1. RanganathanSExecutiveCoach&CorporateMentorSymIndiaTraining&ConsultancyPvt.Ltd.Email:ranga@symindia.comCell:+919845021702 www.symindia.com 1

2. Agenda GoalsofProductivePMEventsinProjectsanditsImpactRoleofaProjectManagerPracticalTipsforProductivePMPractical Tips for Productive PM GoalsofProductivePMOptimumTime,Cost,QualityResourcesloadedandNOTpressuredPeaceduringCrisisPositiveLearningExperienceNoShockstoStakeholdersN Sh k S k h ldGrowth(Client,Company,Resources,Self) www.symindia.com 2 3. Resources CustomerEnterprise Project Projects Management RisksGlobalEnvironment RoleofaPM www.symindia.com 3 4. Productivity Oldadage Astitchintimesavesnine Productivityis Asetofsmallthings doneattherighttime,consistently How Practical Are these Tips? www.symindia.com4 5. MindsetsItistooearlytoplanPlanisnotaDeliverableWhyPlananyway,thingsConquer changefrequentlyMindsets In NobodyreadsmyplanPlanningNobodytakesPlanSeriously(reviews?)WhereistheTime?WhyshouldIbetheOnlyOne? RulesofEngagement(ROE) Itisnevertooearly Drawittogether;Encourage disagreements Writeitdown Set ROE with allRevisitandKeepEnhancingStake-holdersMakeitVisible MakeitSpecificand Measurable Politelyremindwhendeviated Escalate,ifnecessary www.symindia.com5 6. Example ROE Allofuswill,atalltimes:Sendreports/reviewswithoutremindersStatefactsinreportsRaiseearlyflags,howevernegativeCheckeveryinputandoutputStateassumptionsexplicitlyPresentsolutionswithproblemsBeontimeformeetingsBe on time for meetingsAdheretoprocessandstandards;communicatedeviations WorkBreakdownStructure LevelsofDepthofWBS FullGraspofTask TaskCompletionCriteriaFocus on TaskNotesWBSDefiningTaskTypes Extensively IncludingPMandRiskTasks AnalyzingDependenciesDeeply Analyzing Dependencies Deeply DefiningDependencyTypes Rightly www.symindia.com6 7. BasicFramework DDE DEFINEDOENSURE BasicFramework DEFINE DelegateDOENSURE www.symindia.com 7 8. BasicFramework 2 Way DEFINE Questioning Specific & Measurable Identify Show Stoppers Critical Completion Criteria Alerts Process Written Example CodingAlgorithmFinalized50%Code WrittenCodeWritten 60%UnitTestedasperUTP(Coder) 70%UnitTestedbyIQA 75%CodeWalkthruDone 85%CodeDocumentation+Standards 95%RegisteredwithVersionControl100% www.symindia.com 8 9. BasicFramework Plan and Act Proactive & Early Alerts Focus on Show StoppersCritical DO Create EvidenceEffortCompletion BasicFramework Vary Tracking Frequency Intensity Align with Define Check Evidence Focus on Show Stoppers Critical ENSURE Formal and Informal www.symindia.com 9 10. Flags RaiseFlagsEarlyandinaProactiveModeCreateSystemforEarlyAlertsEncourageEarlyAlertsEncourageProactiveAlerts,particularlyBadnewsMakeEveryoneUnderstandandRespectCriticalChain k dd d l h Assumptions StatethemexplicitlySt t thh ti l StatethemexhaustivelyWordthemrightly Treat Assumptions StateImpactofAssumptions Seriously too(isitlikerisks?)Generatethroughoutplanning www.symindia.com 10 11. CompetenceAssessmentCompetenceassessmentvs.PerformanceassessmentRevisitingassessmentfornewerAssessroles/responsibilitiesCompetenceObjectively UnawareofResourcesConstraintsWhoandthenWhat?AssessingMotivationalLevelsPeriodically ClientEducation Isitmyjob?Educate DoIhavetheData? the ClientsFearofInteraction/Impact www.symindia.com11 12. ToolsKnowledgeEnhancement SkillsEnhancementInvestPlanned TimeCustomizations FastAccessinTool Skills Templates SimpleAutomations CultureAlignwithCompanyCultureonlyforPositives yPersuadeandCreateaCulture CreateProject-Culture forProject (specificDevelopAppropriateRewardsbehaviors)andPenaltiesBuildCredibilityforYourselfInfluencetoSpreadCulture www.symindia.com12 13. Communication MakeitFrequentandUseful EncourageResponsible Encourage Responsible Escalations You CANNOTBuildaPositiveFeedback NotCommunicate!!Climate PractiseEffectiveArticulation ConveyFeelingstoo!! InterestingThought Everyonewants TogotoHeaven But,NoonewantsNo one wantstoDie!! www.symindia.com13 14. SummaryGoalsofProductivePMEvents in Projects and its ImpactEventsinProjectsanditsImpactRoleofaProjectManagerPracticalTipsforProductivePMMindsets,ROE,WBS,DDE,Flags,Assumptions,CompetenceAssessment,ToolsCulture QuestionsandAnswersWe will take ALL questions at WewilltakeALLquestionsat theEndoftheDayFULL SESSION ChitsarebeingDistributed At the EndPassitontoourVolunteers HelpustoStructurethe Responses www.symindia.com 14 15. RanganathanSExecutiveCoach&CorporateMentorSymIndiaTraining&ConsultancyPvt.Ltd.Email:ranga@symindia.comCell:+919845021702 www.symindia.com 15 16. RanganathanSExecutiveCoach&CorporateMentorSymIndiaTraining&ConsultancyPvt.Ltd.Email:ranga@symindia.comCell:+919845021702RanganathanSExecutiveCoach&CorporateMentorSymIndiaTraining&ConsultancyPvt.Ltd.Email:ranga@symindia.comCell:+919845021702 www.symindia.com 16 17. RanganathanS ExecutiveCoach&CorporateMentor SymIndiaTraining&ConsultancyPvt.Ltd. Email:ranga@symindia.com Cell:+919845021702 2009MicrosoftCorporation.Allrightsreserved.Microsoft,Windows,WindowsVistaandotherproductnamesareormayberegisteredtrademarksand/ortrademarksintheU.S.and/orothercountries.TheinformationhereinisforinformationalpurposesonlyandrepresentsthecurrentviewofMicrosoftCorporationasofthedateofthispresentation.BecauseMicrosoftmustrespondtochangingmarketconditions,itshould notbeinterpretedtobeacommitmentonthepartofMicrosoft,andMicrosoftcannotguaranteetheaccuracyofanyinformationprovidedafterthedateofthispresentation.MICROSOFTMAKESNOWARRANTIES,EXPRESS, IMPLIEDORSTATUTORY,ASTOTHEINFORMATIONINTHISPRESENTATION. www.symindia.com 17