Tender For

Comprehensive Landscaping and Lawn development in staff quarter

complex at Jaipur

NABARD

NABARD, Rajasthan Regional Office 3, Nehru Place, Tonk Road,

Jaipur – 302015 jaipur@nabard.org

Date of issue of tender document

24 June 2016

Due date and time for submission of tender

15:00 hrs. on 15 July 2016

PRE-QUALIFICATION BID NOTICE NABARD invites applications under “Single Bid System” on prescribed forms for the under noted works from reputed Consultancy Firms/Companies engaged in Landscaping and Lawn development works. Name of work

Comprehensive Landscaping of staff quarter complex and Lawn development in Staff quarters at Malviya Nagar, Jaipur

Estimated cost Rs. 3.36 Lakh(Rupees Three Lakh Thirty Six Thousand Only)

Earnest Money Rs. 6750/-(Rupees Six Thousand Seven Hundred Fifty Only)

Last date and time of submission of PQ bid

Upto 15.00 Hrs on 15 July 2016 in the office of the. Chief General Manager, NABARD, 3, Nehru Place, Tonk Road, Jaipur

Date from which PQ bid documents will be available

24 June 2016 to 15 July 2016 upto 15.00 hrs. and could be downloaded from www.nabard.org

Minimum Eligibility Criteria: The Firm/Company:-

1. Should have at least 5 years of experience in the field of Consultancy for landscaping and lawn development.

2. Should have successfully completed in last 5 Financial Years, at least three works in the field of Consultancy for landscaping and lawn development. Each consultancy work order inclusive of land development work should be above Rs.2.00 lakh. Completion certificate issued by the client should be enclosed.

3. Should submit audited balance sheets / P&L account and Income Tax clearance certificates for the last 3 financial years.

NOTE: The Technical / PQ bid and Financial Bid should be put in single envelope superscripted as Comprehensive Landscaping of staff quarter complex and Lawn development in Staff quarters at Malviya Nagar, Jaipur and sealed. The Financial Bid of only those who qualify in terms of eligibility criteria will be considered.

Scope of work

S. No.

Item Description

1. Lump sum Consultancy charges for design, detailing, preparation of drawing for comprehensive landscaping and lawn development work in staff quarters complex and Preparation of comprehensive landscaping and lawn development detailed project report by site inspection and suggested landscaping development measures.

2. Lawn development

a. Cleaning and preparation of area admeasuring 1600 Sqm for lawn development

b. Lawn development of area admeasuring 1600 Sqm (Grass type-Mandawari/ selecton one)

c. Hedge development as per site requirement

d. Adequate nos. decorative bushes/shrubs/climbers as per site requirement

e. Adequate nos. of Exotic/decorative plants as per site requirement

f. FYM by strips as per site requirement

g. Fresh garden soil as per site requirement from outside by tractor trolley

h. Other mechanical works such as leveling etc. as per site requirement.

i. Other civil works such as brick masonry, preparation base for square net surrounding lawn, plasters etc with cost break up as directed by the bank.

Terms and Conditions

i. Completion Period - 60 days for complete as per the scope and submission of detailed report of observations and recommendations along with submission of detailed tender documents.

ii. Payment - The payments will be made after submission of report and Lawn development works in respect of building as per relevant clauses elsewhere in the BOQ.

iii. Comprehensive Landscaping reports will have to be provided in triplicate

in hard as well as soft copy.

iv. Since these are old complex, NABARD will not be able to provide all Drawings & Documents related to the buildings. All the necessary work related for job completion shall be in the scope of the Consultants.

v. All the necessary tools, tackles, instruments, material required for completion of report shall be part of the scope of work.

vi. THE ENTIRE JOB SHALL BE CARRIED OUT AS PER THE TERMS AND

CONDITIONS STIPULATED IN THE TENDER AND INSTRUCTIONS OF BANK‟S REPRESENTATIVE.

vii. Payment terms : Payment of work completed shall be made in stages as per the following schedule ;

Stage of payment

Completion of work by the agency

Stage I 1st Running Bill after 50% or more completion of work Stage II Final Bill after completion of work in all aspect.

SAFETY CODE

1. There shall be maintained in a readily accessible place first aid appliances including adequate supply of sterilized dressings and cotton wool.

2. An injured person shall be taken to a public hospital without loss of time, in case where they injury necessitates hospitalization.

3. Suitable and strong scaffolds should be provided for workmen for all works that cannot safely be done from ground.

4. No portable single ladder shall be over 8 meters in length. The width between the said rails shall not be less than 30 cm (clear) and the distance between two adjacent rungs shall not be more than 30 cm. When a ladder is used an extra mazdoor shall be engaged for holding the ladder.

5. The excavated material shall not be placed within 1.5 meters of the edge of the trench or half of the depth of trench whichever is more. All trenches and excavations shall be provided with necessary fencing and lighting.

6. Every opening in the floor of a building or in a working platform be provided with

suitable means to prevent the fall of persons or materials by providing suitable fencing or railing whose minimum height shall be one meter.

7. No floor, roof or other part of the structure shall be so overloaded with debris or materials as to render it unsafe.

8. Workers employed on mixing and handling material such as asphalt, cement,

mortar or concrete and lime mortar shall be provided with protective footwear and rubber hand-gloves.

9. Those engaged in welding works shall be provided with welder's protective eye-

shields and gloves.

10. (i) No paint containing lead or lead products shall be used except in the form of paste or readymade paint.

(ii) Suitable face masks be supplied for use by the workers when paint is applied in the forms of spray or surface having lead paint is being dry rubbed and scraped.

11. Overalls shall be supplied by the Contractor to the painters and adequate facilities shall be provided to enable the working painters to wash during the periods of cessation of work.

12. Hoisting machines and Tackle used in the works, including their attachments anchorage and supports shall be in perfect condition. The ropes used in hoisting or lowering material or as a means of suspension shall be of durable quality and adequate strength and free from defects.

Articles of Agreement Articles of agreement made this ____________________day of ___________2016 between the _____________________________ hereinafter called the EMPLOYER, which expression shall include its successors and assigns and persons for the time being of the management of the Employer of the one part and _____________________________ hereinafter called the consultant which expression shall include his / their respective Heirs, successors, executors, administrators and assigns of the other part. Whereas the Employer is desirous of getting ________________________and has caused specifications describing the work to be done. And whereas the tendered rates are submitted by the consultant were accepted by the Employer, on terms and conditions hereinafter agreed at: And whereas the said specifications and the schedule of quantities have been signed by or on behalf of the parties hereto. And whereas the Consultant has agreed to execute, upon and subject to the conditions set forth herein and to the conditions set forth in the invitation to tender, General Instructions and Conditions of the tender, and schedule of quantities and Conditions of Contract ( all contained in bid document of which are collectively hereinafter referred to as the said conditions), the works described in the said schedule of quantities at the respective rates herein set forth amounting to the sum as therein arrived at or such other sum as shall become payable there under (hereinafter referred to as „the said contract amount‟). NOW IT IS HEREBY AGREED AND DECLARED BY AND BETWEEN THE PARTIES HERE TO FOLLOWS: In consideration of the said Contract amount to be paid at the time and in the manner set forth in the said conditions, execute and complete the work shown upon the drawings and described in the said specifications and the schedule of quantities. The Employer shall pay the Consultant the said Contract amount or such other sum shall become payable at the times and in the manner hereinafter specified in the said conditions. The said Conditions and Appendix thereto shall be read and construed as forming part of this agreement, and the parties hereto shall respectively abide by, submit themselves to the said conditions and perform the agreements on their part respectively in the said conditions contained. The agreement and documents mentioned herein shall form the basis of this and the decision of the employer as mentioned in the said conditions, in reference to all matters of dispute be final and binding on parties.

This contract is neither a fixed lump sum contract nor a piece work contract but is a contract to carry out the work in respect of the entire buildings to be paid for according to schedule of rates and probable quantities or as provided in the said conditions. In all matters of co-ordination the Employer’s decision shall be final and binding on all parties. The employer reserves to itself the right of altering nature of the work, adding to or omitting any item of work from the contract or having portion of the same carried out through other agencies without prejudice to this contract. Time shall be considered as the essence of this agreement and the consultant hereby agrees to commence the work soon after the site is handed over to him or from the fourteenth day of the date of issue of formal work order as provided for in the said conditions and to complete the entire work within 60 days, nevertheless to the provisions for extension of time. All payments by the employer under this contract shall be made only at JAIPUR. Further all disputes arising out of or in any way connected with this agreement shall be deemed to have arisen in JAIPUR and only courts in JAIPUR shall have jurisdiction to entertain and determine the same. The several parts of this contract have been read by us and fully under stood by us. In witness where of the parties hereto have set their respective hands the day and the year in above written _________________________ __________________ Signed by the said consultant. Signed by the Employer In the presence of in the presence of: Witness 1: Witness 2: Address: Address: Occupation: Occupation

NATIONAL BANK FOR AGRICULTURE AND RURAL DEVELOPMENT Chief General Manager, NABARD, 3, Nehru Place, Jaipur

Website: www.nabard.org

APPLICATION FORM

I / We …………………………………………………………………………… am / are desirous of participating in the PQ/Technical bid for the work of Comprehensive Landscaping of staff quarter complex and Lawn development in Staff quarters at Malviya Nagar, Jaipur, as detailed under scope of work, and hereby apply for the same. I/we give the following details for your consideration: Sl. No.

Item

Information to be filled in by applicant

1. Name of the Consultancy firm

2. Full Address

3. Telephone Number: Office / Residence

Mobile Number : Fax No. E-Mail address

4. Month and year in which the firm / company was formed / incorporated in present name

5. i. Number of years in the Business of Lawn development and consultancy works (Enclose Registration certificate/Proof) – Annexure B.

ii. What is the constitution of firm viz. Sole Proprietor, Partnership, Pvt. Ltd., Public Ltd., etc.

6. Enclose copy of partnership deed, Articles of Association or Affidavit(in case of sole proprietorship as per Annexure A)

7. i. Annual Turn Over for last Three Years as per Annexure–D (enclose ITCC & Audited Balance Sheets to support figures)

Year

Financial Year Annual Turn-over (In Rs lakh)

2012-2013 2013-2014 2014-2015

ii. What evidence or proof is enclosed to support the amounts of yearly turnover iii. Enclose for the last three years income tax clearance certificate (ITCC)

Certificate enclosed for Assessment years ……………

8. Fill up the enclosed Annexure C giving full particulars about similar works completed (i.e. work-orders in the field of Consultancy for Landscaping and lawn development for Organizations / PSUs / Institutes / Banks).

9. Whether all documents has been submitted as per check list

10. Any other information the applicant might like to give.

Signature & Seal of applicant

DECLARATION

I/We agree to notify the Officer of National Bank for Agriculture and Rural Development, accepting this application, of any changes in the foregoing particulars as and when they occur and to verify and confirm these. I / We understand and agree that the competent authority of National Bank for Agriculture and Rural Development has the right as he may decide, not to issue PQ/Technical bid form in any particular case and also to suspend, remove or blacklist my / our name from National Bank for Agriculture and Rural Development’s list of Consultants in the event of my / our submitting non-bonafide PQ/Technical bids, or for technical or other delinquency in regard to which the decision of competent authority of National Bank for Agriculture and Rural Development shall be final and conclusive. I / We certify that the particulars furnished in the enrollment forms are correct and that should it be found that I/We have given a false certificate or that if I / We fail to notify the fact of my / our subsequent amalgamation with another Consultant or firm, the National Bank for Agriculture and Rural Development may remove my / our name from the list of Consultants and any contract that I/We may be holding at the time may be rescinded. PLACE: DATE:

SIGNATURE & SEAL OF APPLICANT

AFFIDAVIT FOR SOLE PROPRIETORSHIP OF FIRM

(On Non-Judicial Stamp Paper of appropriate value in case the individual who is the sole proprietor of the firm)

I, …………………………………………….S/o…………………………………………Age………years, occupation business R/o …………………………………………………………….………………………………………………... do hereby state on oath as under: That I am residing in................................................................................................................... …………………………………………………………………………………… locality of District ……………………………. Since last ………………….. Years. That I am the sole proprietor of a proprietary concern name and style as “…………………………………….” having its office at ……………………………. ………………………………………. District ……………………. dealing in the business of Government’s/Private civil contracts and ancillary works attached therefor. Hence this affidavit.

Deponent ……………… Note: This Affidavit should be notarized.

Details of the Bank’s Account

Name of the Firm/ Agency/Contractor

Category (Individual/partnership/proprietor/company etc.)

Name of the Account Holder

Registered Address of the Firm

Name of the Bank’s branch and Address

Bank’s Code and Branch’s Code

IFSC Code of the Bank’s Branch

Type of Account(Current/Saving/Cash credit)

Account Number

PAN Number

Service Tax Registration Number

TAN Number

Other details if any

Please enclose:

i. a copy of cancelled cheque of the bank account, ii. ii. A copy of PAN card.

(Signature and Full Name of the authorized person with seal on behalf of Firm/Agency/Contractor) Place: Date:

Schedule and Bill of Quantities - Comprehensive Landscaping of Staff quarters complex and Lawn development in Staff quarters at Malviya Nagar, Jaipur

S. No.

Item Description

Unit Quantity

Rate (in Rs.)

Amount (in Rs.)

1. Lump sum Consultancy charges for design, detailing, preparation of drawing for comprehensive landscaping and lawn development work in staff quarters complex and Preparation of comprehensive landscaping and lawn development detailed project report by site inspection and suggested landscaping development measures.

1 job 1

2. Lawn development

a. Cleaning and preparation of area admeasuring 1600 Sqm for lawn development

Sq. M.

1600

b. Lawn development of area admeasuring 1600 Sqm (Grass type-Mandawari/ selecton one)

Sq. M.

1600

c. Hedge development as per site requirement RM 170

d. Adequate nos. decorative bushes/shrubs/climbers as per site requirement

L.S. 1

e. Adequate nos. of Exotic/decorative plants as per site requirement

L.S. 1

f. FYM by strips as per site requirement L.S. 1

g. Fresh garden soil as per site requirement from outside by tractor trolley

L.S. 1

h. Other mechanical works such as leveling etc. as per site requirement.

L.S. 1

i. Other civil works such as brick masonry, preparation base for square net surrounding lawn, plasters etc with cost break up as directed by the bank.

L.S. 1

Total Amount quoted by the contractor in In figures Rs. .................. (In words).................................................................................................

Place : Date : Signature of Applicant with seal

General Terms and Conditions

1. The rate should be inclusive of all applicable taxes(Such as Service Tax, BOW Cess, Income Tax, etc) , transportation etc. No extra amount should be paid. 2. The rate shall be firm till completion of work and no escalation on any account will be permitted. 3. The work shall be completed within 60 days from the date of issue of work order. 4. During the execution of the work, any damage to the property of the Bank is to be rectified as per the direction of the Bank's Officer. 5. Payment shall be made only after satisfactory completion of the work and certification by the Bank's Officer on this regard. 6. i. 5% of the total amount as RMD (Retention Money Deposit) shall be retained by the Bank for a period of 12 months which shall be released after the defect liability period. ii. Income Tax, Service Tax, BOW Cess etc. will be deducted as applicable. 7. ISI/CPWD specification should be followed wherever applicable. 8. The contractor shall make necessary security arrangement for his materials till the work is completed in all respect and handed over to the Bank. 9. Labourers engaged for outdoor work should be adequately insured. 10. The contractor shall be responsible for all injury to person, animals or things and for all damage to property which may arise from the operation or neglect, carelessness, accident or any other cause whatever in any way connected with carrying out of the contract. The contractor shall indemnify the Employer and hold him harmless in respect of all and any expenses arising from any such injury or damage to persons or property as aforesaid. 11. The contractor shall indemnify the Employer against all claims which may be made against the Employer by any member of the public or other third party and shall maintain until the virtual completion of the contract, with an approved Office a Policy of insurance in the joint names of the employer and the Contractor against such risks and deposit such Policy with the Employer during the currency of the Contract. 12. The Contractor shall comply with the provisions of Contract, Labour (Regulation & Abolition) Act, 1970, Minimum Wages Act and all other Labour Laws and other Statutory Regulations (both Central and State), as applicable, that may be enforced from time to time by the appropriate authorities. 13. Any clarification on any of the points mentioned may be obtained before submission of the quotation. In case of any dispute, the decision of the NABARD shall be final.

Terms and conditions accepted Place : Date : Signature of Applicant with seal