P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 Minutes of the meeting of the PARKS AND CEMETERY COMMITTEE held on Monday 11 th July 2011 at 7.35pm in the Pump Rooms, Teme Street, Tenb ury Wells. PRESENT: Cllr S. Corfield (Chairman), Cllrs J. Da Costa (Deputy Chairman), M. Drummond, A. Rigby, Mayor Cllr E. Weston IN ATTENDANCE: Cllr Hudson, Town Clerk, Groundsman, 2 members of the public APOLOGIES: Cllr J. Watson 3.1 Apologies. To consider the acceptance of apolog ies for absence from Councillors Apologies had been received from Cllr Watson as per the reasons stated in the Attendance Book.

RESOLVED that apologies be accepted. 3.2 Declarations of Interest.

• Cllr Da Costa declared a personal interest as Vice President of Tenbury Rugby Club 3.3 To approve as a true and accurate record the re solutions and Minutes of the

previous meeting held on 13 th June 2011. The minutes of the previous meeting, held on 13th June 2011, were confirmed and signed by the Chairman as a true and correct record of proceedings. 3.4 Section Reports Burgage – Cllr Rigby • Kyre Brook bank has been cut. • Some litter near the bandstand. • Play area is neat and tidy but it is starting to look worn in some areas. • Burgage looks good. In bonfire area the regrowth is weeds rather than grass and needs

treatment later in the year before being reseeded. • Need to review all trees and carry out a proper risk assessment for the area. The Mayor

offered to discuss with someone who might do this for the Council. • Shrubs in MHDC car park are messy. Clerk reported that MHDC did not visit very often to

keep up the car park or the grass outside the Pump Rooms and it was difficult to get them to step outside their fixed rotas.

Tennis Courts – Cllr Drummond • Nothing to report. Will take advice on a good weed killing product to use around the area as

weeds are starting to become an issue. Palmers Meadow – Cllr Da Costa • Area around recycling good. • Whole area looked good on the Party in the Park day. • Seasons about to start so pitch cutting needed. Cemetery – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.6 Changing Rooms – Cllr Corfield • The Mayor, Cllrs Corfield and Willis and the Clerk had met with the preferred contractor and

a figure for decoration works was now awaited. Cllrs were happy to proceed with the contractor.

• Members felt that TUFC should still be asked to contribute more than they had offered . It should be suggested that the club pay for 51% of the work and the Council for 49%. The club should be asked to do more fundraising to reach this target of a further £685 contribution.

Pavilion – Cllr Rigby • Moss on roof – Pavilion users were concerned that the moss was holding the roof together

and that removing it would actually weaken the roof and lead to leaks. Cllrs still felt an area of the roof at the rear should be treated with Mogaton to assess the effect.

• Some boards at the bottom rear of the building look as if they are rotting and should be replaced.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03 • Clerk reported this might fit in with idea to fence off rear access round side of Pavilion.

Groundsman to measure so quotes could be obtained. • A path from Pavilion to Tennis Courts had also been requested. Cllrs felt this should be laid

in slabs to match the Civic Garden not brushed concrete as had been suggested. Quotes to be obtained for next meeting.

Old Mortuary – Cllr Watson • No report due to absence but for follow up prompted by previous report see item 3.7 3.5 To consider ideas for better management of tree s and shrubs on the Burgage. An email had been received from a member of the public lamenting the lack of view from the seats in the Burgage. Four seats at the river end of the Burgage all face the river. Some might be better if they faced toward the field. Cllr Rigby agreed to look at each seat and suggest appropriate action for review at next meeting. Clerk to reply to email. 3.6 To consider proposals for the management of fal len gravestones in the cemetery. Cllr Watson reported two fallen gravestones at the previous meeting. The Clerk had discussed this with Caldicotts and unfortunately there were no known living relatives of the deceased who could be contacted with regard to the upkeep of the graves. Caldicotts suggested that in other graveyards in similar circumstances the gravestones were sunk into the top of the grave so that they were still a visible marker but were much easier to upkeep. This could be done by Caldicotts at a cost of £65 per gravestone.

RESOLVED that the two fallen gravestones be sunk by Caldicotts as suggested. 3.7 To consider the lease agreement on the Old Mort uary. The Clerk had reviewed the lease agreement on the Old Mortuary and found that it had expired in May 2011. Cllrs agreed that they would be happy to carry on leasing the building for church use but felt that the state and use of the building needed to be reviewed prior to entering into any new lease. Under the terms of the old lease dating back 20 years the Town Councils only responsibility was to insure the building. It was unlikely that a new lease would allow the landlord so little responsibility. Cllr Corfield, the Mayor and the Clerk would visit the Mortuary to look at the state of the building. Cllr Hudson would be asked to attend in his professional capacity to comment on the building given its listed status. Report back to next meeting.

RESOLVED that the Council would continue to lease the Old Mortuary for use as a church office once the state of the building had been assessed and new lease terms agreed.

3.8 To consider proposals to combat damage to the t op of the Tennis Courts fence. Further options had been investigated apart from anti-climb paint. A permanent spiked pole for fixing at the top of the fence would cost around £800 but would also give the possibility to strengthen the fence by fixing the chain link panels to it. Deterrant planting at the foot of the fence on the Burgage side to make getting on the fence difficult would cost considerably more. A further more humane option would be a rotating pole system at the top of the fence which stopped a good handhold on the fence. Prices for all options to be reviewed at next meeting. 3.9 To consider proposals for improvements to gates at the entrance to the Burgage. The double gates at the Burgage entrance had been badly knocked about and did not open to give the best access. A single gate previously used on Palmers Meadow could be altered to fit and hung in a better way to allow wider access for around £100.

RESOLVED to replace the double gates to the Burgage with a rehung single gate as suggested.

3.10 To be informed of issues with litter and distu rbance on the Riverwalk path. Cllrs were shown photographs submitted by member of public showing littering on riverwalk in early hours of weekend. Those who left the litter also made a lot of noise. Grounds staff did clear up the mess but the problem would also be reported to Sgt Kent to see if anything might be done.

P

A

R

K

S

&

c

e

m

e

t

e

r

y

TENBURY TOWN COUNCIL 2011/12 – PC03

3.11 Correspondence for Information Bulb Catalogue – available from the Clerk. 3.12 Clerk’s report including any Urgent Decisions since the last meeting None 3.13 Councillors’ reports and items for future age nda

• Problem of dog mess in St Mary’s close. • Busking in Teme St – discuss with Sgt Kent – can the busker be moved on? • Agenda item – continued problem of mess outside of Pizza Diann • Cars parked in bus spaces outside swimming pool. Clerk to print notices to be put on

windscreens for next meeting. Meeting Closed at 9:00pm Signed ……………………………. Dated ……………………………...