Technology Readiness in Michigan Intra-Michigan Consortium E-Rate MAEDS 2014.
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Transcript of Technology Readiness in Michigan Intra-Michigan Consortium E-Rate MAEDS 2014.
Technology Readiness in Michigan
Intra-Michigan Consortium
E-Rate
MAEDS 2014
2
E-Rate Project Manager
Bill Thompson
• Macomb Intermediate School District (MISD)• Computer/Network Operations Manager
• Forty years at MISD in Technology Department
• Involved with E-rate since “Day 1”• Experience as School, District and Consortium
MAEDS 2014
3
E-Rate Project Manager
Josh Hayes
• Wexford-Missaukee ISD (WMISD)• Technology Coordinator
• 15 Years in Technology Department
• Involved with E-rate for 7 years• Experience as School, District and Consortium
MAEDS 2014
4
E-Rate Advisory Committee
IMC• Tom Johnson
GMEC• Beth Soggs• Jim Rarus
KIC• Phil Carolan
RNMC• Jason Kronemeyer• Darren Schiltz
SWMC• Sam Accorso• Ben Daugherty
LEA• Craig McBain• Joe Bouman
MAEDS 2014
5
E-Rate Benefits to Local Districts
Drive costs down as low as possible
Simplify E-Rate filing
Make sure all legal assurances are met
Exploit E-Rate to the most benefit
MAEDS 2014
6
E-Rate Deliverables Y1
Design and implement a statewide bid for Internet connectivity
Establish training for school staffs and consultants that oversee the USF process will be ongoing and will integrate the statewide bid process
MAEDS 2014
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E-Rate Deliverables Y1
Develop state master contracts that districts can leverage to drive down their cost of Wide Area Network (WAN) connectivity
Successful implementation and utilization should ensure that every school has enough Internet bandwidth to take high stakes online assessments
MAEDS 2014
8
E-Rate “E-rate Central”
Provide technical assistance and training to schools
Regular Communication with the Michigan E-Rate community
Regular coordination and support of E-rate consortiums and E-rate
applicant consultants
MAEDS 2014
9
E-Rate “E-rate Central”
Serve as a point of contact for E-Rate reviewers seeking additional help in resolving issues with applicants
Monitor, track, alert and intervene to ensure that E-rate funds are obtained/recovered in a timely manner
Participate on the MDE’s behalf in the State E-Rate Coordinators' Alliance (“SECA”)
Provide technical assistance and bid support for statewide bid
MAEDS 2014
10
E-Rate Cost Savings\Benefits
Vendors cut prices by over
50% from 2012 bids
ISD’s have been
connected
Increased access
Districts have seen lower
prices in local bids
MAEDS 2014
11
E-Rate Walkerville Public Schools
Alone
Region
Expanded Region
TRIG
$0 $200 $400 $600
Cost per Mb
Cost per Mb
MAEDS 2014
12
E-Rate Ludington Area Schools
Alone
Region
TRIG
$0 $5 $10 $15 $20 $25 $30
Cost per Mb
Cost per Mb
MAEDS 2014
13
E-Rate West Shore ESD
Pre TRIG
After TRIG
$0 $5 $10 $15 $20 $25
Cost per Mb
Cost per Mb
MAEDS 2014
14
E-Rate Wexford-Missaukee ISD
Pre TRIG
After TRIG
$0 $5 $10 $15 $20 $25
Cost per Mb
Cost per Mb
MAEDS 2014
15
E-Rate Cost Savings
Survey Sent out to ISD’s• Years
• 2012-2013• 2013-2014• 2014-2015
• Questions• Aggregate Internet Bandwidth (in MB)• Annual Aggregate Connectivity and Internet Cost -
pre-discount• Total number of students served
MAEDS 2014
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E-Rate Cost Savings
37% reporting
• $1,314,371
• 3.26% increase in spending
• 256% increase in bandwidth
• 60% reduction in per MB cost
MAEDS 2014
17
E-Rate 2.0 Changes
Multi-year contracts (up to five years) will be reviewed in depth only in the first year
Technology plans will not be required Lower-dollar purchases of
“commercially-available business-class Internet services” will be exempt from competitive bidding rules
MAEDS 2014
18
E-Rate 2.0 Changes
E-rate support will be eliminated for:• Paging• Email• Web hosting• Voice mail• Directory
assistance
• Text messaging• Custom calling
features• Direct inward
dialing (“DID”)• 900/976 call
blocking• Inside wire
maintenance plans
MAEDS 2014
19
E-Rate 2.0 Changes
Phased out support for voice including: • Local & long distance phone service (POTS)• 800 service• Satellite telephone• Centrex• Wireless telephone service, including
cellular• Voice over IP• Circuits dedicated to providing voice
servicesMAEDS 2014
20
E-Rate Year 2
Reduce local district cost, effort and risk; while increasing access to Internet bandwidth for Michigan students
MAEDS 2014
21
E-Rate Year 2 Goals
Refine the Statewide TRIG E-Rate consortium and establish Master Contracts
Leverage cumulative purchasing power and to provide participating TRIG districts with highly competitive pricing for connectivity
Participating TRIG districts use statewide USAC/E-Rate Form 470, reducing bidding, legal and service costs
MAEDS 2014
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E-Rate Year 2 Goals
Participating TRIG districts have the connectivity and support structure to successfully complete high stakes assessments in the future
To ensure that the needs of all stakeholder districts are considered throughout the implementation of the Technology Readiness Grant
MAEDS 2014
23
E-Rate Year 2 Activities
Coordinate statewide USF/E-Rate bid and bid results• Internet Connectivity • Web Hosting• VOIP
Provide E-Rate Statewide Coordination Services of behalf of MDE (E-Rate Central)
MAEDS 2014
24
E-Rate Year 2 Activities
Internet Connectivity RFP• Released 9/19/14• Request for clarification 9/29/14• Clarifications and/or answers 10/8/14• Bid opening 10/20/14• Award 11/17/14• Agreements finalized 12/19/14
• http://22itrig.org/activities/activity-one-a/rfp/
MAEDS 2014
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E-Rate Year 2 Activities
VOIP RFP• Released 9/19/14• Request for clarification 9/29/14• Clarifications and/or answers 10/8/14• Bid opening 10/20/14• Award 11/17/14• Agreements finalized by 12/19/14
• http://22itrig.org/activities/activity-one-a/rfp/
MAEDS 2014
26
E-Rate Year 2 Activities
Web Hosting• Posted 10/14/14• Request for clarification 10/29/14• Clarifications and/or answers 11/5/14• Due 11/20/14• Award 12/15/14
• http://22itrig.org/activities/activity-one-a/rfp/
MAEDS 2014
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E-Rate Year 2 Activities
Provide E-Rate training opportunities
Coordinate efforts with ISDs, LEAs, MDE and Michigan Legislature
Develop online Bid-evaluation tool
MAEDS 2014
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E-Rate Year 2 Activities
Provide E-Rate training opportunities
• 2014 TRIG Workshops
• Other Trainings
• Webinars
MAEDS 2014
29
E-Rate Year 2 Activities
Develop online Bid-evaluation tool
• http://trig.drivepath.info/
MAEDS 2014
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E-Rate
TRIG E-Rate ActivityWebsite:
http://22itrig.org/activities/activity-one-a/e-rate-20/
E-Rate Central
Website: www.e-ratecentral.com
Newsletters: www.e-ratecentral.com/subscribe.asp
MAEDS 2014
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E-Rate
?MAEDS 2014