Technology Products & Services Succession Planning · High Level Time Line...
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Technology Products & Services Succession Planning Allan Richardson, Category Lead Technology Products & Services TechUK Strategy Briefing 2 December 2015
Transcript of Technology Products & Services Succession Planning · High Level Time Line...
Technology Products & Services Succession Planning
Allan Richardson, Category Lead Technology Products & Services TechUK Strategy Briefing 2 December 2015
Mission Statement
To establish the procurement ‘route of choice’ that satisfies our customers’ technology commodity products and services requirements.
Providing a sensible structure that works for CCS, customers and suppliers, featuring the ‘right’ mix of suppliers, products and services and a flexible range of routes to market including dynamic catalogues, competed solutions and aggregated eAuctions to ensure unrivalled ‘value for money’ for customers and suppliers.
Current State
TECHNOLOGY PRODUCTS • Equipment & COTS licenses • Spend: £750m p.a. and £208m
YTD (£366m) • 35 suppliers – resellers &
manufacturers • Dynamic online CATALOGUE
TECHNOLOGY SERVICES • Services supporting infrastructure • Enabling transition to Cloud
solutions • Spend: £90m p.a. and £0.5m
YTD (£40m) • 85 suppliers – service providers &
integrators
Both have a finite life span AND EXPIRE IN NOVEMBER 2016!
High Level Time Line
o Internal research & discussion – potential options October 2015
o Engage key stakeholders (demand side inc CTS) November 2015
o Commence pre-market engagement (supply side) Today!
o Prior Information Notice (PIN) placed in OJEU mid-January 2016
o Contract Notice placed in OJEU / competition begins mid-May 2016
o Tenders received by / Evaluation begins start July 2016
o Evaluation complete / Approvals process begins mid-August 2016
o Intent to award announced / Standstill begins start September 2016
o Award of contracts / Implementation activity begins mid-September 2016
o Go live / Availability for use by Customers 30 September 2016
o Expiry of existing Framework Agreements 16 & 27 November 2016
Stakeholders
AND MANY MORE…
BASICALLY EVERYONE – INCLUDING YOU!
GDS DCLG Cabinet Office CBI MoD TechUK Pro5 FSB Home Office SOCITM LGA SOPO DoH CIOs DfT CTOs DWP CPOs HMRC CFOs MoJ COOs
Information Systems and Services
Technology Strategy Briefing Ministry of Defence
Centralised Procurement
§ All categories across MOD working with CCS to transfer common goods and services to CCS Managed Service/frameworks.
§ ICT – First Managed service for ICT went live in January 15 with Technology Products (RM1054)
§ Contracting decisions underpinned by Cabinet
Office direction of: – Digital by Default – G-Cloud First
CCS ICT Frameworks
MOD contracting principles – CCS frameworks where appropriate: • Technology Products – Apr to Oct 15
• 9878 orders with a value of £61.59M
• G-Cloud – Apr to Sept 15 • £9.2M invoiced spend
• Digital Services – 4 projects live/completed - 3 in planning stages with CCS
Intelligent Customer Function
The ICT Intelligent Client Function acts as the strategic interface between MOD and CCS by maintaining a strategic view of Common Goods and Services for technology across the MOD business and managing the relationship to ensure that CCS delivers an efficient service in accordance with the managed service agreement.
v Collective of Public Sector Buying Organisations v Strategy Development v Customer Engagement – Category Council v Collaboration with Partners v Contract Management
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Emergency Services Mobile Communications Programme
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Programme objectives
• Replace current critical voice services provided by Airwave with a voice and data service based on an enhanced commercial mobile network for Fire, Police and Ambulance
• Enable the use of a CCS framework for the 3 Emergency Services to buy ESN approved devices and accessories/services (where applicable), cost effectively whilst complying with EU and UK procurement legislation. This route is not compulsory.
• Transition onto new service is 30 months from contract award, completed in 2020.
• Emergency Services User Organisations: – 44 Police forces – 50 FRS – 13 Ambulance Trusts
• Other User Organisations: – non-Home Office police forces – other government departments – local authorities
• Control rooms: c230 • Vehicles: c45,000 • Aircraft: c115 • Users: c300,000
Programme Scope
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Procurement of Devices and Services
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• Devices will need to be approved for use on ESN • Devices will include:
– Handheld devices that are commercial off-the-shelf, that will be ruggedised or standard
– Including some with dual mode functionality
– Remote Speaker Units – Tablets large and small – Vehicle mounted devices
• Managed Service provision • 3ES will procure ESN approved devices through the CCS framework
– By Individual force/trust/service – Combined procurement with call offs……
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Potential Options – Structure 1
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Commercial Agreement for
buying Tech Goods (inc COTS SW
licenses)
Commercial Agreement for
buying Infrastructure
Support Services
As is - Like for like
Pro Proven successful in previous years
Con Limits opportunities for improvement
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Potential Options – Structure 2
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Single Commercial Agreement for buying Tech Goods (inc COTS SW licenses) & Infrastructure Support
Services
Combine – One Big Contract
Pro One Stop Shop for Customers
Con Size may prove unmanageable (Lots and sheer number of suppliers)
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Potential Options – Structure 3
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Framework Agreement for
Goods or Services
Mixture of Commercial Structures
Pro Dynamic, enabling continual refresh
Con Unclear how this would/could work with a catalogue(s) for products and commoditised services
Dynamic Purchasing
System (DPS) for Goods or Services
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Potential Options
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NB:
o Catalogue and Further Competition (i.e. mini-tendering) are expected to remain as procurement routes under any resultant commercial vehicle
o Standardisation and commoditisation will continue to be used as per HMG ICT Strategy to leverage the market and common requirements will be aggregated to achieve best price
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Lotting – Focused Buying
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Making it simpler for buyers to navigate and contract with the right supplier NEEDS A SENSIBLE STRUCTURE. Potential Options: By Product/Service type, e.g.: Devices; peripherals; cables; storage; maintenance; help desk; integration By Supplier type, e.g.: Manufacturer; reseller; software vendor; distributor; BPO; SI; consultancy By Customer/Sector type, e.g.: Local Government, Health; Defence; Emergency Services; Education
Lessons Learned
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T&Cs – existing provisions are robust but potentially excessive against typical requirements; can be confusing for customers and supplier alike
Catalogue – user friendliness issues and adaptability; not an open and publicly visible market place so pricing does not self regulate
OEMs – low levels of business being placed through the existing ‘production line’ access route (currently Lot 4 of Tech Products)
Software Vendors – None engaged directly as all transacted through VARs; proprietary owners are now transacting directly (see G-Cloud)
MI – establish what we NEED and USE it effectively!
Mark Ups/Profit and supply chain incentivisation – keen to ensure that customers receive the best possible price while also protecting them against suppliers taking excessive profit margins
14.10.14 [email protected] [email protected]
Next Steps
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We NEED your feedback What do YOU think?
Focus areas are: o Structure options o Lot basis o Lessons learned
Focused workshops across January and February 2016
Twitter #CCStechbriefing #CCStechbrief
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