CAMBRIDGE LMS

TeacherUserGuide

Teacher & Teacher Admin User Guide for the Cambridge LMS

Last updated April 2016 LMS Release 16.1 (12 April 2016) Logging into the Cambridge LMS if you have a username and password ....................................... 2 Registering in the Cambridge LMS ................................................................................................................. 2

Registering in the Cambridge LMS as a Teacher .................................................................................. 2 Registering in the Cambridge LMS as a Teacher Admin ................................................................... 5

Creating Class Groups (Teacher Admin only) ......................................................................................... 11 Creating a Class (Teacher Admin only) ..................................................................................................... 12 Creating Multiple Classes (Teacher Admin Only) .................................................................................. 16 Creating a Class from a Class Template (Teacher Admin only) ....................................................... 17 Creating Multiple Classes from a Class Template (Teacher Admin only) .................................... 19 Adding Students to a Class (Teacher Admin only) ................................................................................ 20

Adding single students ................................................................................................................................ 20 Adding multiple students ........................................................................................................................... 23

Moving students from one class to another (Teacher Admin only) ............................................... 25 Adding New Products (Teacher Admin only) ......................................................................................... 27 Viewing the content in your class ................................................................................................................ 29 Enabling/Disabling content in your class ................................................................................................. 30 Setting activities as “To Do Next” ................................................................................................................. 32 Using the Class Calendar ................................................................................................................................. 33 Using Announcements ...................................................................................................................................... 35 Using the LMS Tools .......................................................................................................................................... 38 Using the Forum ................................................................................................................................................. 39

Forum statistics .............................................................................................................................................. 42 Using Blogs............................................................................................................................................................ 46 Using the Portfolio ............................................................................................................................................. 50 Using the wiki ...................................................................................................................................................... 52 Using the Gradebook ......................................................................................................................................... 57

Viewing the Gradebook .............................................................................................................................. 57 Overwriting a student’s grade and leaving a Comment ................................................................. 61 Viewing students’ answers on a test ...................................................................................................... 63

Customising the Gradebook ........................................................................................................................... 64 Assigning Grades to Activities that Require Teacher Attention ....................................................... 69

Logging into the Cambridge LMS if you have a username and password If you have a username and password already (for example if the Client Administrator in your institution has e-mailed you the details) please go to the website address the Client Administrator has given you or which is in your book (for example www.cambridgelms.org/main ). Then enter your username and password in the correct fields and select Log In:

Registering in the Cambridge LMS The Cambridge LMS has two levels of access for teachers: Teacher, and Teacher Administrator. The differences are as follows:

Teacher. A Teacher in the LMS must be added to a class by an institutional Client Administrator. As a Teacher you can see the performance of the students in your classes, but you cannot see any other classes and you cannot create new classes. Also, you are not able to administer the students in your classes, e.g. you can’t enrol or unenroll students – only your Client Administrator can do this.

Teacher Admin. As a Teacher Admin you can create your own classes and manage students in your classes, e.g. enrol and unenroll students. However, you can’t administer the classes of any other teachers.

Depending on whether you would like to register as a Teacher or a Teacher Admin please follow the relevant instructions below.

Registering in the Cambridge LMS as a Teacher If you don’t have a username and password for the Cambridge LMS please register. To register in the Cambridge LMS please go to the website address in your book (for example www.cambridgelms.org/main )

1. Select the Register tab:

2. In the first field select “I am a Teacher”. Complete the fields in the box that appears: Choose a username that you would like to use. If somebody else is already using that username the LMS will suggest a different one, or you can choose another one in the next step.

Once you have entered your details, pull the key icon onto the lock icon and select Register. You will now be in the LMS:

You now need to join your school. Ask your Client Administrator for your School Code, then select Join a School:

Enter the school code and select Join a School:

You will then join your school and your Client Administrator can add you to classes.

Registering in the Cambridge LMS as a Teacher Admin If your institution has a Client Administrator please follow the instructions in the last section; your Client Administrator can then give you Teacher Admin status. If your institution does not have a Client Administrator please follow these steps.

1. Select the Register tab:

2. In the first field select “I am a Teacher Admin”. Complete the fields in the box that appears:

Choose a username that you would like to use. If somebody else is already using that username the LMS will suggest a different one, or you can choose another one in the next step. Complete the email-address and Password fields, leave the School Code field empty if you do not have one, and accept the Terms of Use. Select Next.

3. Complete the information about your school:

Select Next.

4. Choose the title of the product you are using:

5. Next choose a level of the product you are using. If you use more than one level and/or different varieties of one level choose one level first and you will be able to add more variations in the next steps.

Once you have chosen a level you may have more options available depending on the product:

Select as many options/variations as you need and select Add. You will then see the following window:

The first window displays additional options available which you can add if you need to; the second window displays options you have already chosen. You can remove any of these if you decide you don’t need them after all. To add further levels, now change the “Product Level” field and repeat the process above of adding/removing individual options. Once you have added all the products you need drag the key icon over the lock, and select Register. You will now see the following alert:

Check your e-mails and select the link in the e-mail you have received from the Cambridge LMS. Once you have selected the link you will have Teacher Admin access to the LMS and you will see the following when logged into the LMS:

Creating Class Groups (Teacher Admin only) Before you create classes you need to create at least one Class Group. Class Groups are like folders on your computer and allow you to organise your classes. You may want to give your Groups names such as “Semester 1”, “Semester 2” etc, or the year, or level – this is up to you. To create a Class Group select the My Admin tab in the top navigation bar. Then select Manage Class Groups and then Create Group:

Give the Group a name, choose a Group Language if desired, and select Save.

Creating a Class (Teacher Admin only) As a Teacher Admin you have the ability to set up classes. Please follow these instructions to set up a class and enrol students.

First you need to create at least one Class Group – see the section Creating Class Groups and follow the instructions there. There are two ways of creating classes – either from the My Teaching or the My Admin section:

1) On your My Teaching page select Create Class next to the relevant product and level. In

this example we will set up a class for Cambridge English Empower B1+ intermediate without Online Workbook:

2) This will take you to the My Admin section. Here, choose the relevant product and level

from the Master Course drop-down menu:

You can enter a Class Code or leave the Class Code field empty, in which case the Cambridge LMS will create this for you automatically. Give the class a name. Select the Class Group, and set the start and end dates for the class. Choose Class Based Scoring if you think your students are very likely to be repeating courses. Selecting this option means that if a student moves from one class to another one (with the same product) they will enter the new class with an empty gradebook. If you do not choose Class Based Scoring, a student’s grades will appear in the gradebook of the new class. If you like, you can register and add students immediately. If you don’t want to do this now, you can easily do it later. In this example we will add students later. Once you have completed the fields select Submit:

3) A popup window will now appear telling you the Class Code:

Copy this class code and paste it into an e-mail to your students. They can then join the class themselves (see Student’s Getting Started Guide); this means you don’t have to enrol the students yourself, saving you time. Select OK and you will be back to your My Admin page.

Creating Multiple Classes (Teacher Admin Only) 1. In addition to adding a single class you can create multiple classes at the same time.

To do so go to the My Admin section, Manage Classes, Create multiple classes:

2. Choose the correct Product Title, Master course and Class Group in which the classes should be created. If you want to create multiple classes for different products or levels, or want to create classes in different groups, you will need to create them in different steps.

3. Download the sample template:

4. This will open in Excel or a similar programme, and contains the headers Class name, Class code, From date, To date and CBS (Class-Based Scoring). Complete the spreadsheet (with Y for Yes or N for No in the CBS column to show whether you’d like to enable Class-Based Scoring for that class), save it on your computer, then Browse for it and find it. Finally select Check and Upload and the LMS will import the spreadsheet and create the classes. If there are any errors the LMS will alert you to them and you can make any necessary amendments and re-upload the spreadsheet.

Classes created using this method of bulk creation will be standard classes with generic features and settings. If you would like to create classes with personalised settings such as locked/unlocked content, personalised gradebook settings and more, you can use Class Templates (see separate section on this).

Creating a Class from a Class Template (Teacher Admin only) If you would like to apply settings to a number of classes such as locked/unlocked content, gradebook settings and more, you can create a Class Template and then create one or more classes from that Template. First follow the process of creating a single class, but this time select the option Set as a template:

Give the template class a memorable name so you recognise it in future. Complete the class creation by clicking Submit. Now go into the template class you have just created in order to change relevant settings. To do this go to My Teaching, find the template class you have just created, and select Class Home next to it:

Edit any of the class settings you would like to change such as locking/unlocking content or gradebook settings – see the Editing a Class section for details.

Once you have changed any settings you can create one or more classes from this template; the new classes will have the same settings as the template class you have just created. To do this go back to My Admin > Manage Classes > Create single class. This time, choose the Template you have just created from which to create your new class:

Complete the other fields as usual and choose Submit; your new class will now be created with the same settings you applied to the class template.

Creating Multiple Classes from a Class Template (Teacher Admin only) If you would like to apply settings to a number of classes such as locked/unlocked content, gradebook settings and more, you can create a Class Template and then create one or more classes from that Template. First create a Class Template following the instructions above (Creating a Class from a Class Template). Once you have created a Class Template and have applied the settings you would like to it, go to My Admin > Manage Classes > Create Multiple Classes. From the Class templates choose the template you have just created:

Now follow the rest of the process for creating multiple classes (detailed instructions are above - Creating Multiple Classes ). All classes set up this way will have the same settings as the class template you created.

Adding Students to a Class (Teacher Admin only)

Adding single students Students can join a class themselves using the Class Code from the previous step. You can also add students to a class yourself though by following these instructions. 1) To add a user to a class, go to the My Admin tab and select Manage Users:

2) Select Add Single User. Choose whether the user is a Student or a Teacher. Fill in the required information. You must include the Class Code. You may also enter an Activation Code for the product you are using. This way the student will see it as soon as they log in. If you prefer for the student to enter the Activation Code from their book then leave this blank. The Cambridge LMS can send an email to the user to tell them that they are part of the class. You must choose whether to send the email now, later or never.

Select Submit when you are finished.

Adding multiple students At the beginning of a semester, you might have a lot of users to bring in at the same time. The easiest way to do this is to select Add Multiple Users. Here you can add a lot of users and put them straight into classes whether they are existing users in the LMS, new users, or a combination. You should create the classes first and take a note of the Class Codes. If you have a list of Activation Codes you can also enter them during this process so that the students don’t have to do this themselves. 1) Go to My Admin > Manager Users > Add Multiple Users:

2) Download the Sample Template from this page:

This will open a .csv file with columns for the following fields. If the user already exists in the LMS only the fields marked with a * are necessary. First name Last name Username (preferred) * Existing User * Email address Is your age 13 or under (yes/no) Date of birth Class code * Activation Code (student) On each row starting from row 2 enter your students’ details as necessary (depending on whether the user is already registered in the LMS). You do not need to enter an activation code. When you have entered all the student information, save your CSV file on your computer, then select Choose File to find it. Select your file and choose Open. The Cambridge LMS can send an email to the user to tell them that they are part of the class. You must choose whether to send the email now, later or never. When you have finished, select Check and Upload:

This will also send students new to the LMS an e-mail containing a link. They need to click this link in order to set their password and access the LMS. If you receive an error message, select the message to re-open your spreadsheet. There you will find the specific reason why your spreadsheet was not accepted by the Cambridge LMS. Make the necessary corrections and save the file then upload the file again.

Moving students from one class to another (Teacher Admin only) Follow these instructions to move one or more students from one class to another.

1. Log into the LMS and go to the class which contains the students you would like to move. In that class select Manage Class:

You will now see a list of all the students in this class. Select all the students you would like to move, and choose Move to another class from the drop-down menu. Then select Execute:

Now select Campus, Group and Class name and select Next.

Select Confirm to continue, and the students will be moved to the other class:

Adding/changing teachers in your class As a Teacher Admin you cannot add or change teachers in your class. If the class teacher changes the new teacher will need to re-create the class and you need to move the students from your class to theirs. Alternatively your institution can appoint a Client Administrator who then has the ability to add or change teachers in all classes. For more information please contact your local Cambridge University Press sales representative.

Adding New Products (Teacher Admin only) When you first register in the LMS you need to add at least one product. However, you may want to add more in order to create classes around new products. To add a new product select the My Admin tab, then Manage Products and Add Products:

From the Product Title list select a product. If necessary make further choices such as Level and Product. Add any levels you need, and finally select Add Products:

The products you have added will now be available to you and you can create classes for them.

Viewing the content in your class

1. Go to the My Teaching page in the LMS. Find the class you would like to access and select Content next to the product you would like to view.

This will take you to the specific class and to the contents.

2. You will now see the Content page. Depending on the class or product you have chosen you may see different types of content. In this example the product has Assessment, Online Workbooks and Extension activities. To explore the contents select on each heading at a time, then select the Show all link on the page. This will list all the units, activities or other components for you to view.

Enabling/Disabling content in your class You can enable or disable content in your class either to all students or to selected students. To lock all content in a class please select the Lock All button. To unlock all content, select Unlock All:

You can also lock or unlock individual pieces of content at e.g. Unit, Lesson or Activity level:

When you select a lock/unlock icon you will see the following window:

To lock this item, select the Lock box. If you like you can set a date range – this means the content will be locked until the To date, when it will be come visible to students. The default mode is Edit by Class. This means that any lock/unlock settings will be applied to all students in the class. By changing the setting to User you can control who can access this item and when:

After changing settings please make sure to select Save to apply the changes.

Setting activities as “To Do Next” You may want to highlight certain activities as the ones you’d like your students to do next. To do this find the activity in the Content tab, select the Settings icon to the right of it and select the Add to Homepage option:

Once you have done this, the activity will appear on the students’ LMS Class Home Page in the To Do Next box:

Using the Class Calendar You can use the Class Calendar to schedule reminders for students such as for deadlines or exams. To schedule an event go to your Class Home page and select Class Calendar:

This will take you to the Calendar View:

Select New event to create a new event. Complete the relevant information and make sure to select Save & exit to save the event:

The event will then be visible in your and your students’ Calendar.

Using Announcements Administrators and teachers can post Announcements to a class. These messages appear in the class Announcements area on students’ and teachers’ Class Home pages. From the Class Home page, select Announcements:

You will then see a list of Announcements you have sent to your class. To create a new announcement select New Announcement:

Fill in the title and write the message just like an email. Use the icons at the top of the box to format your Announcement:

Select the Announcement visibility. The default Announcement option makes Announcements available for the duration of the class. You can set Announcement beginning and end dates to make Announcements appear and disappear automatically. This feature allows instructors to prepare their course with Announcements (for example, due date reminders) and have them automatically appear at specific times. If you want, you can include a deadline. Announcements with deadlines will display the number of days left next to the title. You may want to attach a document, image or audio file to your announcement. To do this, select Choose File to locate the attachment on your computer. Select Open. If you want the Announcement to also go to students as an email, choose Yes under Send email notification. If you choose No, then students will have to log in to the Cambridge LMS to view the Announcement. If you want to see what the Announcement will look like before you post it, select Preview. You can Edit from this page, or Cancel. Select Add. The students will now see your Announcement on their Class Home page.

Using the LMS Tools 1. To use any of the LMS Tools, log into the LMS if necessary and go to the My Teaching

page. Find your class and select Class Home next to its name:

2. On the Class Home page you will see the Class Tools tab. Select it to show the tools available in that class.

Select the tool you would like to use, for example the Forum, and you will be taken there.

Using the Forum Go to the Forum using the instructions in Using the LMS Tools. What you see once you are in the forum will depend on the product you are using. It may contain some pre-written forum messages or be empty. In either case, to create a new forum select New forum:

First give the new forum a title:

After entering a title and selecting Add you will see the following. Now select Add a topic:

Enter a title for the topic and select Add:

Finally select Add a thread:

Complete the fields. This will create a new discussion thread to which your students can reply:

You and your students will be able to see a list of Forums and threads like this:

As a teacher you can Edit or Delete threads, topics or forums. You can also read and reply to students’ messages. Students can read your and other students’ messages and reply to them.

Forum statistics In each forum it is possible to see the statistics of user interaction with the forums. On the Forums page select Statistics:

This gives you information about the students in the class – how many posts they have written, read or commented on:

Using the Message board The Message Board is an instant messaging tool. Use it to have live online conversations with other students and teachers in the class. You may need to set up an event in the Calendar to remind the students to join in, so that everyone is online at the same time.

To use the Message Board go to Class Tools and choose Message Board. To begin a conversation type in the chat box at the bottom and select Send:

You may need to select Refresh or Reload on your browser to see the most recent responses. If you wish, you can also have students work in smaller groups by starting a Private Message board and inviting individuals to participate. Select Private Message Board:

On the next screen select Create Message Board:

Write a title and a message. Select Save and Exit:

To invite students into the private board, select Add User and type the student’s user name:

Select Add, and the student’s username will appear in the Contributors box.

This conversation will not be visible to anyone but the teacher and the invited students.

Using Blogs You can use the Class Blog to encourage your students to write personally about their learning experiences, and to use the language learned more creatively. You can ask your students to read their classmates' posts, and comment on each other's entries. From the Class Home page, select the Class Tools drop-down menu and choose Blog:

Here, you will see a list of all the posts made by you or your students in this class. To write a new post, select New Post:

Give your post a title and write your message. If you’re not ready to post the message select Save as Draft, otherwise select Add:

You can correct or update a post, or finish a Draft, by selecting My Posts. Select the title of the post you want to edit. Select Edit, make your changes, and then select Add. Teachers and administrators are able to edit posts made by students. To do so follow the same procedure: Select Edit, make your changes, and then select Add. To read a student’s blog entry select the title of the blog post you want to read. To comment, select Reply. Give your comment a title and write your message in the Comment box. Select Add to finish and your comment will appear below the post. You can change various settings across the blog:

Here you can choose whether students can write, edit, or delete their own and/or others’ blog posts or comments. Make any changes you would like to and select Save:

To get an overview of student activity in the blogs, select Statistics on the main blog page:

Here you can see a list of your students and the number of posts they have written, read or commented on:

Using the Portfolio In some courses, the Portfolio is linked to writing tasks as part of the course. It also offers students a chance to practice free writing. To access the Portfolio, select the Class Tools drop-down menu and choose Portfolio:

At the start of the semester, there will be no tasks in Portfolio:

Students can create their own tasks here, independently or on the teacher’s instructions. To create a new task, the student selects Portfolio, then chooses Create a new task (note: this image is of the student’s view, not the teacher’s view):

They then complete the following form and select Submit:

When a student submits a completed task, you (the teacher) will receive a Notification in the Notifications area of your LMS:

Select Notifications. Choose the specific Notification to see the student’s completed work. Select the specific portfolio task to read it. If you would like to write to the student about their task, choose Add a Comment. Write your comment and add an attachment if you wish. Select Post to finish. The student will now receive a notification that you have commented on their work. They can read your comment by selecting the notification and scrolling to the comment section.

Using the wiki You can use the wiki to do group projects and practise writing with your class. To access your class wiki, go to Class Tools and select Wiki:

When you first start using your class wiki it will look like this:

It shows instructions for how to edit it and create subpages. It’s a good idea to create subpages for each activity. That way, you can keep the wiki homepage clear and easy to follow, but students can have complete creativity within each activity page. Here’s the homepage for a Wiki for teacher Jane’s class:

You can see she has already organised it into sections and added links to subpages. To make changes to a wiki, select Edit. Add or delete text as appropriate and select Submit to finish.

To create a subpage and add a link to it, type in the following: two square beginning brackets, the word “nodetitle”, a colon, the title of the page, and two square closing brackets:

Make sure to put the instructions for the activity on the page so that students know what to do. As before, select Edit, delete the starter text, paste in your activity instructions and select Submit to finish. You can also comment on the wiki work to encourage or congratulate students. Before you instruct your students to start working on the wiki select Settings to see the Settings screen:

Make sure that students are able to edit the wiki before you begin by ticking All.

When you are ready to end the activity, you can stop the students editing by selecting None. These settings apply to everyone in the class. You can get an overview of student activity on the Wiki by choosing History:

This shows you the changes that were made to the Wiki, and who made them:

Using the Gradebook The Gradebook gives you information about your students’ performance – which activities each student has done, what grades they have earned and more.

Viewing the Gradebook 1) To view the Gradebook go to the class home page and select the Gradebook tab:

2) Scroll down that page to see a whole-class overview of your students, initially in Score

view:

So in this example, 1 student has received an average score of 20 – 39% on the work they have done, 3 students each have received an average score of 40 – 59% and 60 – 79%, and 2 students have received scores of 80 – 100% on the work they have done. Further down the page, under Students’ Details, you can see how much of the materials a student has done (e.g. Student Three has done 5% of the course) and the average score on those activities (54%). 3) If you select Progress the view changes to give you information about students’

progress rather than their scores:

So in this case, 16 students have completed between 0 and 19% of the materials, indicating that this is the beginning of term. 4) In both cases – Score view, and Progress view – you can select a particular student to

find out more information about their studies. Selecting Student Three gives this view:

Next to each Unit you will see Score and Progress information. Select the unit header to reveal information about individual activities performed:

Here you can see Score and Progress for each activity, and also the number of attempts (the number 1 against a yellow circle).

Overwriting a student’s grade and leaving a Comment Select the icon to the right of each activity to give you the opportunity to compare students’ grades on that particular activity, overwrite a grade that the LMS has given a student, or leave a student a comment on a particular activity:

Viewing students’ answers on a test In products like Cambridge English Empower and Testbank where there is a lot of content, you can even see each student’s exact answers on each test. To do this, go to the ‘View by Student’ page. Select a student’s name. This will take you to a list of content that the student can access. Expand the list to see specific content. Select the Settings icon next to a test and choose See answers and comment:

In the answers column, select the icon next to the student’s name:

This will show you the exact answers the student gave in the test.

Customising the Gradebook Go to the Gradebook using the shortcut on your Teacher Home Page, or the Gradebook tab on your Class Home page. Select Gradebook Settings to begin:

There are 3 tabs in this section: Gradebook Structure, Class Grade Format and Class Grade Calculation. Select Class Grade Format:

Here you can see the ranges for different grades. Select Edit to change grade names and ranges. You can disable grades for this class. You can also rename, add or delete grade levels if you wish. When you are ready for the students to see their grades, tick the box next to Let students see the course grades. Select Save, then choose OK.

Now select Class Grade Calculation. Here, you can include or exclude certain activities from the Course Grade Calculation:

Tick the box next to items to include them. In this example, the teacher wants to assess students during class time so excludes the relevant items from the Course Grade. In reality, this means that the unticked items are now optional, while items that are included in the Grade are obligatory. This means that students have a minimum amount of work to do in the Cambridge LMS to pass the online part of their course, but that the teacher also has optional extra activities to assign to students who need additional practice. Select Save to finish and then select OK. Activities that are included will now be counted in Graded Score and Grade. Progress will not be affected by this. It will still be the percentage of all content that the student has accessed. Now select Gradebook Structure and you will see the following:

Here you can create categories to put similar activities together. Type in the name of the category. Select Add and Save, then choose OK. If you wish, you can also include offline activities in the Gradebook, such as ‘debating’ or ‘class participation’. Under Add a Custom Gradebook Item type in the item. Select a category. Select Add and Save, then choose OK. You can now make some categories more important than others by using Weighting. If necessary tick Enable Weighting. Select OK, then OK again:

Now you can assign a percentage to each category. 0% means it is not part of the course grade. In this example, the online content counts for a greater part of the final grade than the class activity listed. Select Save to finish, then choose OK.

Assigning Grades to Activities that Require Teacher Attention Some products such at Touchstone Second Edition and Unlock contain activities that require teacher-marking. These include writing and speaking activities. This example is from Unlock in which the student has to write some free text:

Until the first student has submitted some writing the teacher’s view will look like this:

Once one ore more students have submitted their work you will see a list of students’ work including their names. You can then view and comment on each student’s work:

Select View and you will see this:

Select Add a comment and you will see this:

Write some feedback into the Comment box and select Post. Your comment will now be saved and the student will be able to see your feedback. For more information on the Gradebook and how to set it up please visit the video playlist at www.cambridge.org/clmsteacherplus or visit www.cambridgelms.org/main/p/frequentlyaskedquestions .

Getting help with the LMS

For more information and help please visithttp://www.cambridgelms.org/main/p/frequentlyaskedquestions

You can also submit questions or problems to lms.support@cambridge.org