TEDx task tree20may12

How it worksTree with major roles as branches, branching into sub teams (twigs), branching off into bite size tasks (apples) that volunteers can pick up on.Red apples are available for volunteers to pickGrey apples are committed to, and inactivated once a name and contact details are included.In its basic form, it gives a good overview of all the tasks required for a TEDx eventWe assume this is for the bigger events, smaller events can inactivate apples they wont be using.

potential trees for inspiration apples a cross between and x and a splat? Need enough space to write text title and persons name and emailcolour scheme, black, greys, red, or colourful?Will be made available to all TEDx organizers, so keep generic. would be nice to be more interactive, but not sure how much effort this is. A webpage source code would be best.Stylised Oak round tree, equal length and spacing of branches?Prezi?

Main branchesMarketingWebsiteBudgetDesignSponsorshipVenueOn the DayEntertainmentSpeakersEco-FriendlyFoodTechPost-eventStrategy / General

sub branches: MarketingSocial Mediafacebook -1 post a daytwitter occasional tweets a day, #tedxct - KirstenStrategy (incl featuring TEDTalks)clean up twitter followers - Kirstenfollow strategic media handlesupdate revamp profileTwipingPress releaseGeneral What is TED, TEDx, TEDxCapeTown 2012Specific press release for speakers.Newspaper (print media) make it interesting, ask for invite to lunch, get them excited.Daily Maverick, Mahala (Andy Davis)

RadioMotherFM TEDx specialSoli Philander2OVPressDesign Application Questionnairecommunicate with website directorSpeaker release & Public managementcommunicate with Speaker liaison about speakers interaction with public.

sub branches: WebsiteTED guidelinesSpeaker bios & pic uploadSponsor blurb & pic uploadApplication embeddingInteraction with Social Media

sub branches: BudgetCompile BudgetManage ticket sales, applications, ticketing interactionManage Invoices

sub branches: Sponsorship

sub branches: SpeakersSpeaker selection CoordinatorSpeaker Liaisoncollate bios & pic for sitecollate bio for programme (talk specific)Speaker preparationGet talk outlines, draftsGet pptsCheck ppt resolution lay-out, designSpeaker coachingDry runs, venue for dry runsProgramme designTED talksThemes, sessionsProduction Plan

sub branches: DesignLogo (the fun one, in addition to the official TEDx name logo)Name tagsname taglanyardgift bagProgrammeCrew T-shirtOnline designwebsiteflyersother

sub branches: VenueVenue Selectioncommunicate with Tech Director about tech requirementscommunicate with Eco-Friendly Director about tech requirementscommunicate with Entertainment Director about tech requirementsBrandingLoungesX-labs positioningcommunicate with Tech Director about tech requirementsStage DesignTEDx stage sign communicate with other TEDx organisers if necessary

sub branches: On the DayTroubleshooter Power failure: generators?Crew Directorcommunicate with Strategic Director about crew recruitmentRegistrationTicket sales on the day (not encouraged, but need to catch it coordinate with Budget Director)

sub branches: Entertainmentambient music throughout day outside of main venueMusic slot on stage (at least one)Performances during breaksTea 1LunchTea 2After partyLounges

sub branches: Eco-friendly

sub branches: Foodcommunicate with Eco-friendly Director

sub branches: TechLightingAV RecordingLivestreamSimulcast Stage countdown timer, ppt screen etcSpeaker ppt PhotosApps TEDxHackathons

sub branches: Post-Event?Feedback formThank yous sponsors, speakers, teamEmailCard (handwritten)GiftEditing,

sub branches: Strategy / GeneralEmailstoutappmanage etiquette train other teammembers on effective and appropriate email techContent managementPBWorksGoogle docswebsite back-endProject Management Collaboration with other TEDx organisersCore team coordinatorCommunication with TEDCrew RecruitmentCREW workshop