TENDER DOCUMENT B SPECIFICATION OF WORKS of Flat... · 2018-03-28 · tender document b...

TENDER

DOCUMENT B

SPECIFICATION OF WORKS

REPLACEMENT OF FLAT ROOFS

TO TWO BLOCKS OF FLATS AT

62 – 81 TELFORD COURT

ST. ALBANS

HERTS.

JUNE 2014

CIVIC CENTRE ST ALBANS

HERTS AL1 3JE

TEL: 01727 866100

Replacement of Roof Coverings at 62-81 Telford Court

62-81 Telford Court Roofing Tender 2 June 2014

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1.

Particular Preliminaries The Contractor is referred to the Standard Preliminaries to which these items refer.

2.

Project Renewal of roof coverings and fascias, together with associated works, to 2 blocks of flats at Telford Court, Alma Road, St Albans, Herts,AL1 3BS. Start & Completion of works to be confirmed.

3.

Description of Site The properties comprise Two individual ‘blocks’. Each block consists of a three storey building There are two flat roof areas to be renewed. One block is adjacent to Alma road whilst the second block for renewal of roof is at right angle to the first block (see photos for better perspective of layout).

4.

Contractual Dates Commencement Date - TBC Completion Date - TBC

5.

Addresses –Telford Court, Alma Road,St Albans, Herts, AL1 3BS

The addresses of the blocks are – 62-65 / 78- 81 Telford Court 66-71 / 72- 77 Telford Court The Contractor shall visit the sites during the tender period to ascertain the nature, extent and practicability of the proposed scheme and means of access, in respect of Local Authority and Police restrictions. The Contractor shall include within the tender for any costs arising from any restrictions imposed by the aforementioned bodies, as no claim on the grounds of want of knowledge in this respect will be entertained.

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CONTRACT CONDITIONS CONTINUED

6. Information All tender enquiries should be addressed to Mr. Sohail Bukhari, Building Surveyor – Tel: 01727 819 274.

7.

Examination and Adjustment of the priced bill(s) Any errors discovered in the tender analysis shall be notified to the contractor, and they will be afforded the opportunity of confirming, amending or withdrawing their offer.

8. Drawing/Photographs/Schedules, etc Drawings/Photographs/Schedules forming part of this document and the attached IKO Specification Ref. no. - F20-0081.2014

9.

Compound The Contractor is to include in his tender for the provision of a suitable compound facility comprising office accommodation, health and welfare facility, and storage areas sufficient for the execution of the works. Include for installation, running costs and removal from site upon completion, and making good any resulting damage.

10. Location In addition, the Contractor is required to make adequate enquiries during the tender stage to identify suitable locations for his compound and in the event of winning the tender shall obtain all necessary permission for the establishment of the compound. No claim in respect of want of knowledge regarding the provision of this facility will be entertained.

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COLLECTION Page No. 2 3 Total carried to Main Summary

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12.

PRELIMINARY PARTICULARS The following Preliminaries are applicable to the whole of the Works contained in the Specifications/Schedules of Work.

13.

Description of Works New liquid plastic roof coverings, insulation and associated works.

14.

Names of Parties Employer: St Albans City & District Council

Civic Centre St Albans Herts AL1 3JE Contract Administrator: St Albans City & District Council

Civic Centre St Albans Herts AL1 3JE

Head of Housing:-

Mrs K Dragovic Head of Housing Civic Centre St Albans Herts AL1 3JE

CDM Coordinator:- TBC

15.

Visit to Site The Contractor is requested to visit the site and ascertain for himself the nature and extent of the works and the conditions under which they are to be executed. No claim by the Contractor for additional payment will be allowed on the grounds that he did not or could not foresee any matter which may in fact affect or have affected the execution of the works.

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16.

Drawings Drawings and other information/documents from which the Specifications/Schedule of Works have been prepared are included in the Particular Preliminaries and IKO Specification.

17.

CONDITIONS OF CONTRACT The Conditions of Contract shall be the Minor Works Form of Building Contract 2011 issued by the Joint Contracts Tribunal. (Including all current revisions).

18. The Conditions of Contract are to be read throughout subject to the amendment and special conditions set out in the Preliminaries and Particular Conditions of Tender. The Cost of complying with the requirements of the clauses in the JCT Minor Works Form 2011 of Building Contract shall be included in the Contract Prices.

Article 1 Contractors Obligations Article 2 Architects/Supervising Officers Duties Article 3 Contract Administrator Article 4 CDM Co-ordinator Article 5 Principal Contractor 2.2 Date for Commencement of Works 2.2 Date for Completion 2.3 Contract administrators Duties

2.4 Correction of inconsistencies 2.5 Divergence from Statutory Requirements 2.6 Fees or Charges Legally Demandable 2.7 Extension of Time

2.8 Damages for Non Completion 2.9 Practical Completion 2.10 Rectification Period 2.11 Certificate of making good 3.1 Assignment 3.2 Person in charge 3.3 Sub-letting 3.4 Architects/Contract Administrators Instructions 3.5 Non compliance with Instructions 3.6 Variations 3.7 Provisional Sums 3.8 Exclusion from the Works 3.9 CDM Regulations-Undertakings to comply 3.10 Appointment of successors

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CONDITIONS OF CONTRACT CONTINUED

4.1 VAT 4.2 Construction Industry Scheme (CIS) 4.3 Progress payments and retention 4.4 Failure to pay amount due 4.5 Penultimate Certificate 4.6 Notices of amounts to be paid and deductions 4.7 Contractors right of suspension 4.8 Final Certificate 4.9 Failure to pay amount 4.10 Fixed price 4.11 Contribution, levy and tax changes 5.1 Liability of Contractor-personal injury or death 5.2 Liability of Contractor-injury or damage to property 5.3 Contractors insurance of his liability

5.4A Insurance of Works by Contractor 5.4B Insurance of the works and any existing structures of Employer- Fire etc 5.4 Evidence of Insurance 6.1 Meaning of insolvency 6.2 Notices under section 6 6.3 Other rights, reinstatement 6.4 Default by Contractor 6.5 Insolvency of Contractor 6.6 Corruption 6.7 Consequences of termination under clauses 6.4 to 6.6 6.8 Default by Employer 6.9 Insolvency of Employer 6.10 Termination by either party 6.11 Consequences of termination under clauses 6.8 to 6.10 7.1 Mediation 7.2 Adjudication 7.3 Arbitration

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APPENDIX Completion of Contract Documents

Date for Commencement of Works. Date for Completion of Works. Damages for non-completion Rectification Period Percentage of the total value of work etc Percentage of the total amount to be paid to the contractor Supply of documentation for computation of amount to be finally certified. Contractors insurance injury to persons or property insurance cover. Percentage to cover professional fees Base Date. Adjudication

TBC TBC This shall be £500.00 per week for every week or part of a week in which works remain incomplete. Shall be a period of twelve months from the date of practical completion. The percentage is 95% paid every 4 weeks. The percentage is 97.5% at practical completion of the contract. The Contractor shall supply within one Month of practical completion all documentation required for final account. The Contractor shall provide an insurance for public Liability with a minimum cover of £5,000,000 in respect of any accident and unlimited in respect of the Contract. Not Applicable Date of Tender Evaluation Royal Institution of Chartered Surveyors.

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GENERAL

19.

Transparency

The Parties acknowledge that, except for any information which is exempt from disclosure in accordance with the provisions of the Freedom of Information Act 2000 and / or the Data Protection Act 1998 and / or the Environmental Information Regulations 2004 and / or the Public Contracts Regulations 2006 (‘the Acts’) and / or is protected by Intellectual Property Rights (‘IPR’) and / or relates to third party confidential information the text of this Agreement and any schedules to this agreement is not confidential information. The Council shall be responsible for determining in its absolute discretion whether any part of the Agreement or its Schedules is exempt from disclosure in accordance with the provisions of the Act. Notwithstanding any other term of this Agreement, the Contractor hereby gives its consent for the Council to publish this Agreement and its Schedules in its entirety, including from time to time agreed changes to the Agreement, to the general public in whatever form the Council decides.

20.

British Standard and Code of Practice The letters BS and CP in the specification shall mean “British Standard” and “Code of Practice” respectively published by the British Standards Institution, 24-28, Victoria Street, London SW1. The BS and CP numbers given refer to the latest revision unless otherwise indicated.

21.

Reference to BSI Documents References are to the versions and amendments listed in the latest British Standards Catalogues. Technical Literature Copies of the following must be kept on site, readily accessible for reference by all supervisory personnel. Manufacturers’ literature relating to all products to be used in the Works. BSI Handbook No. 3, with all current revision sheets included and superseded sheets removed. Relevant BS Codes of Practice. All British Standards used in this contract shall also deem to include for equivalent standards that are required in other EEC countries.

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CONTRACTOR’S LIABILITY

22.

Contractor’s Responsibility The Contractor shall be held entirely responsible for any damage which may be caused to the adjoining properties and surrounding roads, footpaths and garden areas or persons, caused by negligence, omission or default of the Contractor, his agents or of any Sub-Contractor, his agents, or lack of protection or any other cause arising through the execution of the works, and he shall make good any such damage at his own cost and shall hold the Council free from any claim which may be made in consequence of any such damage, or of any act of thing done permitted or suffered by the Contractor, his workmen or servants.

23.

Protection of Public Property The Contractor shall do no unlawful act or omit to do anything required by law, in or about or incidental to the execution of the Contract, and all such work performed by the Contractor and the Contractor’s servants shall be done without negligence and with all such due care, skill and ability as not to occasion any avoidable or unlawful interference, injury, nuisance, inconvenience or prejudice (whether immediate or consequential), with or to the rights, interests or property of any persons, or Corporations, or Local or other Authorities (including the Council), and shall also comply with the rules and regulations and the statutory provisions for the protection and benefit of the Post Office Authorities, Ministry of Transport (Railways, Canals and Road Haulage) and other services and companies which may be affected.

24. Insurance Claims If any event occurs which may give rise to any claim or proceeding in respect of loss or damage to the Works or injury or damage to persons or property arising out of the Works, forthwith give notice in writing to the Employer (through Contract Administrator) and the Insurers. Indemnify the Employer against any loss which may be caused by the Contractor’s failure to give such notice.

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COLLECTION Page No.

5 6 7 8 9 10 Total carried to Main Summary

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OBLIGATIONS AND RESTRICTIONS IMPOSED BY THE EMPLOYERS

25.

Unpriced Items in Specification Should the Contractor leave unpriced any of the items in the Specifications/Schedules of Work he shall comply with all conditions referred to at his own expense and without extra charge to the Employer.

26.

Bond The Contractor may have to provide surety and execute a bond with a Bank, Guarantee Corporation or Insurance Company approved by the Employer for the due performance of the Contract. The Bond shall be ten per cent (10%) of the Contract Sum. The Contractor shall pay all costs incidental to the preparation of the Bond. The bond will be released on certification of practical completion of the works.

27.

Setting Out and Levelling The Contractor shall take dimensions from the existing premises and verify all dimensions given on drawings. He shall set out and level the works, and shall provide all instruments and attendance for checking this work.

28.

Attendance The Contractor shall allow for attendance on sub-contractors and the general attendance of one trade upon another.

29.

Tolerances in Construction The Contractor is responsible for the co-ordination of tolerances (whether manufacturing or workmanship) between different materials or components of the building. Claims attributed to varying tolerances between materials and components will not be considered.

30. Discrepancies in Documents If the Contractor finds any discrepancy between the drawing and Specification or ambiguous instruction he is to inform the Contract Administrator and his decision is to be obtained before a tender is submitted.

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31. Warranty The Contractor shall warrant that he has exercised and will exercise all proper skill and care in the design of the works and the selection of materials and goods. He will in addition to (the above) comply with and satisfy any performance specification or requirements included in or referred to in his tender as part of the description of the works.

32. Contingencies A contingency sum of 10% of the contract sum is to be included and can only be used as directed in writing by the Contract Administrator. The contractor is to insert the amount here.

33. Work Covered Up The Contractor must give due notice to the Contract Administrator when any work or materials are intended to be covered up, in order that the correct dimensions may be taken. In default thereof, the work shall be uncovered at the Contractor’s expense.

34. Pay all Fees The Contractor is to allow for and include in his tender all fees properly charged by statutory undertakings for use of or supply of their services.

35. Security Notwithstanding anything contained in the above, the Contract Administrator reserves the right, without infringing the responsibility of the Contractor, to require additional security measures to be taken if, in his opinion, this is necessary. Any claim arising from delays directly or indirectly caused by lack of consultation with the Contract Administrator will not be entertained. All dwellings may be inspected subject only to appointments which will be arranged by the Contract Administrator.

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36. Contract Particulars All dwellings will remain occupied during the execution of the works. The Contractor will prepare a programme for the works immediately after receiving acceptance of his tender and agree it with the Contract Administrator prior to signing the contract. Work will then be executed in accordance with that programme which will become a contract document. Once work has commenced on any block work shall proceed efficiently and diligently so as to cause minimum inconvenience to the residents. All residents are to be given by letter, one weeks notice by the Contractor of the commencement date of work on each block. The Contractor is to allow for working on the exteriors of occupied dwellings and shall maintain gas, water and electrical supplies to each dwelling to the occupier’s convenience. The Contractor shall ensure that television and wireless aerials and telephone facilities are available at all times and pedestrian access from the highway is maintained throughout. The contractor shall allow for the temporary resiting of satellite dishes and aerials to alternative positions and for their reinstatement/testing/set up upon completion of the works.

37. Programme of Operations One week before commencement of the contract the Contractor shall present to the Contract Administrator, for his observations and ultimate agreement, a comprehensive programme of operations in the form of a bar chart covering all sequences from commencement to completion for each block.

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38.

Site Supervision The Contractor shall allow to have permanently on site a supervisor/agent/manager/foreman who shall be responsible for all aspects of the work. All materials where not particularly specified shall be at least to British Standards quality or, if no such standard exists, be of the best quality obtainable consistent with the type of work being carried out and suitable for their intended purpose. Where a manufacturer issues instructions and recommendations on the correct use of his products, the Contractor shall comply strictly with these instructions, unless they conflict with the relevant British Standard or Code of Practice. In such a case, the Contractor shall contact the Contract Administrator before commencing the work. When a choice of material is provided, the Contractor shall submit to the Contract Administrator the relevant samples before commencing work. All work shall then be carried out in accordance with approved sample.

39. Dayworks No work which can, in the reasonable opinion of the Contract Administrator, be properly related to contract rates shall form part of a Daywork charge. Dayworks can only be carried out after receipt of the written instructions of the Contract Administrator. Vouchers for Dayworks will be prepared and presented by the Contractor and shall clearly state all details of labour, names of workmen, rates of wages and materials and shall be delivered in duplicate to the Contract Administrator the Friday following the week in which the work was carried out. Daywork charges submitted later will not be considered. All Daywork sheets shall be signed by the foreman and the Clerk of Works and this will be accepted as a fair record of time and materials. This data will not be assumed to be the authority for a variation, nor as authority for a Dayworks charge for work which the Contract Administrator considers can be charged as a measured rate. General Foreman’s time will not be allowed and subordinate working foreman shall be charged as ordinary workmen. The Contractor is requested to state the percentage additions for profit and overheads to the prime cost of labour, materials and plant in order to provide the basis for payment for authorised Daywork. The rates for plant shall be current hire charges.

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The Contractor shall state below the percentage additions required:-

Dayworks Materials Plant

Overheads and Profit .............................% Overheads and Profit .............................% Overheads and Profit .............................%

40.

Working Hours The Works shall be carried out during normal working hours which shall be defined as 0800 to 1730 hours, Mondays to Fridays inclusive.

41.

Overtime Overtime will not be permitted without the prior approval of the Contract Administrator. The Contractor will be responsible for the cost of any overtime working unless ordered in writing by the Contract Administrator. Only net cost differences between plain time and overtime rates will be refunded to the Contractor, should the Contract Administrator order any work in this way. No claims will be entertained in respect of non-manual workers or establishment charges or profits.

42. Emergency Attendance The Contractor is to allow for and provide, at no extra cost, any temporary services to the houses where the existing services are necessarily disturbed. This includes such items as water services, electricity services, both power and internal and external lighting, gas services, including flues which penetrate the structures, and drainage to both rainwater and foul drainage, toilet and washing facilities, including continuing availability of TV and telephone and the like. Particular attention must be paid to maintaining the heating services to the tenant’s reasonable satisfaction (flues in outer walls may need adjustment). The Contractor must at the end of each working day ensure that all these items are to the reasonable satisfaction of the tenant. At all times, the houses must be left wind/weatherproof and at the end of the working day be capable of reasonable security. The tenants must be able to park their cars safely and securely at all times and should their existing personal arrangements be disturbed by the works the Contractor will allow for suitable provision where required.

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43.

Site Meetings The Contract Administrator will arrange a meeting to be attended by all relevant parties as soon as possible following the signing of the contract. Any necessary site meetings will be called as required by the Contract Administrator.

44.

Samples The Contract Administrator will require samples for his approval of all materials to be used and the Contractor is to allow for this in his tender. The Contract Administrator reserves the right to retain any or all samples which do not depreciate in quality, both as evidence of quality and as standards by which future deliveries are judged. All materials used in the works must conform to approved samples before and after use in the works. Where surface finishes are specified or self finished elements are used, the Contractor must obtain approval of the appearance of the first works completed before proceeding to other similar works. Materials not achieving the approved standards are to be removed from the site immediately following the instruction of the Contract Administrator. Any stored samples will where ever possible be returned to the Contractor before practical completion if he gives notice to this effect, in writing, to the Contract Administrator at the time he deposits the samples.

45. Approvals Where work is specified “to be approved of, to the Contract Administrator’s instructions” then the work carried out shall be either to the express approval of the Contract Administrator or to standards expressly set up by samples deposited by the Contractor. The Contract Administrator's formal approval can only be signified officially in writing and any inspections, comments or other actions of the Contract Administrator shall not be deemed to be his approval of any part of the works or the whole of the works.

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GENERAL OBLIGATIONS

48. Specification Whilst preparing tenders, contractors will not alter this specification in any manner without the written approval of the Contract Administrator. There may be deviations from block to block and it is required that tenderers recognise these differences by inspecting the site prior to tender, to familiarise themselves and allow in the tender for all necessary works and the extent of works to each location. Minor differences occur due to tenants fixtures such as telephone cables, TV cables/aerials etc. and these variants are to be taken into account by tenderers, allowed for in the tender and executed properly as part of the works. Every endeavour has been made to detail in this specification all works required, but it will be required that the contractor agree with the Contract Administrator the extent of the work on each block before commencing.

49. Maintenance of Public Footways and Highways The Contractor must note and act accordingly that it is an offence under the Road Traffic Act to drive vehicles across footways and/or verges without authority and persons so doing will be liable for any damage caused. The necessary permission can only be obtained from the Highways Authority. The Contractor must allow for this on his tender. Allow for maintaining the Public Highways at all times (this includes footpaths and verges) during the contract and making good any damage to the highways, including re-turfing any grassed areas damaged. The highways are to be kept free of debris and materials caused by or attributable to the contract works or work people. Any damage caused by the works to roads, verges, plantings, buried services, overhead services, street furniture or any other appendages to the highways, are to be restored and made good to the satisfaction of the Contract Administrator and the owners. Any reasonable claims for restitution of damage to or in the highways not made good by the Contractor within 14 days of instructions being issued by the Contractor Administrator may be deducted from monies owing to the Contractor from the contract works and used to pay for the restitution at the direction of the Contract Administrator.

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Allow for advising all statutory bodies and complying with any of their requirements before commencing the works, including any new accesses, connections to the services etc. Failure to comply with re-instatement in a reasonable time following an instruction will permit the Contract Administrator to arrange for the re-instatement to be carried out by others and the cost deducted from any monies owing to the Contractor. The Contractor must obtain the tenant’s written permission if he desires to use the tenant’s garden for the deposit of materials and he must make his own arrangements and include for all his costs. The Contractor must acquaint himself with the position and location of all ducts, pipes, cables, etc. and be responsible for and allow for any necessary repairs following damage caused by the contract works. No claim in respect of want of knowledge or that incorrect information was given in these respects will be entertained.

50.

Access Access to the blocks shall be from the existing roads which shall be kept clear of materials, equipment and vehicles at all times.

51.

Safety, Health and Welfare All work shall be allowed for and carried out in accordance with the Factories Act 1961, the Offices, Shops and Railways Premises Act 1963 and the Health and Safety at Work Act 1974, including any rules and regulations or orders made thereunder. All aspects of the Council’s Health & Safety Policy (copy enclosed) shall be adhered to.

52. Safeguarding the Works, Materials and Plant The Contractor is to allow for taking all precautions necessary to safeguard the dwellings, the materials and plant on the site against inclement weather, vandalism and theft during the contract period (and any extension of contract) and making good at his own cost any damage caused. Contractors will not be permitted to enter any part of the existing dwellings unless work is being executed on that dwelling and entry to the dwellings is to confined by the Contractor and all of his employees to the minimum necessary for the proper execution of the works specified. Arrangements for entry are to be as previously specified. On no account are materials, skips and equipment to be stored on gardens or parking/access areas.

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53.

Demolition All old materials ensuing from the pulling down and works of alterations are, unless otherwise stated, to become the property of the Contractor and, together with all rubbish and debris, are to be removed from the site to a tip or dump provided by the Contractor. Debris shall be removed from the building as it arises. No burning of unwanted timber or materials will be allowed on the site. The Contractor will be held solely responsible for the safety of the existing buildings and the sufficiency of all temporary work and shall carry out all necessary work in cutting out and making good holes, chases and fixings, any temporary filling or propping etc. and is to be made good after removal of all disturbed work. The Contractor shall make good the existing building after all trades.

54.

Noise and Pollution Control The Contractor shall ensure that all plant such as compressors are fitted with efficient silencers, drills are muffled and nosy plant shall be kept as far as practicable from people living and/or working nearby. The Contractor will allow for and comply with the Control of Pollution Act 1974 and BS 5228.

55.

Workmanship All workmanship and methods of working shall be in accordance with the relevant British Standard Code of Practice. When no such code exists, they shall be in accordance with recognised good building practice. If any work is considered by the Contract Administrator not to be in accordance with such requirements, the Contractor shall rectify the work at his own expense.

56. Materials All materials used in the works, whether directly specified of not, are to be suitable for their purpose, to accord with good building practice and also comply in all respects with the relevant British Standard current at the time. All materials shall be new unless the Contract Administrator specifically requires the use of old materials. All materials shall, where applicable, match the existing as far as possible.

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57. Plant Allow for providing all necessary hoist, ladders, tackle, cranes, tarpaulins, tools, scaffold, plant and vehicles and allow for all labour and materials for the proper execution of the works, both as specified and implied and for maintaining all of those items on site for as long as they are properly required for the diligent completion of the contract.

58. Transport Allow for providing all necessary transport for the work people for the execution of the works.

59. Lighting and Power The Contractor must allow for and make his own arrangements with the respective Undertaker for supply of electricity to the works and provide all connections, including fuse boards, distribution boards, sockets, plugs, lighting points, cable, flex, etc., as required for his proper execution of the works. On completion all is to be removed and all disturbance to existing services made good.

60. Water for the Works Clean water for use on the works will be available from the existing supplies, but the Contractor is to allow for paying all charges. He must give all required notices to the Water Authority, pay all charges and allow for installing all temporary services and storage needed by the works and any necessary drainage. Also allow for re-instatement on practical completion as the works proceed to the entire satisfaction of the Water Authority. Water for the works shall not be obtained by making connection to the services within the dwellings.

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TEMPORARY ACCOMMODATION £

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61.

Generally The Contractor shall obtain prior approval of the Contract Administrator to the siting of all temporary offices, stores, latrines, structures, enclosures, etc. All temporary works are to be cleared away on practical completion of the works, all disturbance reinstated and made good to the reasonable satisfaction of the Contract Administrator and it is deemed that these requirements are included and allowed for in the tender in respect of the following temporary works.

62. Building Allow for providing all temporary buildings for use by the contractor or his staff including weatherproof dry sheds for the protection of materials delivered to site for use on the works.

63. Telephone Allow for providing a telephone service to the site in the General Foreman’s Office for the full period of the contract. In addition also providing a mobile telephone to the person in charge which must be kept on his person at all times. Allow for paying all installation and connection charges, all rental charges and all call charges.

64. Temporary Screen The Contractor is to provide and maintain all temporary screens as required for the site compound and be removed when no longer required, as agreed with the Contract Administrator.

65. Temporary Services Allow for and provide all temporary services as previously specified.

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66. Rubbish and Cleaning Allow for clearing up and carting away all rubbish as it accumulates during the progress of the works, including any caused by sub-contractors. On completion of each block, the Contractor is to leave the total curtilage free from rubbish. On practical completion of the works, allow for clearing up and carting away all rubbish, surplus materials and builder’s plant and equipment, temporary buildings, etc.

67. Cleaning the Works All completed work is to be left perfectly clean and in new condition. All window and door glazing is to be cleaned outside. Allow for the removal of all splashes, mortar marks, dust and similar. Touch up as required and leave all in good order and to the reasonable satisfaction of the Contract Administrator.

68. Protection of Existing Fences, Walls, Trees and Shrubs The Contractor shall carefully preserve and protect all existing public fences, walls, bollards, etc. and individual fences from damage until completion of the works. The Contractor shall carefully preserve and protect from damage all trees and shrubs on the site, including gardens, lawns, plants and the like, within the boundaries of individual properties, until completion of the works.

69. Access to Buildings Due allowance is to be made by the Contractor for making amicable arrangements with the tenants, or other responsible persons in charge, for gaining access to buildings when required. Should such amicable arrangements for such facilities be refused or otherwise be unobtainable, the Contractor shall inform the Supervising Officer. Under no circumstances is the Contractor, or his employees to enter a dwelling without prior appointment.

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70.

Ladders Ladders standing on a base to be equally and properly supported on each stile or side in accordance with the Working at Height Regulations 2005, and all other relevant regulations codes of practise and British standards. Ladders standing on a base to be securely fixed near its upper resting place (or its upper and if vertical). If such fixing is impracticable the ladder must be fixed at or near its lower end, if this is also impracticable a person must be stationed at the foot of this ladder to prevent it from slipping C(WP) 32(2) and 32(3). Ladders standing on base to have level and firm footing and to be secured where necessary to prevent undue swaying or sagging. Ladders not to stand on loose bricks or other loose packing C(WP) 32(2). Ladders must rise to a height of at least 3’6” (1.070m) above landing place or above the highest rung reached by the feet of persons using the ladder. (When this is impracticable the ladder must rise to the greatest practicable height). Ladders must be removed or made safe at the end of each working day to prevent access by members of the public. Space at each rung to be sufficient to provide adequate foothold. Landing places of adequate size to be provided if practicable every 30’ (9-140m) of vertical distance or lesser distance C(WP) 32(8). Landing places from which persons are liable to fall more than 6’ (1.980) to have (if reasonably practicable) hand rails to a height of between 3’ (920mm) and 3’ 9” (1.150m) and also toe-boards or other barriers to a height of at least 6” (155mm). Space between toe-boards and nearest guard-rail to be not more than 2’ 6” (760mm). Openings in landing places through which ladders pass to be as small as practicable. Folding step-ladders to have level and firm footing and not to stand on loose bricks or other loose packing.

71. Under no circumstances shall furniture, coal bunkers or any other item of the Council’s or tenants property be used as support, scaffolding or for any other purpose. The Contractor will be held responsible for all breakages and other damage thereto whilst he is in occupation.

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72.

Poisoning The Contractor shall observe the relevant clauses contained in the Lead Paint (Protection against Poisoning Act 1927) Lead Paint (as defined under the Factories Act 1961) not to be used. Lead paint is not to be procured or used.

73.

Workmen All men engaged on painting, including the preparation of surface shall be by fully skilled tradesmen of not less than 18 years of age. The Contractor shall, on request of the Supervising Officer, dismiss from site of works any person employed thereon by him who, in the opinion of the Supervising Officer, is incompetent or misconducting himself.

74.

Samples Representative of the manufacturers/suppliers may visit the site(s) from time to time and the Contractor will be required to allow such representatives every facility, including taking samples as desired and due allowance will be deemed to have been made in the tender figure.

75.

Schedule of Conditions Approximately one week prior to the contract commencement date the successful contractor shall carry out a full Schedule of Conditions of the exterior of the fronts, sides and rear of each block, all gardens, the adjacent pavements and the proposed compound areas. This must be a photographic schedule, and a copy of the schedules provided to the District Council. The contractor must allow for all costs associated with the production, copying, hire of equipment etc. NB: Contractor must ensure that the preliminaries section is fully priced as omissions may be made at final account stages for items/services not required or not provided.

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THE CONSTRUCTION DESIGN & MANAGEMENT REGULATIONS 2007

GENERAL FACILITIES & OBLIGATIONS

a) A CDM Coordinator is to be appointed by the District Council in accordance with current applicable regulations. Accordingly, contractors should note the following:

b) The Principal Contractor shall comply with the Construction Design & Management Regulation 2007, which came into force on 31 March 2007, whether as Principal Contractor or Designer.

c) The CDM Coordinator under Regulation 6 (5) is:

TBC

d) The Pre Construction Information Plan and Statement of Hazards/Risks is included elsewhere in this document and tenderers must allow for taking all necessary measures to take account of health & safety issues raised in the plan.

e) The Principal Contractor will be responsible for drawing up a Construction Phase Health & Safety Plan in accordance with the CDM Regulations. The principal Contractor shall be responsible for ensuring the Regulations laid down in this Health & Safety Plan are followed on site.

f) The Plan must be submitted to the Supervising Officer not less than one week before the proposed date for start of construction work. Construction work is not to start until the S.O. has confirmed that this plan includes procedures and arrangements required by the CDM Regulations. The Plan must include:

− Detailed proposals for managing health and safety during the construction phase together with site rules and emergency procedures, and

− Method Statements related to hazards identified in pre-tender health and safety plans and/or statements on how the hazards will be addressed and other significant hazards identified by the Contractor.

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g) The CDM Coordinator must be advised immediately of all

subsequent amendments to the plan. The CDM Coordinator will be required to comment on the changes where it affects the Construction Phase, Design change and where the Principal Contractor wishes to change the principle of the Health & Safety Plan this will need agreement by the CDM Coordinator.

h) The procedure for raising design changes and the timescale for discussion/comment shall be stated in the Principal Contractors Health & Safety Plan.

i) It should be noted that Design includes any changes to the sequence of work and any Design of temporary works which impinge on the permanent works.

j) The Principal Contractor shall allow sufficient time within the programme to ensure any Design change(s) can be appraised from a Health & Safety point of view before incorporation into the works.

k) The Principal Contractor shall provide all necessary information to the CDM Coordinator to enable him to prepare a Health & Safety File. The information will be provided progressively throughout the contract and shall be completed by the completion date of the contract. The information provided to the CDM Coordinator should include, but not limited to, information which will assist persons carrying out construction/maintenance work on the structure at any time after the completion of the current project.

l) Building Fabric - provide such information as is reasonably required by the CDM Coordinator, including:

i. copies of manufacturers current literature for all products chosen by the contractor and specified by the Designer, including COSHH dated data sheets and recommendations for cleaning & maintenance.

ii. names, addresses, telephone & fax numbers of all sub-contractors, suppliers and manufacturers.

iii. copies of all guarantees, warranties and maintenance agreements offered by sub-contractors, suppliers and manufacturers.

copies of all test certificates and reports required in the specification.

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m) All information must be submitted to the S.O./CDM

Coordinator not less than one week before Practical Completion.

n) The Main Contractor shall allow in his tender for all costs associated with his duties as Principal Contractor and shall allow for all costs associated with providing the CDM Coordinator with any information reasonably required under the Act relating to his activities and responsibilities as Principal Contractor.

o) Plant, tools, vehicles - provide all plant, tools, vehicles for the execution of the works.

p) Scaffolding - provide all scaffolding necessary for the execution of the works.

q) Site Administration - Security - provide all necessary site administration and security to ensure the proper execution of the works in accordance with the contract.

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COLLECTION OF PRELIMINARIES

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Page Folio

12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Total carried to Main Summary

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ADVISORY INFORMATION

1. The contract will be awarded to a main contractor who will have the sole responsibility of programming and running the project and the various specialist subcontractors.

2. Appointed officers of St Albans City & District Council (SADC) will be supervising the project, and although from time to time representatives from materials suppliers etc. will be visiting site, it must be stressed that this is only to observe and offer technical advice.

3. Representatives of the successful contractor may be required to attend an evening tenants meeting prior to commencement of the project.

4. Contractors must fully price the breakdown at the rear of this document. A fully priced paper copy of the specification must also be submitted on the tender return date together with one copy on CD.

5.

Contractors must pay particular attention to the various clauses relating to the CDM Regulations.

6. The Contractor is to allow for all necessary protection to windows and doors during external works, including heavy gauge tape and sheeting where necessary. The contractor must ensure that any scaffolding does not obstruct tenants’ window/door openings.

7.

Due to the nature of the works enclosed within this specification, programming to minimise disruption to the tenants will be crucial.

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A

SCAFFOLDING TO ALL ROOFS

1.

The contractor shall allow to supply, erect, maintain and dismantle on completion of works, independent tied scaffolding to allow all works to be carried out. This can be in the form of a scaffold tower with a perimeter toe board and hand rail. Provide barriers and protection over all entrances, and pathways to protect the public and occupiers at all times.

2.

The contractor shall allow to supply, erect, maintain and dismantle on completion of works, independent tied scaffolding to allow all works to be carried out including works to roofs, stacks, renewal of soffit/fascia boards, guttering all other items. Any alterations required to the lifts are to be included in the price.

3. The contractor must, in addition, provide additional protection over entrance doors in the form of an inclined canopy (fan) comprising of scaffolding standards with a marine plyboard decking laid directly over the entrances. The top of the fan should be tied to the scaffold, where it is tied to the permanent structure, and the bottom tube of the fan should be propped against the structure, or similar approved method.

4. Scaffolding shall comply with all relevant requirements and Codes of Practice under the Health and Safety at Works Act (current edition) and shall provide all the necessary protection for his workmen, tenants and public.

5. The Contractor shall also comply with all requirements under the District Council’s Safety Policy (copy enclosed).

6. The scaffold decking is to consist of 225mm boards minimum of 4 boards wide, and must comply with BS2842. The scaffolding is to be fully boarded at all times,

7. The scaffolds are to have toe boards secured in place at least 150mm above the platform, intermediate guard-rails gap max of 470mm above toe board, and full height guard-rails between 950 & 1200mm above the platform. These are to surround the perimeter of all the scaffolding No element of the scaffolding is to be placed on, or have contact with property that is privately owned without the occupiers permission and written confirmation of the CA.

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8. All ladders are to be securely tied to the scaffold while the work is in progress. All low level ladders are to be removed and secured at the end of each working day. The scaffolder is to supply and install an electric hoist suitable for use on re-roofing works, provided in a protected enclosure. All works are to be in accordance with the current Health and Safety at Works Act. It is to be inspected on a daily basis. The hoist shall be secured over night.

9. Suitable head protection must be worn by all personnel entering the site in accordance with the Construction (Head Protection) Regulations 1989, and the District Council’s Safety policy. All personnel found not wearing hard hats will be removed by the Supervising Officer until such time as hard hats are worn. Head protection must be made available for the CA and all other parties visiting site.

10.

Contractors to allow for suitable signage and hazard warning tape to lower lifts/uprights of scaffold. The contractor is to fix distinctive foam padding (Scafwrap or similar approved by CA), to base of standard, 2M high, on any standard near the front entrance walkways, paths and entrance doors. Care must be taken not to obstruct bin stores. Available from: Proctor Group Ltd, The Haugh Blairgowrie Perthshire PH10 7ER Tel : 01250 872261

11.

The Contractor is to allow for disconnection and removal of satellite TV dish / fixing bracket. Modify length of cable to dish (if required), re-fix bracket and dish to suitable safe position along scaffolding. Test and verify continuity of service. Refit back to property upon completion of works, test and verify continuity of service again. The contractor is to ensure that scaffolding completion certificates and weekly scaffolding inspection reports are forwarded to the client and are included in the Health and Safety file upon completion of the project.

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B PREPARATORY WORKS TO ALL ROOFS

CABLES

1. Divert & Replace: Temporarily remove or divert existing cabling to allow necessary roofing works. This should be carried out by a qualified engineer. Where being replaced on completion it should be secured by the application of membrane straps at 1m centres. Alternatively a proprietary cable fixing can be utilised.

PIPES AND SERVICES

2. Divert & Replace: Temporarily remove or divert existing pipes to allow necessary roofing works. This should be carried out by a qualified engineer. Where being replaced on completion they should be positioned on a proprietary services support system.

DPC/CAVITY TRAY HEIGHT

3. Ensure the level of all wall and or parapet DPC/cavity trays will achieve a minimum of upstand height of 150mm above the finished roof level. The position of DPC’s and cavity trays must always be carefully considered when designing a roof with insulation. The installation of DPC’s and cavity trays must be carried out to the manufacturer’s recommendation, in conjunction with the client’s detailed specification.

RAINWATER OUTLETS

4. Refurbishment outlets – Lead sleeve: Clean & prepare existing outlets to receive new refurbishment sleeve. Supply and install minimum Code 4 lead sleeve of appropriate dimensions to suit existing outlet. Install sleeve on bedding of IKO STICKALL MASTIC (or similar) to provide adequate seal to existing outlet/down-pipe to prevent water back-up under roof covering in the event of blocked pipes/drains.

5. EDGE TRIM To all perimeters supply and install IKO GRP ROOF EDGE TRIMS. Units supplied in 3.0m lengths. Matching internal/external corners supplied.

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C ROOFING - IKO SPEC REFERENCE NUMBER: F20-0081.2014 £ p

TO ALL ROOFS

ROOF PREPARATION

1. Follow F20-0081.2014 Specs from IKO to Overlay Existing Waterproofing on the Roofs and ensuring that the damaged area identified (25 sq. Met) in the IKO specs are made good, prior to the general overlay. Ensure that all Drainage (internal Outlets) are free from any debris and properly functioning before overlay. Ensure all internal pipes are properly bonded. Care is to be taken not to cause undue damage to the existing surface during removal of the existing roof system. Carefully inspect the existing, making good or infilling any defective areas to achieve a smooth level surface free from any projections. Carefully remove any aerials /dishes prior to overlaying the roof and install on temporary basis elsewhere. Reinstall Aerials/Dishes on permanent basis once roof work completed.

PRIOR TO THE APPLICATION OF THE WATERPROOFING

2. Prior to the installation of the waterproofing system, thoroughly clean existing surfaces to receive the new waterproofing system. Remove all debris and sharp objects likely to damage the waterproofing membrane, and ensure the substrate is even and dry.

PRIMING

3. All surfaces to which self adhesive membrane are being used must be primed with the IKOpro BONDING AGENT. Apply the bonding agent to the surfaces using a brush or roller. Note: The contractor must only prime the area to be covered with membrane within one working day.

VAPOUR CONTROL LAYER

4. Install SYSTEMS S-A VAPOUR CONTROL LAYER to the prepared deck, as soon as possible after the primer is completely dry. The SYSTEMS S-A VAPOUR CONTROL LAYER is to be finished and sealed at the perimeters to enable linking with the waterproofing system by 50mm minimum. Use a seam or penny roller to press the membrane firmly into position into the angle. Provide heat activation to all changes in direction of the membrane to ensure a visible bleed of bitumen is exuded from the lap at this abutment to provide a watertight seal. SYSTEMS S-A VAPOUR CONTROL LAYER has a 75mm wide self adhesive selvedge protected with a strip of release film (zipstrip) to facilitate the bond of the side lap. All side and end laps (100mm minimum) must be fully bonded by hot air welding to exude a bead of bitumen from the joint.



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5. HIGH PERFORMANCE INSULATION Install IKO ENERTHERM PIR/ALU (120mm thick) INSULATION, bedded in the IKOpro PU INSULATION ADHESIVE and/or mechanically fastened as specified. All joints are to be staggered and tightly butted to avoid gaps. The insulation boards must be installed into the wet PU adhesive at the specified coverage rate and prior to the adhesive ‘skinning’ (between 3-15mins).

6. All insulation boards must be dry and sound when being installed, they should be protected at all times prior to installation from moisture, and they must be stored off the ground and be covered by a tarpaulin. The insulation proposal is only viable when laid upon an even surface. Any hollows, depressions, deflections, back falls etc. found in the deck either before or after stripping should be rectified prior to laying this scheme. No hot works must be used in the installation process of the IKO ENERTHERM PIR/ALU. ALU must be bonded in the PU adhesive; with the first layer of waterproofing to the top surface of the insulation board also being cold applied.

INSULATION SURFACE PREPARATION FOR SELF ADHESIVE MEMBRANES

7. All surfaces of the specified insulation must be clean, dry and free from dirt and loose material. All areas that the waterproofing system is to be bonded to must be prepared and primed accordingly. All surfaces to which self adhesive membrane are being used must be used in conjunction with the IKOpro BONDING AGENT or IKOpro SA BITUMEN PRIMER. Apply the specified primer to the surfaces using a brush or roller. Only prime the area to be covered with membrane within a normal working day.

INSULATION PREPARATION LAYER

8. The POLIMAR PREPARATION MEMBRANE should be applied as soon as possible after the IKOpro BONDING AGENT or IKOpro SA is completely dry. Only prime the area to be covered with membrane within a normal working day. The POLIMAR PREPARATION MEMBRANE should be dressed to the detail to allow for linking with the specified vapour control layer by 50mm minimum.

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Remove the release film and progressively advance the roll whilst applying even downward pressure to the substrate ensuring no air is entrapped. Side and end laps must be a minimum of 75mm being heat bonded by hot air welding to exude a bead of bitumen at the joint.

LIQUID APPLICATION TO MAIN ROOF AND ALL DETAILS

9. NOTE Do not undertake in wet conditions. Suspend work in severe or continuously wet weather unless effective temporary covering is provided. Or severe weather conditions (wind speeds in excess of 7m/s), minimum working temperature must be over 5°C. Allowance should be made for additional coverage rate where the temperature is below 20°C. All materials should be stored undercover and be protected from excessive changes in temperatures and humidity. Storage areas should be kept above 5°C, but application performance will be improved if the materials are stored above 10°C before use. Once opened the containers should be used within 2 -3 days. On larger roof areas installation of the liquid system to all upstand and details should be carried out first and allowed to cure before proceeding with the main roof areas.

PRIMER

10. POLIMAR GP PRIMER should be applied to the clean and prepared substrate using a roller or brush at the specified coverage rate and allowed to dry before application of the POLIMAR EC embedment coat. POLIMAR GP PRIMER is a single part product which is applied directly from the tin. No mixing is required.

DEBONDING TAPE

11. POLIMAR BRIDGING TAPE should be used to bridge all gaps, joints, seams etc., where movement is likely to occur. The bridging tape backing should be pressed firmly onto the substrate surface and care should be taken to ensure that the edges are firmly pressed down flush with the surface profile.

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LOCAL REINFORCEMENT

12. Apply POLIMAR KRM at all horizontal and vertical junctions where movement is likely such as at upstands, penetrations and outlets, also to joints and fixings in discontinuous unit substrates. Use in conjunction with POLIMAR BRIDGING TAPE. Apply POLIMAR KRM into the wet embedment coat and immediately after application roller into the embedment coat until the POLIMAR KRM is totally saturated. Smooth out wrinkles and press into coating to exclude air. Joints in lengths must have a 75mm minimum overlap.

EMBEDMENT COAT.

13. POLIMAR EC is to be applied by brush or roller in a two coat application; The first application coat is to fully embed the POLIMAR GRF 225GSM REINFORCEMENT into the POLIMAR EC. The second application coat of POLIMAR EC should be applied over the POLIMAR GRF while the first coat is still wet to ensure the specified total coverage rate is achieved. Ensure full coverage of the surfaces is achieved and monitor by taking wet and dry film thickness readings. Maintain full thickness of coating around penetrations and abutments.

REINFORCEMENT LAYER

14. All flat areas and details must be fully reinforced with the specified POLIMAR GRF reinforcement. Apply a full coat of the POLIMAR EC embedment coat to the substrate, immediately lay the specified POLIMAR GRF reinforcing into the wet coating and firmly embed using an appropriate roller avoiding pinholes. The reinforcement must be applied to follow the contours of the substrate and avoid tenting. Roller the reinforcement into the embedment coat using a short pile roller until total saturation has been achieved. For rough surfaces a sheepskin or GRP paddle roller can be used, finishing by rollering with a short pile roller. Apply the specified POLIMAR GRF reinforcing in lengths not exceeding 6m in length, ensuring a minimum of 50mm overlap between each sheet. Apply a second layer of the POLIMAR EC embedment coat whilst the first is still wet to ensure the specified total coverage rate is achieved.

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Allow the POLIMAR EC to cure prior to the application of the top coat. Once cured inspect for pinholes and surfaces defects. Any wicked fibres should be avoided, trimming back and lightly abrading to provide an even surface, prior to the application of the top/intermediate coat.

TOP COAT

15. Once the embedment coat has cured, apply by brush or roller the POLIMAR UV top coat at the specified coverage rate to all surfaces coated by the embedment coat. Visually inspect the coating checking for defects such as pores, pinholes and discontinuity and exposed matting, and undertake corrective measures as necessary. Allow to cure any dry thoroughly before reinstating/installing any plant or equipment onto the roof area.

NOTE: TEMPORARY WEATHERING (Day/Night joint)

16. To ensure waterproofing integrity is maintained during the installation of warm roof build ups, (where the works need to be temporarily suspended due to day works or inclement weather), a temporary waterproofing seal is required from the new to the existing to ensure the building is kept watertight. This temporary waterproofing seal should be provided to protect the insulation from any water ingress. An underlay or equivalent should be lapped and sealed by linking the vapour control layer to the waterproofing layers. Day/night joints must be applied to all details and main roof areas, where waterproofing integrity may be compromised due to the progress of the works or inclement weather. Upon completion of the roofing works the contractor is to provide the CA with the guarantee documentation as supplied by IKO. The above specified system has a 20 year guarantee.

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D BUILDING WORKS BOILER FLUES TO ALL ROOFS

1. 2. 3. 4.

Carefully dismantle and remove any existing brackets and fittings to roof flues and set aside for reuse. It is the Contractor’s responsibility to ensure that residents own fittings (e.g. TV aerials/dishes) are re-fitted correctly, (including cables), and reception is to an equal or better standard. Any redundant systems are to be carted away. Contractors shall allow for the removal of any internal debris caused by his work and shall check the safe working order of appliances appertaining to the works, i.e. gas fires and boilers, by a Gas Safe Registered engineer. This must include the provision of a Landlord’s Gas Safety Certificate, within 24 hours of all works to the chimney being completed, to the Contract Administrator. Note: In respect of any work carried out to chimneys with live gas central heating systems being used, the Contractor is to arrange for the boiler to be isolated whilst working on the system. Immediately following completion of work a smoke test and spillage test must be carried out to ensure the appliance/flue is clearing the products of combustion. The Contractor shall allow for all survey costs, internal inspections etc. to determine which flues are still ‘live’.

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F ADDITIONAL WORKS TO ALL ROOFS

1. Clearance of Rainwater Drainage Allow for jet wash clearance of below ground rainwater drainage pipe work to leave clear and free flowing.

2.

Anti Slip Walkways Allow for the inclusion of 300 metres run of 1200 mm wide, contrasting coloured, anti slip walkways. Locations to be determined on site.

3. Documents The Contractor is required to keep copies of all Manufacturers’ technical literature on site relating to the various materials being used on this project. Upon completion of the project and in conjunction with the Penultimate Application for Payment, the Contractor is to hand over a completed copy of the Health and Safety file. This will contain all guarantees, product literature, maintenance schedules and certification for electrical, scaffolding and gas tests.

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VARIATIONS TO CONTRACT

The prices inserted here by contractors are for Variation Order purposes only - not to be included in total tender sum. Contractors should note these prices will, where appropriate, be used in the tender evaluation.

1. The contractor is asked to price for the structural reinforcement repair of any external cracks to brickwork as directed. The contractor is asked to price for a Helibeam system, available from : Helifix Ltd 21 Warple Way London W3 0RX Tel: 0208 735 5222 www.helifix.co.uk or similar approved by the Contract Administrator The mortar beds are cut to a predetermined depth and a pattern is laid down by the specification. Parallel lengths of Austenitic stainless steel Helibar rod are inserted into the slots and bonded into place using HeliBond cementitious grout, to form a reinforced or pre-stressed masonry beam. All to be done in accordance with Manufacturer's instructions. These works are to be carried out by a qualified operative, and a guarantee is to be produced after the works are completed. £ _______________ per LM

2. Allow for any patch repairs/redecoration and making good to any internal damage caused by reroofing £ __________________ per Sq m

3. Show here the variation in price for using Ubiflex, lead free flashing alternative instead of lead. Allow to dress the Ubiflex in the same way the lead is specified to be dressed, i.e stepped flashing, strait flashing, valley cover etc. If a cost saving will be made this is to be indicated with a minus symbol. £___________________

4. Show here the additional cost associated with providing a 25 year guarantee as opposed to the specified 20 year guarantee. £____________________

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TENDER SUMMARY

SECTION

COST

TOTAL PRELIMINARIES INCLUDING BOND AND CONTINGENCY SUM

A – SCAFFOLDING TO ALL ROOFS

B – PREPARATORY WORK TO ALL ROOFS

C – ROOFING TO ALL ROOFS

D – BOILER FLUES TO ALL ROOFS

E - ADDITIONAL WORKS TO ALL ROOFS

TOTAL TENDER SUM FOR ALL WORKS

£__________________



FORM OF TENDER

For: Replacement of Roof Coverings to 2 no. - 62-81 Telford Court, Flat Blocks. To: St Albans District Council

District Council Offices Civic Centre St Peters Street St Albans Herts AL1 3JE

Sirs I/We, the undersigned, having examined the Specification and Conditions of Contract, hereby offer to execute and complete the works described, and to supply all labour and materials, in accordance with the said Specification and Conditions of Contract for the sum of £____________ (Tender amount in words)

Which sum includes the contingency amount specified

If this tender is accepted, I/We undertake to execute a Contract to be prepared by the Head of Paid Services for the due performance and completion of the works. Name of Contractor ............................................................................................................................... Address of Contractor ............................................................................................................................ ................................................................................................................................................................ ................................................................................................................................................................ Signature ............................................................. Date ........................................................................ Name of Witness .................................................................................................................................. Address of Witness ............................................................................................................................... Signature ............................................................. Date ........................................................................ To be signed by the persons tendering. In the case of a firm, by all the partners, but in the case of a Limited Company by the Managing Director on behalf of the Company. The Council do not bind themselves to accept the lowest or any tender.



PRO-FORMA CERTIFICATE

TENDER FOR: Replacement of Roof Coverings to 62-81 Telford Court AL1 3BS RETURNABLE: TBC The essence of tendering is that the District Council shall receive bonafide competitive tenders from all those tendering. In recognition of this principal, we certify that this is a bonafide tender, intended to be competitive, and that we have not fixed or adjusted the amount of the tender by or under or in accordance with any agreement or arrangement with any other person. We also certify that we have not done and we undertake that we will not do at any time before the hour and date specified for the return of this tender any of the following acts:-

a) Communicating to a person other than the person calling for those tenders the amount or approximate amount of the proposed tender, except where the disclosure, in confidence, or the approximate amount of the tender was necessary to obtain insurance premium quotations required for the preparation of the tender;

b) Entering into any agreement or arrangement with any other person that he shall refrain from tendering

or as to the amount of any tender to be submitted; c) Offering or paying or giving or agreeing to pay or give any sum of money or valuable consideration

directly or indirectly to any person for doing or having done or causing or having caused to be done in relation to any other tender or proposed tender for the said work any act or thing of the sort described above.

In this certificate, the word “PERSON” includes any persons and any body or association, corporate or

unincoporate; and “ANY AGREEMENT OR ARRANGEMENT” includes any such transaction, formal or informal, and whether legally binding or not.

Signed ................................................................................................................................................... On behalf of ........................................................................................................................................... Date ..................................................................



CITY AND DISTRICT OF ST ALBANS

To be completed by the Contractor I/We .............................................................. trading as ...............................................

understand my/our obligations under the Health and Safety Legislation, applicable to the work I/We shall

undertake to do on behalf of the St Albans District Council. I/We will obey the Health and Safety Rules and

Regulations contained in the Council’s Safety Rules for Contractors Booklet or the rules contained in the

Safety Rules for Main (Site) Contractors Document, a copy of which I/We

....................................................... acknowledge receipt.

Signed .........................................................

Date ............................................................



EQUALITY ACT The Council is permitted to ask each Contractor invited to tender for a contract the following six questions. Please note that, with regard to question 5, written evidence in support of a positive answer may be required. 1. Is it your policy as an employer to comply with your statutory obligations under the Equality Act and,

accordingly, your practice not to treat one group of people less favourably than others because of their colour, race, religion, belief, or gender in relation to decisions to recruit, train or promote employees?

Yes/No*

2. In the last three years, has any finding of unlawful discrimination been made against your organisation by any court or industrial tribunal?

Yes/No*

3. In the last three years, has your organisation been the subject of a formal investigation on grounds of alleged unlawful discrimination?

Yes/No*

4. If the answer to question 2 is in the affirmative or, in relation to question 3, a finding was made which was adverse to your organisation, what steps did you take in consequence of that finding?

5. Is your policy on Equality set out-

a) In instructions to those concerned with recruitment, training and promotion?

Yes/No* b) In documents available to employees, recognised trade unions or other representative groups of

employees? Yes/No* c) In recruitment advertisements or other literature? Yes/No*

6. Do you observe, as far as possible, the Code of Practice in employment, as approved by Parliament, which gives practical guidance to employers and others on the elimination of racial discrimination and the promotion of equality of opportunity in employment, including the steps that can be taken to encourage members of the ethnic minorities to apply for jobs or take up training opportunities?

Yes/No*

Signed by ............................................................... Date ........................................................ For .................................................................................. * Delete as Necessary



CONTRACT – MAIN SUMMARY

Replacement of Coverings to Flat Roofs and Associated Works –

Preliminaries ................................................................ Measured Work ............................................................ Contingency ………………………………………….. ____________________ TOTAL TENDER VALUE ........................................... £ ==================

Contractor Use Prepared by ........................................................... (Name)

............................................................ (Signature) For ............................................................ (Contractor) Date ............................................................

Council Use Checked by ........................................................... (Signature) Date ............................................................



CONTRACTORS CODE OF CONDUCT

The contractor is required to ensure that all operatives are fully conversant with the following code of practice. If the code is not adhered to then the contractor will be required to remove the operative from site and/or will be suspended. This Code of Conduct requires workers/operatives to :

• be tidily dressed.

• introduce themselves to the tenant and show proof of identity.

• explain the nature and purpose of the job.

• be polite and courteous to tenants and staff.

• respond to tenants' complaints.

• comply with confidentiality guidelines.

• behave in a proper and professional manner at all times.

• not to : smoke, work under the influence of alcohol, use bad language, play radios or cassette players, use the tenant's facilities without permission.

• minimise disruption and mess to the tenant's home.

• take care of the tenant's property and possessions and protect these from dust, paint etc.

• keep the tenant's home secure at all times.

• keep safe all materials and equipment used on site to avoid danger to occupants and visitors.

• reconnect and test services such as water, gas and electricity at the end of each working day.

• ensure reasonable access to sanitary facilities whilst work is being carried out in bathroom/wc.

• recompense tenants for gas and electricity used (and water if metered supply).

• clear any rubbish from inside the property at the end of each working day.

• remove any rubbish from the garden and other areas outside the property.

• not to pass any opinion over work carried out by other contractors.

• comply with health and safety legislation and relevant codes of practice.

• comply with equal opportunity's good practice and refrain from using familiarities such as "darling".

• keep to pre-arranged appointments and wherever possible ring customers in advance where appointments cannot be met.

• not to make inappropriate comments which may be offensive or cause anxiety to tenants.

• not to discuss further works which may be required without first discussing this with the appropriate Housing Surveyor. The tenant must be referred back to the Housing Department.

• ensure the adherence to this code for any sub-contractor engaged to carry out repairs/improvements under this contract.

I hereby agree to sign up to the above Code of Conduct for all our operatives. We fully accept that this code must be at the forefront of our minds when in contact with customers who have reported a repair or who are having major improvement work carried out. Name of Contractor ............................................................... Date .......................................................



CERTIFICATE AGAINST COLLUSIVE TENDERING

Tender for the Re-roofing and Associated Works

In recognition of the principle that the essence of selective tendering is that the Council shall receive bona

fide competitive tenders I/WE CERTIFY THAT:-

1. The tender submitted herewith is a bona fide tender, intended to be competitive.

2. I/We have not fixed or adjusted the amount of the tender under or in accordance with any agreement

or arrangement with any other person.

3. I/We have not done and I/We undertake that I/We will not do at any time before the hour specified

for the return of the tender any of the following acts:-

(a) communicate to a person other than the person calling for those tenders the amount

or approximate amount of the proposed tender (except where the disclosure, in

confidence, of the approximate amount of the tender was essential to obtain

insurance premium quotations or any bond required for the submission of the tender);

(b) enter into any agreement or arrangement with any other person that he shall refrain

from tendering or as to the amount of any tender to be submitted; and

(c) offer or pay or give or agree to give any sum of money or valuable consideration

directly or indirectly to any person for doing or having done or causing or having

caused to be done in relation to any other tender or proposed tender any act or thing

of the sort described above.

In this certificate:-

1. "person" includes any person and any body or association corporate or unincorporate.

2. "any agreement or arrangement" includes any transaction of the sort described above, formal or

informal and whether legally binding or not.

DATED this day of 2014

SIGNED (as in tender)

duly authorised to sign

for and on behalf of



CERTIFICATE AS TO CANVASSING OF MEMBERS, EMPLOYEES AND ADVISERS

Tender for the Replacement of the flat roof coverings over High Oaks

We hereby certify that we have not canvassed any members, employee or adviser of the Council in

connection with the award of the contract to perform the Services or any of them and that no person

employed by us or acting on our behalf has done any such act.

We further hereby undertake that we will not canvass any member, employee or adviser of the Council in

connection with the award of the contract and that no person employed by us or acting on our behalf will do

any such act.

DATED this day of Year

SIGNED (as in tender)

duly authorised to

sign for and on behalf of ENVIRONMENTAL QUESTIONNAIRE



As part of St Albans District Council's commitment to Eco-Management and Audit Scheme Regulation for Local Government, the contractor is requested to complete and return an Environmental Performance Questionnaire with their tender submission. Environmental Performance Questionnaire

From :

St Albans District Council

Civic Centre St Peter's Street St Albans Herts AL1 3JE

Telephone : 01727 866100 Fax : 01727 819493

To :

Company Name

(Please complete your details)

Address

Telephone :

Fax :

Reference

Completed by

Position Date Signature

Description of product/service

Please answer the following questions. If you would like to expand on any of your answers, please supply separate details.

*

(1) Do you have a written environmental policy?

If yes, please enclose a copy

YES/NO

(2) Do you carry out environmental reviews or auditing? YES/NO

(3) Do you have/are you in the process of setting up an environmental management system?

YES/NO

(4) If yes, do you comply/intend to comply with ISO 14001 or the Eco-Management and Audit Scheme?

YES/NO

* Questions 1 - 7 are asked principally to assist St Albans District Council in working with the contractor to achieve agreed environmental standards. It will only be assessed for the purpose of the short listing where relevant to the operation of the contract, in terms of technical capacity of performance and for the specification.



(5) Do you check the environmental performance of your suppliers? YES/NO

(6)

Does your organisation have managers/directors with specific responsibility for the environment?

If yes, please state name and position

YES/NO

(7) Has there been any civil action against your organisation in respect of the environment in the last five years?

YES/NO

(8) Has your organisation been convicted of breaching any environmental legislation in the last five years?

YES/NO

(9) Is there any environment related criminal or civil action pending?

YES/NO



Bribery Act 2010

……………………………..warrants and undertakes to St Albans District Council:

1.1.1. it will comply with applicable laws, regulations, codes and sanctions relating to anti-bribery and anti-corruption including but not limited to the Bribery Act 2010 (”Anti-Bribery Law”);

1.1.2. [it will comply with St Albans District Council’s anti-bribery policy as may be amended from time to time, a copy of which will be provided on written request];

1.1.3. it will procure that any person who performs or has performed services for or on its behalf (”Associated Person”) in connection with this Agreement complies with this Clause [1].

1.1.4. it will not enter into any agreement with any Associated Person in connection with this Agreement, unless such agreement contains undertakings on the same terms as contained in this Clause [1];

1.1.5. it has and will maintain in place effective accounting procedures and internal controls necessary to record all expenditure in connection with the Agreement;

1.1.6. from time to time, at the reasonable request of St Albans District Council, it will confirm in writing that it has complied with its undertakings under [Clauses 1.1.1 - [1.1.5] and will provide any information reasonably requested by St Albans District Council in support of such compliance;

1.1.7. it shall notify St Albans District Council as soon as practicable of any breach of any of the undertakings contained within this clause of which it becomes aware.

1.2. Breach of any of the undertakings in this clause shall be deemed to be a material breach of the Agreement for the purpose of Termination.

Signed…………………………………………………………………………………………………….

Dated……………………………………………………………………………………………………..



SAFEGUARDING The Contractor acknowledges that the Council has legal responsibilities under Section 11 of the Children Act 2004 (“CA 2004”), and the Safeguarding Vulnerable Groups Act 2006 ("SVGA 2006").

Section 11 of the CA 2004, states

(2)Each person and body to whom this section applies must make arrangements for ensuring that—

(a)their functions are discharged having regard to the need to safeguard and promote the welfare of

children; and

(b)any services provided by another person pursuant to arrangements made by the person or body in the

discharge of their functions are provided having regard to that need.

Therefore, In providing the Services under this Contract, the Contractor warrants that it will comply with Section 11 of CA 2004, the Council’s Safeguarding Policy, (Appendix 2) and Hertfordshire Safeguarding Board procedures (HSCB) http://www.hertsdirect.org/caresupport/childfam/childprotection/acpc/procedures. The Contractor will cooperate to enable the Council to comply with CA 2004, the SVGA 2006 and HSCB procedures and shall not do any act either knowingly or recklessly that would cause the Council to be in breach of the CA 2004, SVG 2006 and HSCB procedures.

The Contractor shall: ensure that senior management within its organisation are committed and responsible for monitoring the actions of their Staff to safeguard and promote the welfare of children, young people and vulnerable adults.

identify a manager with the overall responsibility and the ultimate accountability for the Contractors’ contribution to safeguarding and promoting the welfare of children, young people and vulnerable adults. record and report concerns in accordance with the Council Policy. consider how the delivery of the Services will take account of the need to safeguard and promote the welfare of children by carrying out an assessment of the needs of the children and young people and vulnerable adults affected under this Contract and the Contractor shall determine priorities and actions designed to improve outcomes for children, and vulnerable adults Ensure that all Staff working with and all Staff in contact with children, young people and vulnerable adults have an understanding of their roles and responsibilities and receive CRB checks at the appropriate level in accordance with Council Policy, see Vetting and Barring below. ensure that staff are trained pursuant to their contact with children and vulnerable adults, in accordance with the Council Policy. Records of training, detailing names, course details and dates of training are to be provided to the Council within 6 months of the contract commencement date.

In accordance with the Data Protection Act 1998 ensure that there is effective monitoring and collating of information which is shared with the Council to prevent children and young people and vulnerable adults from suffering or being at risk of suffering harm



The Council reserves the right to visit the Contractor’s organisation to audit, inspect and monitor the Contractor’s compliance with the Safeguarding clauses, including disclosure evidence and training records.

The Council reserves the right to request additional Criminal Records Bureau checks are carried out if there is any doubt about the outcome of any individuals’ check. Failure by the Contractor to comply with the provisions of the Safeguarding clauses may lead to the termination of this Contract at the absolute discretion of the Council. STAFF VETTING AND BARRING

Under the SGVA 2006 a person who is barred from working with children or vulnerable adults will be breaking the law if they work or volunteer, or try to work or volunteer with those groups.

A body which knowingly employs someone who is barred to work with those groups will also be breaking the law.

If a body works with children or vulnerable adults and dismisses a member of staff or a volunteer because they have harmed a child or vulnerable adult, or this step would have been taken if they had not left, the Independent Safeguarding Authority must be told immediately. To not advise the Independent Safeguarding Authority is an offence.

Definitions for Vulnerable Groups and Children and further details of the SVGA 2006 are contained in Appendix 1. The Contractor, in accordance with the SVGA 2006 will ensure that: Before a Named Employee begins to perform any of the Services, he or she discloses any convictions, reprimands or final warnings they may have, or any other relevant information which makes them unsuitable to perform any of the Services the results are obtained of a check of the most extensive available kind made with the Criminal Records Bureau or other body as may be prescribed in legislation, in respect of each Named Employee and in accordance with Appendix 1 and Council Policy. The Contractor shall use one of the following methods for the advice, processing and storage of CRB checks: by the Contractor directly (if CRB registered) through the Council through an external umbrella body Where the Contractor’s CRB checks are processed either directly by theProvider or by an umbrella body other than the Council, the Contractor shall provide copies of such checks and will ensure that no person who discloses any convictions, cautions, reprimands, final warnings or other relevant information or who is found to have any information following the results of a CRB check, is employed or engaged by the Contractor or on the Contractor’s behalf without the Council’s prior written consent (such consent not to be unreasonably withheld or delayed). Appendix 1 guidelines will be followed.

Where the Contractor uses the Council’s CRB Umbrella Body the Contractor will ensure that no person

who discloses any convictions, cautions, reprimands, final warnings or other relevant information or who is found to have any information following the results of a CRB check, is employed or engaged by the Contractor or on the Contractor’s behalf without the Council’s prior written consent (such consent not to be unreasonably withheld or delayed). Appendix 1 guidelines will be followed.



The Contractor shall ensure that the Council is kept advised at all times of any member of Staff who,

subsequent to his/her commencement of employment as a member of Staff, receives a conviction or whose previous convictions become known to the Contractor (or any employee of a sub-contractor involved in the provision of the Services) The Council reserves the right to demand that the Contractor removes the said member of staff from duties that involve contact with children, young people and vulnerable adults.

By signing this Contract, the Contractor warrants to follow the criteria listed in Appendix 1 The disclosure number, date of issue, level of check and Named Employees shall be provided for each

employee (including volunteers) and stored securely within the Provider’s organisation in accordance with the Data Protection Act 1998. Where the disclosure information is on a CRB certificate, an up-to-date risk assessment should be kept by the organisation

The use of “relevant information” in Appendix 1means all information relating to Criminal Records Bureau checks and or Criminal Records Bureau disclosures and other such checks as may be prescribed in legislation.

Sub-Contractors

In the event that the Contractor enters into any sub-contract in connection with this Contract, it shall impose obligations on its sub-contractor in the same terms as those imposed on it pursuant to Clauses XX and shall procure that the sub-contractor complies with such terms. The Contractor shall indemnify the Council and keep the Council indemnified in full from and against all loss, damages, injury, claims, costs and expenses (including legal expenses) awarded against or incurred or paid by the Council as a result of or in connection with any failure on the part of the sub-contractor to comply with such terms.

Appendix 1 A child is a person who is not yet 18. A young person is someone under the age of 25.

Under the SVGA a vulnerable adult is a person who is aged 18 years or older and:

• is living in residential accommodation, such as a care home or a residential special school;

• is living in sheltered housing;

• is receiving domiciliary care in his or her own home;

• is receiving any form of health care;

• is detained in a prison, remand centre, young offender institution, secure training centre or attendance centre or under the powers of the Immigration and Asylum Act 1999;

• is in contact with probation services;

• is receiving a welfare service of a description to be prescribed in regulations;

• is receiving a service or participating in an activity which is specifically targeted at people with age-related needs, disabilities or prescribed physical or mental health conditions. (e.g. age-related needs includes needs associated with frailty, illness, disability or mental capacity);

• is an expectant or nursing mothers living in residential care;

• is receiving direct payments from a local authority/HSS body in lieu of social care services;



• requires assistance in the conduct of his or her own affairs.

In accordance with the SVGA 2006 and with the Council Policy (Appendix 2), all staff and volunteers must have satisfactory Enhanced CRB checks and references prior to appointment: (a) who work directly and regularly with children, young people or vulnerable adults or (b) who provide advice regularly to children, young people or vulnerable adults over the telephone or via electronic communication including the internet and text messaging which relates to their physical, emotional or educational well-being or (c) who are involved in establishing and operating the database containing basic information about children, young people or vulnerable adults in England and those whose employment requires them to access this database (Contact Point)

Enhanced Disclosure (a) This is the highest level of check available to anyone involved in regularly caring for, training, supervising or being in sole charge of children, young people or vulnerable adults. (b) Enhanced Disclosures contain the following checks:

• Protection of Children Act (POCA) List

• Protection of Vulnerable Adults (POVA) List

• Information that is held under Section 142 of the Education Act 2002 (formerly known as List 99)

• Relevant and proportionate information held by the local police forces

• Police records of Convictions, Cautions, Reprimands and Final Warnings Under the SVGA 2006 it is unlawful to employ persons, regardless of any mitigating circumstances, who may have regular contact with children, young people or vulnerable adults and who work in Regulated Activity which is defined as

• Activity involving contact with children or vulnerable adults and is of a specified nature (e.g. teaching, training, care, supervision, advice, medical treatment or in certain circumstances transport) on a frequent, intensive and/or overnight basis;

• Activity involving contact with children or vulnerable adults in a specified place (e.g. schools, care homes etc), frequently or intensively;

•

•

• Fostering and childcare;

• Certain specified positions of responsibility (e.g. school governor, director of children's services, director of adult social services, trustees of certain charities).

and who are either:

(a) included on lists maintained by the Secretary of State for Health and are judged to be unsuitable to work with children, young people or vulnerable adults. (Unsuitability includes but is not limited to previous convictions. Referral to the lists must be made by a "childcare organisation" if the person concerned was employed in a post involving the care of children, young people or vulnerable adults and commits misconduct (whether or not within the course of his/her employment) which has harmed a child or vulnerable adult or put a child or vulnerable adult at risk of harm.

OR



(b) subject to a disqualifying order made on being convicted or charged with the following offences against children, young people or vulnerable adults:

murder; manslaughter; rape;

other serious sexual offences; grievous bodily harm; and/or other serious acts of violence.

Therefore, the Council will not employ and will not allow Contractors to employ persons to work with children, young people or vulnerable adults who are banned for the reasons detailed above. It is the Council's normal policy to consider it a high risk to employ persons, who may have regular contact with children, young people or vulnerable adults if they have been convicted or charged at any time with the following offences against children or adults:

grievous bodily harm; and/or other serious acts of violence. serious class A drug related offences; robbery/burglary/theft; and/or deception/fraud.

Examples of types of convictions and what you should do; If your organisation‘s CRB checks are processed by an umbrella organisation, you must use the Council criteria when deciding whether the outcome of CRB checks is satisfactory and whether the individual concerned is suitable to work with children, young people and vulnerable adults. The following is a non exhaustive list of examples of how the Council would deal with particular disclosures. It is important to note that each case should be decided on its own facts and appropriate advice sought as necessary:-

(a) Sexual offences against a child or vulnerable adult– Offer of employment should not be made.

(b) Other sexual offences - the circumstances, age of the conviction, the type of job they are to be

doing and the specific duties and the client group they are working with. If any doubt an offer of

employment should not be made.

(c) Recent serious violent crimes and supply of drugs, or a pattern of possession which is recent

would usually result in an offer of employment not being made.

(d) One off possession of cannabis, especially if some years ago - offer of employment would

usually be made.

(e) Any convictions for theft, fraud, criminal damage etc are taken more seriously if the person has

access to money, equipment or property or works in people's homes. An offer of employment would

depend on the circumstances and the age of the conviction.

(f) Drink driving offences – this would be an issue where the applicant will be driving children,

young people or vulnerable adults as part of their duties, or there is a pattern. A one off drink driving

offence where the appointing officer is happy there is no longer an issue an offer of employment would be

made.

(g) One off minor violence which can be explained, employment is usually offered but will depend

on what the job is and the person's attitude towards the offence.



(h) Speeding tickets and parking fines do not appear on Disclosures.

What to do if a CRB disclosure comes back with criminal information declared

(a) If a disclosure comes back with criminal information declared, then a thorough risk assessment needs to be undertaken. You as the potential employer must look at both the job and the person and weigh up whether there is a risk to the service user(s) against possible safeguards and precautions. Remember our foremost duty is the safety of our children, young people and vulnerable adults.

(b) The set of questions below from ‘NACRO’ can be used as an aid when entering discussion with an applicant and when making a decision of employment:

• How does the offence impact on the role that the person has applied for?

• The nature of the crime?

• Is the offence a one off or are there a number of offences (repeat offences)?

• How long ago it occurred?

• Is it a juvenile or adult offence?

• The circumstances involved?

• Is the behaviour behind the crime a concern?

• Is the context behind the crime a concern?

• Has the situation leading to the crime changed?

• What evidence is there of change?

• What is the Person’s attitude to the crime?

• Job requirements?

• Safeguards against offending at work - is the role supervised or does it involve unsupervised work? Spent & Unspent Convictions

If an offender stays on the right side of the law for the specified time after their conviction it becomes ‘spent’, hence the convicted person does not have to reveal or admit its existence in most circumstances. However, there are some exceptions relating to employment and these are listed in the Exceptions order to the Rehabilitation of Offenders Act 1974. The two main exceptions relate to working with children and young people or working with vulnerable adults, where CRB checks will reveal both spent and unspent convictions. Further Guidance Please contact the Council’s Operational Lead Officer.



Re-roofing and Associated Works 62-81 Telford Court, St. Albans, Herts.

PRE CONSTRUCTION INFORMATION

01727 818377

ST ALBANS CITY & DISTRICT COUNCIL, CIVIC CENTRE, ST PETERS STREET, ST ALBANS, HERTS. AL1 3JE



Introduction. The works are to be carried out to 2 blocks of flats located on the 62- 81

Telford Court, St. Albans, Herts.

1.00 Brief The proposed project will be subject to the Construction (Design & Management) Regulations 2007. The Contractor will be appointed “Principal Contractor” as defined in the Regulations and will be expected to undertake all the duties and responsibilities of this role. The Contractor’s attention is drawn to the requirement for the preparation of a Health and Safety Plan for the project. An outline Construction Phase Health and Safety Plan should be submitted with the Tender and upon award of the Contract the successful Contractor will be required to develop the outline plan in detail and submit it for approval prior to the commencement of the Works. The Contractor should note that both the outline and detailed Health & Safety Plans should address the issues raised within this document and where necessary indicate how the Contractor will ensure the enforcement of the Plan on site. The Contractor has a duty under both the Control of Substances Hazardous to Health Regulations 1988 and the Management of Health & Safety at Work Regulations 1992 to assess and control risks from hazardous substances. As Principal Contractor he/she also has duties to ensure that any assessment required by the above Regulation is carried out by the Contractor and coordinated into an effective site management plan. The Contractor shall undertake full COSHH assessments for all materials to be used that may be deemed hazardous to health and set in place and enforce suitable control measures where required. This information shall be included in the Contractor’s Health and Safety Plan and be conveyed to the operatives expected to undertake the work. The Contractor shall be familiar with the requirements of the Manual Handling Operations Regulations 1992. Wherever possible, the Contractor should minimise the number of construction processes that will involve manual handling by operatives. Where the Contractor identifies an operation where the avoidance of manual handling hazards is not reasonably practicable, then a suitable risk assessment should be undertaken. If residual risks remain then methods should be adopted to reduce risk as far as possible, and where necessary, suitable training given to those expected to carry out the tasks.

4.00 Personal Protective Equipment.

The provision and use of personal protective equipment should only be considered after an assessment of the relevant hazard has been undertaken and consideration given to eliminating or reducing the hazard. Personal protective equipment should only be used when all other measures to reduce or eliminate the hazard are considered not reasonably practicable and a significant risk remains. This approach is borne out in the Management of Health & Safety at Work Regulations 1992. Where it is necessary for the provision and use of personal protective equipment then the requirements of the Personal Protective Equipment Regulations 1992 will apply. In addition to the Regulations noted above, the Contractor’s attention is drawn to the requirements of the Construction (Head Protection) Regulations 1989 and the Noise at Work Regulations 2005 and their reference to personal protective equipment.



The Contractor should include details of the issue and planned use of personal protective equipment in the Health and Safety Plan. In addition, details of the Contractor’s method of enforcement for use of such equipment and, where necessary, its regular inspection & maintenance. The Contractor shall ensure that all plant, machinery and equipment is maintained to a satisfactory standard, suitable for its intended use and, where necessary, inspected and serviced at regular intervals as required by the manufacturer. The Contractor shall ensure that the requirements of the Provision & Use of Work Equipment Regulations 1992 are adhered to. All drivers, operators and banksmen of mechanical plant and equipment must be competent to undertake their respective duties. Regulation 32 of the Construction (General Provisions) Regulations 1961, requires drivers of all mechanically propelled vehicles to be trained, competent, and at least 18 years of age (unless under direct supervision of a qualified driver during training). The training that they should receive should not only include the correct operation of the vehicle or equipment, but identify the limitations of its use and the hazards created if not used correctly. All plant operators should hold a relevant Certificate of Training Achievement or equivalent, to demonstrate their competence. In addition, where the plant operator is required by law to hold a license to operate the vehicle or equipment, he/she shall do so. The Contractor shall provide details of all mechanical plant to be used on the project, stating its type, proposed use and be able to demonstrate the operators’ competence, which must include details of appropriate training received. The Contractor’s attention is drawn to the requirements of the Noise at Work Regulations 2005 in particular those relating to the provision and use of personal protective equipment. The Contractor shall ensure that the leq (10.5 hours) level at the site boundary does not exceed 80db(A), subject to an overall maximum permitted level of 95db(A) for an aggregate of 10% of any individual ½ hour analysis. The Contractor shall also take all reasonable precautions to minimise vibration induced by the works operations. Due to the location of the works and the surrounding environment, the following restrictions will apply :- All works may be carried out - Monday to Friday between the hours of 8.00 am. and 5.30 pm. inclusive.

7.00 Nature of the Project

7.01 The Parties Client St Albans City & District Council

Contract Administrator

John Billington, Senior Building Surveyor

CDM Coordinator TBC 7.02 Location of the

Site 62-81 Telford Court, St. Albans, Herts.

7.03 Nature of the Works

Re-roofing of 2 no. blocks of flats comprising 2 individual flat roofs.



7.04 Programme for the Works

The works shall be completed within a Contract period of tbc weeks – Monday to Friday, between the hours of 8.00am & 5.30pm. Saturday works will not be permitted.

8.00 The Environment

8.01 Surrounding Land Uses & Related Restrictions

The Contractor shall take note that properties will be occupied for the duration of the works. Noise and disturbance must be kept to a minimum.

8.02 Existing Services

The premises to be refurbished are serviced by water, electricity and gas. These are to be maintained throughout the duration of the works and consideration must therefore be given in respect of working around live service connections.

8.03 Existing Traffic

Systems

Parking for all vehicles attending / servicing the works will be within the curtilage of the access roads, and vehicles must not occupy or obstruct parking facilities or footways provided for the local residents and / or emergency vehicles.

8.04 Existing Structures

As mentioned in the Introduction

8.05 Ground Conditions

Not applicable.

9.00 Existing Drawings

Not applicable.

10.00 The Design

10.01 Itemise significant Hazards

Main hazards identified in the execution of the Contract and for which provision has to be made are :- A) Roofing and External works – working at height. B) The elimination of / and or control of dust / fumes arising from the carrying out of surface preparation and repairs. C) Working around live services. D) The prevention and / or control of hazardous situations arising out of the execution of the refurbishment works to the properties. It will be the duty of the appointed Contractor to ensure the following:- The controlled use of power tools & temporary electrics in the form of extension leads. RCBs are to be used on all 240 volt supplies to power tools & other electrical equipment used during the Contract.

11.00 Construction Materials

11.01 Itemise Hazards

Some health hazards arising from the roofing materials specified are identified. Others may be known to the Principal Contractor or his/her sub-contractors. Obtain & take note of the COSHH sheets & manufacturers’ recommendations. A) Use of flammable agents during the roofing process. B) Use of glass reinforced sheeting. C) Man-made boards and finishes which may contain asbestos fibres.



12.00 Site Wide Elements

12.01 Site Egress & Access Points

(Refer to item 8.03 Existing Traffic Systems). The first person arriving at and the last person leaving the works must ensure that security is maintained to the block on which works are being executed.

12.02 Location of Temporary Site Accommodation

To be agreed.

12.03 Location of Loading, Unloading & Storage Areas

Refer to item 8.03 Existing Traffic Systems for loading, unloading, & delivery of plant, equipment and materials to site and for the removal of deleterious matter from site.

12.04 Traffic & Pedestrian Routes

Refer to item 8.03 Existing Traffic Systems

13.00 Overlap with Client’s Undertaking

None

14.00 Site Rules

14.01 Itemise Rules Specific to Site

1) The Contractor is reminded of the Client’s high public profile and shall therefore ensure that no site activity reflects adversely upon the Client. 2) All site operatives are to undergo a site safety induction course before commencing works on site. 3) Smoking will not be permitted by the Contractor’s workforce. Naked lights are prohibited unless in a controlled situations. No burning of materials / debris on site will be allowed. 4) The works shall be kept clean and dust controlled. Debris shall not be allowed to accumulate and shall be removed regularly to an authorised tip. Ensure that dust sheets are always applied over working areas as appropriate. Clean and wipe down all areas ready for use upon completion of works. 5) No playing of radios which may cause disturbance to the owners of adjoining properties. 6) Ensure that all materials, tools, equipment, and debris arising from the works are removed from properties upon completion of each day’s work, and that all roads and footways are kept free from debris at all times. 7) Due regard shall be taken so as to execute the works with a minimum of disruption to adjoining owners and any works which may directly affect their safety must be undertaken in the shortest possible time in strictly controlled conditions. 8) The Contractor’s attention is drawn to the requirements of the Noise at Work Regulations 2005 and in particular those relating to the provision of personal protective equipment. The Contractor shall ensure that the leq (10.5 hours) level at the site boundary does not exceed 80db(A), subject to an overall maximum permitted level of 95db(A) for an aggregate of 10% of any individual ½ hour analysis. The Contractor shall also take all reasonable precautions



to minimise vibration induced by the works operations. The Contractor shall not permit tenants to be subjected to noise and vibration likely to cause injury to the tenant.

15.00 Continuing Liaison

15.01 Procedures Procedures for dealing with unforeseen eventualities during the works which may result in substantial changes affecting resources and / or the management of the works. 1) As soon as an unforeseen eventuality arises, the CDM Co-ordinator is to be informed. 2) Health & safety issues arising are to be submitted as soon as reasonably practicable after the occurrence.

16.00 The Health & Safety File

The Health & Safety File shall contain :- 1) Copies of site surveys 2) Copies of the project specification 3) Details of all materials used 4) Details of any other specified as built information

Items 1 & 2 provided by the Designer / Contract Administrator.

Items 3 & 4 to be provided by the Principal Contractor.

TENDER DOCUMENT B SPECIFICATION OF WORKS of Flat... · 2018-03-28 · tender document b...

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Transcript of TENDER DOCUMENT B SPECIFICATION OF WORKS of Flat... · 2018-03-28 · tender document b...