Tenants and Landlords Event Slides - 10:10 Business

Tenants and LandlordsCutting Carbon Together

Sponsored by Kyocera

Tracey Rowling Church - Kyocera

Tracey Rawling Church

Director of Brand and Reputation

Kyocera Mita UK Limited

2 KYOCERA MITA UK Ltd. | 10/7/2009

Welcome to Kyocera Technology Suite

We are sub-tenants here, on a 4.5 year lease

To compensate for the environmental impact of having created this space, we offer it free of charge for events that promote sustainable business

We fitted it out with the aim of minimising CO2 emissions, without compromising usability or visitor experience

Multifunctional space means we need less of it

Original fittings were retained or re-used where possible

New products and services were selected to minimise impact

You can find out about our culture, philosophy and technology by reading the storyboards around the walls


Key features

Ceiling grid retained and refurbished

Lighting zoned and with motion sensors

Prize for Green IT company of the year!

Eco-paint

Low-energy PCs

Chair made of 98% recycled materials

Tiles from pre- and post-consumer waste

Real plants in recycled planters


Key features

Light well maximises use of natural light

Original glass partitions retained and refurbished -allow natural light to penetrate further

Carpet tiles easy to refurbish, for greater longevity, and have high recycled content

Premium coffee and chocolate is organic and fair trade. Used coffee grounds are converted to fertiliser. Teabags and waste food are composted.


Key features

Low energy TV screens

Movable partitions means more configurations available with less space

Modular tables allow maximum flexibility

Chilled tap water dispenser with compostable cups for

bottled tap water and glasses provided for meetings


Transparency of suppliers


Modelling the way

We chose a local, family owned supplier to refurbish the space

The contractor had little experience of low-carbon refurbishment, but we worked closely with them on supplier selection and specifications

As a result of what they learned from us, they have begun to adopt a more sustainable approach and are finding that it attracts more business!

We also had to encourage our coffee supplier to find a collection bin for coffee

-designed space; user behaviour is equally -if not more important!


The importance of user behaviour

537 56 18

1399

7 0 200 400 600 800

1000 1200 1400 1600

Raw material Manufacturing

Product Manufacturing

Transport Use Discarding

(kg-

CO

2)

Life stage

Global Warming (kg-CO2 equivalent)

Usage phase has the largest lifetime impact

Lifecycle analysis of a typical copier


Top ten easy wins for low carbon office practice

Set your heating thermostat a little lower, and time by taking

Minimise use of air conditioning (and never use it when the heating is on!)Use 7 day timers to ensure all electrical devices are switched off out of hoursOptimise power save settings and invoke them whenever possible eg for your PC when you leave your deskUnplug laptops, mobiles etc. as soon as they are fully chargedConsider replacing very old devices with newer, more energy efficient onesConsider buying one multifunctional device rather than separate printers, copies and faxes reduces embodied energy as well as electricity useDe-lamp fluorescent fittings (take out every 2nd tube, for example)

Use web conferencing to reduce business travel (especially abroad)

10

Power consumption is only one impact of office documentsManufacturing a sheet of paper uses 10 times

as much power as printing on it Energy Star

UK employees use 120 billion sheets of paper per year, of which two thirds are wasted Envirowise

86M tonnes of paper enter the UK waste stream per year - Envirowise

15M litres of oil are used every year to manufacture cartridges for the UK market Cartridge Recyclers Association

47M printer cartridges go into landfill in the UK every year, taking 450 years to decompose Cartridge Recyclers Association.

How paper is wasted

11

Kyocera Employee Engagement Survey 2008, Q10. In your day to day use, what percentage of the material you print out each week is

(percentage)

Printing documents single-sided rather than double-sided

20%

Read on paper, rather than on screen

13%

Printing for proofreading, rather

than on screen10%

Printing the wrong document

9%

Printing too many copies of a document

9%

Forgetting to collect printouts from the

printer6%

Not wasted33%


Top ten tips for low carbon printing/copying

Never print something just to read it once

before printingReduce the margin, the font size or any images rather than letting just a few lines run on to a further pageAlways print double-sidedFor internal documents, consider printing several sheets to a page (n-up)Only print the page(s) you need, not the entire document

-read one copy before printing the restOnly ever print the number of copies you actually needScan and email documents rather than send a hard copyOptimise sleep mode settings, and batch-print where possible


Sources of FREE! help and advice

The Green Card Network inspiring environmentally efficient business since 2000 www.thegreencard.org.uk

The Carbon Trust - specialist support to business and the public sector to help cut carbon emissions, save energy and commercialise low carbon technologies www.carbontrust.co.uk

Envirowise/WRAP one-stop shop for resource efficiency www.envirowise.wrap.org.uk

LoCUS Landlords and Tenants working together to cut carbon www.locusproject.org.uk

Last but not least 10:10! www.1010uk.org

http://www.thegreencard.org.uk/

http://www.carbontrust.co.uk/

http://www.envirowise.wrap.org.uk/

http://www.locusproject.org.uk/

http://www.1010uk.org/


Conclusions

-

and most of it will actually save you cash!

When you DO get your landlord on board, you can achieve even more!

Demonstrating a commitment to sustainable operation can help your business to be more successful

Thank you for listening!

[email protected]

mailto:[email protected]

Jane Wallis, Project ManagerOn behalf of Reading Borough Council and the 19 Partners

01189 734014 / 07841 673054 Jane.wallis@bsk-‐cic.co.uk

Landlords And TenantsWorking Together To Cut Carbon

Low Carbon Relationships for Landlords & Tenants

http://tclehner.files.wordpress.com/2009/12/flag-european-union-eu.gif

Owner / Developer:

specify /

request

Tenant:Energy not a material cost/

decision to business

Contractors:

specify

Funders:No Occupier

demand

the bulbs but not the light fittings.

Its not my energy bill,

increase rental

Property is just a long

term investment

for me.

Energy efficient

buildings are expensive and difficult

to build.

Landlords And Tenants:Circle of Inertia

A to BWhat are we aiming for?

Landlord Tenant

Rent

Lease Obligations

Service Charge

Service Obligation

Quiet Enjoyment

Tenant CSRObjectives

Landlord CSRObjectives

A:Traditional Lease

Source: Cardiff University Centre for Research in the Built Environment

Angela Langley & Lara Hopkinson 2009

Landlord Tenant

Rent

Lease Obligations

Shared building related CSR objectives

Service Obligation

Quiet Enjoyment

Tenant external CSR

Objectives

Landlord external CSR

Objectives

B:Green Lease

Source: Cardiff University Centre for Research in the Built Environment

Angela Langley & Lara Hopkinson 2009

Shared cost / benefit

A to BWhat are we aiming for?

Where does change come from?

1. Policy Energy White Paper (2007)

2. Statutory requirements CRCEPC

3. Market demand Cost driversCSR agendaSupply chainCustomer expectationFunding initiatives (FIT)

BerkshireOxfordshireMedway -‐ KentBasingstoke & Deane

4 of the 8 Growth Diamonds

Starting YourLandlord / TenantConversation. 1. Speak to LoCus

Starting YourLandlord / TenantConversation.

2. Who is your landlord?

Complex ownership structures


Check your leaseLength of TenureRent ReviewsDilapidationsService ChargesInsurance

Assess your Organisation: Baseline environment performanceActions, costs and ROI

3.


4. What is it you want?Changes to lease or a broad agreementFinancial helpLandlord to do it or enable youPartnershipJoint Venture?


5. Find Shared BenefitFinancial returnsCommitment to stayBringing other Tenants with you

Good publicity


6. Are you being Reasonable?

ResourcesTo Help You

Better Buildings Partnershiphttp://www.betterbuildingspartnership.co.uk/

The Code for Leasing Business Premisesin England and Wales 2007www.leasingbusinesspremises.co.uk/downloadscode_comm_lease090805.pdf

LoCuswww.locusproject.org.uk

Jane Wallis, Project ManagerOn behalf of Reading Borough Council and the 19 Partners01189 734014 / 07841 673054 [email protected]

http://tclehner.files.wordpress.com/2009/12/flag-european-union-eu.gif

Case Study - LandlordSarah Beattie, Environment Manager Land Securities

Land Securities -

we own and manageComprises of ~ 29 million sq ft of offices, shopping centres and retail parksOccupied by more than 2,500 private & public sector client

First and only UK property company to be ISO 14001 certified throughout all business activitiesIn-house Environment & Energy team to manage environmental aspects

Creating greener buildings through partnership

Neither landlord nor tenants have complete control of the environmental aspects associated with building operationWorking together has been shown to bring significant improvements tremendous scope for low-cost savings

Regis House - 29% decrease in carbon over 12 months

LS currently using standard framework for co-operation

toolkit:set of best practice recommendationsmodel green clauses for new and renewal leasesmodel form of a Memorandum of Understanding (MoU) for existing leases.

Using the principles of a Memorandum of Understanding (MoU):

Agreement between Landlord & Occupier on actions to be taken by both in relation to environmental issues Completely voluntary non binding and no alterations to current leaseOnly includes what both parties agree toFlexible to amend

Preferred approach -binding clauses

Rolling out the MoUFive stage programme:

1. LS environment team meet with tenants to explain concept

2. Standard MoU is circulated to all tenants listing general environmental initiatives

3. Occupiers individually indicate which initiatives they are willing to address

4. LS Environment team collate responses to produce a building-specific MoU

5. Building-specific MoU is circulated to each tenant for signature which then forms

An Environmental Management Plan (based on MoU) is created setting actions and targets for both tenant and landlord to achieve

Regularly reviewed as alandlord/tenant agenda item

Examples

Occupier CommitmentRelaxed set-pointsImproved communication

-Internal awarenessChange to more efficient equipment

Landlord CommitmentFree trainingAwareness materialsEnergy auditsImproved waste facilitiesTimely reporting, sharing of dataNewsletters

Simple low/no cost initiatives

Insertion of appropriate clauses into the actual leasePlaces legally binding responsibilities on the tenantsFewer environmental actions agreed

Raises the question: MoU vs. Green Clauses what is the best approach for building type?

Which has greater commitment?Which is easier to manage?

5 office tenants or 150 shopping centre tenants

Awareness & communication Authorising commitment Resources:

Funding - even with this spirit of co-Landlords are treated with suspicion Occupiers resist increases in service charges

Occupiers may want reduction in rent before they signTime

Like for like leases - existing tenants are unlikely to agree a new leaseTiming (case of green clauses) leases can often be signed before buildings are built and we know what we are aiming for

Getting over the hurdles

Raising awarenessQuashing the mythsOffering assistance where possible

Strengthen the landlord/tenant relationship by building trust

Thank you

Cutting carbon in rented property: A tenant perspectiveJo Taylor, DirectorEthical Property Foundation

Ethical Property Foundation

Property Advice Service for charities

Ethical Workplaces initiative

Tenants and cutting carbon

Tenant control Tenant benefit

Building fabric and systems

?

Building management

?

Occupant behaviour

Tenant barriers to cutting carbon

single / many tenants?

contractual relationship with landlord

working relationship with landlord

resources

Options for action

act where you have control and influence

use your tenancy to lever change

Act where you canprioritise behaviour change

build relationships with building managers

organisational buy-in

engage landlord to access energy data

meter, monitor, target

identify quick wins and high impact actions

take action

Use your tenancy to lever change

taking on a lease

renegotiating a lease

proposing works that will add value to building

In summary

get organisational buy-in

start with changes you can make

use your influence as a tenant

know your rights and obligations

get other tenants on board

do your research

negotiate

present a landlord-friendly solution

Jo Taylor, DirectorEthical Property Foundation

020 7065 [email protected]

The 10:10 Tenant ChecklistSara Turnbull - Arup Associates

Sara TurnbullSenior Consultant, Arup [email protected]

mailto:[email protected]

Energy league table & Energy Saving Newsletter resulted in energy savings of 13%.

Annual cost

Sign up atwww.1010global.org/uk/business/join

For more information [email protected]

Sponsored by Kyocera

Tenants and Landlords Event Slides - 10:10 Business

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