Teacher Service Records & More - Oklahoma's Education...
Transcript of Teacher Service Records & More - Oklahoma's Education...
![Page 1: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/1.jpg)
Teacher Service Records & More
Heather Butler, Director of School Personnel Records
![Page 2: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/2.jpg)
Alignment to Learning Forward Standards
The new education law, Every Student Succeeds Act (ESSA), redefines professional development with a purposeful influence from Learning Forward.
Learning Forward, a national association recognized as leaders in professional learning, has established standards for professional learning that set a high bar for quality learning experiences.
This session aligns to the following standard(s):
Leadership
Resources
Data
![Page 3: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/3.jpg)
Personnel Data at Your Fingertips!
The Accreditation/HQT/School Improvement Application is a fantastic
resource to the district HR Department! In this application, you will find the
following teacher data:
Areas of certification
Grade levels authorized to teach
Certificate effective/expiration dates
Degree level
National Board Certification information (if applicable)
And ALL TEACHING HISTORY!!!
Site/District level personnel data can be found in both the
Accreditation/HQT/School Improvement and School Personnel Reports
applications.
State level personnel data can be found on the OSDE website!
![Page 4: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/4.jpg)
Teacher Service Records
How to navigate?
Log into your Single Sign-On account.
Click to open the “Accreditation/HQT/School Improvement” Application.
![Page 5: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/5.jpg)
Let’s Take A Look!
Click the “Educator Search” tab.
![Page 6: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/6.jpg)
Let’s Take A Look!
Enter either SSN OR Teacher Number AND Last Name.
![Page 7: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/7.jpg)
Let’s Take A Look!
Once inside the HQT system, you will utilize 2 of the tabs below:
Teacher Assignments/Certification Areas
Personnel Data
![Page 8: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/8.jpg)
Let’s Take A Look!
On the Teacher Assignments/Certification Areas tab, you will find:
Certification Information – Certification areas, grade level(s)
qualified to teach, as well as certificate effective/expiration
dates.
Have your Principals look here when interviewing!
![Page 9: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/9.jpg)
Let’s Take A Look!
Degree Information – College(s) of record and degree(s) on file.
(Will have multiple entries if multiple degrees have been
submitted/documented.)
![Page 10: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/10.jpg)
Let’s Take A Look! NBCT Information – If teacher holds a National Board Certificate, that data
will be found here.
![Page 11: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/11.jpg)
Let’s Take A Look! On the Personnel Data tab, you will find:
Current Year Data – This pulls from the current/active personnel report.
This data is considered “preliminary” until after final personnel reports
are received in July.
![Page 12: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/12.jpg)
Let’s Take A Look!
Total Experience – Experience is calculated to determine step placement.
In-State History Data – This lists all Oklahoma public school teaching
experience. This list is built from previous personnel reports.
![Page 13: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/13.jpg)
Let’s Take A Look!
Out-of-State/Country, Military, Private School, College, Substitute
Data – This section will show any additional experience verified by
School Personnel Records.
![Page 14: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/14.jpg)
Teacher Service Records
Teachers can now access their records as well!
Log into Single Sign-On (link can be found on SDE homepage).
Click to open Oklahoma Educator Credentialing System application.
Click View Your Credentials Here to open certification records.
![Page 15: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/15.jpg)
Teacher Service Records
Click SPR, in menu to the left, to access service record.
![Page 16: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/16.jpg)
Teacher Service Record
Please have all teachers verify record for accuracy.
![Page 17: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/17.jpg)
Teacher Service Record
Print Verification of Teaching Experience on Letterhead!
![Page 18: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/18.jpg)
Accreditation/HQT Reports
There are a couple helpful “personnel” related reports in the HQT Application as well.
They are found under the “Reports” tab.
![Page 19: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/19.jpg)
Accreditation/HQT Reports
Certified Teacher Report This report will show all certified staff and all certification areas for each.
This is a great site-level report!
![Page 20: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/20.jpg)
Accreditation/HQT Reports
Teacher List
Alpha order list of all certified teachers with site codes.
Request “Excel” output for sorting and easy site rosters!
![Page 21: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/21.jpg)
Site/District Level Personnel Data
How to navigate?
Log into your Single Sign-On account.
Click to open the “School Personnel Report” Application (select by year).
![Page 22: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/22.jpg)
Certificate Renewals
Certified Expiring Report This report is found in SPR under the “Reports” tab – Edit Check Reports
section.
![Page 23: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/23.jpg)
Certificate Renewals This process should begin each spring and continue until all have renewed.
Unlike the previous report found in the Accreditation Application, this will
include ALL certified staff members.
As teachers renew, they will drop from the list.
A renewed certificate must be on file before teacher can report to work.
Export this report into Excel for a quick email notification list!
![Page 24: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/24.jpg)
Certified staff with Degree/Experience Report – SPR
Cross-check with payroll each year!
Years of Experience
![Page 25: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/25.jpg)
State Level Personnel Data
Certified and Support employee counts as well as reported salary/fringe information is now posted on the SDE website!
![Page 26: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/26.jpg)
State Level Personnel Data
![Page 27: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/27.jpg)
OSDE Public Records
![Page 28: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/28.jpg)
OSDE Public Records
![Page 29: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/29.jpg)
SPR Tutorials and other info!
Training tutorials on Personnel Reports are now available online!
Please visit our webpage (http://ok.gov/sde/school-personnel-records) for tutorials and other up-to-date information on School Personnel.
SPR Calendar
Reporting Guide
Calculating Salaries
State Minimum Salary Schedule
Personnel Law References
Proof of Teaching Form
Single Sign-On Link
Shared Superintendent Application
Personnel Data NEW
![Page 30: Teacher Service Records & More - Oklahoma's Education ...engage.ok.gov/wp-content/uploads/2017/08/Teacher... · Teacher Service Records & More Heather Butler, Director of School Personnel](https://reader034.fdocuments.us/reader034/viewer/2022042315/5f0328227e708231d407d1e5/html5/thumbnails/30.jpg)
School Personnel Records Staff
Lynn Jones, Executive Director Accreditation Standards and School Personnel Records
Heather Butler, Director
Phone: (405) 521-3360
Brad Barker, Informational Representative
Phone: (405) 521-3369
E-mail: [email protected]
Fax number: (405) 522-1519