestic Bidders : Not applicable 34. Purchase Preference: Not Applicable. 35. Compensation for extended stay: Not applicable

F. Award of Contract

36. Award Subject to Clause 29 and other conditions specified in the Tender document, GAIL will award the contract to the successful bidder whose bid has been determined to be substantially responsive and has been determined as the lowest, is determined to be qualified to satisfactorily perform the contract. 37. Employer’s Right to Accept Any Bid and to Reject Any or All Bids: GAIL reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders or any obligations to inform the affected bidder or bidders of the ground for GAIL’S ACTION.

38. Notification of Award 38.1 Prior to the expiration of period of bid validity GAIL will notify the successful bidder in writing by fax, cable or telex to be confirmed in writing, that his bid has been accepted. The notification of award / Fax of Intent will constitute the formation of the Contract. 38.2 Completion period shall be counted from the date of notification of award / Fax of Intent/any other date specifically mentioned in the FOI. The notification of award will constitute the formation of a Contract, until the Contract has been effected pursuant to signing of Contract as per Clause 39 of ITB. Upon the successful bidder’s furnishing of contract performance security, pursuant to

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Clause 40 of ITB, GAIL will promptly notify each unsuccessful bidder and will discharge his bid security, pursuant to Clause 16 of ITB. 39. Signing of Agreement: GAIL will award the Contract to the successful bidder, who, within 15 days of receipt of the same, shall sign and return the acceptance copy to GAIL. 40. Contract Performance Security: Not applicable 41. Corrupt or Fraudulent Practices 41.1 GAIL requires that bidders/contractors observe the highest standard of ethics during the execution of contracts. In pursuance of this policy, the Employer:

a) defines, for the purposes of this provision, the terms set forth below as follows :

i) “corrupt practice” means the offering, giving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution;

and ii) “fraudulent practice” means a

misrepresentation of facts in order to influence a procurement process or the execution of a

contract to the detriment of the Employer, and iii) includes collusive practice among bidders

(prior to or after bid submission) designed to establish bid prices at artificial noncompetitive levels and to deprive the Employer of the benefits of free and open

competition; b) will reject a proposal for award if it determines

that the bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question;

c) will declare a firm ineligible and put on holiday, either indefinitely or a for a stated period of time if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing a contract.

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FORMS AND FORMATS

F-1 BIDDER’S GENERAL INFORMATION

To GAIL (India) Limited,

1-1 Bidder Name: 1-2 Number of Years in Operation: ____________________________________ 1-3 Registered Address:

1-4 Operation Address if different from above: ___________________________________________

___________________________________________

1-5 Telephone Number ________________________________________ (Country Code) (Area Code) (Telephone Number)

1-6 E-mail address & Web Site ________________________________

1-7 Telefax Number ____________________________________________

(Country Code) (Area Code) (Telephone Number) 1-8 ISO Certification, if any {If yes, please furnish details}

(SIGNATURE OF BIDDER WITH SEAL)

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F-2

BID FORM To

GAIL (India) Limited,

Dear Sir, After examining/reviewing the Bidding Documents for Insurance cover, including technical specifications, General and Special Conditions and schedule of rates etc. the receipt of which is hereby duly acknowledged, we, the undersigned, pleased to offer to execute the whole of the Job of Insurance cover against various perils and in conformity with, the said Bid Documents, including Addenda Nos. ____________.

We confirm that this bid is valid for a period of four (4) months from the date of opening of Techno-Commercial Bid, and it shall remain binding upon us and may be accepted by any time before the expiration of that period. Until a final Agreement is prepared and executed, the bid together with your written acceptance thereof in your notification of award shall constitute a binding Agreement between us. We understand that Bid Document is not exhaustive and any action and activity not mentioned in Bid Documents but may be inferred to be included to meet the intend of the Bid Documents shall be deemed to be mentioned in Bid Documents unless otherwise specifically excluded and we confirm to perform for fulfilment of Agreement and completeness of the Work in all respects within the time frame and agreed price.

We understand that you are not bound to accept the lowest priced or any bid that you may receive.

SEAL AND SIGNATURE DATE:

Duly authorized to sign bid for and on behalf of

(SIGNATURE OF WITNESS)

WITNESS NAME:

ADDRESS:

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F-3

LIST OF ENCLOSURES

GAIL (India) Limited,

Dear Sir, We are enclosing the following documents as part of the bid: 1. Copy of Bidding Documents along with addendum/corrigendum no (if any) duly signed and sealed on each page, in token of confirmation that Bid Documents are considered in full while preparing the bid and in case of award, work will be executed in accordance with the provisions detailed in Bid Documents. 2. Notarized copies of Documentary proof towards the Bid Evaluation Criteria specified in Article no. 3 of Instructions to Bidders (Section – 3 of tender document). 3. Notarized copy of Audited Balance Sheet for the FY 2009-10 showing the Networth (Owners Funds – Paid up share Capital and Free Reserves & Surplus). Incase accounts for FY 2009-10 are not finalized/audited, the notarized copy of audited Balance Sheet for FY 2008-09 is to be submitted. 4. Any other documents specifically sought for elsewhere in the bidding document.

(SEAL AND SIGNATURE OF BIDDER)

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F-4 LETTER OF AUTHORITY

PROFORMA FOR LETTER OF AUTHORITY FOR ATTENDING AND SUBSEQUENT NEGOTIATIONS/CONFERENCES

No. Date:

GAIL India Limited,

Dear Sir, We _____________________________________ hereby authorize following representative(s) to attend un-priced bid opening and price bid opening and for any other correspondence and communication against above Bidding Document:

1) Name & Designation ___________________ Signature _____________ 2) Name & Designation ___________________ Signature ____________

We confirm that we shall be bound by all commitments made by aforementioned authorized representatives.

Yours faithfully,

Signature

Name & Designation

For and on behalf of

Note: This letter of authority should be on the letterhead of the bidder and should be signed by a person competent and having the power of attorney to bind the bidder. Not more than two persons are permitted to attend Pre-bid meeting, techno –commercial un-priced and price bid opening.

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F-5

NO DEVIATION CONFIRMATION

GAIL India Limited,

Dear Sir, We understand that any deviation/exception in any form in Tender No. GAIL/PATA/INS/F&A/2010/01 may result in rejection of bid. We, therefore, certify that we have not taken any exceptions/deviations anywhere in the bid and we agree that if any deviation/exception is mentioned or noticed, our bid may be rejected.

(SEAL AND SIGNATURE OF BIDDER)

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F-6

CERTIFICATE

GAIL India Limited,

Dear Sir, If we become a successful bidder and pursuant to the provisions of the Bidding Documents award is given to us, the following certificate shall be automatically enforceable:

“We agree and acknowledge that the Employer is entering into the Agreement

solely on its own behalf and not on behalf of any other person or entity. In

particular, it is expressly understood and agreed that the Government of India

is not a party to the Agreement and has no liabilities, obligations or rights

there under. It is expressly understood and agreed that the Employer is

authorised to enter into Agreement, solely on its own behalf under the

applicable laws of India. We expressly agree, acknowledge and understand

that the Employer is not an agent, representative or delegate of the

Government of India. It is further understood and agreed that the Government

of India is not and shall not be liable for any acts, omissions, commissions,

breaches or other wrongs arising out of the Agreement. Accordingly, we

hereby expressly waive, release and forego any and all actions or claims,

including cross claims, VIP claims or counter claims against the Government

of India arising out of the Agreement and covenants not to sue to Government

of India as to any manner, claim, cause of action or things whatsoever arising

of or under the Agreement.”

Seal and Signature of Bidder

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F-7

BRIEF SUMMARY OF AGREED TERMS AND CONDITIONS

Bidder’s Name M/s ............................. Bid Document No. GAIL/PATA/INS/F&A/2010/01 Offer Ref................................ This Questionnaire duly filled in should be returned along with each copy of Unpriced Bid. Clauses confirmed hereunder should not be repeated in the Bid.

S. No. Description Bidder's Confirmation

1) It is noted that deviations to Terms & Conditions shall lead to rejection of offer, as specified in the Bid Document. 2) Ensure and confirm that prices quoted in ‘Schedule of Rates’, are for complete scope of work as defined in the Bid document. 3) Ensure & confirm that quoted prices are inclusive of all taxes, duties, levies etc. as applicable under this contract including all costs towards carrying out any surveys, travel to India, site visits by it’s personnel, stay in India, boarding, lodging, incidental expenses etc. required for Project work. 4) Confirm that the offer shall remain valid for acceptance up to 90 days from Final Bid Due Date/Date of Opening of Bids.

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5) Bidder’s name and address 6) Confirm that premium prices shall remain firm till completion of insurance coverage period. 7) Confirm acceptance of Insurance coverage period as per requirement Specified in Bid Document (to be reckoned from date of Fax of Intent) 8) Confirm acceptance of relevant Terms of Payment as specified in the Bid Document. [Payment terms indicated in Bid Document do not provide for any advance payment to be made to the bidder(s)]. 9) Confirm acceptance in toto of

the Terms & Conditions contained in-

i) Instructions to Bidders/General Conditions of Contract (Section-3)

ii) Scope of Insurance cover (Section -5) iii) Special Conditions of Contract (Section-4) iv) All other commercial documents/ attachments of Bid Document.

10) All the terms & conditions have been indicated in this format (including annexure, if any) and have not been repeated in the bid elsewhere. It is noted that Terms & Conditions indicated elsewhere including any printed Terms &

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Conditions, shall not be considered by Owner.

11) The bidder is required to

state whether any of the Directors of bidder is not a relative of any Director of Owner or the Bidder is a firm in which any Director of Owner or his relative is a partner or the Bidder is a private company in which any Director of Owner is a member or Director.

12) All correspondence must be in English Language only.

13) Indicate Name & Contact No. (Telephone/Fax No.) of person(s) to whom queries, if any, are to be addressed against your bid.

14) Owner reserves the right to make any change in the terms & conditions of the Bid Document and to reject any or all bids including those received late or incomplete.

15) Confirm that all Bank charges associated with Bidder’s Bank shall be borne by Bidder.

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BIDDER CONFIRMS THAT IN CASE OF CONFLICTING VERSION OF VARIOUS TERMS & CONDITIONS AT DIFFERENT PLACES, THE CONFIRMATION FURNISHED AS ABOVE SHALL BE CONSIDERED OVER-RIDING AND FINAL AND ANY OTHER DEVIATION INDICATED ELSEWHERE SHALL BE TREATED AS REDUNDANT.

Signature______________________ Name ________________________ Designation_____________________ Office Stamp Tel No. ________________________

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F-8

AFFIDAVIT ON NON-JUDICIAL STAMP PAPER

The bidder shall submit an Affidavit on non –judicial stamp paper of Rs. 100/- duly Notarized by Notary Public as follows: “The documents submitted by M/s ……………………………. (name & address of the bidder) against tender no. GAIL/PATA/INS/F&A/2010/01 dated 17.07.2010 are true and genuine and in case of any discrepancy noticed or observed at any stage, M/s …………………………….. (name & address of the bidder) shall be personally responsible not only for the damages or loss to GAIL, but also for criminal proceedings under the relevant laws”.

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Format F-9

Affidavit/Undertaking

If the bidder is quoting by downloading the tender from website, the bidder is required to submit an undertaking on non-judicial stamp paper of Rs. 100/- duly notarized stating the following: “The contents of the tender documents against tender no. GAIL/PATA/INS/F&A/2010/01 dt.17.07.2010 for Marine, Fire and other Insurance Cover for GAIL, Pata for the year 2010-11 have not been modified or altered by M/s ………………. (name of bidder with complete address). In case, it is found that the tender document has been modified/altered by the bidder, the bid submitted by M/s ……………… (name of bidder) shall be liable for rejection.”

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Exhibit I (A)

FORMAT APPLICABLE FOR PARTIES WILLING TO RECEIVE EPAYMENTS IN THEIR ACCOUNT WITH SBI/HDFC/ICICI BANK ONLY)

(This declaration should be on letter head of the organization mentioning E-mail ID/Fax No. of the contact person) To, The General Manager (F&A) GAIL (India) Ltd. P.O. Pata Auraiya, U.P. -206241 Subject : Consent for receiving Payments through Electronic Mode Dear Sir, This is to confirm that we M/s ……………………………………………………. (Name of the Organization) are having Savings / Current Account No. ………………………. with ………………………………………… (Name of the Bank) …………….…………….. (Branch Name) …………… (Branch Code), to which payments, if any due to us, can be released electronically. Thanking You. for……………………………………….. Authorized Signatory (ies) (Name of the Authorised Signatory with Seal) CERTIFICATE BY BANK This is to certify that Savings / Current A/c. No……………………… is maintained by M/s………………………..……………………….……………………… (Name of the organization) with our bank ………….………………………………………….……… (Name of the Bank and Branch) having code no ……………….(Branch Code), to which payments can be released electronically. (Signature with Seal of Bank) Branch Manager

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EXHIBIT I (B) PARTICULARS OF VENDORS REQUIRED FOR THE PURPOSE OF MAKING PAYMENT THROUGH E-BANKING (BIDDERS NOT HAVING ACCOUNT IN

SBI/HDFC/ICICI BANK)

(PLEASE ATTACH ONE CANCELLED CHEQUE W.R.T. EVERY VENDOR)

1. VENDOR/CUSTOMER NAME : ………..…………………………………………………..

2. COMPLETE ADDRESS : ………………………………………………………..

3. BANK’S NAME : ………………………………………………………..

4. BENEFICIARY A/C NO. .: ………………………………………………………..

5. ACCOUNT TYPE : ………………………………………………………..

6. BRANCH NAME : ………………………………………………………..

7. BANK ADDRESS : ………………………………………………………..

8. MICR CODE : ………………………………………………………..

9. BRANCH CODE : ………………………………………………………..

10. DETAILS OF CANCELLED CHEQUE: …………………….……………………...

AUTHORIZED SIGNATORY WITH NAME AND SEAL

(The above information are required to be submitted by the vendors on their LETTERHEAD, DULY certified by their banker)

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SECTION - 4

SPECIAL CONDITIONS OF CONTRACT (SCC) GENERAL: The Special Conditions of Contract shall be read in conjunction with the General Terms & Conditions of Contract, Schedule of rates, specifications, and any other documents forming part of contract, wherever the context so requires. Notwithstanding the sub-division of the documents into these separate sections and volumes, every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and into the CONTRACT so far as it may be practicable to do so. Where any portion of the General Terms & Conditions of Contract is repugnant to or at variance with any provisions of the Special Conditions of Contract, unless a different intention appears, the provisions of the Special Conditions of Contract shall be deemed to over-ride the provisions of the General Terms & Conditions of Contract and shall to the extent of such repugnancy, or variations, prevail. Wherever it is mentioned in the specifications that the CONTRACTOR shall perform certain WORK or provide certain facilities, it is understood that the CONTRACTOR shall do so at his cost and the VALUE OF CONTRACT shall be deemed to have included cost of such performance and provisions, so mentioned. EVALUATION OF BIDS: 1. Evaluation of bid shall be done on following basis:- a) Evaluation of the techno-commercial bid will be done first. b) Only bidders meeting the Bid Evaluation Criteria and other terms & conditions as defined in the tender document shall be considered for price bid opening c) Premium for all the policy types shall be invited separately and bidders having lowest premium amount in each category and lowest overall premium amount by adding all the premium amounts quoted for each category shall be worked out for the purpose of ranking.

d) Thereafter, the bidder(s) identified as quoted lowest overall premium amount among all the bidders will be declared the overall L1 bidder and accordingly rest of the bidders will also be rated as L2, L3…Ln in ascending order depending upon their quoted cumulative premium amount in the price bid.

e) In case of tie in quoted premium rates, at any stage between/among bidders, the bidder having higher net worth in the last Financial Year 2009-10 (in case Accounts for the FY 2009-10 are not finalized, Net Worth for FY 2008-09 shall be considered) shall be declared lowest between/among them.

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f) Having been identified overall L1 bidder, the overall L1 bidder will be given an opportunity to match the L1 premium rates under each category. In case the over all L1 bidder accept to match the L1 premium rate under each category also, the over all L1 bidder will be declared as the ultimate L1 bidder for the total tender and will be considered for awarding of all the policies.

g) In case the overall L 1 bidder fails to match the L1 premium rates of each category, then the opportunity would be given to overall L 2 bidder (as per d above) to match the lowest premium rates of each category and if overall L2 also fails to match all the L1 premium rates, then overall L2, L3, L4, L5 … and so on (in the said sequence) will be given the opportunity to match the L1 premium rate of each category, and whosoever matches the L1 rate (in the said sequence) will be awarded all the tendered policies.

h) In case of none of the bidder agrees to match the L1 premium rate for the each category, GAIL reserves the right to cancel the tender or allocate policies to L1 bidder under each category separately. However, GAIL reserves the right to allocate the 100% allocation or part allocation of policies to L1 bidders.

i) In case of a ‘Single techno-commercially acceptable bid’ situation, GAIL reserves the right to either cancel the tender or allocate 100% or part of the policies to the “Single techno- commercially acceptable’ bidder.

j) GAIL reserves the right to reject any or all bids without assigning any reason thereof and GAIL’s decision in this regard shall be final and binding on all the bidders. 2. OTHER CONDITIONS a) The entire scope of coverage as specified in the Bidding Document shall be treated as Insurance Contract. b) The bidder shall quote total premium against respective areas of coverage for respective sum insured as per format of price Schedule. The total premium will be inclusive of all expenditures to be incurred by the bidders and applicable taxes, duties, service tax and surcharge etc. and no expenditure other than those quoted in the SOR will be paid by GAIL on any account for the defined scope of coverage. c) All premiums to be quoted by the bidders will be in Indian Rupees only on firm price basis and shall remain valid during the currency of the policy. d. Insurers are free to carry out inspections at site at their cost and risk, if so desired for this purpose. They may examine the site and its surroundings and obtain all information that may be necessary for preparing the bid .GAIL should be informed of such intention of insurers so that plant level arrangements are done for their visit to the various sites. 3. ADDITIONAL ATTACHMENTS Following additional documents are required to be attached necessarily with the un priced bid of tender document on their letter head in addition to forms attached in General conditions of the contract :-

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a) Letter of confirmation by bidder (from Officer of the Rank of General Manager or Officer just below the level of Director) regarding compliance of guidelines, circulars and amendments thereof issued by IRDA from time to time (as per Annexure – I). b) Certificate from the head office of the respective insurance companies (from Officer of the Rank of General Manager or Officer just below the level of Director) to deal with GAIL and also to give the quotation as per Annexure II. c) Documentary Evidence in support of meeting Techno Commercial Criteria applicable as per Bid Evaluation Criteria. THE UNCONDITIONAL COMPLIANCE TO THE ABOVE WOULD BE A PREREQUISITE FOR OPENING OF PRICE BID. SUBJECTIVE/PART COMPLIANCE SHALL BE LIABLE FOR REJECTION OF THE BID. THE ABOVE SHALL BE SUBMITTED IN ADDITION TO THE DOCUMENTS/CONFIRMATIONS SOUGHT ELSEWHERE IN THE TENDER DOCUMENT. 4. INSURANCE PREMIUM i) The Insurance premium payable is as per the Price Schedule and is inclusive of all taxes & duties. The premium amount shall remain firm during the Insurance period of the policy. ii) The premium amount shall be paid by GAIL, Pata and the Insurance Company shall provide premium bills in the form of Cenvatable Invoice based on the sum insured for each SOR to avail the cenvat credit of service tax by GAIL’s. 5. RESPONSIBILITY OF INSURER The following terms and conditions shall have the meaning hereby assigned to them except where the context otherwise requires. i) The bidders are required to quote the premium rates strictly as per IRDA tariff provisions and violation/breach of IRDA tariff provisions will not be accepted. In case of any violation of the IRDA tariff provisions by the insurance company, in the quotation, GAIL will not be liable for any differential premium in any case. Also there will be no effect on the settlement of the claims. ii) The terms & conditions of cover and the wordings of the policies, warranties and clauses should be strictly inline with IRDA provisions & draft policy issued by IRDA time to time. iii) The rates quoted should be with minimum excess as stipulated in the IRDA tariff. The details with respect to the quantum of the minimum excess should be mentioned in the priced bid. iv) Bidders are required to quote for entire scope.

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v) However the responsibility for obtaining consent from co-insurer companies rests with lead insurer and lead insurer shall bear 100% responsibility for settlement of claim from commencement of policy till expiry of policy. vi) The insurer shall be solely and legally responsible to GAIL for effective execution of the policy including co-ordination, collection of premium, issue of policy document, settlement of claim, refund of premium on prorate basis if any etc.

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ANNEXURE - I GAIL (INDIA) Ltd., Pata. It is hereby certified that the quotations given by us against tender no. GAIL/PATA/F&A/INS/2010/01 dt. 17.07.2010 are as per IRDA provisions and that there is no violation of the IRDA provisions whatsoever. In case of any violation of the tariff provisions by the insurance company, in the quotation, GAIL would not be liable for any differential premium in any case. Also there would be no effect on the settlement of the claims. However, in case there is any downward movement of the tariff provisions, which are applicable to GAIL, the insurance company would ensure that the same is passed on to GAIL.

On Behalf of the Insurer Authorised Signatory

Place & Date (Not below the Rank of General Manager or Officer just below the Level of Director)

ANNEXURE - II

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CERTIFICATE REGARDING AUTHORISATION BY HEAD OFFICE TO DEAL WITH GAIL INDIA LIMITED We hereby authorize Mr. (Name and designation) and Mr. (Name and Designation) posted at the Divisional office (address of the office) to deal with GAIL (India) Limited for the complete insurance portfolio for Tender No. GAIL/PATA/F&A/INS/2010/01 dt. 17.07.2010 He / She is authorized to sign the quotations, tenders and deal with GAIL as well as correspond with GAIL on behalf of M/s………………………….. (Name of the Insurance Company)

Signed and stamped

General Manager or Officer just below the Level of Director

SECTION - 5

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SCOPE OF INSURANCE COVER

A: PERIOD OF COVER:

i) The existing policies are due for renewal from 01.09.2010.

The Insurance Policies are proposed for one year effective from 1st September’ 2010 or such other date as may be fixed by GAIL.

ii) GAIL reserves the right to renew the policy for another period of one year, on the existing terms and conditions, without assigning any reasons.

B: DETAILS OF INSURANCE COVERAGE

1) Marine Insurance Policy for Polymer (SOR -1)

Description/Perils:

Open declaration based Marine Transit (All risk policy, Rail/Road) Insurance Policy for covering all transit risks including SRCC (Strike, Riot and Civil Commotions) during the movement of finished goods (Polymer) in respect of Ex works / Warehouse Direct sales to customers’ premises and Ex works / Ex warehouse stock transfers to Consignment Stockists’ premises and vice versa.

Sum Insured: Rs. 3,354 crores

Basis of Declaration: Monthly Declaration will be submitted with following basis of valuation/declaration: 1) Invoice Value (incl. taxes ED, CST/VAT) for Direct Sales & 2) Invoice Value (incl. taxes ED, CST/VAT) + 5% Contingency for Stock Transfer Premium Payment: Initially 2 months premium will be deposited as advance

and thereafter monthly premium will paid based on the basis of monthly declaration.

Minimum Excess: The minimum excess in the existing policy is Rs. 500/- in each

and every claim. GAIL, Pata opts to keep the same unchanged. Insurer’s Office: The bidder should have Office in close vicinity to our Plant (GAIL, PATA) like Kanpur / Lucknow and which will be declared by the Insurer as dealing Office for GAIL, Pata. Visit: The Insurance Co. will have to make monthly visit to GAIL, Pata for discussion with Marketing Dept. for the purpose of reconciliation and early resolution of claims lodged. Further the Insurance Co. shall have to submit MIS on monthly basis regarding the Insurance Claims Status as per the enclosed Format (refer Annexure – III)

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Insurance Claims: 1) The policy shall have the option of lodging the insurance claim and receiving the payment against the same, by the Customer / Consignee in respect of dispatches of the consignments on Ex works/ Ex warehouse sale/transfer. 2) The Insurance Co. will settle the claim for the value less than Rs. 2.00 lakhs within 30 days and for claims exceeding Rs. 2.00 lakhs within 60 days from the date of sending the final documents. In case of delay the Insurance Co. shall inform us in writing delay in settling of claims beyond the stipulated time frame as mentioned in the clause mentioned above. 3) While forwarding the claim amount, the Insurance Co. will forward the copy of Survey report.

2) Fire Insurance Policy for Township (SOR-2) Description: GAIL, Pata has Two Township for its Employees and CISF personnel’s as follows:

i) Township for Employees: The Township has been named as GAILGAON and is located at distance of approx. 5.50 Km’s (by road) from its Pata Plant in Dibyapur, Distt. Auraiya (U.P.). The Township is well guarded by CISF Personnel’s.

ii) Township for CISF Personnel’s: The Township is located at distance of appox. 9 km’s from its Pata Plant in Dibyapur, Dist. Auraiya (U.P.). The Township is well guarded by CISF Personnel’s.

Perils to be covered: Standard Fire Insurance Policy including Earthquake and Terrorism cover. Premium Payment: As per IRDA / Insurance Rules Minimum Excess: Standard Minimum Excess 3) Fire Insurance Policy for Polymer Stock (SOR-3): Description: Insurance is required for the Polymer produced in Plant and Stored in the Two Product Warehouses and HDPE Silos within the Plant. The Insurance of Product Warehouse and Silos is covered under separate policy taken by GAIL, Corporate Office. Perils to be covered: Standard Monthly declaration based Fire Insurance Policy including Earthquake and Terrorism cover. Sum Insured: Rs. 105.00 crores Basis of Declaration: Monthly declaration will be submitted for Highest Stock at Risk during the Month for Polymer Stored in Warehouse and Closing Stock for Polymer in HDPE Silos. The valuation of the above polymer declared will be done on the basis of Average Cost of Polymer upto the month.

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Premium Payment: As per IRDA/Insurance Rules Minimum Excess: Standard Minimum Excess 4) CPM Insurance Policy for Cranes & Forklifts (SOR-4): Description: GAIL, Pata is having No. of different capacity Forklifts in Warehouse/workshop/plant etc and no. of different capacity Cranes in Workshop and/in Plant which are used by Contractors/their staff/GAIL for movement of materials/goods/assets (List placed below) Perils to be covered: Standard Contractors Plant & Machinery Insurance Policy including Third Party liability cover and Surrounding Property Cover. Sum Insured: On reinstatement basis for Cranes/Forklifts Rs. 7.04 crores Third Party liability covers Rs. 10.00 lakhs Surrounding Property cover Rs. 100.00 lakhs Premium Payment: As per IRDA/Insurance Rules Minimum Excess: Standard minimum Excess C: SUM INSURED

i. The sum to be insured as mentioned in as mentioned above. Detailed break-up of sum-insured is at table enclosed with SOR

ii. Sum insured may be revised at the discretion of GAIL during the currency of the policy with pro-rata adjustment/payment of premium.

Details of Cranes & Forklifts (for SOR – 4)

ASSETS NOS Year of Manufacture

Total SUM INSURED

(Rs.) 20 MT TIL CRANE 1 1993 11180413 5 MT GODREJ FORKLIFT 1 1993 2145948 40 MT TYRE MOUNTED HUSKY CRANE 1 1994 18906760 8 MT HYDRA DAL CRANE 2 1994 2010782

5 MT GODREJ & BOYCE FORKLIFT (HDPE & LLDPE) 2

Model G500-DSB, Sr.No. 10791& 792 Year 1999 3553216

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2 MT GODREJ & BOYCE FORKLIFT (C&P-STORES) 1

Model G-2000D Year 1998 1001938

Hydra Cranes (Eng. No. S433-A05333 & S433-A06301) (Chasis No. 1538070820 & 1538070920) 2 2009 2010782

PTD Assets 41(As per List Annexure-IV) 2,95,68,000

Details of PTD Forklifts & Floor Sweeping Machine (for SOR 4)

S. NO.

FORKLIFT SR. NO. MAKE MODEL

YEAR OF MANUFACTURE

CAPACITY

AMOUNT (Rs.)

1 97102314 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 2 97102321 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 3 97102322 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 4 97102326 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 5 97102327 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 6 97102343 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 7 97102344 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 8 97102368 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 9 97102401 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 10 97102402 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 11 97102410 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 12 97102411 MACNEILL RANGER 1015 EN 1997 1.5 MT 7,06,000.00 13 00102709 MACNEILL RANGER 1015 EN 2000 1.5 MT 7,06,000.00 14 00102710 MACNEILL RANGER 1015 EN 2000 1.5 MT 7,06,000.00 15 00102712 MACNEILL RANGER 1015 EN 2000 1.5 MT 7,06,000.00 16 00102750 MACNEILL RANGER 1015 EN 2000 1.5 MT 7,06,000.00 17 00102751 MACNEILL RANGER 1015 EN 2000 1.5 MT 7,06,000.00 18 00102752 MACNEILL RANGER 1015 EN 2000 1.5 MT 7,06,000.00 19 111075 VOLTAS EV-15-S 2000 1.5 MT 7,06,000.00 20 111076 VOLTAS EV-15-S 2000 1.5 MT 7,06,000.00 21 111078 VOLTAS EV-15-S 2000 1.5 MT 7,06,000.00 22 111084 VOLTAS EV-15-S 2000 1.5 MT 7,06,000.00 23 111104 VOLTAS EV-15-S 2000 1.5 MT 7,06,000.00 24 111105 VOLTAS EV-15-S 2000 1.5 MT 7,06,000.00

25 190047 VOLTAS EVX-20 HVM 2003 2.0 MT 7,39,000.00

26 190048 VOLTAS EVX-20 HVM 2003 2.0 MT

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7,39,000.00

27 190049 VOLTAS EVX-20 HVM 2003 2.0 MT 7,39,000.00

28 7103358 MACNEILL RANGER 1020 2007 2.0 MT 7,39,000.00













41

FLOOR SWEEPING MACHINE(TEKNOVA MAKE) 2004 800000

TOTAL 2,95,68,000

INSURANCE CLAIM STATUS (Annexure-III)

S.NO CLAIM

NO. INVOICE NUMBER

INVOICE DATE

CUSTOMER NAME

REASON FOR CLAIM QUANTITY

TRANSPORTER NAME

CLAIM LODGED

DATE CLAIMED AMOUNT

DOCUMENTATION PENDING

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CUT-OUT SLIP

(TO BE PASTED ON THE ENVELOPE)

DO NOT OPEN – THIS IS A QUOTATION

NAME OF WORK: TENDER FOR MARINE, FIRE CPM INSURANCE COVER FOR GAIL, PATA FOR THE

YEAR 2010-11 BID DOCUMENT NO. : GAIL/PATA/INS/F&A/2010/01 DUE DATE & TIME OF: 06.08.2010 UPTO 1400 HRS. SUBMISSION OF BID FROM TO Name: CENTRAL RECEIPT SECTION Address: SECURITY MAIN GATE, GAIL (INDIA) LIMITED P.O. PATA, DIST. AURAIYA (U.P.) – 206 241

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SECTION – 6

Schedule of Rates (SOR)

Please refer separate PDF file

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TENDER FOR MARINE, FIRE, CPM INSURANCE …gailtenders.in/writereaddata/Tender/tender document...

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