Technology in General Assignment (GA) Classrooms

Andre Smith

Director of Classroom Support Services

OIS

I. Background

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General Assignment (GA) Classrooms Those classrooms that are the responsibility

of central units, e.g. OIS Candidates for UTF funding

Not those classrooms and labs that are the responsibility of colleges and departments Candidates for CFT funding

GA classrooms require technology to support modern teaching and learning environments

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Technology Requirements

A room requires technology if even only 1 class per day in the room requires technology

Many constraints exist when scheduling rooms Time, days Physical layout Technology

CCHE mandates stringent limits on the number/size of classrooms This presents a daunting scheduling problem

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Number of GA Classrooms

Projector Needs

No. w/ Projectors

Total No.

Small 33 92

2 Small 3 3

Medium 22 36

Large 23 23

Total 81 154

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Technology in GA ClassroomsTechnology Number of GA

Classrooms

Podiums 108

Computer video projectors 81

Document cameras (in all 23 LARGE and 28 MEDIUM rooms)

51

Other: intercom phones, tuners, TV’s, video discs, slide projectors, slide converters, video cameras, etc.

II. Progress to Date for FY 05-06

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Progress for FY 05-06 - CompletedRoom Capacity Project CostClark A103 174 Projector upgrade $4,468

Clark A104 208 Projector upgrade $4,468

Clark A201 208 Projector upgrade $3,562

Clark A202 123 Projector upgrade $4,468

Clark A204 123 Projector upgrade $4,468

Clark A205 123 Projector upgrade $3,562

Clark A207 123 Projector upgrade $4,468

Mil. Sci. 200 60 Smart classroom upgrade $13,538

Mil. Sci. 201 60 Smart classroom upgrade $13,538

Total $56,540

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Progress for FY 05-06 – CompletedRoom Capacity Project Cost

Arts F103 52 Touch panel upgrade $823

Eddy 7 60 Touch panel upgrade $823

Mil. Sci. 105 49 Touch panel upgrade $823

Chemistry A101 158 H-ITT system installation $1,620

Chemistry A103 256 H-ITT system upgrade $2,231

Yates 104 252 H-ITT system upgrade $1,638

Total $7,958

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Progress for FY 05-06 (Pending)Room Capacity Project Cost

Micro. A101 120 Smart classroom upgrade $12,146

Micro. A113 41 Smart classroom upgrade $9,994

Clark C248 68 Touch panel upgrade $823

Eddy 100 100 Touch panel upgrade $823

Clark C238 42 Smart classroom upgrade $9,994

Eddy 1 49 Smart classroom upgrade $13,538

Gifford 146 44 Smart classroom upgrade $13,538

Nat. Res. 108 41 Smart classroom upgrade $9,994

Wagar 107B 25 Smart classroom upgrade $9,994

III. 5-Yr. Refresh Analysis

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Age of Projectors on July 1, 2005 No.

SmallNo. 2 Small's

No. Medium

No. Large

0-1 years 8 0 2 11

1-2 years 7 1 3 1

2-3 years 6 1 3 5

3-4 years 4 0 6 2

4-5 years 6 0 6 1

> 5 years 2 1 2 3

Totals 33 3 22 23

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Age of Doc Cams on July 1, 2005 Age No.

0-1 years 5

1-2 years 6

2-3 years 11

3-4 years 7

4-5 years 9

> 5 years 13

Total 51

Some MEDIUM rooms do not have doc cams, and need them to be “standard.”

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Refresh Cycles (Replace Devices) Computer projectors and document cameras should

be refreshed every 5 years to avoid obsolescence Otherwise there are compatibility problems with current

laptops 5 years is probably “stretching it” – e.g. Clark projectors

New technology has Better performance -> sharper image

Brighter projection Better optics Better electronics (more pixels, faster refresh rates)

Added functionality Remote monitoring and control

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Refresh/New Room Upgrade History Rooms

RefreshedNew

Rooms

FY 03-04 9 7

FY 04-05 9 11

FY 05-06 12 9

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Observation

We have been first adding new rooms to meet immediate need, in favor of refreshing technology in rooms Consequently, we have not been keeping up with

refresh cycles “At the current rate of upgrading new rooms,

we are barely keeping up with the demand for new classrooms with technology.” – Lorrie Morse, Classroom Scheduling

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Per Room Cost of RefreshDevice Refresh Cost

Doc Cam $3,000

Small Projector $2,700

2 Small Projectors

$5,400

Medium Projector

$3,200

Large Projector $5,200

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Refresh Exercise

In the following slides, a plan to get on track with the 5-year refresh cycles for projectors and doc cams will be presented Number vs. year Cost Does not “backfill” MEDIUM rooms with doc cams

With $157,000/yr available, the difference in each year can be used to build new rooms Historically, need ~10 new rooms per year

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Room Projector Refresh5-Year Cycle

0

5

10

15

20

25

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

Num

ber

Large

Medium

2 Small's

Small

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Room Projector Refresh5-Year Cycle

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

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Doc Cam Refresh5-Year Cycle

0

5

10

15

20

25

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

Nu

mb

er

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Doc Cam Refresh5-Year Cycle

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

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Conclusion

Our past emphasis has been on upgrading to new rooms with technology

Consequently, we are currently lagging in room technology refreshes; to get on the 5-year cycle, in FY 05-06: 21 rooms require projector upgrades

We are planning to upgrade only 12 22 rooms require document camera upgrades

We are planning to upgrade only 5

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Progress at ~$157,000/yr.

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

Room Technology Breakout @ $157k/yr.

New Rooms

Doc Cam Refresh

Projector Refresh

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Rooms that Can Be Added with Remaining Funds

New Smart RoomsMediums w/ Doc Cams

0

1

2

3

4

5

6

7

8

9

10

FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

Nu

mb

er

MEDIUM

SMALL

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Total Smart Rooms

Total Smart Rooms

0

20

40

60

80

100

120

FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

Nu

mb

er

LARGE

MEDIUM

2 SMALL'S

Small

Existing

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Total Rooms with Doc CamsRooms w/ Doc Cams

46

48

50

52

54

56

58

60

FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10

Nu

mb

er Existing

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Observation

If we meet the 5-year refresh cycle, we can not maintain the number of new room upgrades that is needed to meet demand

To equip all 154 GA classrooms with projectors and doc cams (LARGE and MEDIUM only) will require about 12.6 years at a funding rate of $157k/yr., i.e. be done in ~FY 17-18

IV. Possible Supplemental Request

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Classroom Supplemental Request 05 - 06

Room Capacity Project CostMicro. A101 120 Smart classroom upgrade $8,232

Clark A102 208 Data projector lift upgrade $5,000

Clark A104 208 Data projector lift upgrade $5,000

Engineering 100 265 Data projector upgrade $4,345

Engineering 120 112 Data projector upgrade $4,345

CSS spare - 2 each large data projectors

$7,518

CSS spare - 1 each small data projector

$2,225

CSS spare - 6 each slide projectors $2,550

Total $39,215