TENDER DOCUMENT - Bharat Petroleum...c) All your testing equipments, apparatus etc. shall be...
Transcript of TENDER DOCUMENT - Bharat Petroleum...c) All your testing equipments, apparatus etc. shall be...
TENDER DOCUMENT
SCG.Coolant.590 Friday, September 18, 2009
PROCUREMENT OF COOLANT - TENDER No. SCG/COOLENT/590/2009-10
We wish to purchase the below mentioned Coolants to be supplied to our various
installations during the period of 2 years. Please submit your lowest quotation for
supply for the following Quantities of Coolants (rounded to nearest Hundred) at the
above locations. [All figures in Liters]
MATERIAL DESCRIPTION TENDER QUANTITY IN LITERS
RECEIVING LOCATIONS (BPCL Plants)
Wadilube
Mumbai
Loni
Delhi
BGB
Kolkatta
TNP
Chennai TOTAL
MAK REDI KOOL - 1 LTR CASE 265500 73100 58300 185000 581900
MAK REDI KOOL - 500 ML CASE 144800 36600 19400 166500 367300
MAK REDI KOOL - BARREL 72500 73100 19400 18500 183500
SUB TOTAL 1132700
MAK SUPER KOOL - 1 LTR CASE 259400 163500 185100 103900 711900
MAK SUPER KOOL - 500 ML CASE 216200 46700 28500 69300 360700
MAK SUPER KOOL - BARREL 389100 257000 71200 173100 890400
SUB TOTAL 1963000
OEM SUPER KOOL- 1L CASE 1000 12000 - 5000 18000
OEM SUPER KOOL- 500ML CASE 1000 12000 - 5000 18000
OEM SUPER KOOL- BARREL 21000 211000 - 83000 315000
SUB TOTAL 351000
OEM REDI KOOL - 1L CASE 100 100 100 100 400
OEM REDI KOOL - 500ML CASE 100 100 100 100 400
OEM REDI KOOL - BARREL 2000 2000 2000 2000 8000
SUB TOTAL 8800
# OEM – Name of the OEM product will be advised to successful BIDDER only.
The tender quantity as indicated above is our TWO YEAR requirement. You are
requested to quote your firm prices accordingly.
Please note that the quantity as mentioned above is only a likely indication of our
requirement and is in no way binding on us. The procurement might vary depending on
the actual demand.
Please submit your Technical Bid and Price Bid separately in separate envelopes
clearly super scribing the bids and put them in one envelope mentioning the Tender
number and last day of opening. Your quotation in response to this tender enquiry shall
be strictly in line with the following terms & conditions:
1. TECHNICAL BID: Details required enclosed as per Annexure - I (Vendor Data
for Registration for Radiator Coolants). Please also submit copies of all relevant
certificates / licenses as proof. Kindly note that your price bid against this tender will
be considered only in the event of your technical Bid being accepted by us.
Applicants shall be short-listed for further consideration, after evaluation of facilities
by the Technical Team from BPCL, whose decision would be final. The eligibility
criteria for acceptance of your Technical Bid are enclosed at Annexure - II
(Eligibility Criteria for Suppliers).
2. PRICE BID: Please submit Commercial Bid in a separate envelope clearly super
scribing the name of the bid should be put in the bigger envelope along with
technical bid mentioning the Tender number and last day of opening.
Interested parties shall quote as per the formats attached (Annexure - III –A, B, C &
D) and submit to us in sealed envelope super-scribed as “PRICE BID FOR SUPPLY OF
RADIATOR COOLANTS”.
3. SPECIFICATIONS: The specifications for coolant shall meet the JIS-K-2234/94.
The specification of coolant & distilled water to be used is enclosed as Annexure –
IV (A, B, C, D & E). The specification of Tata Motor Super kool is equivalent to Mak
super kool.
4. VALIDITY OF RATES: Rates should remain valid for at least 120 days from the last
date of submission of tender. The rates shall be firm for the entire contract period.
No upward revision will be allowed during the contract period mentioned above and
after communication of the acceptance of the tender during the validity period
/except on the variation in the MEG as given in item No. 6 below.
5. PACKAGING: BPCL will arrange for packaging materials (only small Packs) such as
containers, labels, caps, cartons, tapes etc. and you shall exercise strict quality
control while receiving such packaging materials. You shall arrange to supply HDBF
Barrels. (210 Ltr) as required at your cost for supplying coolants in Barrels. Labeling
shall be done by you at your cost for all small pack containers. Also you shall
arrange to stencil the barrels supplied by you as per our advice. The packaging
materials shall be uplifted by you on our behalf from our supplier nearest to our
plant at your cost.
6. PRICE ESCALATION / DE-ESCALATION: Your basic rate shall remain firm for the
entire contracted quantity except for revision in the delivery price (NET OF MODVAT)
of Mono Ethylene Glycol (MEG) as per the formula given below:
[{Revised price of MEG (Rs/Kg) - Pre-Revised price of MEG (Rs/Kg)}/1.1] x 0.9 +
Pre-Revised basic rate of Coolant.
Provided such revision is in the delivered price of MEG (net of Modvat) is not less
than Rs.2.00 per kg. The rate change shall apply from 7 days after the actual
revision in MEG rates.
The delivered price of MEG from M/s. India Glycol Ltd. / M/s. Reliance India Ltd.
at the time of quote will form the base.
As regards to the price escalation of Mak Redi kool & Tata Motors Redi kool, it will
be worked out in proportion to the quantity of Mak Super Kool in Redi kools as
per the formulation.
7. PERIOD OF CONTRACT: Contract period will be 2 years from the date of LOI.
8. SAMPLE: As per the sample duly approved by our R&D Centre. You shall supply one
sample (1 Liter / 500 ML) to the respective plants against each consignment/batch
at your cost.
9. DELIVERY SCHEDULE: The estimated requirement will be intimated to you from
time to time through call-ups by our respective Plants. You will be required to
adhere to the delivery schedule. It is emphasized here that strict adherence to the
delivery schedule is of utmost importance to us or otherwise our distribution
program may get adversely affected.
In the event of our inability to accept in line with delivery schedule due to
circumstances beyond our control, we will not be responsible for any losses that you
may sustain.
10. LIQUIDATED DAMAGES CLAUSE: The material is to be supplied as per the
schedule given in the call off issued by our plants. The tenderer will have to pay to
the Corporation by way of liquidated damages and not as penalty, an Amount equal
to 1/2% (one half percent) of the contracted price of the Material so delayed for
each week of such delay in delivery subject to a maximum of 5% (as applicable) of
such price.
11. RISK PURCHASE: In case of supplier’s failure to deliver the quantity as stipulated
in the delivery schedule, we reserve the right to procure the same or equivalent
from any other sources at the defaulting supplier’s risk, responsibility and cost. We
may also withdraw his name from the approved list of suppliers.
12. TESTING FACILITIES:
a) You will have adequate facilities for blending/filling of Coolants meeting JIS-K-
2234 Class II (LLC)-1994, to our satisfaction.
b) You will have appropriate electronic weighing system as per the statutory
requirement so as to ensure filling of exact quantity of Coolant at 29.5°C in each
container. Any short filling will be considered as breach of contract and may lead
to termination of the contract.
c) All your testing equipments, apparatus etc. shall be calibrated by NPL accredited
laboratories, to the extent possible and to our satisfaction.
d) You shall carry out all tests as per our instructions and shall furnish test results
in format desired by us, as and when required, completely at your cost.
13. REIMBURSEMENT OF EXCISE DUTY / SALES TAX / OCTROI: Excise duty, sales
tax/Vat etc. will be reimbursed against proof of documents only.
14. The products are to be supplied to our plants at Wadilube-Mumbai, Budge-Budge-
Kolkata, Tondiarpet-Chennai and Loni-Delhi against their call-offs. The materials are
to be supplied to our locations on F.O.R. Door Delivery Basis, inclusive of Transit
Insurance. You shall arrange for transportation and transit insurance. Also you shall
directly pay the applicable service tax (if any) on transportation of goods/materials
to BPCL locations, to the respective authorities (Govt; Excise, etc).
15. INSPECTION AND REPALCEMENT: We shall at times be entitled to employ
Inspector/s (including Inspector/s of Third Party Agencies) of our selection at your
factory premises to check manufacturing process and to take rectifying actions as
we deem fit. Such inspector/s shall also have free access to all parts of your factory
or premises where the said goods are manufactured and to inspect and test the
same. We shall have the right, whenever it appears from such inspection or
otherwise that you are not able to produce or may fail to produce the goods
complying in all respects with specifications, to direct such changes in complying
with our specifications / requirements. Prior inspection will not prejudice our right
to demand replacement of defective goods.
All rejected goods, which in our opinion are not rectifiable, shall be defaced
appropriately at our end before returning to you. All such rejected goods shall be
collected by you from the place of delivery and replaced by new goods within a
fortnight, at the same location at entirely your cost.
In case of your failure to comply with above, we will have option to procure
equivalent material from any other source. The cost of such procurement shall be
debited to your account.
A sealed sample of each batch (1/2 Liter) will be kept for a period of one year for
reference and records to be maintained. Representative samples of 1 Liter or ½ Liter
as the case may be kept for 3 months after the consignment is dispatched.
You shall furnish test reports for every batch.
16. TERMINATION CLAUSE: As per Annexure - V
17. ARBITRATION CLAUSE: As per Annexure - VI
15. SUB-LEASING & CENVAT CLAUSE: As per Annexure – VII
16. SECURITY DEPOSIT: On placement of order, supplier shall be required to give us
a security deposit to the extent of 5% of the value of the total order subject to a
maximum of Rs. 1,00,000/- (Rs. One Lac). The security deposit can be given by
way of demand draft / in the form of Bank Guarantee (as per format attached at
Annexure – VIII) favouring Bharat Petroleum Corporation Ltd. However,
payment in cash/ cheque is not acceptable. The Bank Guarantee towards security
deposit should remain valid till 6th months after the expiry of the contract.
Please note that no interest shall be payable on such security Deposit. The same
will be refunded on the completion of the supplies to our satisfaction.
However, security deposits will not be taken from SSI units, fulfilling the under-
mentioned criteria:
a. The unit should be registered with National Small Scale Industrial Corporation
Ltd., (NSIC).
b. The unit should be registered for manufacturing radiator coolant.
c. The monetary limit indicated in NSIC registration certificate should cover the
value of Purchase Order.
d. Registration Certificate should be valid as on date of placement of Purchase
Order.
Photostat copy of valid NSIC registration certificate should be submitted along with
tender.
17. FORCE MAJEURE CLAUSE: If at anytime during the continuance of the contract
the performance in whole or part by either party of any obligation under the
contract shall be prevented or delayed by reason of any war, hostility, act of public
enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine
restrictions, strikes, lockouts or Acts of God (hereinafter referred as event) then
provided notice of the happening of any such event is given by either party to the
other within twenty one days from the date of occurrences thereof, neither party
shall by reasons of such event be entitled to terminate this contract nor shall either
party have any claim for damage against the other in respect of such non-
performance.
Deliveries under the contract shall be resumed as soon as practicable after such
event has come to an end or ceased to exist and decision of Head Lubes SBU,
Bharat Petroleum Corporation Ltd., as to whether the deliveries have been so
resumed or not, shall be final and conclusive. Provided further hat the performance
in whole or part of any obligation under the contract is prevented/ delayed by
reason of any such event specified above for period exceeding sixty days, either
party may at their option terminate the Purchase Order.
18. INTEGRITY PACT PROGRAM: A proforma of the Integrity Pact document is
enclosed separately. Please note:
a) Proforma of Integrity Pact (enclosed one) shall be returned by the bidder/s
along with the bid documents (technical bid in case of 2 part bids), duly
signed by the same signatory who is authorized to sign the bid documents.
All the pages of the Integrity Pact shall be duly signed. Bidder’s failure to
return the IP document duly signed along with the bid documents shall result
in the bid not being considered for further evaluation.
b) If the bidder has been disqualified from the tender process prior to the award
of the contract in accordance with the provisions of the Integrity Pact, BPCL
shall be entitled to demand and recover from the bidder Liquidated damages
amount by forfeiting the EMD/Bid security as per provisions of the Integrity
Pact.
c) If the contract has been terminated according to the provisions of the
Integrity Pact, or if BPCL is entitled to terminate the contract according to the
provisions of the Integrity Pact, BPCL shall be entitled to demand and recover
from the contractor, Liquidated Damages amount by forfeiting the Security
Deposit ./ Performance Bank Guarantee as per provisions of the Integrity
Pact.
d) Bidders may raise disputes / complaints, if any, with the nominated
Independent External Monitor whose name/ address / contact numbers are as
given below:
Shri T.S. Krishnamurthy
Flat No. 9, Gokul Tower, Next to Mookambika Complex,
No. 7, C P Ramaswamy Road, Alwarpet,
Chennai 600018
Tel: 044- 24993077/24993079/ Mobile: 9444999555
19. PAYMENT: Payment shall be made 30 days after the date of receipt of delivery /
submission of Invoice / Bills.
20. GENERAL: Please submit your Technical Bid and Price Bid in separate envelopes
clearly super scribing the Technical or Price Bid and put them in one envelope
mentioning the Tender number and last day of opening.
a. The envelop containing the quotation should be marked as: “QUOTATION FOR
SUPPLY OF COOLANT”
b. All entries in the tender should be neatly typewritten or hand written. There
should be no erasing or overwriting.
c. We reserve the right to accept / reject the whole or part of any tender without
assigning any reason.
d. Tenders not conforming to the terms and conditions prescribed in the tender
documents will be rejected.
e. Any new terms and conditions included by the tenderer shall not be considered
and will not be binding on the corporation.
f. Details of tenderer’s relationship with BPCL’s directors should accompany the
offer in the format enclosed (refer Annexure - IX).
g. We shall evaluate the process capability, manufacturing capacity and quality
systems at the vendor’s unit at any time during the contract and would take
appropriate action including termination if it is found that the process / systems
are not as per our requirement.
h. Performance of the vendor during the contract would be a criterion for issuing
future tenders.
21. Your quotation should be either posted to us in sealed envelope and addressed to:
BHARAT PETROLEUM CORPN. LTD
Head SCM, Lubes
2nd floor, A installation,
Sewree-Fort Road,
Sewree (East),
Mumbai 400015
Or the sealed envelope may be dropped in the tender box kept at the above
address.
22. The last date for submission of quotation completed in all respect is 29th
September 2009 at 1500 Hrs. Offer received late after the due date / time will
be rejected.
23. Technical Bid with commercial terms without price shall be opened at SCM
office at above mentioned address on due date i.e. 29th September 2009 at
15.00 hrs (IST) in the presence of all the bidders. You or your authorized
representative may be present at the time of opening of technical bid. No
separate Intimation will be sent in this regard, unless there is a change in the
date/time/place of opening of tender. The date of opening of price bid of technically
qualified tenderers shall be intimated separately.
24. Kindly return duly signed duplicate copy of this tender enquiry [with all enclosures],
along with your quotation as token of acceptance of terms and conditions stipulated
therein.
Thanking you,
Yours faithfully,
For Bharat Petroleum Corporation Ltd.,
________________
HEAD SCM (Lubes)
Encl.: As above.
Kindly certify:
We have carefully read and understood the above Tender Enquiry and hereby agree to
all the Tender terms and conditions stipulated above.
SIGNATURE OF TENDERER :
PLACE :
DATE : SEAL :
ANNEXURE - I
Bharat Petroleum Corporation Limited Supply Chain Group (Lubricants)
Mumbai
VENDOR DATA FOR REGISTRATION FOR RADIATOR
COOLANTS
1 Registered Name of the Firm
2
Legal Status of the firm
- Proprietor / Partnership /
Public / Private.
3 Year of Establishment:
Registration No / date:
1. Under Companies Act
2. Small Scale Industries Act
3. D.G.T.D.
4 HO / Registered Office
- Contact Person
- Address
- Phone No. (office)
- Phone No. (Residence)
- Mobile No.
- Fax No.
- E Mail
5 Address of the Factory
Please give location wise-
details, if more than one.
Location 1
Location 2
Contact Person
Phone Number
Fax Number
E Mail
6 Year of Commencement of
Production
7 Capital Investment
8 Details of Past Performance : Annual Turnover (Rs. Crores) & Qty of material processed (KL)
Year Annual Turnover:
Rs. Cr.
Material processed: KL
Coolants Other Products
2008-2009
2006-2007
2005-2006
9 Financial Position
- Name of Bankers
- BG Limit
- Fund based limits with Banks
- Proposed Funds & source
10 Income tax Details [Attach sheet if required]
- PAN No.
- Last Assessment Order- year
11 Sales Tax Registration Details
S T No.
CST No.
VAT No.
12 Details of the facilities available at your plant.
- Machinery Installed
(Please attach separate list giving full list of machinery)
- QA/QC Lab & Testing
Facilities
(Please provide details of QC system and procedure
followed in your unit)
- Quality Policy / System if
any (ISO or similar )
- Have you received any
quality system certification?
Yes / No (If yes, please attach the certificate copy)
13 No. of Persons Employed Factory- Office-
14 Associate Companies [Attach sheet if required]
- Name
- Address
- Contact Person
- Telephone No.
- Fax No.
- E Mail
15 Sources of Raw Material
(Name & Location)
16 Annual Production Capacity
Radiator Coolants:
Other Products:
17 Power Availability (HP)
18 Mention total area of storage shed
for Raw materials and finished
products:
Raw material:
Finished goods:
19 Are you supplying to IOC/
HPC/ Castrol / BSL or any
other oil company?
Yes/No
(If Yes, Please mention the following)
1) Details of Current Contract:
2) Total Quantity:
3) Value of latest contract:
4) Period of Contract
5) Vendor ratings for past 3 years (enclose
copies)
20 Please specify the Licences
applicable / obtained for your unit
(copies to be enclosed)
Please provide references of at least three customers served in the states that you are quoting for:
21
(a)
Customer Reference
- Name
- Address
- Contact Person
- Telephone No.
- Fax No.
- E Mail
- Approximate billing range
- Year from which the
customer is being serviced
21
(b)
Customer Reference
- Name
- Address
- Contact Person
- Telephone No.
- Fax No.
- E Mail
- Approximate billing range
- Year from which the
customer is being serviced
21
(c)
Customer Reference
- Name
- Address
- Contact Person
- Telephone No.
- Fax No.
- E Mail
- Approximate billing range
- Year from which the
customer is being serviced
22 Details of latest ARAI test
report for Radiator Coolant.
Copy to be enclosed.
I certify that the above information is correct.
Signature & seal of the authorized person
Name :
Place :
Date :
_______________________________________________________________________
For BPCL use only
ANNEXURE - II
ELIGIBILITY CRITERIA FOR SUPPLIERS FOR RADIATOR COOLANTS
1. Vendor shall have a spare capacity to process and fill minimum 150 KLs of coolants per
month. You should have processed at least 800 KL/year of radiator coolants or Other Product or both in past 2 years.
2. Vendor should have approved test certificate from ARAI, Pune for Coolant manufactured by
them as per specification IS - 5759-2006 Plus JIS K-2234 – 1994 Class II (LLC Type) Plus OEM.
3. Vendor should be in a position to process radiator coolant as per BPCL specification and obtain certification from ARAI, Pune for the same at their cost. The test sample will be
drawn in the presence of BPCL team. Test sample as per BPCL specification should be ready with the vendor at the time of visit of the technical team from BPCL.
4. Quality control equipments: The vendor should have all the testing equipment for
testing of coolants as per specifications mentioned in point 2 above.
5. Warehouse: sufficient covered, dust-free space to store finished goods minimum qty: Barrels– 50 and filled cartons – 1500.
6. Tanks and storage space for storing raw material for at least 30 days of production
requirement at the vendor’s plant.
7. FIFO system for input / output material.
8. Adequate HSE (Health, Safety and Environment) policy and its implementation.
9. The unit should have valid licenses and approvals required as per law and shall conform to applicable rules & regulations.
10. The vendor shall be ready to submit copies of PAN certificates, copies of balance sheet and
other documents as the corporation may require for assessment.
11. Vendor should have suitable filling and weighing machines for filling small packages and barrels. Filling and weighing machines should be duly stamped by the Weights & Measures Dept.
Note: Corporation reserves the right to reject applications which are incomplete or not
meeting the above specified criteria.
ANNEXURE – III – A (price-bid to be submitted in a separate envelope)
PROCURMENT OF MAK SUPER KOOL (1 LTR PACKS) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta Toindarpet
Chennai
Loni Delhi
Estd. Qty. 259400 185100 103900 163500 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK SUPER KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 216200 28500 69300 46700 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK SUPER KOOL (Brl) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 389100 71200 173100 257000 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
ANNEXURE – III – B (price-bid to be submitted in a separate envelope)
PROCURMENT OF MAK REDI KOOL (1 LTR PACKS)
2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 265500 58300 185000 73100 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK REDI KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 144800 19400 166500 36600 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK REDI KOOL (Brl) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 72500 19400 18500 73100 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
ANNEXURE – III – C (price-bid to be submitted in a separate envelope)
PROCURMENT OF MAK OEM SUPER KOOL (1 LTR PACKS)
2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 1000 0 5000 12000 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK OEM SUPER KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 1000 0 5000 12000 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK OEM SUPER KOOL (Brl) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 21000 0 83000 211000 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
ANNEXURE – III – D (price-bid to be submitted in a separate envelope)
PROCURMENT OF MAK OEM REDI KOOL (1 LTR PACKS)
2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 100 100 100 100 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK OEM REDI KOOL (1/2 LTR PACKS) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 100 100 100 100 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
PROCURMENT OF MAK OEM REDI KOOL (Brl) 2 years from date of LOI (Qty in Ltr)
Particulars Wadilube Mumbai
Budge-budge Kolkatta
Toindarpet Chennai
Loni Delhi
Estd. Qty. 2000 2000 2000 2000 Offered Qty.
Basic Rate
Packaging Cost
Filling Cost
Excise duty @ … %
Sale Tax/Vat @ … %
Freight
Any Other Charges
Total Delivered Rate
ANNEXURE – IV - (A)
COOLANT SPECIFICATION (JISK 2234 + OEM REQUIREMENTS)
1. Coolant should be free from Amines, Borates, Phosphates and Silicate.
2. Coolant should be tested for hard water compatibility test :
The coolant needs to be tested or hard water compatibility with 800
ppm hard water .
The procedure gives the steps to be carried out for testing the coolant
for hard water compatibility.
Preparation of Hard Water : Dissolve 1.376 gm of CaSo42H2O in the
one distilled water, Test for hardness as per procedure IS:1448 P-98
Appendix-A.
a. To take about 30 ml of coolant and 70 ml of hard water (800
ppm) in a measuring cylinder.
b. Upon addition of hard water to the coolant there should not be
suspension of particles or any precipitation in the coolant even
after one week.
ANNEXURE – IV - (B)
SPECIFICATION FOR MAK SUPER KOOL / OEM KOOL
(As per JISK 2234-94 Class – II + OEM Spec.)
Sr.No. Tests (as per JIS K-2234/94) Required value
1 Colour Dark Green
2 Density at 20°C, Min 1.112
3 Boiling point °C, Min 155.0
4 Foaming property ml, 30% vol. aqueous solution,
Max
4
5 Water content, % by mass, Max 5.0
6 pH of 30% (v/v), aqueous solution 7.0 to 11.0
7 Reserved alkalinity ml Report
8 Freezing point of water solution °C, max
a) 50% aqueous solution
b) 30% aqueous solution
-34.0 max
-14.5 max
9 Metal corrosion property (20% Coolant
diluted with 80% hard water of 700ppm
(as CaCO3 ) v/v at 88 + 2 for 336 + 2 hrs)
a) Metal specimen weight change, mg/cm2
(max)
- Aluminium casting
- Cast iron
- Steel
- Brass
- Solder
- Copper
± 0.15
± 0.15
± 0.15
± 0.15
± 0.15
± 0.15
b) Appearance for specimens after test
There shall be no
visually noticeable
corrosion on the test
piece, excluding the
part in contacting
with spacer but
change in colour is
permissible
c) Foaming during test
No foam flooding out
of the cooler.
d) Properties of the coolant after test
- pH
- Change in pH
- Rate of change of reserved alkalinity, percent
6.5 to 11.0
+ 1.0
To be reported
2
Sr.No. Tests (as per JIS K-2234/94 + OEM Spec.) Required value
- Liquid phase
No significant change
of colour, no
significant change of
liquid such as
separation,
generation of gel
- Amount of precipitation % vol. 0.5 max
10 Circulating corrosion property 20% Coolant
diluted with 80% hard water of 700ppm
( as CaCO3 ) v/v at 88 + 3 for 1000 + 2 hrs.
a) Metal test piece, change of mass mg / cm2
(max)
- Aluminium casting
- Cast iron
- Steel
- Brass
- Solder
- Copper
± 0.15
± 0.30
± 0.30
± 0.30
± 0.30
± 0.30
b) Appearance There shall be no
visually noticeable
corrosion on the test
piece, excluding the
part in contacting
with spacer but
change in colour is
permissible
c) Properties of the solution after test
- pH Value
- Change of pH value
- Rate of change of reserve alkalinity
6.5 to 11.0
+ 1.0
To be reported
- Liquid Phase No significant change
of colour. No
significant change in
liquor such as
separation,
generation of gel
3
Sr.No. Tests (as per JIS K-2234/94 + OEM Spec.) Required value
d) Condition of parts
- Sealing part of pump
- Internal surface of pump casting and vanes of
pump
No failure during
operation. No liquid
leakage nor unusual
sound
No serious corrosion
11 Corrosion property of cast aluminium at heat
transfer surface ((20 % coolant diluted with 80%
hard water of 700ppm
(as CaCO3 v/v at 135+ 3oC and 180 kpa to 200
pressure for168 + 2 hrs)
Loss in weight mg/cm2
1.0 max
12 Compatibility with cooling system
Non- metals - Rubber components
(50:50 solution in 700 ppm Ca CO3 hard water
,pH between 6&7,temp 90 +/- 2°C,time 72
hrs,volume change %)
a. Appearance of Rubber
No deteriorating
effect on Rubber
parts shall
be observed viz.
Disintegration,
carbon deposits etc
b. Change of volume swell %
1. Natural Rubber
2. EPDM Rubber
3. Nitrite Rubber
4. Chloroprene Rubber
5. Silicone Rubber
6. Poly acrylic Rubber
Max 5%
13 Effect on painted finishes ( 50% volume solution
in 700 ppm Ca CO3 hard water)
No discoloration, loss
of gloss or swelling of
film or other visible
effects shall be
observed.
ANNEXURE – IV - (C)
SPECIFICATION FOR DISTILLED WATER USED FOR
MAK REDI KOOL AND OEM KOOL
Sr.
No.
Characteristics Specification Test Method
1. Appearance
Clear and free from
suspended matter
Visual
2. pH
6.0 – 8.0 IS: 3025
3. Total Solids, ppm
20 max. IS: 3025
4. Total hardness, ppm
10 max. ASTM D-1126
5. Chlorides, ppm
5 max. IS: 3025
6. Sulphates, ppm
15 max. IS: 3025
ANNEXURE – IV - (D)
SPECIFICATION FOR MAK REDIKOOL
Sr.No. Tests (as per JIS K-2234/94 + OEM Spec.) Required value
1. Colour Dark Green
2. Boiling Point, °C, min 106
3. Density at 20°C, min 1.050
4. pH 7.5 – 11.0
5. Freezing Temperature, °C , max -15
6. Reserve Alkalinity To be reported
7. Foaming Property 3 max.
8. Water content (%) 71.5 max.
9. Metal corrosion property (20% Coolant diluted with
80% hard water of 700ppm
(as CaCO3 ) v/v at 88 + 2 for 336 + 2 hrs)
(This test is carried out on concentrated coolant,
which is used for making Redikool)
a) Aluminium casting
b) Cast Iron
c) Steel
d) Brass
e) Solder
f) Copper
Appearance of the strip
± 0.15
± 0.15
± 0.15
± 0.15
± 0.15
± 0.15
There shall be no
visually noticeable
corrosion on the
test pieces
excluding the part
in contact with the
Spacer, but change
in colour is
permissible.
Foaming Property during the test No foam flooding
out of the cooler
Properties of solution after the test
a) pH value
b) Change of pH value
c) Rate of change of reserve alkalinity
d) Liquid phase
e) Amount of precipitate vol. %
7.0 – 11.0
± 1.0
To be reported
No significant
change of colour.
No significant
change in liquor
such as separation,
generation of gel.
0.5 max.
10. Circulating corrosion property 20% Coolant
diluted with 80% hard water of 700ppm
( as CaCO3 ) v/v at 88 + 3 for 1000 + 2 hrs)
(This test is carried out on concentrated
coolant, which is used for making Redikool)
a) Aluminium casting
b) Cast Iron
c) Steel
d) Brass
e) Solder
f) Copper
Appearance of the strip
±0.15
±0.30
±0.30
±0.30
±0.30
±0.30
There shall be no visually
noticeable corrosion on the
test pieces excluding the
part in contact with spacer
but change in colour is
permissible.
Properties of solution after the test
a) pH value
b) Change of pH value
c) Rate of change of reserve alkalinity
d) Liquid phase
7.0 – 11.0
±1
To be reported
No significant change of
colour. No significant
change in liquor such as
separation, generation of
gel.
Condition of Parts
a) Sealing part of pump
b) Internal surface of pump casting & vanes
of pump.
No failure during
operation. No liquid
leakage or unusual sound.
No serious corrosion
11. Corrosion property of cast aluminium at
heat transfer surface ((20 % coolant diluted
with 80% hard water of 700ppm
(as CaCO3 v/v at 135+ 3oC and 180 kpa to
200 pressure for168 + 2 hrs)
(This test is carried out on concentrated
coolant, which is used for making Redikool)
1.0 max
ANNEXURE – IV - (E)
SPECIFICATION FOR OEM REDIKOOL
Sr.No. Tests (as per JIS K-2234/94 + OEM Spec) Required value
1. Colour Dark Green
2. Boiling Point, °C, min 110
3. Density at 20°C, min 1.080
4. pH 7.5 – 11.0
5. Freezing Temperature, °C, max -34
6. Reserve Alkalinity To be reported
7. Foaming Property 3 ml . max.
8. Water content (%) 52.5 max.
9. Metal corrosion property (20% Coolant diluted with
80% hard water of 700ppm
(as CaCO3 ) v/v at 88 + 2 for 336 + 2 hrs)
(This test is carried out on concentrated coolant,
which is used for making Telco Redikool)
g) Aluminium casting
h) Cast Iron
i) Steel
j) Brass
k) Solder
l) Copper
Appearance of the strip
± 0.15
± 0.15
± 0.15
± 0.15
± 0.15
± 0.15
There shall be no
visually noticeable
corrosion on the
test pieces
excluding the part
in contact with the
Spacer, but change
in colour is
permissible.
Foaming Property during the test No foam flooding
out of the cooler
Properties of solution after the test
b) pH value
c) Change of pH value
d) Rate of change of reserve alkalinity
e) Liquid phase
e) Amount of precipitate vol. %
7.0 – 11.0
± 1.0
To be reported
No significant
change of colour.
No significant
change in liquor
such as separation,
generation of gel.
0.5 max.
10. Circulating corrosion property 20% Coolant
diluted with 80% hard water of 700ppm
( as CaCO3 ) v/v at 88 + 3 for 1000 + 2 hrs)
(This test is carried out on concentrated
coolant, which is used for making Telco
Redikool)
a) Aluminium casting
b) Cast Iron
c) Steel
d) Brass
e) Solder
f) Copper
Appearance of the strip
±0.15
±0.30
±0.30
±0.30
±0.30
±0.30
There shall be no visually
noticeable corrosion on the
test pieces excluding the
part in contact with spacer
but change in colour is
permissible.
Properties of solution after the test
a) pH value
e) Change of pH value
f) Rate of change of reserve alkalinity
g) Liquid phase
7.0 – 11.0
±1
To be reported
No significant change of
colour. No significant
change in liquor such as
separation, generation of
gel.
Condition of Parts
c) Sealing part of pump
d) Internal surface of pump casting & vanes
of pump.
No failure during
operation. No liquid
leakage or unusual sound.
No serious corrosion
11. Corrosion property of cast aluminium at
heat transfer surface ((20 % coolant diluted
with 80% hard water of 700ppm
(as CaCO3 v/v at 135+ 3oC and 180 kpa to
200 pressure for168 + 2 hrs)
(This test is carried out on concentrated
coolant, which is used for making Telco
Redikool)
1.0 max
ANNEXURE- V
TERMINATION CLAUSE Not withstanding anything to the contrary herein contained, BPCL shall also be at liberty
at its entire discretion to terminate this agreement forthwith upon or at any time after
the happening of any of the following events namely:
a) If you commit a delay, breach or default of any of the terms, conditions, covenants
and stipulations contained herein.
b) Upon death or adjudication as insolvent if you are individual (this clause is to be
suitably modified if business is carried on by partnership or by limited company or
by a co-operative society.)
c) If any attachment is levied and continued to be levied for a period of seven days
upon your effects.
d) If you are involved in any criminal offence relating to Moral Turpitude.
e) If a receiver is appointed of any of your property or assets.
f) If the license issued to you by the relevant statutory authorities is cancelled or
revoked.
g) If you have made default in payment of any money of the BPCL without formal
approval of the BPCL in writing.
h) If you fail to adhere to the instructions issued to you by the BPCL from time to time
in respect of the business condition herein.
i) If you contaminate or tamper with the quality of BPCL's product given in you.
j) If the ownership / tenancy of the premises from which you are carrying on the
business if transferred/terminated for any reason whatsoever.
k) If you, yourself or to your servant or agents commit or suffer to committed any act
which in the opinion of the Executive Director (Lubes) of the BPCL is prejudicial to
the interest or good name of BPCL or its product. Executive Director (Lubes) shall
not be bound to give reasons to such decisions.
l) The BPCL's right to terminate the contractual obligations under this clause shall be
without prejudice to and without affecting any of its rights and remedies against
you.
In the event of BPCL terminating this agreement under the provisions of this clause it
shall not be liable to pay for any loss or compensation in respect of such termination.
Without prejudice to the foregoing provisions or anything to the contrary herein
contained, BPCL shall be entitled to terminate this agreement on giving 90 days written
notice to the other parties without assigning any reasons for such termination.
ANNEXURE- VI
ARBITRATION CLAUSE a) Any dispute or difference of any nature whatsoever any claim, cross-claim, counter-
claim or set off of the Company against the contractor or regarding any right,
liability, act omission or account of any of the parties hereto arising out of or in
relation to this agreement shall be referred to the Sole Arbitration of the Director
(Marketing) of the Company or of some Officer of the Company who may be
nominated by the Director (Marketing). The Contractor will not be entitled to raise
any objection to any such arbitrator on the ground that the arbitrator is an Officer of
the Company or that he had dealt with the matters to which the contract relates or
that in the course of his duties as an Officer of the Company he had expressed views
on all or any other matters in dispute or difference. In the event of the arbitrator to
whom the matter is originally referred being transferred or vacating his office or
being unable to act for any reason, the Director (Marketing) as aforesaid at the time
of such transfer, vacation of office or inability to act may in the discretion of the
Director (Marketing) designate another person to act as arbitrator in accordance with
the terms of the agreement to the end and intent that the original Arbitrator shall be
entitled to continue the arbitration proceedings notwithstanding his transfer or
vacation of office as an Officer of the Company if the Director (Marketing) does not
designate another person to act as arbitrator on such transfer, vacation of office or
inability of original arbitrator. Such persons shall be entitled to proceed with the
reference from the point at which it was left by his predecessor. It is also a term of
this contract that no person other than the Director (Marketing) or a person
nominated by such Director (Marketing) or the Company as aforesaid shall act as
arbitrator hereunder. The award of the arbitrator so appointed shall be final
conclusive and binding on all parties to the agreement subject to the provisions of
the Arbitration Act, 1940 or any statutory modification or re-enactment thereof and
the rules made thereunder for the time being in force shall apply to the arbitration
proceedings under this clause.
b) The award shall be made in writing and published by the Arbitrator within two years
after entering upon the reference or within such extended time not exceeding further
twelve months as the Sole Arbitrator shall by a writing under his own hands appoint.
The parties hereto shall be deemed to have irrevocably given their consent to the
Arbitrator to make and publish the award within the period referred to hereinabove
and shall not be entitled to raise any objection or protest thereto under any
circumstances whatsoever.
c) The arbitrator shall have power to order and direct either of the parties to abide by,
observe and perform all such directors as the arbitrator may think fit having regard
to the matters in difference i.e. dispute before him. The arbitrator shall have all
summary powers and may take such evidence oral and / or documentary, as the
arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all
powers under the Arbitration Act 1940 including admission of any affidavit as
evidence concerning the matter in difference i.e. dispute before him.
d) The parties against whom the arbitration proceedings have been initiated, that is to
say, the Respondents in he proceeding, shall be entitled to prefer a cross-claim,
counter-claim or set off before the Arbitrator in respect of any matter an issue arising
out of or in relation to the Agreement without seeking a formal reference of
arbitration to the Director (Marketing) for such counter-claim, cross-claim or set off
and the Arbitrator shall be entitled to consider and deal with the same as if the
matters arising therefrom has been referred to him originally and deemed to form
part of the reference made by the Director (Marketing).
e) The arbitrator shall be at liberty to appoint, if necessary any accountant or
engineering or other technical person to assist him, and to act by the opinion so
taken.
f) The arbitrator shall have powers to make one or more awards whether interim or
otherwise in respect of the dispute and difference and in particular will be entitled to
make separate awards in respect of claims or cross-claims of the parties.
g) The arbitrator shall be entitled to direct any one of the parties to pay the costs of the
other party in such manner and to such extent as the arbitrator may in his discretion
determine and shall also be entitled to require on or both the parties to deposit funds
in such proportion to meet the arbitrators expenses whenever called upon to do so.
h) The parties hereby agree that the courts in the city of Mumbai alone shall have
jurisdiction to entertain any application or other proceedings in respect of anything
arising under this agreement and any award or awards made by the Sole Arbitrator
hereunder shall be filed in the concerned courts in the city of Mumbai only.
ANNEXURE-VII
SUB-LEASING & CENVAT CLAUSE
SUB-LEASING: You shall not be allowed to sublet or assign any part of the order
without our prior written consent.
CENVAT: Kindly indicate whether you are availing CENVAT. If so.
a) The price to be quoted by you should take into account the entire credit on inputs
available under the CENVAT Scheme.
b) In the event of CENVAT credit being extended by the Government of India to more
items than already covered, you should advise us about the additional benefits
accrued through a letter containing the following certificate of any variation thereof
as may be considered necessary by us.
" We hereby declare that we can avail additional duty set offs as per latest CENVAT
Scheme in force now and we hereby give a reduction of ______ per unit and agree to
revise the prices indicated in the order. The current excise duty of ______ payable
on this reduced price. Therefore, we request you to amend the order accordingly.
ANNEXURE- VIII
(To be executed by Bank on Stamp Paper of appropriate value)
FORMAT OF BANK GUARANTEE FOR SECURITY DEPOSIT
1. In consideration of the BHARAT PETROLEUM CORPN. LTD., having its Registered office
at 'BHARAT BHAWAN, 4&6, CURRIMBHOY ROAD, BALLARD ESTATE, MUMBAI-400
001. (hereinafter called "the Corporation") having agreed to exempt
_____________________________________________________having its office at
______________________________________
_____________________________________________________ (hereinafter called
"the said contractor"/ "the said suppliers" / "the said sellers" / "the said buyers")
from the demand under the terms and conditions of an Agreement/ Purchase Order /
Letter of Intent ref.____________dated_________ made between the Corporation
and M/s _____________________________________________ (hereinafter
called "the said agreement" / "the said purchase order"/ "the said letter of intent/
"the said contract") of security deposit for the due fulfillment by "the said
contractors" / "the said suppliers" / the said sellers" / "the said buyers* of the terms
and conditions contained in "the said agreement / purchase order / letter of intent /
Contract *on production of a bank guarantee of Rs.________________(Rupees
___________________________
__________________________________________________only.
We,________________________________________ hereinafter
( indicate the name of the bank)
referred to as the bank (at the request of _____________________________ do
hereby undertake to pay to
( name of contractors/supplies/sellers/buyers*)
the Corporation an amount not exceeding Rs.___________against any loss or
damages caused to or suffered or would be caused to or suffered by the Corporation
by reason of any breach by the said contractors/suppliers/sellers/buyers if any of the
terms and conditions contained in the said agreement/purchase order/letter of
intent/contract.
2. We, _________________________________do hereby undertake
(indicate the name of the bank)
to pay the amounts due and payable under this guarantee without any demur,
merely on a demand from the Corporation stating that the amount claimed is due by
way of loss or damaged caused to or would be caused to or suffered by the
Corporation by reason of breach by the said
contractors/suppliers/sellers/agreement/buyers, failure to perform the said
agreement/purchase order/letter of intent/contract. Any such demand made on the
bank shall be conclusive as regards the amount due and payable by the bank under
this guarantee. However, our liability under this guarantee shall be restricted to an
amount not exceeding Rs._______________________________.
3. We undertake to pay to the Corporation any amount so demanded notwithstanding
any dispute or disputes raised by the contractors/suppliers/sellers/buyers *in any
suit or proceeding pending before any court or tribunal or Arbitrator relating there to
our liability under this present being absolute and unequivocal).
The payment so made by us under this bond shall be valid discharge of our liability
for payment there under and the contractors/suppliers/sellers/buyers shall have no
claim against us for making such payment.
4. We,_________________________________further agree that the
(Indicate the name of the bank)
guarantee herein contained shall remain in full force and effect during the period that
would be taken for the performance of the said agreement/purchase order/letter of
intent/contract and it shall contain to be enforceable till all the dues of the
Corporation under or by virtue of " the said agreement/purchase order/letter of
intent/contract *have been fully paid and its claims satisfied or discharged or till the
Corporation certifies that the terms and conditions of the said agreement/purchase
order/letter of intent/contract *have been full and properly carried out by the said
contractors/suppliers/sellers/buyers * and accordingly discharge this guarantee.
Unless a demand or claim under this guarantee is made to us in writing on or before
__________, we shall be discharged for all liabilities under this guarantee thereafter.
5. We, ______________________further agree with the Corporation that the
Corporation shall have the fullest liberty without our consent and without affecting in
any manner our obligations hereunder to vary any of the terms and conditions of the
said agreement/purchase order/letter of intent/contract * or to extend time of
performance by the said contractors/suppliers/sellers/buyers from time to time or to
postpone for any time or from time to time any of the powers exercisable by the
Corporation against the said contractors/suppliers/sellers/ buyers and forbear or
enforce any of the terms and conditions relating to the said agreement/purchase
order/letter of intent / contract * and shall not be relieved from our liability by
reason of any such variation, or extension being granted to the said
contractors/suppliers/sellers/buyers * or for any forbearance act or omission on the
part of the Corporation or any indulgence by the Corporation to the said
contractors/suppliers/sellers/buyers or by any such matter or thing whatsoever
which under the law relating to sureties would but for this provisions have effect of
so relieving us.
6. This guarantee will not be discharged due to the change in the constitution of the
Bank or the contractors/sellers/buyer *.
7. We, ___________________________________ lastly undertake
(indicate name of the Bank)
not to revoke this guarantee during its currency except with previous consent of the
Corporation in writing.
Dated the_________day of______________200__.
For _____________________________________.
(Indicate the name and address of the bank)
*Strike out words not applicable.
ANNEXURE - IX
Certificate
I certify that –
a. I am not related to any of the Directors of BPCL.
b. I am not a partner of a firm in which BPCL Director is also a partner.
c. I am not a partner of a firm in which any other partner is related to BPCL
Director.
I also certify that M/s. ____________________________________________
[name of the firm with which contract is being entered into]
does not have a partner, who is a Director of BPCL or his relative.
Signature
Seal