Technical Training and Workforce Development: Development ...
Technical Writng Development
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Transcript of Technical Writng Development
7/29/2019 Technical Writng Development
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Technical Writing
1.1 Introduction
A technical writing conveys specific information about a technical subject to specific audience
for a specific purpose. The words and graphics of technical writing are meant to be practical.
That is to communicate a body of factual information that will help an audience understand a
subject or carry out a task.
1.2 Attributes
Degree of formality.
To make something happen or sharing useful information or knowledge.
It pertains to the technical subject.
Has a purpose.Has an objective.
1.3 Functions
1.3.1 To Pass an Information
When we have to pass information of some work or incident or any other development the notice
from the concerned authorities has been issued or displayed in media or notice boards in
institutions so that everyone must know what happens or what is today’s plan or work.
1.3.2 To Persuade People to Buy a Product
Usually in marketing we have to persuade people to buy the product.
For this purpose different letters with product specifications are
written to different industries and public sectors so that the customers
can purchase according to his requirements. Different templates in the
newspapers are the best example of persuading people towards their
product.
1.3.3 To Discuss an Issue
When there is a problem in a firm or any other institution the meeting is called upon for the
discussion of the problem. This gathering is done by issuing letters to the board of governors
containing the subject of the meeting. For example: in Pakistan when army combined meeting is
called the complete process was done that is issuing of letters, media briefing, news reports
which all comprises of technical writings.
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1.3.4 To Recommend the Course of Action
This includes the writing that’s recommend the action. For example: when a person is called for
an interview or when someone receives the appointment letter. These letters recommends the
words into actions. This all process includes technical writing.
1.3.5 To Make/Answer a Request
When we have to do some work or want the approval of something we make requests to our high
authorities, commonly known as applications. For example: we want to go for a tour and for the
approval of this tour we write a request letter to the Rector of the university. This request letter
includes the technical writing. Similarly, the response of our request letter given by Rector in a
written form is the answer of our request which also includes the technical writing skills.
1.3.6 To Make/Answer a Complaint
Sometimes we have to make complaints for this purpose we write complaint letter to theconcerned authorities. For example: we have to complaint about th electricity theft in our town,
for this purpose we write a complaint letter to the SDO of WAPDA of that area. Similarly, when
we receive a complaint letter of a person under our department the answer letter written that
contains the necessary actions against that person. This all process includes the technical
writings.
1.3.7 To Keep a Record
Usually in institutions and in industries the complete record of everyday work is kept. In
university there is a complete file of every student that contains his all time developments and all
the documents which he submitted at the time of admission. When we send official letters we
made their carbon copy and keep it safe for time of need. This all process includes different steps
of technical writing.
1.3.8 To Explain or Clarify a Situation
When we have to clarify some situation we write memorandums to different authorities of
institutions depends upon the type of situation. For example: after the air crash the civil aviation,
the representative company of the plane release different press documents for the clarification of
the situation created due to the accident. The press release usually contains the documents that
include the clarifying statements, fact and figures.
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1.3.9 To Give an Instruction
The process of giving instructions also includes the technical writing. For example: the complete
code of conduct of an industry is given to their employees that includes the policies, working
principles, timing, and security essentials that are must for the employees. This all includes the
technical writing. The Holy Qur’an is also the master piece of technical writing includesinstructions for all humanity in every aspect of life.
1.3.10 To Report
The reporting procedure also includes technical writing. For example: we have to make the
report of internship done in an industry, for this purpose we write the brief work experience we
gained in the training, we give them the assignment of the working principle of the industry. This
all includes skills of technical writing.
1.3.11 To Propose
When in the work we give tenders for the buying of equipments then we receive different
persuasive letters from the equipment manufacturing firms that have the complete specifications
of their product. Then the manager or other concerned authorities wrote proposal letter to the
equipment manufacturing firm if they want to purchase their product. Another example is the
research proposal that includes some new developments in the field. These processes includes
the vast skills of technical writing.