411 King Street, Santa Rosa, CA | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

Technical Advisory Committee

MEETING AGENDA SCTA Headquarters Office

August 22, 2019 – 1:30 p.m. Sonoma County Transportation Authority

Large Conference Room 411 King Street, Second Floor Santa Rosa, California 95404

Nearest Public Parking is available on 5th Street, Garage or Surface Lot, both between D and E Streets ITEM

1. Introductions

2. Public Comment

3. Approval of Minutes, June 27, 2019* DISCUSSION/ACTION

4. TFCA/TDA3 Quarterly Report* DISCUSSION/ACTION

5. SB 743 DISCUSSION/ACTION

5.1 SB743 Implementation Fact Sheet and Checklist

5.2 Draft VMT Summaries

6. Travel Behavior Study Update DISCUSSION

7. Long Range Planning DISCUSSION

7.1 Comprehensive Transportation Plan/Measure M Reauthorization Applications due September 4, 2019 https://scta.ca.gov/wp-content/uploads/2019/07/CTP-2050-Application.pdf

8. Measure M DISCUSSION

8.1 Measure M Reminder Letter*

8.2 Measure M Invoicing/Obligation Status*

8.3 Measure M Reauthorization Ad Hoc Update

9. Regional Information Update DISCUSSION

9.1 Inactive Federal Obligation Status**: project sponsors should be prepared to address status of inactive obligations at the meeting: https://dot.ca.gov/programs/local-assistance/projects/inactive-projects

Currently Inactive: Healdsburg, Petaluma, Santa Rosa, Sebastopol, and Sonoma County

9.2 Programming and Delivery Working Group Agenda items of note:

• Highway Bridge Program(HBP) – Local Bridge Seismic Retrofit (LBSR) Program Guidelines* https://catc.ca.gov/-/media/ctc-media/documents/ctc-meetings/2019_08/21-4-7-a11y.pdf and https://catc.ca.gov/-/media/ctc-media/documents/ctc-meetings/2019_08/22-4-8-a11y.pdf

• Draft FFY19/20 Annual Obligation Plan* • Preliminary Draft FY19/20 California Transportation Commission (CTC) Allocation Plan* • Timely Obligations and Proposed changes to MTC Resolution 3606*

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10. SB-1 Local Partnership Competitive Program Call for Projects** DISCUSSION

11. Santa Rosa Grant Support* DISCUSSION

12. SCTA/RCPA DRAFT Board Agenda, September 9, 2019*

13. Other Business / Comments / Announcements DISCUSSION

14. Adjourn ACTION *Materials attached. **Materials distributed separately

The next S C T A meeting will be held September 9th, 2019 The next TAC meeting will be held on September 26th 2019

Copies of the full Agenda Packet are available at www.scta.ca.gov

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format, or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the Technical Advisory Committee after distribution of the agenda packet are available for public inspection in the Sonoma County Transportation Authority office at 411 King St, Santa Rosa, during normal business hours.

TAC Voting member attendance – (6 Month rolling 2018/2019) Jurisdiction February March April May June August

Cloverdale Public Works

Cotati Public Works

County of Sonoma DHS*

County of Sonoma PRMD*

County of Sonoma Regional Parks*

County of Sonoma TPW* (by phone)

Healdsburg Public Works (by phone)

Petaluma Public Works & Transit (by phone)

Rohnert Park Public Works (by phone)

Santa Rosa Public Works**

Santa Rosa Transit**

Sebastopol Public Works (by phone)

SMART

Sonoma County Transit* (by phone)

Sonoma Public Works (by phone) (by phone)

Windsor Public Works

*One Vote between all **One Vote between all NB: No meeting held in July 2019

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TECHNICAL ADVISORY COMMITTEE MEETING NOTES

Meeting Notes of June 27, 2019

ITEM

1. Introductions

Meeting called to order at 1:33 p.m. by Chair Katherine Wall.

Committee Members: Katherine Wall, Chair, City of Sonoma; Nancy Adams, Vice Chair, City of Santa Rosa; Clay Thistle, City of Healdsburg; Eric Janzen, City of Cloverdale; Henry Mikus, City of Sebastopol; Jeff Stutsman, City of Petaluma; Steve Urbanek, Sonoma County Transportation and Public Works; Alejandro Perez, Town of Windsor.

Guest: Steve Birdlebough, Sonoma County Transportation and Land Use Coalition.

Staff: Seana Gause (via phone); Suzanne Smith; James Cameron; Janet Spilman; Chris Barney; Dana Turrey; Drew Nichols; Tanya Narath.

2. Public Comment

N/A

3. Approval of Minutes, May 23, 2019 – ACTION

Approved as submitted.

4. SB 743/Travel Behavior Study update

Chris Barney reminded the VMT Estimate and Mitigation workshop will be held on July 18th, 10:30-12 noon at the SCTA office.

The idea is to have Fehr & Peers present on ways to estimate and mitigate VMT using local data and tools. There will also be a round table discussion after the presentation.

Topics that have been suggested include visitor/tourism impacts and vacation rentals.

Mr. Barney asked the committee for their input on the topics they are interested in being discussed.

Mr. Barney further stated that staff will be working with other agencies from the region in discussing a VMT calculator. There is still the possibility that this may become a regional tool for everyone to use.

There is currently VMT calculator that is specific to Santa Clara County/San Jose.

Regarding the Travel Behavior Study, Mr. Barney highlighted that the consultant team is studying and summarizing the data.

Fehr & Peers will be feeding the data for the travel model validation. This validation is expected to be completed in August/September.

5. Long Range Planning – Discussion/Action

5.1. SCTA Submission of Regionally Significant projects for Plan Bay Area 2050

Janet Spilman recalled the background to MTC’s project list for Plan Bay Area 2050, which includes the Regionally Significant Projects. These projects are defined as projects that are over $250 million, larger than quarter mile, and are modeled for air quality conformity impacts.

Given this criteria, projects were narrowed down and placed in respective categories.

Ms. Spilman asked the committee for updates about their respective projects previously submitted.

This will be submitted to the SCTA Board of Directors for their approval and then will move on to the next round of projects.

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Staff is requesting the committee’s recommendation to the SCTA Board of Directors on the project list presented.

Henry Mikus moved to approve the recommendation, Nancy Adams seconded. The committee unanimously approved.

5.2. CTP/M Reauthorization Call for all Projects

Janet Spilman further spoke on the CTP/Measure M Reauthorization call for projects.

These calls for projects will coincide with MTC’s Plan Bay Area’s call for ease to coordinate with all the planning documents. These projects requested are not to be confused with the Regionally Significant Projects previously solicited.

Projects previously submitted will be rolled forward in the updated plan. The current projects are available on the SCTA website.

Tanya Narath continues the discussion by outlining the project application jurisdictions will be asked to complete for submitting new projects. The project application also asks to indicate the project type. Once section specific to transit projects, and then requests project schedule and cost information.

There is also a section to indicate the projects inclusion for the Measure M renewal. Jurisdictions are asked to prioritize their list of top 10 projects, either new or already submitted.

This is a fillable PDF form, and Ms. Narath welcomed feedback on the layout and flow.

Ms. Spilman further added that staff are expecting up to ten projects from each jurisdiction for the Measure M projects.

Ms. Spilman noted that Staff will be taking the Call for Projects to SCTA Board of Directors on July 8, and will be released on July 9th.

Project submissions will be due in September.

6. Measure M – DISCUSSION/ACTION

6.1. Measure M Reminder Letter

James Cameron commented on the standard letter. This is an annual item and reporting letters are due September 16, 2019.

6.2. Measure M CAC Presentation Schedule

James Cameron referenced to the CAC project presentation schedule that is attached in the agenda packet.

Staff is requesting the committee to review the schedule and for the committee to approve the schedule presented pending verification from Sonoma County TPW.

Jeff Stutsman moved for approval, Henry Mikus seconded. The committee unanimously approved the motion.

6.3. Invoicing/Obligation Status*

This is a standard item included in the agenda packet for the committee’s information.

6.4. Measure M Reauthorization

James Cameron reported out on the Measure M reauthorization Ad Hoc meeting. An agenda item will be going to the SCTA Board of Directors to approve a contract to provide strategy and polling services of the new measure.

The RFP was released this week and staff are looking for the work to line up with project submittals.

The Ad Hoc will be targeting the November 2020 ballot for the renewal.

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7. Regional Information Update – Discussion

7.1. Inactive Federal Obligation Status*

This is a standard item on the agenda.

James Cameron requested an update from the jurisdictions.

7.2. Caltrans Local Assistance Title VI Survey

The committee discussed the Title VI surveys that have been received by Healdsburg and Santa Rosa.

The committee further spoke on the reasons these surveys are being sent.

7.3. Local Streets and Roads/Programing and Delivery Working Group Agenda items of note

James Cameron reported on each of the items listed, including the Single Point of Contact (SPOC) list which was included in the agenda packet. Those listed should come to the TAC meetings.

Regarding the Federal Obligation Plan for FY 18/19, this essentially is looking at Sonoma County’s rehabilitation of various streets.

Mr. Cameron further spoke on the Highway Safety Improvement Program (HSIP) and the Highway Bridge program (HBP).

In reference to the 2018 Regional Pavement Condition Study, Mr. Cameron noting the jurisdictions on worst pavement list.

The Measure M reauthorization and strawman proposals include increased funding toward road maintenance.

Mr. Cameron further reported on the draft FFY19/20 Annual Obligation Plan and obligation requirements. Mr. Cameron requested information on the projects and whether to push projects out another fiscal year. The committee discussed the projects on the list.

Lastly, Mr. Cameron noted the previous round of LPP funding from the CTC will be pushed out.

8. SB-1 Local Partnership Formulaic Program Funding Applications received

James Cameron provided a background on SB-1 LPP program. This funding is only eligible for self-help counties, i.e. counties with their own transportation tax measure/fee. This is a competitive program.

The first round of LPP funding was a rush, and awards were made to the Marin-Sonoma Narrows project as well as bicycle/pedestrian gap closures within the City of Santa Rosa.

The second round of funding provided funds to Sonoma County TPW for gap closures for bicycle/pedestrian facilities.

Now, the LPP program is currently in the third round since SB-1 was not repealed. A Call for Projects was announced, and initially was made for one year following the previous two cycles.

The guidelines were further developed and funding cycles are now for two years. This cycle of funding includes FY20/21 and FY21/22.

Two proposals were received from Sonoma County Transit and the City of Petaluma. Mr. Cameron noted that the Petaluma project is not ready for the funding until 2022.

Given the changes in the guidelines, SCTA staff has offered possible recommendations on how to move forward.

First, Staff recommends that the Sonoma County Transit project receive the funding in FY 21, and then issue a second Call for Projects for FY 22. All jurisdictions would have the opportunity to compete against the Petaluma project.

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The second recommendation entertained is to provide the funding to Sonoma County Transit in FY 21 and to Petaluma in FY 22.

The fourth cycle of funding would be available in two years from now with project applications due in spring 2022 for funding in FY 23/24.

Nancy Adams express support for keeping the proposals as they are for this two year cycle.

Mr. Cameron further commented on the program. The guidelines will be adopted by the CTC in October.

Steve Schmitz moved for Option 2, Nancy Adams seconded. The committee approved the recommendation to issue funding to Sonoma County Transit in FY 21 and to the City of Petaluma in FY 22.

9. SCTA/RCPA DRAFT Board agenda, June 10, 2019

Included in the agenda packet for the committee’s interest.

10. Other Business / Comments / Announcements – Discussion

Jeff Stutsman commented on the Sonoma Mountain Parkway project, noting that the project is using the recycled materials with an estimated 30 year life.

11. Adjourn Action

The committee adjourned at 2:36 p.m.

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411 King Street, Santa Rosa, CA| 707.565.5373 | scta.ca.gov | rcpa.ca.gov

Staff Report To: Technical Advisory Committee

From: Dana Turréy, Transportation Planner

Item: Quarterly Status Report of TDA3 and TFCA Projects – FYE 2019 Q4

Date: August 22, 2019 Issue: This report provides the status of TDA3 and TFCA projects not yet fully expended as of June 30, 2019. Projects in red have upcoming expiration dates.

Background:

Transportation Development Act, Article 3 (TDA3) Projects

Jurisdiction Project ID

Programmed Amount

Expended Balance Fund Expiration

Sonoma County - TPW

Bicycle Safety Education Campaign 17-0010-04 $50,000 $35,548.08 $14,451.92 6/30/2019

Sonoma County - RP West County Trail – Forestville 17-0010-05 $200,000 $0.00 $200,000.00 6/30/2019

Cotati Bicycle and Pedestrian Wayfinding Signage 18-0010-01 $90,000 $51,510.85 $38,489.15 6/30/2020

Santa Rosa Bicyle and Pedestrian Master Plan Update 18-0010-02 $192,392 $162,677.22 $29,714.78 6/30/2020

Santa Rosa E Street Class II Bike Lanes 19-0010-01 $90,000 $0.00 $90,000.00 6/30/2021

Windsor

Crosswalk Installation and Improvements – Brooks Rd South, and US101 NB On-ramp 19-0010-02 $219,124 $0.00 $219,124.00 6/30/2021

Sebastopol Class 2 and 3 - Local Streets, Class 2 - SR 116 17-0010-06 $8,842 $0.00 $8,842.00 6/30/2022

Project costs must be incurred prior to the TDA3 expiration date (typically June 30). Sponsors must submit invoices no later than August 31 for any funds expiring June 30. Please submit invoices to MTC Accounts Payable acctpay@bayareametro.gov, and copy SCTA (Dana Turréy dana.turrey@scta.ca.gov).

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Transportation Fund for Clean Air (TFCA), County Program Manager Fund Projects

Jurisdiction Project ID

Programmed Amount

Expended Balance Fund Expiration

Sonoma County Transit Transit Marketing 17-SON-03 $71,265 $30,648.88 $40,616.12 10/31/2019 Santa Rosa CityBus

Trip Reduction Incentive Programs 18-SON-01 $280,817 $279,369.51 $1,447.49 12/7/2019

Sonoma County Transit

Electric Bus Purchase 18-SON-03 $168,543 $0.00 $168,543.00 12/7/2019

SCTA* Emergency Ride Home 18-SON-04 $70,000 $13,089.71 $56,910.29 12/7/2019

Petaluma Transit Transit Marketing 19-SON-01 $100,786 $0.00 $100,786.00 12/28/2020 Sonoma County Transit

Electric Bus Purchase 19-SON-02 $173,949 $0.00 $173,949.00 12/28/2020

Santa Rosa CityBus

Trip Reduction Incentive Programs 19-SON-03 $292,397 $0.00 $292,397.00 12/28/2020

*Reimbursement pending

Final Reports for TFCA projects completed before June 30, 2019 are due in October 2019.

Please submit all TFCA invoices by June 24 for any expenses incurred in that fiscal year.

Please contact Dana Turréy at dana.turrey@scta.ca.gov with any questions.

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Transportation Analysis Handbook Page | 83 April 2018

APPENDIX B TRIP-BASED VMT ASSESSMENT

For development projects, the trip-based assessment for VMT is the method currently used in the San José Travel Demand Model. Because a trip-based model does not capture tours of individual vehicles, multi-linked trips cannot be fully accounted for when using a trip-based model. However, because the City’s prevailing method for the CEQA transportation analysis as described in this Handbook only requires an assessment of VMT in relationship to a baseline, the City finds this method acceptable. If the City transitions to a tour-based travel demand model, a full accounting of trips would be included in the VMT assessment.

VMT per Capita (Residential Projects)

VMT per capita measures a residential project’s impact on VMT using a trip-based approach. Capita is defined as the number of residents expected to occupy the residential project. It counts VMT from individual trips to and from the project. For example, the driving characteristics of a typical resident may include:

1. Residential Project to Coffee Shop; 2. Coffee Shop to Work; 3. Work to Sandwich Shop; 4. Sandwich Shop to Work; 5. Work to Residential Project; 6. Residential Project to Store; 7. Store to Residential Project.

A trip-based VMT assessment of a residential project accounts for VMT associated with only home-based trips, or segments 1, 5, 6 and 7 (highlighted in blue). VMT per capita is calculated by dividing the total home-based VMT by the number of residents.

VMT per Employee (Office or Industrial Projects)

VMT per employee measures an office or industrial project’s impact on VMT using a trip-based approach. It counts VMT from only linked trips made between residence and the project. For example, the travel characteristics of a typical commuter may include:

1. Home to Coffee Shop; 2. Coffee Shop to Office Project; 3. Office Project to Sandwich Shop; 4. Sandwich Shop to Office Project; 5. Office Project to Home; 6. Home to Store; 7. Store to Home.

Home

Coffee Shop

Office Project

Lunch

Store

1

2

3

4

5

6

7

Residential Project

Coffee Shop

Work

Lunch

Store

1

2

3

4

5

6

7

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Transportation Analysis Handbook Page | 84 April 2018

A trip-based VMT assessment of an office or industrial project accounts for VMT associated with only home-based-work trips, or segment 5 (highlighted in blue). Home-based-work trips are defined as directly-linked home-to-work or work-to-home trips. Note that segments 1 and 2 are not captured in the VMT calculation because they are multi-linked home-to-work trips. In other words, if an employee makes a directly-linked home-to-work trip in the morning (not represented in the graphic) and another directly-linked work-to-home trip in the evening, the VMT associated with both directly-linked home-based-work trips would be captured. VMT per employee is calculated by dividing the total home-based-work VMT by the number of employees.

VMT per capita and VMT per employee should not be evaluated against one another; instead, they should be evaluated against their thresholds, as defined in this section.

Net Change in Total VMT (Retail Projects)

New retail development typically attracts existing customers rather than creating new trips25. Therefore, estimating the net change in total VMT (i.e. the difference in total VMT in the area with and without the project) is the best way to analyze a proposed retail project’s effect on the travel behavior of existing customers within a community. For example: a travel characteristic of typical retail customer may include:

1. Home to Work; 2. Work to Existing Shop; 3. Existing Shop to Home.

Once the project is constructed, the customer may opt to shop at the new project instead of the existing retail site:

A. Home to Work; B. Work to Retail Project; C. Retail Project to Home.

An assessment of the total VMT from all trips with the project (i.e. segments A, B, and C) and an assessment without the project (i.e. segments 1, 2, and 3) is made. Since all the non-shop trips (i.e. segments 1 and A) are not affected by the project and would cancel out each other, the difference between the two assessments is the net change in total VMT that is attributable to the retail project.

25 Lovejoy, et al. (2012). Measuring the impacts of local land-use policies on vehicle miles of travel: The case of the first big-box store in Davis, California. The Journal of Transport and Land Use.

Residence

Existing Shop

Retail Project

1

B

C

Work 2

3 A

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SB 743 Implementation Tasks Time Frame

1) Identify your agency lead and team members Now2) Consider relationship to other agency efforts Now3) Decide on how soon to make the transition Now4) Decide whether to retain LOS for local purposes Now5) Review Baseline VMT Fall 20196) Determine VMT thresholds your agency will select for CEQA purposes Fall 20197) Train staff and educate planning commission & elected officials about VMT Fall 20198) Determine what policies/practices need updates and what actions are required Fall 20199) Strategize best way to obtain funds/improvements from developments Fall 2019

10) (If applicable) Conduct nexus study to establish or update transportation impact fee program Fall 201911) Update policies/practices, educate planning commission & elected officials, and take required actions or approvals Before July 1, 2020

IMPLEMENTATION DEADLINE

Level of SCTA Assistance

LOS to VMT Transition: Fact Sheet and Readiness Checklist

July 1 2020

SCTA may be able to provide support (VMT White Paper, Workshop Materials, Additional SB 743 Support)SCTA can advise

SCTA cannot advise - agency must decide/act

Please note: Each Lead Agency should consult with CEQA experts and legal counsel regarding their own CEQA practices and updates to local policies

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Notes and Additional Information

1) Identify your agency lead and team members - Shifting from Level of Service to Vehicle Miles Traveled (VMT) to align with Senate Bill (SB) 743 may involve staff in transportation/engineering, planning, environmental, legal counsel, economic development, and city manager or administration. Agencies may wish to engage consultant assistance in certain areas as well.

2) Consider relationship to other agency efforts – Shifting emphasis towards VMT may relate to other initiatives that are underway or planned at your agency, such as General Plan updates, area plans or major development projects, or implementation/updates of fee programs.

3) Decide how soon to make the transition – Guidance from the Governor’s Office of Planning and Research (OPR) indicates that agencies will be required to switch to VMT (and stop using LOS) for CEQA purposes by July 1, 2020. Your agency should decide whether to make the switch now, or at the July 2020 mandatory date. Additional consideration should be given to how projects should be handled in the interim.

4) Decide whether to retain LOS for local purposes – SB 743 requires that Lead Agencies stop using LOS/delay-based measures for development projects in CEQA, but does not prevent agencies from using LOS for local purposes under their police power. Whether to retain LOS for local analysis will depend on the goals and values of your agency and constituents.

5) Review Baseline VMT – Baseline VMT levels are estimated using travel demand models and other data sources. SCTA will provide Baseline VMT from the Sonoma County Travel Model, MTC’s regional travel model, and the Sonoma County Travel Behavior Study. Agency staff will need to review VMT estimates.

6) Determine VMT thresholds your agency will select for CEQA purposes – OPR provides recommendations to help select thresholds (e.g., 15% below existing regional VMT per capita or city VMT per capita baseline levels in some cases, no net increase in others) but it is up to each Lead Agency to select thresholds. SCTA may provide examples of VMT thresholds for local agency use in the SB 743 Implementation White Paper that will be released later this year.

7) Train staff and educate planning commission & elected officials about VMT - Agencies should educate Planning Commissioners and elected officials to help them understand the implications of the threshold selection, resident and employment based VMT, and differences in baseline VMT and VMT types.

8) Determine what policies/practices need updates, and what actions are required – The use of LOS is often codified in an agency’s General Plan, and them implemented through staff practice. Agencies may have other Council-adopted policies or other documents (such as staff-developed guidelines) that call for LOS analysis. Agencies should determine what updates are needed, and what actions (e.g., council approval, staff-initiated changes) are required. Sample policy language will be provided as part of the SB 743 Implementation White Paper.

9) Strategize best way to obtain funds/improvements from developments – Removing LOS from CEQA decision-making for land use projects removes one tool agencies have for obtaining transportation funds and improvements. Agencies should strategize on how to replace this tool. One option may be a new or updated transportation impact fee.

10) (If applicable) Conduct nexus study to establish or update transportation impact fee program – If an agency decides to pursue a new/updated impact fee, specialized consultant assistance is typically required to conduct a nexus study as the basis for adoption.

11) Update policies/practices, educate planning commission & elected officials, and take required actions or approvals – Based on the assessment in Item 7, agencies should educate their Planning Commissioners and elected officials about updated policies/practices, and take the necessary actions before July 2020.

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8/16/2019

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Sonoma County Travel Model – VMT Calculation Methods:

VMT = Link Volume x Distance orVehicle Trips x Trip Length

There are many ways to calculate VMT. Practitioners will want to ‘know the rules.’

Two common methods:Network VMT vs Land Use/Zone Generated VMT

Boundary Method Origin-Destination Method

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8/16/2019

2

Total VMT vs Partial VMT

Total Household Generated VMT

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Home-Based Generated VMT

Home-Based Work Generated VMT

Next Steps: More detailed VMT Summaries/Maps

Total and partial VMT (Home-based work, Home-based)

VMT per capita

VMT per employee

VMT per service population (population + employment)

2015 Model Validation – September SB743 Implementation White Paper – October Travel Behavior Study

Draft Report – October

Final Report – December

Model Enhancements (weekends, visitor/tourism, agriculture, out of county travel, etc) –December

VMT Calculator Regional partners are working on adapting San Jose or SANDAG VMT calculator for MTC region.

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Total VMT (Origin/Destination) Total VMT (Origin/Destination) Total VMT (Origin/Destination)

Sonoma TBS - Spring 2017 MTC's Travel Model One - 2015SCTA Sonoma County Travel Model -

2010**Bay Area -- 188,810,452 --Sonoma County Total* 15,251,198 14,611,468 13,463,000

Cloverdale 348,166 254,389 448,877Cotati 357,375 281,534 370,036Healdsburg 575,740 601,281 712,638Petaluma 3,081,269 2,906,011 2,561,901Rohnert Park 2,571,709 2,187,656 1,850,753Santa Rosa 7,350,057 6,958,098 5,357,366Sebastopol 364,799 757,154 454,934Sonoma 550,994 758,556 541,714Sonoma Unincorporated 4,061,850 4,006,666 5,211,544Windsor 1,155,354 926,292 906,321

8/13/2019

Jurisdiction

*Note: City level VMT estimates count trip origins and destinations or double county city to city trips, therefore the sum of city level VMT estimates in the table above is higher than the total countywide VMT estimate. This calcuation method is recommended by OPR for SB 743 VMT estimation in the Technical Advisory on Evaluating Transportation Impacts in CEQA.

DRAFT TOTAL VMT ESTIMATES FOR SONOMA COUNTY

** The Sonoma County Travel Model is being revalidated to a 2015 base year using origin and destination data from the travel behavior study and current traffic counts and transit ridership information. Staff expects that SCTM 2015 VMT estimates will be closer to travel behavior study VMT estimates.

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490 Mendocino Ave. #206, Santa Rosa, CA | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

June 3, 2019 Re: Measure M Reporting and Invoicing Requirements Dear Measure M Recipients, The current fiscal year is nearing completion and July 1, 2019 begins the next fiscal year (FY19/20). It also begins the reporting cycle for the Local Streets Rehabilitation, Local Bus Transit, Local Street Projects, Bicycle and Pedestrian Projects, and Rail Programs in Measure M. These programs all require completion of reporting letters to be submitted no later than September 16, 2019 (See Measure M Strategic Plan Policy 4.12). Your jurisdiction carried forward a $ balance of unspent Local Streets Rehabilitation funds. Please enter this amount on line “B” of the LSR Annual Reporting Letter Template form found on the SCTA website http://scta.ca.gov/measure-m/documents-and-forms/. If your jurisdiction is banking LSR funds, please be advised that these funds can only be banked for three consecutive years before draw down must occur at the end of the third year (See Measure M Strategic Plan Policy 4.1). If, for some reason draw down cannot be achieved, please provide a justification for why not, and a schedule for anticipated draw down of funds. Failure to provide justification will result in a withholding of LSR funds at the next quarterly payment cycle. Any photographs submitted should be in electronic .jpeg or .gif format. “PDF” and MS Word format photographs are unusable for preparation of the Measure M Annual Report. Finally, please include the location (street names, distances) when reporting improvements funded with Measure M LSR funds. If your agency is receiving Local Bus Transit funds through Measure M, an annual audit is also required to be submitted showing how Measure M funds were expended (Measure M Strategic Plan Policy 4.15). Most transit agencies have this requirement for Transportation Development Act, Article 3 (TDA3) funding as well, thus the audit produced to comply with said requirement will also fulfill the Measure M policy, provided the audit shows expenditure of Measure M funds. Finally, I would also like to remind you that as the fiscal year draws to a close, Measure M invoices for FY18/19 related to Local Streets Projects, Rail Projects, or Bicycle Pedestrian Projects Programs must be received or estimated before July 9, 2018. If preparing an invoice for the close of the fiscal year is infeasible, your jurisdiction can provide an invoicing estimate to your Project Development Manager (PDM) at the SCTA by the above deadline for estimating purposes. SCTA very much appreciates your cooperation with this requirement. Please do not hesitate to contact me at (707) 565-5372 if you have questions regarding the above listed requirements or policies. Thank you again for your continued cooperation. Sincerely,

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Seana L. S. Gause Project Delivery Manager, Measure M Coordinator Sonoma County Transportation Authority cc:

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Sonoma County Transportation AuthorityMeasure M Appropriation/Invoice Status Report

FY 19/20

Project Sponsor Project NameMeasure M Program

Prior Apprp Balance

19/20 Programmed 

19/20 Amount Apprp

Appropriation Date

Last Invoice Date

Balance Remaining Notes

Santa Rosa Hearn Avenue (Phase 3) LSP $611,075 $0 $0 7/10/17 6/7/19 $611,075 R/W Santa Rosa Hearn Avenue (Phase 3) LSP $945,512 $0 $0 7/10/17 6/7/19 $945,512 PSE Santa Rosa Fulton Road Impvrovements LSP $399,322 $0 $0 9/11/17 6/7/19 $399,322 PSE Santa Rosa Fulton Road Impvrovements LSP $29,705 $0 $0 9/11/17 6/7/19 $29,705 R/W SUP Sonoma County Airport Blvd Landscaping LSP $20,499 $0 $0 3/27/17 7/11/19 $20,499 CON SUPSonoma County Airport Blvd Landscaping LSP $333,583 $0 $0 3/27/17 7/11/19 $333,583 CON CAPSanta Rosa Santa Rosa Creek Trail Bike/Ped $45,615 $110,000 $0 6/11/18 6/7/19 $45,615 Not prog'd, bal not approp'd in 18/19Rohnert Park Access Across 101  Bike/Ped $247,011 $0 $0 6/11/2018 6/14/2019 $247,011Sonoma Co Reg Parks Central Sonoma Valley Trail Bike/Ped $20,000 $0 $0 7/9/2018 $20,000 Ext granted 5/20/19Sonoma Co Reg Parks Bodega Bay Trail Bike/Ped $0 $350,000 $0 Not prog'd, not approp'd in 18/19; push100 prog'd to 20/21Sonoma Co Reg Parks Sonoma Schellville Trail Bike/Ped $0 $200,000 $0 $100 prog'd, $100 not approp'd in 18/19Sonoma County TPW Arnold Drive Bike Lanes Bike/Ped $0 $250,000 $0Healdsburg Foss Creek Trail Bike/Ped $0 $1,840,000 $0 $1,062 not prog'd, not appop'd in 18/19SCBC BTW (SCBC) Bike/Ped $0 $13,000 $0 $0SMART NWPRR Bike/Ped $414,896 $0 $0 7/10/19 $140,868 PSE

$2,763,000 $0 $2,793,191 total remaining

projects that are approaching or past 6 months for invoicing or appropriation $453,494 Bike Ped Remaining

or projects that are programmed for 18/19 that have not been

appropriated. $2,339,696 LSP Remaining

18

HBP Local Bridge Seismic Retrofit Program PDWG Item 3A.V

MTC FY 2018-19 HBP Local Seismic Retrofit Delivery StatusProject List Remaining Obligation Programming Remaining

Balance HBP HBP BalanceCounty Local Agency TIP ID FMS ID Unique ID Program Fund Source FPN Phase Project Title Latest Action Latest Action Construction Oblig/Alloc 87% 100% 100% 87%

Status Date Begin Deadline $83,090,123 $12,265,258 $95,355,381 $83,090,123County Sponsor TIP ID FMS ID Unique ID Program Fund Source FPN Phase Project Title Latest Action Action Date Planned Con Deadline Balance Seismic Seismic Balance

Alameda Oakland VAR170012 5221 33C0215 HBP-Seismic Bridge STPLZ-5012(124) ROW Leimert Blvd over Sausal Creek Oblig due in FY 19 30-Jun-2021 1-Sep-2019 $250,000 $250,000 $250,000Alameda Oakland VAR170012 5221 33C0215 HBP-Seismic Bridge STPLZ-5012(124) CON Leimert Blvd over Sausal Creek Oblig due in FY 21 30-Jun-2021 1-Dec-2020 $7,500,000 $7,500,000 $7,500,000Contra Costa Contra Costa County VAR170012 -None- 28C0442 HBP-Seismic Bridge BRLS-5928(128) ROW Marsh Drive over Walnut Creek Channel Oblig due in FY 20 31-Aug-2021 1-Feb-2020 $212,472 $212,472 $212,472Contra Costa Contra Costa County VAR170012 -None- 28C0442 HBP-Seismic Bridge BRLS-5928(128) CON Marsh Drive over Walnut Creek Channel Oblig due in FY 21 31-Aug-2021 1-Feb-2021 $5,850,062 $5,850,062 $5,850,062Contra Costa Orinda VAR170012 5336 28C0331 HBP-Seismic Bridge STPLZ-5444(007) ROW Bear Creek Road over San Pablo Creek Oblig due in FY 20 31-Jan-2021 1-Mar-2020 $132,795 $132,795 $132,795Contra Costa Orinda VAR170012 5336 28C0331 HBP-Seismic Bridge STPLZ-5444(007) CON Bear Creek Road over San Pablo Creek Oblig due in FY 20 31-Jan-2021 1-Aug-2020 $132,795 $132,795 $132,795Contra Costa Orinda VAR170012 5335 28C0330 HBP-Seismic Bridge STPLZ-5444(010) ROW Miner Road over San Pablo Creek Oblig due in FY 20 30-Jun-2021 1-Apr-2020 $1,046,074 $1,046,074 $1,046,074Contra Costa Orinda VAR170012 5335 28C0330 HBP-Seismic Bridge STPLZ-5444(010) CON Miner Road over San Pablo Creek Oblig due in FY 21 30-Jun-2021 1-Jan-2021 $1,046,074 $1,046,074 $1,046,074San Francisco SFCTA SF-070027 3741 Multiple HBP-Seismic Bridge STPLZ-6272(046) PE PE for SFOBB Ramp Structures Obligated 29-Nov-2018 31-Mar-2020 30-Nov-2018 $0 $7,088,597 $7,088,597 $0San Francisco SFCTA SF-070027 3741 01CA0006 HBP-Seismic Bridge STPLZ-6272(029) CON Hillcrest Road West of Yerba Buena Island PAST DUE PAST DUE 1-Jan-2018 30-Jun-2017 $2,042,843 $2,042,843 $2,042,843San Francisco SFCTA SF-070027 3741 01CA0002 HBP-Seismic Bridge STPLZ-6272(026) ROW WB I-80 on ramp West of Yerba Buena Island Oblig due in FY 19 Past Due 31-Mar-2020 31-Mar-2019 $550,000 $550,000 $550,000San Francisco SFCTA SF-070027 3741 01CA0002 HBP-Seismic Bridge STPLZ-6272(026) CON WB I-80 on ramp West of Yerba Buena Island Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $19,077,011 $19,077,011 $19,077,011San Francisco SFCTA SF-070027 3741 01CA0003 HBP-Seismic Bridge STPLZ-6272(027) ROW EB I-80 off ramp to TI Road (2 Bridges) Oblig due in FY 19 Past Due 31-Mar-2020 31-Mar-2019 $300,000 $300,000 $300,000San Francisco SFCTA SF-070027 3741 01CA0003 HBP-Seismic Bridge STPLZ-6272(027) CON EB I-80 off ramp to TI Road (2 Bridges) Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $8,460,249 $8,460,249 $8,460,249San Francisco SFCTA SF-070027 3741 01CA0004 HBP-Seismic Bridge STPLZ-6272(028) CON Treasure Island Road West of SFOBB Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $1,724,961 $1,724,961 $1,724,961San Francisco SFCTA SF-070027 3741 01CA0008 HBP-Seismic Bridge STPLZ-6272(032) CON Treasure Island road West of SFOBB Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $505,169 $505,169 $505,169San Francisco SFCTA SF-070027 3741 01CA007A HBP-Seismic Bridge STPLZ-6272(030) CON Treasure Island Road West of SFOBB Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $271,062 $271,062 $271,062San Francisco SFCTA SF-070027 3741 01CA007B HBP-Seismic Bridge STPLZ-6272(031) CON Treasure Isand Road west of SFOBB Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $357,315 $357,315 $357,315San Francisco SFCTA SF-070027 3741 01CA0001 HBP-Seismic Bridge STPLZ-6272(024) CON WB SFOBB on ramp West of YBI Oblig due in FY 20 31-Mar-2020 1-Oct-2019 $369,634 $369,634 $369,634Solano Vallejo VAR170012 6398 23C0152 HBP-Seismic Bridge STPLZ-5030(056) ROW Sacramento Street over US Navy RR Obligated 3-Apr-2019 1-May-2019 1-May-2018 $0 $154,927 $154,927 $0Solano Vallejo VAR170012 6398 23C0152 HBP-Seismic Bridge STPLZ-5030(056) CON Sacramento Street over US Navy RR Oblig due in FY 19 Past Due 1-May-2019 31-Oct-2018 $5,994,366 $5,994,366 $5,994,366Sonoma Sonoma County VAR170012 5253 20C0262 HBP-Seismic Bridge STPLZ-5920(059) CON Boyes Blvd over Sonoma Creek AC Authorized 19-Apr-2019 30-Apr-2019 1-Nov-2018 $0 $5,021,734 $5,021,734 $0Sonoma Sonoma County VAR170012 -None- 20C0017 HBP-Seismic Bridge STPLZ-5920(092) ROW Watmaugh Road over Sonoma Creek Oblig due in FY 21 30-Sep-2021 1-Aug-2019 $4,559,295 $4,559,295 $4,559,295Sonoma Sonoma County VAR170012 -None- 20C0017 HBP-Seismic Bridge STPLZ-5920(092) CON Watmaugh Road over Sonoma Creek Oblig due in FY 21 30-Sep-2021 1-Apr-2021 $4,559,295 $4,559,295 $4,559,295Sonoma Sonoma County VAR170012 5251 20C0018 HBP-Seismic Bridge STPLZ-5920(135) ROW Monte Rio - Bohemian Hwy over Russian Oblig due in FY 22 31-May-2024 1-Jul-2022 $265,590 $265,590 $265,590Sonoma Sonoma County VAR170012 5251 20C0018 HBP-Seismic Bridge STPLZ-5920(135) CON Monte Rio - Bohemian Hwy over Russian Oblig due in FY 24 31-May-2024 1-Dec-2023 $14,164,800 $14,164,800 $14,164,800Sonoma Sonoma County VAR170012 5242 20C0155 HBP-Seismic Bridge STPLZ-5920(137) CON Big Wohler Road over Russian River Oblig due in FY 20 30-Apr-2020 1-Nov-2019 $3,718,260 $3,718,260 $3,718,260

$83,090,123 $12,265,258 $95,355,381 $83,090,123

August 2, 2019

19

DRAFT FY 2019-20 Annual Obligation Plan LSRPDWG Item 4C

Draft MTC FFY 2019-20 Annual Obligation PlanProject List Total Total Remaining

Obligations Programmed BalanceCounty Local Agency TIP ID FMS ID Unique ID Program Fund Source FPN Phase Project Title Latest Action Latest Action Oblig/Alloc 0% 100% 100%

Status Date Deadline $0 $352,890,358 $352,890,358County Sponsor TIP ID FMS ID Unique ID Program Fund Source FPN Phase Project Title Latest Action Action Date Deadline Oblig Amount Total Balance

June 10, 2019 Obligation

San Mateo San Carlos SM-170034 6633 CMAQ-T5-OBAG2-CO OBAG2 CMAQ -5267() CON Ped Enhancements Arroyo/Cedar & Hemlock/Orange 31-Jan-2020 $0 $500,000 $500,000San Mateo San Carlos SM-170035 6654 STP-T5-OBAG2-CO OBAG2 STP -5267() CON Cedar and Brittan Ave Pavement Rehab 31-Jan-2020 $0 $575,000 $575,000San Mateo SM C/CAG SM-150017 6205 0658D RTIP RTIP-ST -() ROW US 101 Managed Lanes 31-Jan-2019 $0 $16,000,000 $16,000,000San Mateo South San Francisco SM-170036 6666 STP-T5-OBAG2-CO OBAG2 STP -5177() CON SSF Pavement Rehabilitation 31-Jan-2020 $0 $1,027,000 $1,027,000San Mateo South San Francisco VAR170002 6465 HSIP-T5-8 HSIP8 HSIP HSIPL-5177(041) CON Spruce/Commercial Aves Traffic Signal Project PES Signed 10-Dec-2018 31-Dec-2019 $0 $444,000 $444,000San Mateo South San Francisco VAR170002 6991 HSIP9-04-031 HSIP 9 HSIP HSIPL-5177() PE Pedestrian Improvements on W Orange and Hillsdale 30-Sep-2019 $0 $32,000 $32,000San Mateo Woodside SM-170037 6641 STP-T5-OBAG2-CO OBAG2 STP -5333() CON Road Rehabilitation - Town of Woodside 31-Jan-2020 $0 $242,000 $242,000Santa Clara Campbell SCL170035 6590 STP-T5-OBAG2-CO OBAG2 STP -5306() CON Campbell - Winchester Blvd Overlay 31-Jan-2020 $0 $554,000 $554,000Santa Clara Cupertino VAR170002 6970 HSIP9-04-011 HSIP 9 HSIP HSIPL-5318() PE Homestead/De Anzo TS Safety Improvement Project 30-Sep-2019 $0 $31,000 $31,000Santa Clara Cupertino SCL170037 6605 STP-T5-OBAG2-CO OBAG2 STP -5318() CON Cupertino Pvement Maintenance Phase 2 31-Jan-2020 $0 $769,000 $769,000Santa Clara Los Gatos VAR170002 7000 HSIP9-04-015 HSIP 9 HSIP HSIPL-5067() PE H9-04-015 Los Gatos Guardrail Upgrades 30-Sep-2019 $0 $145,200 $145,200Santa Clara Milpitas SCL170039 6672 STP-T5-OBAG2-CO OBAG2 STP -5314() CON Milpitas Street Resurfacing 31-Jan-2020 $0 $1,609,000 $1,609,000Santa Clara Mountain View SCL170040 6690 STP-T5-OBAG2-CO OBAG2 STP -5124() CON West Middlefield Road Improvements 31-Jan-2020 $0 $1,136,000 $1,136,000Santa Clara Mountain View VAR170002 6521 HSIP-T5-8 HSIP8 HSIP HSIPL-5124(024) CON Intersection improvements to Shoreline and Villa PES Signed 31-Jul-2017 31-Dec-2019 $0 $400,725 $400,725Santa Clara Palo Alto SCL170041 6636 STP-T5-OBAG2-CO OBAG2 STP -5100() CON Palo Alto Street Resurfacing 31-Jan-2020 $0 $1,009,000 $1,009,000Santa Clara Palo Alto SCL130041 5867 CMAQ-T5-OBAG2-CO OBAG 2 CMAQ -5100() CON Adobe Creek/Highway 101 Bicycle Pedestrian Bridge Delayed Carryover Delayed from FY 19 31-Jan-2019 $0 $4,350,000 $4,350,000Santa Clara San Jose SCL050083 1949 ATP-REG-T4-1-FED ATP-REG ATP-FED ATPL-5005(146) CON Coyote Creek Trail: Mabury to Empire 31-Jan-2019 $0 $4,046,000 $4,046,000Santa Clara San Jose SCL130004 5772 CMAQ-T4-2-OBAG1-CO OBAG 1 CMAQ -5005() CON San Jose - Meridian Bike/Ped Better Bikeways Delayed Carryover Delayed from FY 18 31-Jan-2019 $0 $1,150,000 $1,150,000Santa Clara San Jose SCL170031 6657 CMAQ-T5-OBAG2-CO-SRTS OBAG2 CMAQ -5005() CON Mt Pleasant Ped & Bike Traffic Safety Improvements 31-Jan-2020 $0 $831,793 $831,793Santa Clara San Jose VAR170002 6509 HSIP-T5-8 HSIP8 HSIP HSIPL-5005(149) CON Senter Road Safety Elements PES Signed 20-Jul-2017 31-Dec-2019 $0 $2,959,110 $2,959,110Santa Clara San Jose VAR170002 6513 HSIP-T5-8 HSIP8 HSIP HSIPL-5005(150) CON White Road Safety Elements H8-04-022 PES Signed 19-Jul-2017 31-Dec-2019 $0 $1,005,030 $1,005,030Santa Clara San Jose VAR170002 6261 HSIP7-04-022 HSIP7 HSIP HSIPL-5005(144) CON McLaughlin Ave Safety Elements HSIP7-04-022 PES Signed 14-Sep-2018 31-Dec-2019 $0 $2,513,970 $2,513,970Santa Clara Santa Clara SCL170042 6670 STP-T5-OBAG2-CO OBAG2 STP -5019() CON Santa Clara Streets and Roads Preservation 31-Jan-2020 $0 $2,356,000 $2,356,000Santa Clara Santa Clara SCL170045 6635 CMAQ-T5-OBAG2-CO OBAG2 CMAQ -5019() CON Saratoga Creek Trail Phase 1 31-Jan-2020 $0 $3,396,000 $3,396,000Santa Clara Santa Clara SCL170045 6635 CMAQ-T5-OBAG2-CO-SRTS OBAG2 CMAQ -5019() CON Saratoga Creek Trail Phase 1 31-Jan-2020 $0 $339,000 $339,000Santa Clara Santa Clara Co SCL170019 6749 STP-T5-OBAG2-CO-FAS OBAG2 STP -5937() CON Uvas Road Pavement Rehabilitation 31-Jan-2020 $0 $1,561,000 $1,561,000Santa Clara Santa Clara Co SCL170032 6747 STP-T5-OBAG2-CO OBAG2 STP -5937() CON McKean Rd Pavement Rehabilitation 31-Jan-2020 $0 $1,056,446 $1,056,446Santa Clara Saratoga SCL130026 6627 CMAQ-T5-OBAG2-CO OBAG2 CMAQ -5332() CON Lawrence Station Area Sidewalks & Bike Facilities 31-Jan-2020 $0 $286,000 $286,000Santa Clara Sunnyvale SCL170059 6829 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5213() ENV Sunnyvale Safe Routes to School Imps 31-Jan-2019 $0 $56,000 $56,000Santa Clara Sunnyvale SCL170059 6829 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5213() PSE Sunnyvale Safe Routes to School Imps 31-Jan-2019 $0 $318,000 $318,000Santa Clara Sunnyvale SCL170059 6829 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5213() CON Sunnyvale Safe Routes to School Imps 31-Jan-2019 $0 $6,000 $6,000Santa Clara Sunnyvale SCL170059 6829 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5213() CON Sunnyvale Safe Routes to School Imps 31-Jan-2020 $0 $1,509,000 $1,509,000Santa Clara Sunnyvale SCL170017 6555 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5213(068) CON-CE Sunnyvale SNAIL Neighborhood Improvements 31-Jan-2020 $0 $13,000 $13,000Santa Clara Sunnyvale SCL170017 6555 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5213(068) PSE Sunnyvale SNAIL Neighborhood Improvements 31-Jan-2020 $0 $780,000 $780,000Santa Clara Sunnyvale VAR170002 6469 HSIP-T5-8 HSIP8 HSIP HSIPL-5213(058) CON Advance Dilemma Zone Detection Various Locations PES Signed 1-Nov-2018 31-Dec-2019 $0 $715,800 $715,800Santa Clara Sunnyvale VAR170002 7002 HSIP9-04-037 HSIP 9 HSIP HSIPL-5213() PE H9-04-034 Advanced Dilemma Zone Detection Phase 2 30-Sep-2019 $0 $186,000 $186,000Santa Clara Sunnyvale SCL170022 6566 CMAQ-T5-OBAG2-CO OBAG2 CMAQ -5213() CON Java Dr Road Diet and Bike Lanes 31-Jan-2020 $0 $286,000 $286,000Santa Clara VTA SCL090030 4197 RIP-T5-18-ST-SCL RTIP RTIP-FED -6264() ROW US 101 Express Lanes - Phase 4 - Civil 31-Jan-2019 $0 $600,000 $600,000Santa Clara VTA SCL110002 4198 RIP-T5-18-ST-SCL RTIP RTIP-FED -6264() PSE US 101 Express Lanes - Phase 5 - Civil (APDE) 31-Jan-2019 $0 $10,589,000 $10,589,000Solano Benicia VAR170002 7005 HSIP9-04-005 HSIP 9 HSIP HSIPL-5003() PE Benicia: H9-04-005 Guardrail Project 30-Sep-2019 $0 $135,000 $135,000Solano Benicia VAR170002 7006 HSIP9-04-006 HSIP 9 HSIP HSIPL-5003() PE Benicia: H9-04-006 Pedestrian Crossing Enhancements 30-Sep-2019 $0 $18,900 $18,900Solano Fairfield VAR170002 7007 HSIP9-04-013 HSIP 9 HSIP HSIPL-5132() PE Fairfield: H9-04-013 Guardrail 30-Sep-2019 $0 $30,000 $30,000Solano Fairfield VAR170002 7011 HSIP9-04-014 HSIP 9 HSIP HSIPL-5132() PE Fairfield: HSIP 9 HAWK Installation 30-Sep-2019 $0 $98,671 $98,671Solano Fairfield SOL170006 6536 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5132() PSE East Tabor Tolenas SR2S Sidewalk Closure Gap 31-Jan-2020 $0 $122,000 $122,000Solano Fairfield SOL170006 6536 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5132() ROW East Tabor Tolenas SR2S Sidewalk Closure Gap 31-Jan-2020 $0 $138,000 $138,000Solano Fairfield SOL170006 6536 ATP-ST-T5-3-FED ATP-ST ATP-FED ATPL-5132() CON East Tabor Tolenas SR2S Sidewalk Closure Gap 31-Jan-2020 $0 $1,440,000 $1,440,000Solano Rio Vista VAR170002 7008 HSIP9-04-026 HSIP 9 HSIP HSIPL-5099() PE Rio Vista: H9-04-026 Pedestrian Crossings 30-Sep-2019 $0 $44,500 $44,500Solano Solano County SOL090015 4582 CMAQ-T4-2-OBAG OBAG 1 CMAQ HPLUL-5923(122) PE Redwood-Fairgrounds Dr Interchange Imps 31-Jan-2019 $0 $94,000 $94,000Solano Solano County SOL170016 6706 STP-T5-OBAG2-REG-PCA OBAG 2 STP -5923() PE Solano County Farm to Market Phase 3 31-Jan-2019 $0 $132,000 $132,000Solano Solano County SOL170015 6719 STP-T5-OBAG2-CO-FAS OBAG2 STP -5923() CON Solano County Roadway Preservation 31-Jan-2020 $0 $506,000 $506,000Solano Solano County VAR170002 6497 HSIP-T5-8 HSIP8 HSIP HSIPL-5923(118) CON Guardrail Repair and Installation HSIP8-04-028 31-Dec-2019 $0 $435,900 $435,900Solano STA SOL110019 4992 CMAQ+T5-OBAG2-CO-SRTS OBAG2 CMAQ -6249() CON Solano Safe Routes to School Program 31-Jan-2020 $0 $1,209,000 $1,209,000Solano Suisun City VAR170002 6997 HSIP9-04-033 HSIP 9 HSIP HSIPL-5032() PE Suisun City Pedestrian Crossing Improvements 30-Sep-2019 $0 $47,000 $47,000Solano Vacaville VAR170002 6986 HSIP9-04-035 HSIP 9 HSIP HSIPL-5094() PE H9-04-035 Signal Improvements 30-Sep-2019 $0 $450,000 $450,000Solano Vacaville VAR170002 6984 HSIP9-04-036 HSIP 9 HSIP HSIPL-5094() PE H9-04-036 Pedestrian Crossing Enhancements 30-Sep-2019 $0 $41,400 $41,400Solano Vallejo VAR170012 6398 23C0152 HBP-Seismic Bridge STPLZ-5030(056) CON Sacramento Street over US Navy RR PAST DUE PAST DUE 31-Oct-2018 $0 $5,994,366 $5,994,366Solano Vallejo SOL190004 6916 STP-T5-OBAG2-CO OBAG2 STP -5030() CON Vallejo - Sacramento St Streetscape 31-Jan-2020 $0 $681,000 $681,000Solano Vallejo VAR170002 7004 HSIP9-04-037 HSIP 9 HSIP HSIPL-5030() PE H9-04-037 Vallejo: HSIP 9 HAWK Installation 30-Sep-2019 $0 $150,000 $150,000Solano Vallejo VAR170002 7003 HSIP9-04-038 HSIP 9 HSIP HSIPL-5030() PE H9-04-038 Vallejo HSIP 9 Pedestrian Crossings 30-Sep-2019 $0 $25,000 $25,000Sonoma Petaluma VAR170002 6971 H9-04-023-024 HSIP 9 HSIP HSIPL-5022() PE Various Intersection Safety Improvements 30-Sep-2019 $0 $38,000 $38,000Sonoma Rohnert Park SON170016 6610 STP-T5-OBAG2-CO OBAG2 STP -5379() CON Rohnert Park Various Streets Rehabilitation 31-Jan-2020 $0 $1,035,000 $1,035,000

20

DRAFT FY 2019-20 Annual Obligation Plan LSRPDWG Item 4C

Draft MTC FFY 2019-20 Annual Obligation PlanProject List Total Total Remaining

Obligations Programmed BalanceCounty Local Agency TIP ID FMS ID Unique ID Program Fund Source FPN Phase Project Title Latest Action Latest Action Oblig/Alloc 0% 100% 100%

Status Date Deadline $0 $352,890,358 $352,890,358County Sponsor TIP ID FMS ID Unique ID Program Fund Source FPN Phase Project Title Latest Action Action Date Deadline Oblig Amount Total Balance

June 10, 2019 Obligation

Sonoma Son Co Reg SON170025 6600 STP-T5-OBAG2-REG-PCA OBAG2 STP -() PE Joe Rodota Trail Bridge Replacement 31-Jan-2020 $0 $241,000 $241,000Sonoma Sonoma County SON170010 6625 STP-T5-OBAG2-CA-FAS OBAG2 STP -5920() PE Sonoma County - River Road Pavement Rehab 31-Jan-2020 $0 $100,000 $100,000Sonoma Sonoma County SON170013 6621 STP-T5-OBAG2-CO OBAG2 STP -5920() PE Rehabilitation of Various Roads in Sonoma County 31-Jan-2020 $0 $260,000 $260,000Sonoma Sonoma County SON170014 6624 CMAQ-T5-OBAG2-CO OBAG2 CMAQ -5920() PE Crocker Bridge Bike and Pedestrain Passage 31-Jan-2020 $0 $664,000 $664,000Sonoma Sonoma County VAR170012 5253 20C0262 HBP-Seismic Bridge STPLZ-5920(059) CON Boyes Blvd over Sonoma Creek AC at CT-HQ 16-Apr-2019 1-Nov-2018 $0 $4,488,471 $4,488,471Sonoma Sonoma County VAR170012 5242 20C0155 HBP-Seismic Bridge STPLZ-5920(137) CON Big Wohler Road over Russian River 1-Nov-2019 $0 $3,718,260 $3,718,260Sonoma Windsor SON170001 6313 STP-T5-OBAG2-CO OBAG2 STP -5472() CON Windsor River Road/Windsor Road Intersection Imps 31-Jan-2020 $0 $3,000,000 $3,000,000Various MTC VAR170023 6730 STP-T5-OBAG2-REG-AOM OBAG2 STP -6084() CON Freeway Performance Program: I-580 31-Jan-2020 $0 $1,625,000 $1,625,000

$0 $352,890,358 $352,890,358J:\COMMITTE\Partnership\Partnership Joint LSRPDWG\2019 Joint LSRPDWG\2019_Memos\03_Jun 13 2019 Packet\[4C_MTC DRAFT FY 2019-20 Annual Obligation Plan 5.31.19.xlsx]Draft FFY 2019-20June 10

21

DRAFT FY 2019-20 CTC Allocation Plan PDWG Item 3B.i.d

MTC FY 2019-20 CTC Allocation PlanProject List Total

Programmed

County Sponsor Program Fund Source PPNO FPN Phase Project TitleLatest Action Latest Action

DateCTC Allocation

DatePlanned Alloc

DateAllocation Deadline

Total

Alameda AC Transit LPP-C LPP-ST 2320B -() CON Purchase Zero Emission Buses Amend & CTC Ext. to FY20 6/27/2019 6/25/2020 1/31/2020 $15,000,000

Alameda ACPW ATP-REG ATP-ST 2332 -() CON-NI Active and Safe Oakland 1/30/2020 1/31/2020 $999,000

Alameda ACTC TCEP TCEP-ST 2103D -() CON 7th St. Grade Separation (East) 1/30/2020 1/31/2020 $175,000,000

Alameda ACTC ATP-REG ATP-ST 2333 -() CON-NI Alameda County School Travel Opportunities Program Allocated 6/27/2019 6/27/2019 6/27/2019 1/31/2020 $3,761,000

Alameda ACTC RTIP RTIP-ST 0080D -() CON Rte 84 Widening, south of Ruby Hill Dr to I-680 Alloc. Extension pending 8/13/2020 1/31/2020 $11,114,000

Alameda Alameda ATP-ST ATP-FED 2300 -5014() ENV Central Avenue Safety Improvements 8/15/2019 1/31/2020 $180,000

Alameda Albany ATP-REG ATP-ST 2334 -() CON Ohlone Greenway Trail Safety Improvements 1/30/2020 1/31/2020 $410,000

Alameda Berkeley ATP-ST ATP-ST 2322 ATPL-5057() CON Berkeley - Sacramento St Complete Streets Imps 1/30/2020 1/31/2020 $1,357,000

Alameda Emeryville TCEP TCEP-ST T0004 -() CON Quiet Zone Safety Engineering Measures CTC Ext. to FY20 3/26/2020 1/31/2020 $4,200,000

Alameda Oakland ATP-ST ATP-FED 2307 ATPL-5012(154) PSE 14th Street: Safe Routes in the City CTC Ext. to FY20 5/16/2019 10/10/2019 1/31/2020 $1,235,000

Alameda Oakland ATP-ST ATP-FED 2307 ATPL-5012() CON 14th Street: Safe Routes in the City Alloc. Extension pending 6/30/2021 1/31/2020 $9,343,000

Alameda Oakland ATP-ST ATP-FED 2190R ATPL-5012(144) CON 19th St BART to Lake Merritt Urban Greenway CTC Ext. to FY20 5/16/2019 6/30/2020 1/31/2020 $3,883,000

Alameda Oakland ATP-ST ATP-ST 2324 ATPL-5012() CON Oakland Crossing to Safety 1/30/2020 1/31/2020 $1,564,000

Contra Costa BART RTIP RTIP-ST 2010B TARPSTPL-6000() CON Walnut Creek BART TOD Access Improvements 1/30/2020 1/31/2020 $5,300,000

Contra Costa CCTA LPP-F LPP-ST 2321B -() CON Innovate 680: I-680 NB HOT/HOV Allocated 6/27/2019 6/27/2019 6/27/2019 1/31/2020 $2,286,000

Contra Costa Concord ATP-REG ATP-ST 2325 PSE Downtown Corridors Bike/Ped Improvement CTC Ext. to FY20 12/5/2019 1/31/2020 $404,000

Contra Costa Concord ATP-REG ATP-ST 2325 ROW Downtown Corridors Bike/Ped Improvement CTC Ext. to FY20 12/5/2019 1/31/2020 $85,000

Contra Costa Contra Costa County ATP-ST ATP-FED 2123A ATPL-5928(136) CON Bailey Road-State Route 4 Interchange CTC Ext. to FY20 6/30/2020 1/31/2020 $3,380,000

Contra Costa Contra Costa County ATP-REG ATP-FED 2309 ATPL-5928() PSE Fred Jackson Way First Mile/Last Mile Connection 10/10/2019 1/31/2020 $161,000

Contra Costa Contra Costa County ATP-REG ATP-FED 2309 ATPL-5928() ROW Fred Jackson Way First Mile/Last Mile Connection Reprogrammed to CON 6/27/2019 N/A N/A - $200,000

Contra Costa El Cerrito LPP-F LPP-ST 2321E -() CON Central Avenue and Carlson Blvd. Pavement Rehabilitation 10/10/2019 1/31/2020 $100,000

Contra Costa Martinez LPP-F LPP-ST 2321F -() CON Arnold Drive Sidewalk Gap Closure 12/5/2019 1/31/2020 $100,000

Contra Costa Martinez LPP-F LPP-ST 2321D -() CON Martinez Pavement Project Allocated 6/27/2019 6/27/2019 6/27/2019 1/31/2020 $200,000

Contra Costa Richmond ATP-ST ATP-FED 2122G ATPL-5137() CON The Yellow Brick Road in Richmond's Iron Triangle 1/30/2020 1/31/2020 $5,277,000

Contra Costa San Pablo LPP-C LPP-ST 2122H -() CON Rumrill Boulevard Complete Streets 5/14/2020 1/31/2020 $3,200,000

Marin Corte Madera ATP-REG ATP-ST 2326 -() PS&E Central Marin Regional Pathways Gap Closure Allocated 6/27/2019 6/27/2019 6/27/2019 1/31/2020 $345,000

Marin San Rafael ATP-REG ATP-FED 2311 ATPL-5043() CON Francisco Boulevard East Sidewalk Widening 12/5/2019 1/31/2020 $4,025,000

Marin TAM LPP-F LPP-ST 2128G -() CON Downtown SMART Station Phase 2 8/15/2019 1/31/2020 $483,000

Napa Calistoga RTIP RTIP-FED 2130M -() CON SR 128 and Petrified Forest Intersection Imp 12/5/2019 1/31/2020 $475,000

Napa Caltrans RTIP RTIP-FED 0376 -() PSE Rt 12/29/221 Soscol Intersection separation CT Lump Sum 1/31/2020 $3,000,000

Napa Caltrans RTIP RTIP-FED 0376 -() ROW Rt 12/29/221 Soscol Intersection separation CT Lump Sum 1/31/2020 $600,000

Napa Napa (City) ATP-REG ATP-ST 2312 ATPL-6204() CON State Route 29 Bicycle & Pedestrian Undercrossing Alloc. Extension pending 1/28/2021 1/31/2020 $531,000

Napa Yountville RTIP RTIP-FED 2130N RPSTPL-5395() CON Hopper Creek Pedestrian Bridge and Path Project 1/1/1900 1/31/2020 $500,000

Regional BATA LPP-F LPP-ST 125 -() CON Richmond San Rafael Structural Steel Paint - lower deck and towers 10/10/2019 1/31/2020 $19,885,000

Regional SMART LPP-F LPP-ST 2318C -() CON SMART Rail Maintenance Equipment Expansion Phase 2 8/15/2019 1/31/2020 $743,000

San Francisco SFDPW LPP-F LPP-ST 2319E -() CON Sunset and Parkside Streets Pavement Renovation 12/5/2019 1/31/2020 $2,104,000

San Francisco SFMTA ATP-REG ATP-ST 2335 -() CON 6th Street Pedestrian Safety Project 12/5/2019 1/31/2020 $6,000,000San Francisco SFMTA ATP-ST ATP-ST 2319 -() CON Geneva Ave Pedestrian and Bicycle Safety Improvement 12/5/2019 1/31/2020 $2,350,000San Mateo Caltrans LPP-C LPP-ST 0658D -() CON US 101 Managed Lane Project - Northern Segment 12/5/2019 1/31/2020 $20,000,000San Mateo Caltrans SCCP SCCP-ST 0658D -() CON US 101 Managed Lane Project - Northern Segment 12/5/2019 1/31/2020 $125,190,000

San Mateo Caltrans RTIP RTIP-ST 0658D -() ROW US 101 Managed Lanes Caltrans Lump Sum CT Lump Sum 1/31/2020 $16,000,000San Mateo Caltrans RTIP RTIP-FED 0658D ACNHP-Q101(351) PSE US 101 Managed Lanes AC at FHWA 12/17/2018 CT Lump Sum 1/31/2020 $18,000,000San Mateo Daly City ATP-ST ATP-FED 2140W ATPL-5196(040) CON Central Corridor Bicycle/Ped Safety Imps CTC Ext. to FY20 6/30/2020 1/31/2020 $1,719,000San Mateo SM C/CAG RTIP RTIP-FED 2140E RPSTPL-6419() PSE Countywide ITS Allocated 6/27/2019 6/27/2019 6/27/2019 1/31/2020 $240,000

San Mateo SM C/CAG RTIP RTIP-FED 2140E RPSTPL-() CON Countywide ITS 6/30/2020 1/31/2020 $4,058,000San Mateo SM C/CAG RTIP RTIP-FED 0668D RPSTPL-() ENV Improve US 101 operations near Rte 92 1/30/2020 1/31/2020 $2,411,000Santa Clara San Jose ATP-ST ATP-FED -() ENV Better BikewaySJ - San Fernando Corridor 8/15/2019 1/31/2020 $357,000Santa Clara Sunnyvale ATP-ST ATP-FED 2147A ATPL-5213() PSE Sunnyvale Safe Routes to School Imps CTC Ext. to FY20 6/30/2020 1/31/2020 $318,000

Santa Clara Sunnyvale ATP-ST ATP-FED 2147A ATPL-5213() CON Sunnyvale Safe Routes to School Imps Alloc. Extension pending 6/30/2021 1/31/2020 $1,509,000

Santa Clara Sunnyvale ATP-ST ATP-FED 2146A ATPL-5213(068) ENV Sunnyvale SNAIL Neighborhood Improvements Allocated 3/14/2019 3/14/2019 3/14/2019 1/31/2020 $72,000

August 7, 2019 CTC Allocation

22

DRAFT FY 2019-20 CTC Allocation Plan PDWG Item 3B.i.d

MTC FY 2019-20 CTC Allocation PlanProject List Total

Programmed

County Sponsor Program Fund Source PPNO FPN Phase Project TitleLatest Action Latest Action

DateCTC Allocation

DatePlanned Alloc

DateAllocation Deadline

Total

August 7, 2019 CTC Allocation

Santa Clara Sunnyvale ATP-ST ATP-FED 2146B ATPL-5213(068) CON-NI Sunnyvale SNAIL Neighborhood Improvements 6/30/2020 1/31/2020 $13,000

Santa Clara Sunnyvale ATP-ST ATP-FED 2146A ATPL-5213(068) PSE Sunnyvale SNAIL Neighborhood Improvements 6/30/2020 1/31/2020 $780,000

Santa Clara VTA RTIP RTIP-FED 0503J -6264() ENV I-280 Soundwalls - SR-87 to Los Gatos Creek Bridge Allocated 6/27/2019 6/27/2019 6/27/2019 1/31/2020 $833,000

Santa Clara VTA RTIP RTIP-FED 0521C RPSTPL-6264() ROW I-680 Soundwalls - Capitol Expwy to Mueller Ave 1/30/2020 1/31/2020 $355,000

Santa Clara VTA RTIP RTIP-FED 2015F -6264() CON US 101 Express Lanes - Phase 4 - Civil 1/30/2020 1/31/2020 $2,300,000

Santa Clara VTA RTIP RTIP-FED 2015J -6264() PSE US 101 Express Lanes - Phase 5 - ETS 1/30/2020 1/31/2020 $10,188,000

Solano Caltrans TCEP TCEP-ST 5301X -() CON I-80/680/12 Interchange Package 2A 6/25/2020 1/31/2020 $53,200,000

Solano Fairfield ATP-ST ATP-FED 2315 ATPL-5132() ENV East Tabor Tolenas SR2S Sidewalk Closure Gap 8/15/2019 1/31/2020 $88,000

Solano Suisun City ATP-REG ATP-ST 2316 ATPL-5032() PSE McCoy Creek Trail - Phase 2 8/15/2019 1/31/2020 $650,000

Sonoma SMART ATP-REG ATP-FED 2337 -() ROW SMART Pathway Project - Petaluma to Santa Rosa Segment 8/15/2019 1/31/2020 $1,817,000

Sonoma Sonoma County LPP-F LPP-ST 2318D -() CON 2019 Pedestrian and Surfacing Improvements SCTA request to deprogram N/A 1/31/2020 $551,000

$535,429,000

Delivery Failure

J:\COMMITTE\Partnership\Partnership PDWG\2019 PDWG\2019_PDWG Memo\02_August 13 2019 Packet\[03B.i.d_FY2019-20 CTC Allocation Plan.xlsx]Draft FFY 2019-20 Aug 31

23

PDWG Item 3C

TO: Programming and Delivery Working Group DATE: August 13, 2019

FR: Ross McKeown

RE: Timely Obligations

The Federal Highway Administration (FHWA) is concerned with projects receiving an authorization (obligation) and not having reimbursable expenses within a year. This trend is impacting the number of inactive obligations. The FHWA is watching this trend and will be examining options to address the situation. In response to FHWA’s concern regarding timely obligations, MTC Resolution 3606 policies and procedures will be adjusted accordingly on a temporary basis and later incorporated into MTC Resolution 3606 Delivery Guidance. For now, these requirement modifications are proposed to be incorporated into the Annual Obligations Plan Requirements document as shown below and in the attached FFY 2019/20 Annual Obligation Plan Requirements, dated August 13, 2019 RFA Submittal Deadline - Suspension The Regional Funding delivery policy, MTC Resolution 3606 requires a complete, funding

obligation/FTA Transfer Request for Authorization (RFA) package to Caltrans Local Assistance by November 1 of the fiscal year the funds are listed in the TIP.

Until the Bay Area partnership working group develops procedures to address timely

obligations, the November 1 RFA submittal deadline is suspended, to allow submittals of RFAs to be more in alignment with when projects and can be awarded and funds encumbered, to allow for expenditures of eligible costs within 6 months of obligation.

Construction Advertisement / Award Deadline The Regional Funding delivery policy, MTC Resolution 3606 states that for the Construction (CON)

phase, the construction/equipment purchase contract must be advertised within 3 months and awarded within 6 months of obligation / E-76 Authorization (or awarded within 6 months of allocation by the CTC for funds administered by the CTC). However, regardless of the award deadline, agencies must still meet the invoicing deadline for construction funds. Failure to advertise and award a contract in a timely manner could result in missing the subsequent invoicing and reimbursement deadline, resulting in the loss of funding. Agencies must submit the complete award package immediately after contract award and prior to submitting the first invoice to Caltrans in accordance with Caltrans Local Assistance procedures. Agencies with projects that do

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Timely Obligations PDWG: August 13, 2019 Page 2 of 2

not meet these award deadlines will have future programming and OA restricted until their projects are brought into compliance (CTC -administered construction funds lapse if not awarded within 6 months), unless granted an extension by the CTC.

Until the Bay Area partnership working group develops procedures to address timely

obligations, the project award provision of MTC Resolution 3606 will be expanded to include the encumbrance of non-construction funds within 6 months, and require the agency to notify the respective County Transportation Agency (CTA) and MTC staff if funds are not awarded/encumbered within 6 months of obligation.

Advance Construction Authorization (ACA) The regional funding delivery policy, MTC Resolution 3606 states that agencies that cannot meet the

regional, state or federal deadlines subsequent to the obligation deadline (such as award and invoicing deadlines) have the option to use Advance Construction Authorization (ACA) rather than seeking an obligation of funds and risk losing the funds due to missing these subsequent deadlines. For example if the expenditure of project development funds or award of a construction contract, or project invoicing cannot easily be met within the required deadlines, the agency may consider using ACA until the project phase is underway and the agency is able to meet the deadlines.

MTC Resolution 3606 also states that Advance Construction Authorization does not satisfy the

regional obligation deadline requirement. In response to FHWA’s concern regarding timely obligations, agencies may want to consider

the use of ACA if they are unable to encumber funds within 6 months of obligation. Furthermore, until the Bay Area partnership working group develops procedures to address timely obligations, the use of ACA will satisfy the regional obligation deadline requirement.

Regional Invoicing and Reimbursement Deadlines – Inactive Projects) The regional funding delivery policy, MTC Resolution 3606 states that project sponsors must submit

a valid invoice to Caltrans Local Assistance at least once every 6 months and receive a reimbursement at least once every 9 months, but should not submit an invoice more than quarterly. Agencies with projects that have not been invoiced against at least once in the previous 6 months or have not received a reimbursement within the previous 9 months have missed the invoicing/reimbursement deadlines and are subject to restrictions placed on future regional discretionary funds and the programming of additional federal funds in the federal TIP until the project receives a reimbursement.

For clarification, within MTC Resolution 3606, reference to reimbursement refers to the

reimbursement of federal funds to the state. Federal funds are not considered reimbursed until the expenditure shows up in the federal Fiscal Management Information System (FMIS) and subsequently removed from any inactive obligation listing.

Attachment: FFY 2019/20 Annual Obligation Plan Requirements - August 13, 2019

25

Annual Obligation Plan Requirements FY 2019-20 Background The regional project delivery policy (MTC Resolution 3606) establishes certain deadlines and requirements for agencies accepting Federal Highway Administration (FHWA) funding and including these funds in the federal Transportation Improvement Program (TIP). The intent of the regional funding delivery policy is to ensure implementing agencies do not lose any funds due to missing a federal or state funding deadline, while providing maximum flexibility in delivering transportation projects. It is also intended to assist the region in managing Obligation Authority (OA) and meeting federal financial constraint requirements. MTC has purposefully established regional deadlines in advance of state and federal funding deadlines to provide the opportunity for implementing agencies, Bay Area County Transportation Agencies (BACTAs), Caltrans, and MTC to solve potential project delivery issues and bring projects back in-line in advance of losing funds due to a missed funding deadline. The policy is also intended to assist in project delivery, and ensure funds are used in a timely manner. As the federally designated Metropolitan Planning Organization (MPO) and the agency serving as the Regional Transportation Planning Agency (RTPA) for the nine-counties of the San Francisco Bay Area, the Metropolitan Transportation Commission (MTC) is responsible for various funding and programming requirements, including, but not limited to: development and submittal of the Regional Transportation Improvement Program (RTIP); managing and administering the federal Transportation Improvement Program (TIP); and project selection for designated federal funds (referred collectively as ‘Regional Discretionary Funding’); As a result of the responsibility to administer these funding programs, the region has established various deadlines for the delivery of regional discretionary funds including the regional Surface Transportation Program (STP), Congestion Mitigation and Air Quality Improvement (CMAQ) Program, regional Transportation Alternatives Program (TAP) and Regional Transportation Improvement Program (RTIP) to ensure timely project delivery against state and federal funding deadlines. MTC Resolution 3606 establishes standard guidance and policy for enforcing project funding deadlines for these and other FHWA-administered federal funds One of the most important features of the delivery policy, and a key to the success of on-time delivery, is the obligation deadline. Regional discretionary funding, as well as other FHWA funds in the TIP, must meet the Obligation/E-76/Authorization deadline established in the Policy. This ensures federal funds are being used in a timely manner, and funds are not lost to the region. FY 2015-16 STP/CMAQ Delivery Status In 2014, the regional obligation deadline was changed from March 31 to January 31 for projects listed in the FY 2015-16 annual obligation plan. Although FY 2015-16 was a transition year (meaning unobligated funds will not be redirected to other projects until after March 31) it was still expected that project sponsors would meet the new obligation deadline. However, the delivery rate was not as good as hoped. As of January 31 less than 30% of the targeted STP/CMAQ OA had been obligated. In examining the low delivery rate, MTC staff noticed many projects were not ready to proceed when placed in the FY 2015-16 Annual Obligation Plan, and therefore many project sponsors were unable to meet the November 1 Request for Authorization (RFA) deadline, even though the annual obligation plan was made final only a month earlier.

Metropolitan Transportation Commission 1 August 13, 2019 26

Annual Obligation Plan Requirements FY 2019-20 FY 2016-17 STP/CMAQ Delivery Status The delivery rate for FY 2016-17 improved over FY 2015-16. As of January 31, 2017 45% of the targeted STP/CMAQ OA had been obligated, compared with 30% in 2016. By March 31, 2017 115% of the STP/CMAQ OA had been delivered. However, the goal is still to have 100% OA delivery by January 31, so that projects may capture favorable bids and proceed to construction over the summer construction season. FY 2017-18 STP/CMAQ Delivery Status The delivery rate for FY 2017-18 improved over FY 2015-16 and FY 2016-17. As of January 31, 2018, 75% of the targeted STP/CMAQ OA had been obligated, compared with 30% in 2016 and 45% in 2017. By March 31, 2018 112% of the STP/CMAQ OA had been delivered. However, the goal is still to have 100% OA delivery by January 31 so that projects may capture favorable bids and proceed to construction over the summer construction season. FY 2018-19 STP/CMAQ Delivery Status The delivery rate for FY 2018-19 slipped a little from FY 2017-18. As of January 31, 2019, 63% of the targeted STP/CMAQ OA had been obligated, compared with 30% in 2016, 45% in 2017 and 75% in 2018. By March 31, 2019, 74% of the STP/CMAQ OA had been delivered. The goal is still to have 100% OA delivery by January 31 so that projects may capture favorable bids and proceed to construction over the summer construction season. Increased Importance of Annual Obligation Plan In recent years other regions and the state-managed local programs have improved upon their own annual delivery rate, and the region is once again hitting apportionment limits prior to the end of the fiscal year. These factors are reducing the flexibility the region has in advancing funds and allowing projects to move forward when ready. As a result, the annual obligation plan is becoming increasingly important to prioritize the funding available for projects to be delivered in a given year. It is anticipated that moving forward, the obligation plan will become a more vital tool in managing the delivery of FHWA-funded projects each year Proposed Annual Obligation Plan Conditions and Requirements To address the issues of projects being included in the annual obligation plan that are not yet ready to proceed, and to better manage the availability of funds (primarily STP/CMAQ) for projects that are ready for delivery, and to facilitate timely project delivery within the region, MTC staff is proposing certain conditions and requirements for projects to be included the Annual Obligation Plan as outlined in Attachment 1. The obligation plan will serve to prioritize delivery of FHWA-funded projects, and assist Caltrans Local Assistance in managing its workload for the federal fiscal year. FY 2019-20 Annual Obligation Plan Schedule The schedule for development and implementation of the FY 2019-20 Annual Obligation Plan is as follows:

Metropolitan Transportation Commission 2 August 13, 2019 27

Annual Obligation Plan Requirements FY 2019-20 May/June 2019 Projects with known delivery deadlines in next fiscal year released for review June/July 2019 Draft Plan reviewed by partnership working groups June/July/Aug 2019 SPOCs submit requests to include STP/CMAQ projects in Obligation Plan September 2019 Proposed Final Plan reviewed by partnership working groups October 1, 2019 Obligation Plan finalized and submitted to Caltrans November 1, 2019 Request for Authorization (RFA) submitted to Caltrans January 31, 2020 Obligation deadline for funds in Annual Obligation Plan January 31, 2020 CTC Allocation request deadline February 1, 2020 Unused Obligation Authority available first-come first-served March 31, 2020 CTC Allocation deadline for CTC-administered state and federally-

funded projects Annual Obligation Plan Conditions and Requirements To facilitate timely project delivery within the region, the following proposed conditions and requirements must be met for projects to be included in the Annual Obligation. The obligation plan will serve to prioritize delivery of FHWA-funded projects for the federal fiscal year. Projects automatically included in Obligation Plan

To the extent known, projects with required federal funding delivery deadlines within the fiscal year will be added to the annual obligation plan. These include but are not limited to STIP, ATP, HSIP and Local Bridge Seismic Retrofit Program (LBSRP) projects. In addition to the annual obligation plan, a “CTC Allocation Plan” will be developed specifically for CTC-allocated state and federally-funded projects, It is the responsibility of the Single Point of Contact (SPOC) to ensure the Plans include all projects from their agency that have delivery deadlines within the applicable fiscal year.

SPOC Involvement Requests for OBAG STP/CMAQ projects to be included in the annual obligation plan must come from the Single Point of Contact (SPOC) for that agency. This ensures the SPOC is aware of the federal-aid projects to be delivered that year, and to be available to assist the Project Manager(s) through the federal-aid delivery process. In addition, subsequent communication to MTC or applicable BACTA regarding potential delays or missed deadlines of any project in the annual obligation plan must include the SPOC. To add a project to the plan, email the request to the applicable Bay Area County Transportation Agency staff and to John Saelee of MTC at jsaelee@bayareametro.gov

Missed Past Delivery Deadlines For project sponsors that have missed delivery deadlines within the past year, including CTC-administered program deadlines, the agency must prepare and submit a delivery status report on major delivery milestones for all federally active projects with FHWA-administered funds, and all projects with FHWA-administered funds programmed in the current TIP, before their OBAG 2 project(s) are added to the annual obligation plan. Furthermore, once projects for such agencies are accepted in the final obligation Plan, the Single Point of Contact (SPOC) for the agency must report monthly to the applicable BACTA and MTC staff on the status of all agency project(s) in the annual obligation plan,

Metropolitan Transportation Commission 3 August 13, 2019 28

Annual Obligation Plan Requirements FY 2019-20 until the funds are obligated/authorized. The FHWA-Funded Projects Status report template is located at: http://mtc.ca.gov/sites/default/files/Template_FHWA_Funded_Projects_Status.xlsx

Field Review For the PE phase of a STP/CMAQ project to be included in the draft plan, a field review must be scheduled to occur by June 30. To remain in the final plan the field review and related/required documentation, including the Preliminary Environmental Study (PES) if applicable, must be completed and accepted/signed off by Caltrans by September 30. For the Right Of Way or Construction phase of a project to be included in the draft Annual Obligation Plan, the project must have undergone a field review with Caltrans AND all field review related/required documentation, including the Preliminary Environmental Study (PES) if applicable, submitted, signed and accepted by Caltrans by June 30. This does not apply to projects for which Caltrans does not conduct a field review, such as FTA transfers, planning activities and most non-infrastructure projects.

HSIP Delivery Requirements

Because of the importance of timely delivery of safety projects, the following applies to agencies with Highway Safety Improvement Program (HSIP) projects programmed in the federal TIP.

For project sponsors with HSIP funds in the PE phase of a project: A complete and accurate Request for Authorization (RFA) must be submitted to Caltrans for the PE phase of all of the agency’s HSIP project(s) prior to any OBAG 2 STP/CMAQ project being added to the Annual Obligation Plan for that agency. The Caltrans-managed HSIP program has an obligation deadline for the PE phase of September 30. To meet this deadline, sponsors must have a field review (with all required documentation including the Preliminary Environmental Study (PES) if applicable, accepted by Caltrans) and submit the RFA for PE by June 30. For project sponsors with HSIP funds in the CON phase of a project: A complete and accurate Request for Authorization (RFA) must be submitted to Caltrans for the CON phase of all of the agency’s HSIP project(s) subject to the delivery deadlines noted below, prior to any OBAG 2 STP/CMAQ project for that agency being included in the Annual Obligation Plan. HSIP Deadlines for purposes of the Annual Obligation plan are outlined below: Unless a later date is identified in the Caltrans HSIP Project Listing at the following link: http://www.dot.ca.gov/hq/LocalPrograms/HSIP/delivery_status.htm)

Cycle 7 HSIP program: PE Authorization: All PE phases have been submitted and authorized CON Authorization: June 30, 2019 (RFA due April 30, 2019)

Metropolitan Transportation Commission 4 August 13, 2019 29

Annual Obligation Plan Requirements FY 2019-20 Cycle 8 HSIP program: PE Authorization: All PE phases have been submitted and authorized CON Authorization: December 31, 2019 (RFA due November 1, 2019) Cycle 9 HSIP program: PE Authorization: September 30, 2019 (RFA due May 31, 2019) CON Authorization: December 31, 2021 (RFA due October 31, 2021)

Waiver request for unforeseen project delays: A jurisdiction that has been proceeding with a project in good faith and has encountered unforeseen delays may request special consideration. A sponsor may be allowed to add projects into the annual obligation plan even if it has an outstanding project delay if Caltrans Local Assistance, MTC and the applicable BACTA reach consensus that the delay was unforeseen, beyond the control of the project sponsor, and not a repeated occurrence for the agency. NOTE: Poor project management is not considered an unforeseen delay.

OBAG 2 Requirements Projects funded in the One Bay Area Grant 2 Program (OBAG 2) will not be included in the annual obligation plan until the project sponsor has met applicable OBAG 2 requirements, such as submittal of the annual housing element reports to HCD by April 1 of each year or fully participating in the statewide local streets and roads needs assessment survey or providing updated information to the Highway Performance Monitoring System (HPMS).

Request for Authorization Review Period For purposes of delivery of projects within the annual obligation plan, it is expected that sponsors schedule at least sixty to ninety days for Caltrans/FHWA review and approval of the Request for Authorization (RFA). This is to ensure delivery schedules adequately account for federal-aid process review.

SPOC Checklist Starting in 2017, jurisdictions must have the SPOC checklist filled out and on file prior to projects being included in the annual obligation plan. A new checklist must be filled out whenever a new SPOC is assigned for that agency.

Inactive Obligations FHWA has expressed significant concern regarding inactive project obligations. At no time are more than 2% of obligated funds to be inactive. The state, and bay area, are consistently over this maximum threshold. Under federal regulations, FHWA-administered projects must receive an invoice and reimbursement against federal funds at least once every 12 months following obligation. Projects that have not received a reimbursement of federal funds in the previous 12 months are considered inactive with

Metropolitan Transportation Commission 5 August 13, 2019 30

Annual Obligation Plan Requirements FY 2019-20 the remaining un-reimbursed funds subject to de-obligation by FHWA with no guarantee the funds are available to the project sponsor. Caltrans requires project sponsors to submit invoices at least once every 6 months from the time of obligation (E-76 authorization) to ensure the invoice may be processed and the funds reimbursed in time to meet the federal deadline. To ensure funds are not lost in the region, regional deadlines have been established in advance of state and federal deadlines. Under the regional project-funding delivery Policy (MTC Resolution 3606) project sponsors must submit a valid invoice to Caltrans Local Assistance at least once every 6 months and receive a reimbursement at least once every 9 months. Agencies with projects that have not been invoiced against at least once in the previous 6 months or have not received a reimbursement within the previous 9 months have missed the invoicing/reimbursement deadlines and are subject to restrictions placed on future regional discretionary funds and the programming of additional federal funds in the federal TIP until the agency can demonstrate the ability to meet regional, state and federal requirements. Specifically, project sponsors with continued history of missing the Caltrans and regional 6-month invoice submittal deadline and the region’s 9-month reimbursement deadline are subject to OBAG projects being removed from the Annual Obligation plan and reprogrammed to a later year in the federal TIP, and will have low-priority for including their OBAG 2 projects in the next Annual Obligation plan. OBAG 2 funds will only be included if capacity is available after all other requests have been considered, and the agency has demonstrated the ability to meet regional and state delivery deadlines. Caltrans updates the inactive project obligation status reports weekly on the Local Assistance Inactive Project Information web page.

FAST Act Rescission There is a nationwide rescission of $7.6 billion based on unobligated apportionment balances at the end of the FFY 2018-19. To ensure funds are not rescinded within the region, MTC will seek to advance projects from future years to capture any unused apportionment after the January 31 obligation deadline. Sponsors with projects scheduled for delivery in FY 2018-19 should note that unused funds after January 31 may be used up more quickly than prior years. Also, sponsors that commit to delivery in FFY 2018-19, but have not received an obligation, may possibly see their funds rescinded if other projects cannot be advanced to obligate all the remaining apportionment.

CTC-allocated state and federal funds In response to CTC concerns regarding delivery of CTC-administered projects, starting in 2018 many of the regional delivery requirements for federal funds will also apply to CTC allocated state and federally-funded projects.

Metropolitan Transportation Commission 6 August 13, 2019 31

Annual Obligation Plan Requirements FY 2019-20 CTC Allocation Plan

Expanding on the success of the development and implementation of the regional annual obligation plan, MTC, working with the County Transportation Authorities (CTA’s) and project sponsors, will develop and maintain a regional “CTC Allocation Plan” identifying the CTC-administered programs and projects, such as STIP, ATP and RRRA (SB1) with CTC-allocation deadlines within the state fiscal year. It is the responsibility of the Single Point of Contact (SPOC) to ensure the Plan includes all projects from their agency that have applicable delivery deadlines within the fiscal year.

ATP and SB1 Reporting and Accountability

Agencies receiving (RRAA) Road Repair and Accountability Act (SB1) and ATP funds are required to report on the status of the projects on a regular basis. To ensure agencies meet the deadline, MTC expects reports to be submitted at least 15 days in advance of the CTC deadline. This helps ensure any errors or omissions can be corrected before the reports are due to the CTC/Caltrans. Agencies that miss the reporting/accountability deadline(s) will have OBAG funds subject to re-programming.

CTC Allocations

Projects with funds requiring a CTC allocation, including STIP, ATP and RRRA (SB1) must receive submit the CTC allocation request by January 31 and receive the CTC allocation by March 31 of the year programmed unless there is a special circumstance (such as coordinating the delivery timeline with other fund sources or project schedules) agreed to by the respective Bay Area County Transportation Agency and MTC staff. Sponsors missing the regional CTC allocation deadline are subject to OBAG projects being removed from the Annual Obligation plan and reprogrammed to a later year in the federal TIP, and will have low-priority for including their OBAG 2 projects in the following annual obligation plan, until the sponsor can demonstrate the ability to meet regional and state delivery deadlines.

CTC Extensions

Sponsors with projects requiring a CTC extension are subject to OBAG projects being removed from the Annual Obligation plan and reprogrammed to a later year in the federal TIP, and will have low-priority for including their OBAG 2 projects in the following annual obligation plan, until the sponsor can demonstrate the ability to meet regional and state delivery deadlines.

Local Bridge Seismic Retrofit Program (LBSRP) Delivery Requirements

The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1B) includes $125 million of state matching funds to complete LBSRP. These funds provide the required local match for right of way and construction phases of the remaining seismic retrofit work on local bridges. Several projects within the program have not yet proceeded to construction – 12 years after voters approved funding for the

Metropolitan Transportation Commission 7 August 13, 2019 32

Annual Obligation Plan Requirements FY 2019-20 program and 24 years after the Northridge Earthquake and 29 years after the Loma Prieta Earthquake.

Each project in the LBSRP is monitored by Caltrans at the component level for potential scope, cost, and schedule changes to ensure timely delivery of the full scope as approved and adopted. Projects are “locked” by Caltrans for delivery at the beginning of each federal fiscal year (FFY) and Project delivery milestones are determined by agreement between Caltrans and the local agency. Local agencies are not allowed to change the schedules once the agreements are signed. Projects programmed in the current FFY, for which federal funds are not obligated by the end of the FFY, may be removed from the fundable element of the TIP at the discretion of the Caltrans.

Because of the interest of the California Transportation Commission (CTC) with delivery of the remaining projects in the Local Bridge Seismic Retrofit Program, project sponsors with remaining seismic bridge projects will need to provide MTC and the respective Bay Area County Transportation Agency with updated status reports at least twice a year.

Sponsors with seismic retrofit bridge projects in the current FFY that do not deliver by the end of the FFY agreement date, will have low-priority for including their OBAG 2 projects in the next Annual Obligation plan. OBAG 2 funds will only be included if capacity is available after all other requests have been considered, and the agency has demonstrated the ability to meet regional and state delivery deadlines.

NOTE: Per CTC proposed guidelines, project sponsors of LBSRP projects that miss the milestone delivery deadline identified in the LBRP bridge agreement are ineligible to receive future Highway Bridge Program (HBP) and RRAA (SB1) competitive program funding from the CTC until the offending delivery milestone is met.

Timely Obligations

The Federal Highway Administration (FHWA) is concerned with projects receiving an authorization (obligation) and not having reimbursable expenses within a year. This trend is impacting the number of inactive obligations. The FHWA is watching this trend and will be examining options to address the situation.

In response to FHWA’s concern regarding timely obligations, MTC Resolution 3606 policies and procedures will be adjusted accordingly on a temporary basis and later incorporated into MTC Resolution 3606 Delivery Guidance.

RFA Submittal Deadline - Suspension

The Regional Funding delivery policy, MTC Resolution 3606 requires a complete, funding obligation/FTA Transfer Request For Authorization (RFA) package to Caltrans Local Assistance by November 1 of the fiscal year the funds are listed in the TIP.

Metropolitan Transportation Commission 8 August 13, 2019 33

Annual Obligation Plan Requirements FY 2019-20 Until the Bay Area partnership working group develops procedures to address timely obligations, the November 1 RFA submittal deadline is suspended, to allow submittals of RFAs to be more in alignment with when projects and can be awarded and funds encumbered, to allow for expenditures of eligible costs within 6 months of obligation.

Construction Advertisement / Award Deadline The Regional Funding delivery policy, MTC Resolution 3606 states that for the

Construction (CON) phase, the construction/equipment purchase contract must be advertised within 3 months and awarded within 6 months of obligation / E-76 Authorization (or awarded within 6 months of allocation by the CTC for funds administered by the CTC). However, regardless of the award deadline, agencies must still meet the invoicing deadline for construction funds. Failure to advertise and award a contract in a timely manner could result in missing the subsequent invoicing and reimbursement deadline, resulting in the loss of funding. Agencies must submit the complete award package immediately after contract award and prior to submitting the first invoice to Caltrans in accordance with Caltrans Local Assistance procedures. Agencies with projects that do not meet these award deadlines will have future programming and OA restricted until their projects are brought into compliance (CTC -administered construction funds lapse if not awarded within 6 months).

Until the Bay Area partnership working group develops procedures to address timely obligations, the project award provision of MTC Resolution 3606 will be expanded to include the encumbrance of non-construction funds within 6 months, and require the agency to notify the respective County Transportation Agency (CTA) and MTC staff if funds are not awarded/encumbered within 6 months of obligation.

Advance Construction Authorization (ACA)

The regional funding delivery policy, MTC Resolution 3606 states that agencies that cannot meet the regional, state or federal deadlines subsequent to the obligation deadline (such as award and invoicing deadlines) have the option to use Advance Construction Authorization (ACA) rather than seeking an obligation of funds and risk losing the funds due to missing these subsequent deadlines. For example if the expenditure of project development funds or award of a construction contract, or project invoicing cannot easily be met within the required deadlines, the agency may consider using ACA until the project phase is underway and the agency is able to meet the deadlines.

MTC Resolution 3606 also states that Advance Construction Authorization does not

satisfy the regional obligation deadline requirement.

In response to FHWA’s concern regarding timely obligations, agencies may want to consider the use of ACA if they are unable to encumber funds within 6 months of obligation. Furthermore, until the Bay Area partnership working group develops procedures to address timely obligations, the use of ACA will satisfy the regional obligation deadline requirement.

Metropolitan Transportation Commission 9 August 13, 2019 34

Annual Obligation Plan Requirements FY 2019-20

Regional Invoicing and Reimbursement Deadlines – Inactive Projects The regional funding delivery policy, MTC Resolution 3606 states that project sponsors must submit a valid invoice to Caltrans Local Assistance at least once every 6 months and receive a reimbursement at least once every 9 months, but should not submit an invoice more than quarterly. Agencies with projects that have not been invoiced against at least once in the previous 6 months or have not received a reimbursement within the previous 9 months have missed the invoicing/reimbursement deadlines and are subject to restrictions placed on future regional discretionary funds and the programming of additional federal funds in the federal TIP until the project receives a reimbursement.

For clarification, within MTC Resolution 3606, reference to reimbursement refers to the reimbursement of federal funds. Federal funds are not considered reimbursed until the expenditure shows up in the federal Fiscal Management Information System (FMIS) and subsequently removed from any inactive obligation listing.

Metropolitan Transportation Commission 10 August 13, 2019 35

411 King Street, Santa Rosa, CA 95404 | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

Staff Report To: Sonoma County Transportation Authority

From: Seana L. S. Gause, Senior – Programming and Projects

Item: SCTA Support for Santa Rosa Grant Funding Applications

Date: September 9, 2019

Issue:

Shall the SCTA consider amending the Measure M Expenditure Plan on the condition that the City of Santa Rosa is successful in one of two grant applications for the Hearn Avenue Interchange Project? Shall the Board adopt a resolution supporting the City of Santa Rosa’s applications prior to amending the Expenditure Plan?

Background:

The City has successfully used Measure M funding to advance the Hearn Avenue Interchange project through the environmental phase and is nearly complete with the Design and Right of Way phases, but there is a significant funding shortfall for construction. The City estimates the total cost for construction is $28.4M. There is currently $3.45M Measure M programmed for construction in the Local Street Projects Program (LSP), which requires a 1:1 match of funds.

To fully fund the Hearn Avenue Interchange project the City of Santa Rosa has submitted a grant application for the federal Better Utilizing Investments to Leverage Development (BUILD) Transportation Discretionary Grants. To be competitive, the City has requested less than 50% of the funding come from BUILD. The City’s BUILD grant proposal is to match $13M in Measure M and $1.4M in local state gas tax to $14M in requested Federal funds. The proposed Measure M funds exceed the amount available by $9.55M and would require an action by the SCTA to shift funds from another LSP project. The City will also submit for the State Local Partnership Competitive Program (LPPc) available through the Road Repair and Accountability Act (SB-1) to address the above-mentioned construction-funding shortfall.

In the BUILD program, the maximum grant award is $25 million, and no more than $90 million can be awarded to a single State. Nationwide the program splits the funds 50/50 between urban and rural communities. The Federal share of project costs may not exceed 80 percent for a project located in an urban area. In the 2018 cycle, California received three rural grant awards (Calexico, $20M; Stanislaus, $20M; and Kern, $17.5M) and one urban grant award (San Francisco, $15M) for a total amount of $72.5M. The City of Santa Rosa applied in the last round and was unsuccessful, but after debriefing with program evaluators, City staff believes they learned how to make the application stronger and more likely to succeed.

The CTC programs $200M annually in LPPc, split 50/50 between the formulaic and competitive programs. In the first two-year cycle of this program, Bay Area jurisdictions that were successful each received their full requested amounts (Alameda, $15M; Contra Costa, $33.6M and $3.2M; San Francisco, $6.782M; San Mateo, $20M; and Santa Clara, $17M). While this program requires a minimum 1:1 match, projects that that have a

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larger share of matching funds have priority. In order to demonstrate funds are committed to a project seeking funding in this program, a resolution by the taxing authority (SCTA) is required.

The City has requested (see attached letter) that the Board consider shifting funds from one Measure M Local LSP project (Fulton) to another (Hearn) in order to use Measure money to complete Hearn Avenue Interchange and leverage these other important sources of funding. The City has delivered two of the three phases of the Hearn Avenue Interchange identified in the Strategic Plan, and as mentioned above, is only lacking construction funds to complete delivery of the entire project. The City has also been working on delivering the first phase of the Fulton Road project (a widening and reconstruction of Fulton from Wood Road to Piner Road), but has not begun project development for Phase 2 (the interchange at Fulton and Highway 12).

Staff has reviewed the relevant Public Utility Code sections, the Measure M Expenditure Plan, and conferred with Counsel about this request, which would fall under Measure M Policy 4.19 “Amendments to Measure M Projects”. The SCTA developed the expenditure plan, which the jurisdictions approved and the voters passed in 2004. The Board can amend the original expenditure plan, but the Public Utilities Code and SCTA’s policies and procedures require that at least one of several criteria must be met. The City’s current request does not meet the requirements of policy 4.19. To be compliant with this policy and the Expenditure Plan, the City would need to submit a request that met one of the four criteria within the policy (see below).

Staff is recommending that the Board consider adopting the attached resolution that will provide the necessary support for the project without having to complete the process of amending the expenditure plan prior to a successful bid for funding. If the City were successful in its application for the SB-1 LPPc funds and/or the BUILD grant funds, the City would need to submit a request for the Board to consider reallocation of the Measure M funds through an amendment to the expenditure plan. Staff recommends the City only proceed with a 4.19 compliant request if the City will resubmit Fulton Phase 2 as a project for the Measure M reauthorization. Per the expenditure plan, tax proceeds originally allocated to a listed project may become available for reallocation due to any of the following reasons:

• A listed project is completed under budget;

• A listed project is partially or fully funded by funding sources other than Measure M tax proceeds;

• A project sponsor and implementing agency request deletion of a listed project because of unavailability of matching funds;

• A listed project cannot be completed due to an infeasible design, construction limitation or substantial failure to meet specified implementation milestones.

Since the Board can only amend the expenditure plan once a year, per policy, it might also look at the other projects within the LSP program that it could amend at the same time:

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LSP Projects with unallocated funding:

Jurisdiction/

Location

M LSP Project 2004 Expenditure

Plan

Programmed Allocated M Funds

Un Allocated

Sonoma Co 116/121 $7,000,000 $5,980,000 $5,980,000 $ 1,020,000

Santa Rosa Hearn Ave I/C + $9,000,000 $9,000,000 $5,500,000 $ 3,450,000

Cotati/Rohnert Park/County

Railroad Ave I/C + $19,000,000 $200,000 $200,000 $ 18,800,000

Sonoma Co Airport Ave I/C + $15,000,000 $15,000,000 $11,500,000 $ 3,500,000*

Petaluma Old Redwood Hwy $10,000,000 $10,000,000 10,000,000 $ -

Santa Rosa Farmers Lane Ext $10,000,000 $437,000 $437,000 $ 9,563,000

Sonoma Co Forestville Bypass $2,000,000 $2,000,000 $0 $ 2,000,000

Santa Rosa Fulton Rd $19,000,000 $8,700,000 $1,700,000 $ 10,300,000

Sonoma Co Mark West Springs $1,000,000 $0 $0 $ 1,000,000

Sonoma Co River Road $1,000,000 $0 $0 $ 1,000,000

Sonoma Co Bodega Hwy $1,000,000 $0 $0 $ 1,000,000

TOTAL $94,000,000 M $51,317,000 $35,317,000 $48,636,000** * Funding committed in Coop ** Revenue forecast shortfall of approximately $5m, SCTA policy is first come first serve

Competitive grant funding requires both match funding and ability to rapidly deliver construction having prior development phases at or near completion. Evaluation of existing projects within the LSP program that would benefit from an expenditure plan amendment are limited to Hearn and Hwy 116/121. A fact sheet with the status of the 116/121 project is attached.

Policy Impacts:

It is within policy to provide support for jurisdictions seeking transportation grant funding. It would be within policy for the Board to annually amend the expenditure plan to provide for the use of additional federal, state and local funds, to account for unexpected revenues, or to take into consideration unforeseen circumstances, should the City be successful in their bid for either the BUILD or LPPc grants.

Fiscal Impacts:

There would be no immediate fiscal impact to providing support for the City’s bid for additional funding from either the BUILD or LPPc programs. Should the bid be successful, the Board would need to consider amending the expenditure plan to account for unforeseen circumstances in the Measure M LSP program if the criteria mentioned above are met.

Staff Recommendation:

Staff recommends that the Board consider adopting Resolution 2019-XXX providing support to the City of Santa Rosa in their bid for federal and State funds to complete the Hearn Avenue Interchange Project. If

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successful, the Board would need to consider amending the Measure M Expenditure plan at a future date. Staff would bring such a proposal to the Board separately.

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SCTA Resolution No. 2019-0XX Sonoma County Transportation Authority

September 9, 2019 City of Santa Rosa, Hearn Avenue Interchange

RESOLUTION OF THE BOARD OF DIRECTORS OF THE SONOMA COUNTY TRANSPORTATION AUTHORITY, COUNTY OF SONOMA, STATE OF CALIFORNIA, AUTHORIZING THE FILING OF AN APPLICATION FOR FUNDING ASSIGNED TO THE BETTER UTILIZING INVESTMENTS TO LEVERAGE DEVELOPMENT (BUILD) AND ROAD RECOVERY AND ACCOUNTABILITY ACT LOCAL PARTNERSHIP COMPETITIVE PROGRAM (LPP(C) FUNDING AND COMMITTING NECESSARY MATCHING FUNDS AND STATING ASSURANCE TO COMPLETE THE PROJECT

WHEREAS, City of Santa Rosa (herein referred to as CITY) is submitting an application to the BUILD grant program for $14,000,000 in funding assigned to Federal Highway Administration (FHWA) for programming discretion, for the Hearn Avenue Interchange Project (herein referred to as PROJECT); and WHEREAS, CITY is submitting an application to the Road Recovery and Accountability Act, Local Partnership Competitive Program (LPPc) for $ in funding assigned to the California Transportation Commission (CTC) for programming discretion for the PROJECT; and WHEREAS, CITY is an eligible sponsor for the BUILD and LPP(c) programs; and WHEREAS, CITY is an eligible sponsor of the Measure M LSP Hearn Avenue Interchange (PROJECT) and the Fulton Road Improvements project; and WHEREAS, CITY would need to submit a request to amend the Measure M Expenditure Plan that met the criteria outlined in Policy 4.19 of said expenditure plan; and WHEREAS, a resolution adopted by the responsible taxing authority demonstrates committed transportation tax measure matching funds for both the BUILD and LPP(c) programs

WHEREAS: CITY provided assurances of the following:

• that the PROJECT will comply with the procedures, delivery milestones and funding deadlines specified in the BUILD and LPP(c) Programs; and

• the CITY will complete the PROJECT as described in the application, subject to environmental clearance; and

• that the PROJECT will have adequate staffing resources to deliver and complete the PROJECT within the schedule submitted with the project applications; and

• that the PROJECT will comply with all project-specific requirements as set forth in the BUILD and LPP(c) programs; and

WHEREAS, there is no legal impediment to CITY making applications for the funds; and WHEREAS, there is no pending or threatened litigation that might in any way adversely affect the proposed PROJECT, or the ability of CITY to deliver such PROJECT; and

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SCTA Resolution No. 2019-0XX Sonoma County Transportation Authority

September 9, 2019 City of Santa Rosa, Hearn Avenue Interchange

WHEREAS, CITY authorized its Public Works Director, or designee to execute and file an application with the federal and state governments for the PROJECT as referenced in this resolution; and NOW, THEREFORE, BE IT RESOLVED SCTA supports CITY’s application for BUILD and LPP(c) funds for the PROJECT, and be it further RESOLVED PROJECT is a listed Project within the Measure M Local Street Project Program eligible to receive Measure M funding, and be it further RESOLVED SCTA would make Measure M, Local Street Projects Program (LPS) funding available as matching funds; if the BUILD or LPP(c) applications are successfully awarded funds within those programs.

THE FOREGOING RESOLUTION was moved by Director , seconded by Director , and approved by the following vote:

Director Bagby Director Miller Director Callinan Director Naujokas Director Harvey Director Rabbitt Director Gorin Director Rogers Director Gurney Director Salmon Director Landman Director Zane

Ayes: Noes: Absent: Abstain: Mark Landman, SCTA Chair This RESOLUTION was entered into at a meeting of the Sonoma County Transportation Authority held on September 9, 2019 in Santa Rosa, California. Attest: Suzanne Smith, Executive Director Clerk, Sonoma County Transportation Authority

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411 King Street, Santa Rosa, CA | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

HIGHWAY 116/121 INTERSECTION IMPROVEMENTS Proposed Project: This project will replace a four way stop sign controlled intersection with a roundabout at the intersection of Highway 116 and 121. The project would relocate the park and ride lot and widen the roadway to allow for turn lanes into and out of existing commercial uses. The capacity of the park and ride lot will remain the same. Project Purpose: The purpose of the project is to improve traffic operations due to congestion, enhance safety, and enhance mobility for bicyclists and pedestrians. Project Details: The following improvements are proposed within the project limits: construction of a roundabout, improved sidewalks, pedestrian lighting, crosswalks, Class II bikeways, relocation of the existing park and ride lot and landscaping. The SR 116/121 intersection, in its existing condition with a four-way stop, has become unable to function because of increased volume of traffic on both highways. The intersection experiences congestion and extended peak hour delay due to high traffic volume and high turning movements, and the existing condition has limited facilities for bicyclists and pedestrians. In addition, social consideration have been identified which include the need to continue ridesharing activities and public transit use at the intersection; these needs have been expressed by the residents and businesses that utilize the intersection. The purpose of this project is to improve operations for commuters, reduce congestion, reduce occurrence of accidents, maintain and enhance both vehicular and pedestrian access to adjacent properties, and to maintain and enhance parking for public transit and carpool users. By improving the intersection, this project will revitalize the neighboring communities. The improved traffic flow will benefit commercial vehicles and trucks with their delivery times. It will attract consumers to local businesses, who may have been deterred due to existing conditions. This project will provide commuters with access to a multimodal system, and as a result, pave the way for small and disadvantaged businesses in the neighboring communities to thrive. Project Status/Schedule The Project Study Report was completed September 2013. The Environmental document was completed in April 2018. Right of way acquisition has begun and the design is near 95% completed. Design will be shelved at the end of 2019 waiting for funding needed for Construction and Environmental Mitigation. Funding (in thousands):

TOTAL PROJECT ESTIMATE

CURRENT FUNDING

ESTIMATED FUNDING

NEED $22,150 $5,150 $17,000

Project Sponsor: Sonoma County Transportation Authority Stakeholders: City of Sonoma Sonoma County (unincorporated) Caltrans

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S:\SCTA\02.SCTA Board and Committees\02.03 TAC\Agendas\2019\08. August\11.0c SR 116 121 FACT SHEET_20190318.docx

Project Location:

Existing Four Way Stop

Proposed Roundabout 43

411 King Street, Santa Rosa, CA 95404 | 707.565.5373 | scta.ca.gov | rcpa.ca.gov

BOARD OF DIRECTORS AGENDA September 9, 2019 – 2:30 p.m.

SCTA/RCPA Board Room 411 King Street, Santa Rosa, CA 95404

1. Call to order the meeting of the Sonoma County Transportation Authority (SCTA) and the Sonoma County Regional Climate Protection Authority (RCPA)

2. Public comment on items not on the regular agenda

3. Consent Calendar

A. SCTA 3.1. Measure M – Arnold Drive cooperative agreement and appropriation (ACTION)* 3.2. Measure M – Foss Creek cooperative agreement (ACTION)* 3.3. Funding – FY19/20 Local Partnership Program formula program (ACTION)*

B. SCTA/RCPA Concurrent Items 3.4. Admin – meeting notes from July 8, 2019, RCPA Workshop (ACTION)* 3.5. Admin – Q4 financial report (REPORT)*

4. Regular Calendar

A. RCPA Items 4.1. RCPA Projects and Planning [estimated time – 2:45]

4.1.1. Admin – Climate Emergency resolution (ACTION)* 4.1.2. Climate Challenge – report out on Sonoma Climate Challenge (ACTION)* 4.1.3. RCPA Activities Report – (REPORT)*

B. SCTA Items 4.2. SCTA Planning [estimated time – 3:30]

4.2.1. Plan Bay Area – regional housing needs assessment presentation (REPORT)* 4.2.2. Safety – Vision Zero data dashboard MOU (ACTION)* 4.2.3. Transit – Transit Integration and Efficiency Study final report (ACTION)* 4.2.4. Planning Activities Report – (REPORT)*

4.3. SCTA Projects and Programming [estimated time – 4:45] 4.3.1. M Reauthorization – ad hoc committee report out (ACTION)* 4.3.2. Measure M – support Hearn Avenue Interchange proposed funding plan and grant

application (ACTION)* 4.3.3. Highways Report – update on State Highway projects (REPORT)

C. SCTA/RCPA Items 4.4. Community Affairs Report – (REPORT)*

5. Reports and Announcements 5.1. Executive Committee report 5.2. Regional agency reports 5.3. Advisory Committee agendas*

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5.4. SCTA/RCPA staff report 5.5. Announcements

6. Adjourn *Materials attached.

The next SCTA/RCPA meeting will be held October 8, 2019 Copies of the full Agenda Packet are available at http://scta.ca.gov/meetings-and-events/board-meetings/

DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact the SCTA/RCPA at least 72 hours prior to the meeting to ensure arrangements for accommodation.

SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the SCTA/RCPA after distribution of the agenda packet are available for public inspection in the SCTA/RCPA office at 411 King Street, Santa Rosa, CA, 95404, during normal business hours.

Pagers, cellular telephones and all other communication devices should be turned off during the committee meeting to avoid electrical interference with the sound recording system.

TO REDUCE GHG EMISSIONS: Please consider carpooling or taking transit to this meeting. For more information check www.511.org, www.srcity.org/citybus, www.sctransit.com or https://carmacarpool.com/sfbay

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