«Tempus IV implementation: coordination, management, reporting» Anastasia Akhramovich Deputy head...
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Transcript of «Tempus IV implementation: coordination, management, reporting» Anastasia Akhramovich Deputy head...
«Tempus IV implementation: coordination, management,
reporting»
Anastasia AkhramovichDeputy head of International Department
Omsk State Medical Academy
Steering Committee Meeting, May 24-28, 2010Moscow
Project managementEuropean Commission
Education, Audiovisual and Culture Executive Agency
University of StrasbourgCoordinator
Partner Universities
Ministry of Healthcare and Social Development of Russian Federation
Steering Committee
• Project Coordinator
• Co-coordinators
• University administrators
• Expert Group leaders
• Tempus-office
Steering Committee
University of Strasbourg
- Prof. Gilbert Massard,
The Project Coordinator
- Prof. Bertrand Ludes,
The Dean of the Medical Faculty
- Mr. Gilbert Vicente,
The Chief of Administrative Services of the Medical Faculty
Steering Committee
Partner Universities
- Co-coordinator
- Rector
(top-level administrator)
Steering Committee
Tempus-office (OSMA)
- Coordination
- Monitoring
- Financial cooperation
- Reporting
Steering Committee
• Moscow State Medical Academy (May 24-28, 2010)
• University of Strasbourg (October 2010 -February 2011)
• Irkutsk State Refresher Institute (September 2011)
• Omsk State Medical Academy = Final Conference (autumn 2012)
Management
Contractual documents • Grant Agreement • Annexes• Guidelines on the use of the grantReport forms• Intermediate report / Request for Payment
http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4_2009_en.php
Management
• Workplan
• Activity Tables
• Budget
Management
All activity changes require prior written approvement and authorization of European Commission (Education, Audiovisual and Culture Executive Agency) in Brussels to be contacted by the Project Coordinator Prof. Gilbert Massard.
Workplan Modifications
EC recommendations:- To review schedule for qualification requirements
and curriculum development - To involve summer months to project activities
Suggestions:- Steering Committee Meeting + Expert Group
Meeting (May 2010 and autumn 2010)
Activity Tables
• Self-assessment tool
• Monitoring pathway for Steering Committee meetings
• Adequate resource planning
Budget
Total project budget 776.600 Euro
• 691.000 – Tempus grant
• 85.600 – co-financing
Pre-financing 1(60%) = 414.600
Pre-financing 2 (30%) = 207.300
Balance (до 10%) = 69.100
Funding ConditionsPre-financing 1
(60%) = 414.600
Pre-financing 2 (30%) = 207.300
Balance(до 10%) = 69.100
Spent (70%) = 290.220
Intermediate ReportRequest for Payment
Final ReportRequest for Payment the Balance
Budget-2010306.450 Евро
Act. 1 Act. 2 Act. 4 Act. 5 Act. 7 Act. 8
Staff Costs RF 0 0 1500 0 26400 0 27900
Staff Costs EU 0 0 0 0 20900 4300 25200
Travel Costs RF-RF 0 3550 0 0 0 8500 12050
Travel Costs International 63600 8000 0 0 0 48000 119600
Equipment 0 0 100200 0 0 0 100200
Printing and Publishing
3000 2500 400 1350 0 0 7250
Other CostsRF (visas, translation)
700 100 0 0 0 450 1250
Overheads 0 0 0 0 0 13000 13000
306450
Funding Conditions
I.11.1 Exchange rate applicable for the conversion of currencies into euros:
The coordinator shall submit the payment requests… in euros … any conversion of actual costs into euros shall be made be the beneficiary at the monthly acconting rate … applicable on the month of the first pre-financing until the second pre-financing is received, after which the rate fo the month of the second pre-financing must be applied.
Grant Agreement
Funding Conditions
I.11.2 Implementation contracts:
Where the value of the procurement contract awarded in accordance with the provision of Article II.9 of the General Conditions exceeds 25 000 euro, the beneficiary shall obtain competitive tenders form at least three suppliers and retain the one offering the best value for money.
Grant agreement
Funding Conditions
5.7 …The beneficiary may not split the purchase of equipment into smaller contracts with individual amounts lower than this treshold.
Guidelines on the use of the grant
Funding Conditions
II.19.2 The beneficiaries shall keep … all the original documents, especially accounting and tax records… for a period of five years from the date of payment of the Balance specified in Article I.5.
Grant Agreement
Budget-2010
53100
131650
7250
13000
1250
100200
Staff Costs Mobility
Publications Indirect Costs
Other Costs Equipement
Staff Costs
• Administrative tasks
• Academic tasks
• Additional tasks
Salaries and fees may not exceed local rates.
Staff Costs
• Staff Conventions (Annex 1)
• Payment orders (reciepts)
Mobility
• Partner universities staff
• Envisaged activities
• Small group travel
• Individual Mobility Report (Annex 2)
Mobility
• Travel (airplane, train, bus, car)Ticket + recieptBoarding passesIndividual mobility report • VisaPayslips• Accomodation
Mobility
Travel costs are reimbursed by actual expences when necessary documents supplied
- University of Strasbourg (international mobility)
- OSMA (mobility within RF)
Proposed costs
- International travel ticket
= 1000 euro
- Internal travel = 350 euro
Accomodation
Duration RF-RF Int.
1 day 80 150
2 days 150 292
3 days 220 434
4 days 290 576
5 days 360 718
6 days 430 860
1 week 500 1000
2 weeks 800 1600
Equipment
1 set = 18.700 Еuro:• server + monitor, 4 computers, printer,
xerox, fax, scanner, multimedia, digital camera, web-camera, digital video camera,
• office software, education and network software,
• books
Equipment
autumn 2010• central purchasing• delivery• stocktaking record• installation • intended use• reporting• warranty service (?)
Publications
Total – 38.100 euro
2010 – 7.250 euro
Adequate planning for 2011-2012 according to EG requirements.
Other Costs
• Translation (for Coordination Meetings)
• External expertise
• Promo-sets (seminars and conferences)
Indirect Costs
• Telecommunication
• Office supplies
• Internet connection (?)
Co-financing
85.600 euro
• Staff Costs
• Mobility
• Equipement
• Internet connection (?)
• Publications
Co-financing
Staff costs
• Staff convention (Annex 1)
• Agreement of employment
• Payslips
Co-financing
Mobility
• Individual mobility report (Annex 2)
• Travel tickets and boarding passes
Co-financing
Equipment
• Payment orders
• At least 3 competetive offers if contract is worth more than 25.000 euro
Co-financing
Publications
• Payment orders
• At least 3 competetive offers if contract is worth more than 25.000 euro
Thank you