February 12, 2020

Team Georgia Marketplace – What’s In It For Me?Margaret Robert, IT Enterprise Business Analyst, State Purchasing Division

Leena Patel, IT Business Analyst, State Purchasing Division

Agenda

▪ Introductions

▪ What is Team Georgia Marketplace?

▪ Georgia Procurement Registry

- How to Access

- Bid Search

- Supplier Search

- NIGP Search

- Resources

▪ eSupplier Portal

- Bidding Opportunities

- Registration

- Security/Company Profile

▪ Questions

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What is Team Georgia Marketplace?

▪ TGM consists of a suite of systems that the State of Georgia uses for all Procurement activities.

▪ Oracle’s PeopleSoft Employee Portal – location where State and Technical College buyers create solicitations/events to post for bid. Notices for these bids will be posted on the Georgia Procurement Registry.

▪ Georgia Procurement Registry – public facing site that contains ALL solicitations posted for bid. This includes all State agencies, colleges/universities, and local entities. It has been mandated by the Georgia General Assembly that all solicitations must be posted here.

• Events also get created here. If an event is created in the GPR, it will be bid on in the GPR. Registration is not required.

▪ Oracle’s PeopleSoft eSupplier Portal – location where bidders will bid on events; must be registered to bid. Come here to bid on solicitations for State Agencies and Technical Colleges that were created in our Employee Portal.

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GPR and the eSupplier Portal

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Oracle’s PeopleSoft

GPR

Bidder must log into the eSupplier Portal to

place a bid on solicitations/events

created in the PS Employee Portal

Employee Portal Used by State

Agencies

Solicitations/Events Are Created

Sent to the GPR

eSupplier Portal Used by Registered

Bidders • Public facing portal that has ALL events posted – registration not required

• Non-PS events are created directly in the GPR by other State entities, such as schools, universities, cities, counties, etc.

• Electronic bid events created on the GPR begin with ES

• Paper Bid events are identified by a naming convention determined by the creator (buyer)

• PS events begin with a 5-digit number followed by a 10-digit identifier

Georgia Procurement Registry

GPR- New Design and FunctionalitySuppliers accessing the GPR public site, will enjoy several enhancements, such as:improved navigation, ability to access and view the GPR on a smart phone or tablet, option to view the GPR in landscape position or portrait position for better user experience.and additional bid search criteria options.

> Quick Links and ReferencesAs part of the new Georgia Procurement Registry public interface, Quick Links and References are available on the upper left navigation Menu.

Access to Quick Links to make it easier to help the users to search for the bids that are posted by State and Local buyers based on specific commodities or services, Suppliers search, NIGP Codes search, Link to TGM for supplier registration and profile maintenance and link for State and Local buyers to post their agency bids.

References are available to access key resources like GPM, Several Procurement related links, eSource Supplier guide and several supplier resources links.

> Bidding Event Search with new functionality

▪Under Bidding Event Search section, the Advanced Search feature is the new way to search the bids based on the EVENT PROCESS TYPE as well as the bid’s Starting and Ending Date Range.

▪ The search result also shows the number of days, bid Ends In.

▪ The search is further sortable by Event ID, Event Title, Government Entity, Start Date and End Date.

> Supplier Search

Suppliers who are

registered with State

Of Georgia, can be

searched based on

their classification

type as well.

> NIGP Code Search

NIGP Codes can be searched with the help of word or phrase.

All the inactive NIGP codes will be listed in red.

The list can be expanded or collapsed.

>Team Georgia Marketplace - Bidder and Supplier portal

▪Team Georgia Marketplace Bidder and Supplier portal link will open in new window for registration and profile maintenance task for bidders and supplier.

> GPR Buyer Login

▪GPR Buyer

Login link will

allow State

and Local

Buyers to login

on new

window to post

and maintain

their bids.

> Georgia Procurement Manual (GPM)

Georgia

Procurement

Manual(GPM) link

is available on the

main page as a

reference for all

suppliers as well as

State and Local

buyers.

> Procurement Links

Additional

procurement links

are also available

on main page like

DOAS, GTA,

DOT, NIGP,

NASPO, NCMA

site links.

> eSource Supplier GuideeSource Supplier Guide link is

available on the main page as

a reference for all suppliers.

> Supplier ResourcesA Supplier resource link is

also available to provide

details related to bids and

contracts, training for

supplier, Minority Business

Certification, FAQs,

quarterly sales reports,

virtual payables and many

more.

> Searching for Events – Public ViewA list of events that match the criteria you entered displays. Locate your specific event and click on the blue hyperlink under Event ID. Clicking on the blue hyperlink brings up the Bid Information sheet -Provides all the details of the bid opportunity.To see documents posted with the event, click Documents tab.To respond, click Respond to Event tab.

> Searching for Events – Public ViewSuppliers can view posted event by entering the eSource application from the public site. When the supplier finds an event using the Public Site, the supplier can click on the event.

> Searching for Events – Public ViewOnce the supplier submits his/her request, this screen displays to indicate to the supplier that an email notification was already sent. At this point, the supplier can click on Invite to have the email notification resent to him/her or click on OK to return to eSource summary information.

> Searching for Events – Public ViewRegistered suppliers receive an email announcing the availability of a bid opportunity.

Supplier should copy and paste the USER ID and Password in the email received above

> Searching for Events – Public ViewSuppliers have access to header level documentation and line level attachments. When the supplier accesses the eSource event, eSource presents the supplier with the decision to Respond Now or Respond at a later Time.

> Searching for Events – Public ViewIf the supplier decides to bid now, he/she clicks on the Bid Now button which displays this screen. This screen allows the supplier to do the following: Access the attached documents, Attach documents to the eSource submittalFile name limited to 55 characters, Supplier information: NameEmail Address, Business Phone Number, Any comments (500-character limit), Complete the Supplier General Information Form

> Searching for Events – Public ViewOnce the supplier clicks OK, this screen displays to confirm submission of the response. The supplier receives an email similar to this one regarding the submittal of the bid response. If they do not receive a confirmation email within 2 hours, they are instructed to contact the Issuing Officer.

> Contact Us

Contact Us link will take user to Submit A Question To Our Support Team page of DOAS site. Procurement Help desk’s email and phone details available on all pages.

eSupplier Portal

How Do I Get There?▪ Go to DOAS.ga.gov

▪ Scroll down to MAY INTEREST YOU

▪ Click on the Team Georgia Marketplace Bidder and Supplier Portal link

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eSupplier Portal – My Homepage

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• News and Announcements displays any information about upcoming holidays, system maintenance, etc.

• Important Notice displays some Terms and Conditions for using the portal

• Click on the User Registration tile to register in the eSupplier Portal. Registration is required to bid on events.

• The Bidding Opportunities tile displays a list of bidding opportunities currently open.

• Click on the Sign In tile to sign into the eSupplier Portal.

Bidder Secure Home Page

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• News and Announcements are also available from your homepage.

• The Bidding Opportunities tile displays the events that you have accepted the invitation to bid on and public events.

• Click on Your WorkCenter to access your menu options.

Your WorkCenter

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• Your WorkCenter page displays News and Announcements which provides up-to-date information and links to Supplier resources.

• If you have any technical issues with the portal, you can reach out to the Procurement Help Desk by phone or email.

Maintain Company InformationChange My Password

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• Use Change My Password to change your current password.

• Enter your Current Password, New Password, Confirm Password then click Change Password.

My User Profile

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• When you log in for the first time after registration, come to My User Profile then click on the Change or set up forgotten password help link to create your security questions and answers.

• This is needed if you ever forget your password and want to use the Forgot My Password feature on the log in screen.

• If you do not have Security Questions and Answers created, you will have to call the Procurement Help Desk to get your password reset.

• Ser up your questions then click OK.

• Then click on Save.

Company Profile - Main

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• When you log in for the first time after registration, come to your Company Profile.

• On the Main tab, confirm that the Additional Information section is populated, and the information is accurate.

• Make any needed changes and then click Save.

Company Profile – Addresses

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• The addresses displayed under this tab are the addresses created during registration.

• If you need to add an additional address, click on the Add a New Address button.

Company Profile - Contacts

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• To add additional contacts, click on the Contacts tab.

• Click on Add Contact.• Enter First Name, Last Name, Email

ID, Telephone.• At the Address field, click on the

magnifying class to select the address that this user is associated with.

• Enter a User ID for this contract. This is the User ID to be used by this contract to log into the eSupplier Portal.

• Click Save.

Company Profile - Identifications

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• The Identifications tab has your tax id number that was used when you registered.

• Come here if you want to add more NIGP Codes to your profile. The more NIGP codes you have on your profile, the more email notifications you may receive.

Company Profile – Identifications – NIGP Codes

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• Enter a description of the NIGP code and click Search.

• The system will return a list of codes that match your search.

• Click the Select checkbox to add the NIGP Code(s) .

• When finished, click OK.• Always be sure to click SAVE whenever

you make changes to your Company Profile.

TGM – What’s In It For Me?

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