TENDER DOCUMENT - kagrc.go.ke

1

KENYA ANIMAL GENETIC RESOURCES CENTRE

TENDER DOCUMENT

FOR

PRE-QUALIFICATION OF SUPPLIERS FOR THE

PERIOD 2021 – 2023

CLOSING DATE 26TH MAY, 2021

2

Table of Contents Page No.

Section A Tender Notice……..……………………….….….……….……….. 3-13

Section B Confidential Business Questionnaire……….….……….…. …….15-16

Section C Supplies Application Form…………………….………………….…….16

Section D Prequalification Criteria…………………………………. …………17-18

Section E Financial position and terms of trade and notes….……………….18-19

SUPPLY OF…………………………………………………………………………………….

CATEGORY NO:……………………………………………………………………………….

TENDERERS NAME:…………………………………………………………………………….

OFFICIAL RECEIPT NO:…………………………...…………………………..of Kshs.1,000

(Photocopy of the O.R. to be attached)

The firms which will be short listed to supply goods and services will be invited to quote for the

same as and when an item/service under the above category is required by the Kenya Animal

Genetic Resources Centre in the next two financial years ending June, 2023

NB: (i) Please note that you will be disqualified if you give false information for the purposes

of seeking qualification(s)

(ii) Also check your tender documents before leaving the issuing office and be satisfied that

you have taken the relevant forms/documents.

P.O. Box 23070 - 00604 , Lower Kabete, Nairobi, Kenya. Cell Phone: 0728899767/ 073754060, Landline : 020 - 2064018 , 4181325/6 DL : 020 - , Fax 4180024 : 4181328/2064017

Email: [email protected] , Web: www.kagrc.go.k e ISO 9001:2008

QMS Certified

http://www.kagrc.go.k/

http://www.kagrc.co.ke/


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SECTION A

DATE: 11TH MAY, 2021

PRE-QUALIFICATION OF SUPPLIERS FOR GOODS AND SERVICES FOR THE

PERIOD 2021/2022 AND 2022/2023.

Kenya Animal Genetic Resources Centre invites applications for Pre-Qualification Tenders from

interested, eligible bidders for the supply of the under listed goods and services for the period

ending 30th June, 2023.

S/NO TENDER

NUMBER

TENDER

DESCRIPTION

METHOD OF

PROCUREMENT

ELIGIBILITY

SUPPLY AND DELIVERY OF GOODS

1 KAGRC

01/2021/2023

Supply and delivery of

General office

stationery, computer

consumables

accessories

Framework

Agreement

Youth/Women

2 KAGRC

02/2021/2023

Supply and delivery of

Office

Furniture and

equipment’s

Prequalification’s Youth/Women/PWDS

3 KAGRC

03/2021/2023

Supply of Printed

Stationeries,

Promotional Materials

and Publishing

Prequalification’s Youth

4 KAGRC

04/20212023

Supply of Animal

feeds, Bull Cubes,

Molasses, Minerals

and Farm inputs

Prequalification’s Youth/Women

5 KAGRC

05/2021/2023

Supply of Farm tools,

Hardware,

Building Materials and

Electric Materials

Prequalification’s PWDS

6 KAGRC

06/2021/2023

Supply of Uniforms

and Protective

Clothing

Framework

Agreement

Youth/Women

7 KAGRC

07/2021/2023

Supply of veterinary

Drugs, Vaccines and

Veterinary Equipment

Framework

Agreement

Youth/Women

4

8 KAGRC

08/2021/2023

Supply of

Laboratory

Chemicals,

Glassware, Bull

Blocks, Dyes and

other Laboratory

wares


9 KAGRC

9/2021/2023

Supply of Detergents

and Disinfectant


10 KAGRC

10/2021/2023

Supply of Petrol,

Diesel, Lubricants,

Tyres, Tubes and

Batteries

Prequalification’s All Bidders

11 KAGRC

11/2021/2023

Supply of loose Tools

and

Equipment’s

Prequalification’s PWDS

12 KAGRC

12/2021/2023

Supply of Insemination

Artificial items and

Containers

Framework

Agreement

Youth/Women/PWDS

13 KAGRC

13/2021/2023

Supply of Embryos Prequalification’s All bidders

14 KAGRC

14/2021/2023

Provision of

Surrogates

Prequalification’s All bidders

15 KAGRC

15/2021/2023

Supply of sexed semen Prequalification’s All bidders

16 KAGRC

16/2021/2023

Supply of Bucks Prequalification’s All bidders

17 KAGRC

17/2021/2023

Supply of Nanny Prequalification’s All bidders

PROVISION OF SERVICES

18 KAGRC

18/2021/2023

Provision of training of

Embryo Transfer

Prequalification’s All bidders

19 KAGRC

19/2021/2023

Provision of Motor

Vehicles and

Agricultural

Machinery (CMTE

Approved

Garage/Dealers)


20 KAGRC

20/2021/2023

Provision of Repair

and Maintenance


5

Service of Water

Booster Pumps

21 KAGRC

21/2021/2023

Provision of Repair

and maintenance

Service of Cold-

Rooms, Washing

Machine and Distillers


22 KAGRC

22/2021/2023

Provision of

Rehabilitation Service

for

Buildings, Roads, Bull

paddocks and

Quarantine facility


23 KAGRC

23/2021/2023

Provision of Courier

Services


24 KAGRC

24/2021/2023

Provision of Repair

and Maintenance of

Telephone Equipment,

Fax Machines and

PABX


25 KAGRC

25/2021/2023

Provision of Insurance

Services (Livestock,

Motor vehicle,

General and accident

Cover)


26 KAGRC

26/2021/2023

Provision of

Consultancy to carry

out various Baseline

and surveys


27 KAGRC

27/2021/2023

Collection and

Handling of General,

Biological and

Chemical

Waste (NEMA

approved firms)


28 KAGRC

28/2021/2023

Provision of Legal

Service


29 KAGRC

29/2021/2023

Provision of catering

services


30 KAGRC

30/2021/2023

Provision of Air

Ticketing Service


31 KAGRC

31/2021/2023

Provision of Security/

Guarding Services


6

32 KAGRC

32/2020/2023

Provision of

Rehabilitations and

Service of Motor

Vehicles


33 KAGRC

33/2020/2023

Provision of

Rehabilitations and

Service of

Equipment’s and

Machinery


LIST OF ITEMS UNDER FRAME WORK AGREEMENT

GENERAL OFFICE STATIONERY, COMPUTER CONSUMABLES & ACCESSORIES

7

No. Description Unit of

Measure

Estimate

d

quantity

required

Unit price

(Kes)

(INC’ OF

16% VAT)

Brand Delivery

Time after

LPO is

issued

(in Days)

1. Black toner catridges for Kyocera

ECOSYS M4125 idn

Pcs 10

2. Toner cartridges black 530 Pcs 10

3. Toner cartridge 531 Pcs 10



6. HP Toner no.CF 237A black for HP

Laser jet M607

Pcs 10

7. HP Toner CF 410A black Pcs 10

8. HP Toner CF 411A cyan Pcs 10

9. HP Toner CF 412A yellow Pcs 10

10. HP Toner CF 413A magenta Pcs 10

11. HP Toner C 90A black Pcs 10

12. External hard disk 2Tb Pcs 5

13. External hard disk 1Tb Pcs 5

14. External hard disk 750Gb Pcs 5

15. External hard disk 500Gb Pcs 5

16. Biro pen blue pointed Packet 20

17. Biro pen black pointed Packet 20

18. Biro pen red pointed Packet 10

19. Biro pen normal Packet 10

20. Pencil 2HB Pcs 10

21. Ruler Pcs 10

22. Ink stamp Pcs 10

23. Ink pad Pcs 10

24. Executive pens Pcs 50

25. Audit pens Pcs 50

26. Spring file plastic Pcs 50

27. Prit glue 20g Pcs 10

28. Prit glue 36g Pcs 10

29. Glue liquid 90g bottle pcs 5

30. Box file Pcs 50

31. Highlighter pen assorted Pcs 100

32. Permanent marker Packet of

10

50

33. Whit board marker Packet of

10

50

8

34. Executive folders Pcs 100

35. Binding covers Pcs 100

36. Spiral binding assorted Pcs 100

37. Cello tape Pcs 20

38. Packing tape pcs 30

39. Envelopes A4 Pcs 200

40. Envelopes A3 Pcs 200

41. Envelopes C5 Pcs 200

42. Envelopes DL Pcs 200

43. Photocopier paper A4 Ream 30

44. Conqueror paper Ream 20

45. Carbon paper A4 Packet of

100

20

46. Note book short hand Pcs 200

47. Drafting pad A4 Pcs 20

48. Stick notes assorted colors Packet of

12

20

49. Urgent stick notes Pcs 100

50. Counter book 1 quire Pcs 100




54. Paper clip small Box of

100

50

55. Paper clip medium Box of 100 50

56. Paper clip large Box of 100 50

57. Staple remover Pcs 20

58. Paper pins Packet of

100g

10

59. Paper punch small Pcs 5

60. Paper punch medium Pcs 5

61. Paper punch giant Pcs 5

62. Stapler giant size Pcs 5

63. Stapler medium Pcs 5

64. Stapler small Pcs 5

65. Staple pins medium 24/6 Packet of

5000

2

66. Staple pins 23/17 Packet of

1000

2

Total Price (KES)

9

Uniforms and Protective Clothing

Description Unit of

Measure

Estimat

ed

quantit

y

require

d

Unit

price

(Kes)

(INC’ OF

16%

VAT)

Brand Delivery

Time

after

LPO is

issued

(in Days)

67. Overall with company logo Pcs 200

68. Dustcoat with company logo Pcs 200

69. Laboratory coat with company logo Pcs 200

70. Raincoat with company logo 100

71. Cold room jacket with company logo Pcs 20

72. Cold room trouser Pcs 20

73. Aprons Pcs 100

74. Water proof apron Pcs 20

75. Suit Pair 50

76. Shirt Pcs 50

77. Neck tie Pcs 50

78. Leather shoes Pair 50

79. Safety boot Pair 50

80. Gum boot Pair 200

81. Branded shirt Pcs 200

82. Branded T-shirt Pcs 200

83. Branded caps Pcs 200

84. Branded umbrella Pcs 200

85. Reflector jacket Pcs 200

86. Heavy duty sweater Pcs 200

87. Trouser Pcs 200

88. Great coat Pcs 50

Total Price (Kes)

10

VETERINARY DRUGS, VACCINES AND VETERINARY EQUIPMENT


Measure

Estimat

ed

quantit

y

require

d

Unit

price

(Kes)

(INC’ OF

16%

VAT)

Brand Delivery

Time

after

LPO is

issued

(in Days)

89. Alamycin LA 100ml Pcs 100

90. Alamycin 10% 100ml Pcs 100

91. Penstrep LA 100ml Pcs 100

92. Penstrep 10% 100ml Pcs 100

93. Tylosin 100ml Pcs 100

94. Biocilin 100ml Pcs 100

95. Betamox 100ml Pcs 100

96. Norodine 100ml Pcs 100

97. Alphamox 100ml Pcs 100

98. Opticlox 20grams Pcs 100

99. Diseptroprim 50 boluses Pcs 100

100. Kaolin 500grams Pcs 50

101. Episome salt 1kg Pcs 50

102. Alamycine spary 140g Pcs 50

103. Vetgenta 100ml Pcs 100

104. Butalex 40ml Pcs 100

105. Imizole 15ml Pcs 100

106. Ivermectin 15ml Pcs 100

107. Valbazen 10% 1litre Pcs 100

108. Catasol 100ml Pcs 100

109. Multivatimin 100ml Pcs 100

110. Butaphors 100ml Pcs 100

111. Bimahistamin 100ml pcs 100

112. Histacure 50ml Pcs 100

113. Colvasone 50ml Pcs 100

114. Dexamethasone 100ml Pcs 100

115. Terexine 5grams Pcs 100

116. Stopbloat 1litre Pcs 50

117. Activated charcoal 1kg Pcs 50

118. Liquid paraffin 5litre Pcs 20

119. Calcijet 400ml Pcs 50

120. Copper sulphate 25kg Pcs 8

121. Formalin 5litre Pcs 20

122. Surgical spirit Pcs 50

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123. Lugos iodine 5litre Pcs 20

124. Tincture of iodine 5litre Pcs 20

125. Hydrogen peroxide 5litre Pcs 20

126. Lysol 5litre Pcs 50

127. Steladone 5litres Pcs 50

128. Triatix 5litres Pcs 50

129. Mineral lick 10kg Pcs 150

130. Healing oil 500ml Pcs 50

131. Vetmycine spary 140g Pcs 50

132. Atropine sulphate Pcs 50

133. Lignocaine 100ml Pcs 100

134. Xylazine 50ml Pcs 100

135. Amprolium 500g Pcs 100

136. Terramycine 10ml Pcs 100

137. FMD vaccine 240ml Pcs 100

138. Blanthrax Pcs 100

139. LSD Vaccine Pcs 100

140. RVF vaccine Pcs 100

141. Clinical thermometer(APS) Pcs 100

142. Intraruminal magnets Pcs 100

143. Stethoscope(littman) Pcs 100

144. Bull chain Pcs 100

145. Bull hooks Pcs 100

Total Price (Kes)

12

ARTIFICIAL INSEMINATION ITEMS AND CONTAINERS


Measure

Estimat

ed

quantit

y

require

d

Unit

price

(Kes)

(INC’ OF

16%

VAT)

Brand Delivery

Time

after

LPO is

issued

(in Days)

146. Standard Goblet 100 straws Pcs 50

147. Large Goblet 300 straws Pcs 50

148. Pistollete-Universal Pcs 50

149. Plastic Socks-Ordinary/Universal Pcs 50

150. Pistolette –Self locking Pcs 50

151. Pistollete – O-ring Pcs 50

152. Hand gloves – Arm length 100 pcs Packet 50

153. Forceps (small) Pcs 200

154. Forceps (Large) Pcs 200

155. Syringe 2ml Pcs 100



158. Thawing goblet Pcs 100

159. Thaw Monitor Pcs 100

160. A.I. Thermometer Pcs 50

161. Thermos flask (1/2 litre Capacity) Pcs 300

162. Thermos flask stainless steel Pcs 300

163. Thawing Flask (for use with thaw

monitor)

Pcs 300

164. Liquid Nitrogen Container 1Lt Pcs 50

165. Liquid Nitrogen Container 2Lts Pcs 50


167. Liquid Nitrogen Container 3Lts MVE

Asia- ET Series

Pcs 20

168. Liquid Nitrogen Container 8Lts pcs 20




172. Liquid Nitrogen Container 30lts Pcs 20


174. Liquid Nitrogen Container 47Lts

Pcs 20


13

176. Liquid Nitrogen Container 50Lts USA

Model

Pcs 20

177. Haversack Pcs 50

178. Neck Plug MVE 3 Pcs 20

179. Neck Plug MVE 20 Pcs 20

180. Dip Stick Pcs 20

181. Ear tag Pcs 100

182. Ear tag applicator (Markiflex)

Pcs 100

183. Scissors Pcs 200

184. Newsletters Pcs 1000

185. Branded Umbrellas

Pcs 200

186. Branded Caps Pcs 300

187. Red File Pcs 100

188. Cow-Card Pcs 100

189. Latex gloves Pcs 500

190. Plastic pipettes 25pcs (per packet) Packet 50

191. Branded T-shirts Pcs 200

192. Burdizzo Pcs 50

193. Water proof Apron pcs 50

194. Gumboots Pcs 100

195. Lab coats Pcs 100

196. A.I. fee set (50 leaves triplicate) Pcs 300

197. Adopter 3 Inches Pcs 50

198. Straw Cutter (Citto cutter) Pcs 50

199. Paper Towel Pkts 100

200. Ear Notchers Pcs 50

Total Price (Kes)

14

Interested candidates may obtain the tender documents with the complete qualification criteria

from the Centre’s Revenue office located at the administration block A, on Kapenguria road, off

Lower Kabete road upon payment of a non-refundable fee of Kshs 1,000.00 in cash or Bankers

cheque payable to Kenya Animal Genetic Resources Centre during normal working hours on week

days. Tender documents may also be downloaded from our website www.kagrc.go.ke and

Treasury portal www.tenders.go.ke free of charge.

Completed bid documents in plain sealed envelopes, marked only with the tender number and

tender name and bearing no indication of the tenderer should be addressed to:

Interested bidders may obtain the tender documents with the complete qualification criteria from

the Centre’s Revenue office located at the administration block A, on Kapenguria road, off Lower

Kabete road upon payment of a non-refundable fee of Kshs 1,000.00 in cash or Bankers cheque

payable to Kenya Animal Genetic Resources Centre during normal working hours on week days.

Tender documents may also be downloaded from our website www.kagrc.go.ke and Treasury

portal www.tenders.go.ke free of charge.

Completed bid documents in plain sealed envelope and clearly marked with the tender number and

addressed to

Managing Director

Kenya Animal Genetic Resources Centre

P.O Box 23070-00604

Lower Kabete, Nairobi

Be deposited in the tender box situated at the reception area of the administration block A not

later than Monday 26th May, 2021 at 10.00am. Late bids will be rejected and returned unopened.

Submitted bids will be opened publicly in the Centre’s boardroom A2, situated at the

Administration Block A along Kapenguria road, off Lower Kabete road, immediately after

closing of the tender in the presence of the candidates or their representatives who choose to

attend.

MANAGING DIRECTOR

http://www.kagrc.go.ke/


http://www.tenders.go.ke/






15

Republic of Kenya

CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in Part I and either Part 2 (a), 2(b) or 2(c) which

ever applies to your of business

You are advised that it is a serious offence to give false information on this Form

Part 1 - General

Business Name:……………………………………………………………………………………

Location of Business:……………………………………………………………………………….

Plot No…………………………………..Street/Road:…………………………………………

Postal Address:……………………………………Tel. No:…………………………………….

Nature of Bussiness:……………………………………………………………………………

Current Trade License No:……………………Expiring Date:……………………………………..

Maximum value of Business which you can handle at any one time: Ksh:………………………

Name of your Bankers:…………………………Branch:…………………………………………

Are your Agent of Kenya National Trading Corporation? YES/NO

Part 2 (a) Sole Proprietor:

Your Name in Full:……………..………………………………………….…Age:………………

Nationality:………………………………………Country of Origin:…………………………….

Part 2 (b) Partnership

Give Details of partners as follows:

Name Nationality Citizenship Details Shares

1. …………………………………………………………………………………………………

2. …………………………………………………………………………………………………

3. …………………………………………………………………………………………………

4. …………………………………………………………………………………………………

16

Part 2 (c) Registered Company:

Private or Public……………………………………………………………………………………

State the nominal and issued capital of the company

Nominal Kshs…………………………………………………..…………………………………

Issued Kshs…………………………………………………..……….……………………………

Give details of all Directors as Follows:

1. …………………………………………………………………………………………………

2. …………………………………………………………………………………………………

3. ………………………………………………………………………………………………

4. …………………………………………………………………………………………………

Date:……………....Signature of Tenderer…………………………..

SECTION C SUPPLIERS APPLICATION

Official Receipt No:…………………………………………………………………………………

Date:……………………………………………………………………………………………….

REGISTRATION OF SUPPLIERS APPLICATION FORM

I/WE…………………………………………….……………………………………apply

(Name of the Company/Firm) for registration as supplier (s)

…………………………………………

………………………………………………………………………………………….

(Category No. and Item description) (Category No.)

Postal Address:…………………………….Email Address:………………………………….

Website Address:……………………………..Tel:……………………………………………….

Street:…………………………………………Name of Building:…………………….................

……………………..Room/Office No……..Floor No…………………………………………..

Full Name of Applicant:…………………………………………………………………………….

17

Other Branches Location:…………………………………………………………………………

SECTION D

PREQUALIFICATION CRITERIA

A. MANDATORY REQUIREMENTS

NO. CRITERIA

1. KRA Tax Compliance Certificate

2. Certificate of Incorporation/Business Registration

3. KRA PIN Certificate

4. Duly filled Confidential Business Questionnaire

5. Single Business Permit

6. For special groups, submit copy of Registration Certificate by The National Treasury in

addition to the KRA Tax Compliance Certificate.

7. For provision of professional services, attach relevant licence or certificate from licensing

or certifying body eg. CM&TE certified garages, National Construction Authority(NCA),

Insurance Regulatory Authority(IRA),NEMA Licence, IATA Licence etc

For a bid to proceed to technical evaluation, it must comply with all the above requirements.

However, firms owned by the Youth, Women and Persons With Disabilities will automatically

prequalify upon submission of KRA Tax Compliance Certificate and Registration Certificate by

The National Treasury.

B. TECHNICAL EVALUATION

NO. CRITERIA Score %

1. Letter of recommendation from atleast 5

major clients and copies of their respective

contracts/LPOs/LSOs

25

2. Physical location of the business, attach

tenancy/lease agreement and/or latest utility

bill-KAGRC may visit the premises to

verify.

10

3. Technical knowledge and possession of

competent staff and expertise. Attach CV of

key staff,( 5 mks per staff)

25

4. Written confirmation that the client has not

been debarred as a supplier, service provider

or consultant for goods and services in

Kenya.

5

5. Company profile including management

team and board of directors and a completed

confidential questionnaire.

5

6. Company profile 5

7. Two referees(clients) attach proof 5

18

8. Value of business firm can handle ; Less

than Ksh.200,000 - 0 mks

Ksh. 500,000 to 1,000,000 – 5 mks

Ksh. 1,000,000.00 and above 15mks

20

TOTAL 100

For a firm to be prequalified, it must score 70% of the above criteria.

SECTION E

FINANCIAL POSITION AND TERMS OF TRADE

3. Assets and Liabilities:-

1. Total Assets in Kshs:………………………………………………………………………

2. Current Assets in Kshs:…………………………………………………………………….

3. Total Liabilities in Kshs:……………………………………………………………………

4. Net Worth (Total Assets – Total Liabilities)………………………………………………..

5. Working Capital Kshs……………………………………………………………………….

(Total Assets – Net Worth)

(Provide company accounts/financial statements)

Indicate terms of sale/trade:-

(i) Cash on delivery

(ii) Credit period Yes/No. Tick as appropriate, if yes indicate No. of days………………….

(iii) Upfront payment/down payment Yes/No. tick as appropriate, if yes state

percentage………………………………..

Referees (1)

Name of Company………………………………………………………………………………

Addresses…………………………………………………………………………………………

Telephone No………………………………………………………………………………………

Names of contact persons………………………………………………………………………….

Signature and Date………………………………………………………………………………….

Company Stamp…………………………………………………………………………………….

19

Referees (2)

Name of Company………………………………………………………………………………...

Addresses………………………………………………………………………………………….

Telephone No………………………………………………………………………………………

Names of contact persons………………………………………………………………………….

Signature and Date………………………………………………………………………………….

Company Stamp…………………………………………………………………………………….

Declaration:

I/We have completed this form(s) accurately at the time of reply and it is agreed that all responses

can be substantiated, if requested to do so. Any inaccuracy in the information filled herein will be

used as grounds for removal from or termination of the qualification process.

Signed and Sealed:………………………………………………………………………………….

For and on behalf of:………………………………………………………………………………..

Position in Company:……………………………………………………………………………….

Date:………………………………………………………………………………………………..

NOTE:

• KAGRC shall notify those bidders whose tenders did not meet the minimum qualifying

scores. The centre shall also notify the bidders who scored the minimum qualifying score

of 70% and above indicating that they are prequalified by KAGRC during 2022/2022 and

2022/2023 financial years.

• KAGRC does not bind itself to assign any work to all the prequalified suppliers but shall

endeavor to ensure that all the prequalified candidates are treated equitably.

• Applicants shall be required to update the information used for prequalification at the time

of engagement, to confirm their continued compliance with the qualification criteria and

verification of the information provided.

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