TBLC: Getting Digitally Organized
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Transcript of TBLC: Getting Digitally Organized
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GETTING DIGITALLY ORGANIZED
2-Part Series for TBLCPresenter: Diana Silveira
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AGENDA
Delete What You Don’t NeedOrganize Your FilesOrganize Incoming Knowledge
Image Source: https://goo.gl/jmlvvn
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WHICH OPERATING SYSTEM ARE YOU RUNNING?
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HOW DO YOU RATE YOUR
DIGITALORGANIZATI
ON?
Image: http://goo.gl/oZoALN
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Image: http://goo.gl/k6ndPI
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ORGANIZE
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DELETE WHAT YOU DON’T NEED
http://goo.gl/nr6WDh
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DELETING = GOOD Try to keep 25% of your hard drive free
(on a 500GB hard drive, that’s 125GB free)
Less space = your computer works harder
Become more productive
Quote sources: http://goo.gl/sQrAF1 http://goo.gl/vj1TeH
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RECYCLE BIN Everything “deleted” goes to the Recycle Bin (i.e. still taking up space)
Shift + Delete to bypass Recycle Bin Clean out regularly
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DUPEGURU
http://www.hardcoded.net/dupeguru/
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Delete Duplicate Fileshttp://goo.gl/Tc3E0w CNET: http://goo.gl/Cqyr96
DUPLICATE CLEANER
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DUPLICATE CLEANER
Tip: To Preview Image Click on Image Name
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CCLEANER
https://www.piriform.com/CCLEANER
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REVIEW/DELETE
INSTALLED PROGRAMS
Control Panel > Programs > Uninstall Programs Windows 10: Right click on program in start, and choose “uninstall”
Settings > System > Apps & Features OR use control panel
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Do you really need it?
Picture Source http://goo.gl/3z1HBa
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ORGANIZE YOUR FILES
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CREATE FOLDERS Right Click on Desktop (or within folder)
New > Folder Name Meaningfully
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EVERYTHING HAS A PLACE Decide on an organizational
methodology Create as many folders as
needed Folders Need Meaningful
Names Turn on preview (View >
Extra Large Icons) to see Drag items to folders in
sidebar
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MOVING FILESPC:• Hold Ctrl/Shift to select multiple files• Control + X = Cut • Control + V = Paste• Control + A = Select All• Right-click and drag to make sure you are moving
Mac• Hold Command to select Multiple Files• Click and drag to new folder
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RENAME FILES Image003 v. 2011JulyGabrielPoolParty100
F2 or Right Click > Rename
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RENAME MULTIPLE FILES
>
Shift or Ctrl to select multiple files
Rename all at once!
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CHANGE DEFAULT SAVE DESTINATION Save to Desktop Not My Documents or Downloads (where things will just gather)
In Chrome > Settings > “Show advanced settings”
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NEVER LET IT HAPPEN AGAIN When downloading, rename pictures and documents. Give a meaningful name: Date Event Person Tag if possible
Check EXIT data if unsure (Right click > properties)
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WHAT IS YOUR
ORGANIZATIONAL
SYSTEM? TIPS?
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The Key: Clear Your Desktop Regularly
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ORGANIZE INCOMING KNOWLEDGEMAXIMIZE THE TIME YOU HAVE
AVOID BECOMING OVERWHELMED
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CONSIDER AN INFORMATION DIET
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Twitter, Email, RSS, Facebook, Google+, Pinterest, LinkedIn
BE AWARE OF NETFLIX QUEUE
SYNDROME
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CONSIDER DUMPING
Redundant News Sources Those you are “saving” for
later Topics no longer of interest
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SOCIAL MEDIA
Follow in ONE place
Why are you following them?
Follow the 70% Rule
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CLEANING UP FACEBOOK Delete your “likes” “Unfollow” annoying family “Unfriend” a few people Create lists of close
friends/family
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CLEAN UP FACEBOOK
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CUSTOMIZEYOUR FEED
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LOOK THROUGH LIKES & FOLLOWING
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EMAIL MANAGEMENT
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CLEANING UP YOUR INBOX
Drag picture to placeholder or click icon to add
Image: https://goo.gl/I1i5xz
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UNROLL.ME
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BOOMERANG
www.boomeranggmail.com/
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ADDITIONAL TIPS • Schedule times to read email
• Delete without opening• Action: Reply, Do, Delete• Pick up the phone• Turn off Push Notifications on Phone• Minimize the CC/BCC• Canned Responses!
Image http://goo.gl/lcBDnu
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CLOUD COMPUTING
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What cloud services do you use?
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REMOTE FILE STORAGEDropbox keeps 30 days – back-
up so I can restore
accidently deleted files.
Phew!
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SYNCING DIFFERENT DEVICESo Desktop Version of Dropbox
and keep all documents/folders stored there.
o Download the Appo Web-based access
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AUTO-SYNC MOBILE PHONE PICTURES AND DESKTOP UPLOADS
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SYNC YOUR EBOOKS
www.gutenberg.org/
o Open Dropbox on device and read away
o Automate – and send to your Kindle wappwolf.com
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ALTERNATIVES TO DROPBOX/PRODUCTIVITY TOOLS
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EVERNOTE
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IFTTT
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RSS READERS
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FEEDLY
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ORGANIZE BOOKMARKS/
RESOURCES
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GETPOCKET
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EVERNOTE
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DELICIOUS
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ORGANIZE YOUR TECHNOLOGY TO ENSURE DATA SECURITY, BACK-UPS, & OTHER
IMPORTANT PROCESSES ARE RUNNING AT FULL EFFICIENCY.
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ANALYZE YOUR SETTINGS
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BROWSER EXTENSIONSEssentialsGoog.gl (Chrome)/To.ly (Firefox)LastPassPinterestGetPocket/EvernoteLinky
Firefox – Privacy EssentialsLightbeamTerms of Service
ad block plus https://friendsplus.me/
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UNINSTALL PROGRAMS
Located in: Windows: Control Panel/Settings
Mac: Go > Applications > Click & Drag to Trash
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TURN OFF ITEMS ON START
Windows: Found in Task Manager Mac: System Preferences > Users & Groups > Login Items
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WHAT TOOLS DO YOU USE?WHAT ARE YOUR ORGANIZATIONAL TIPS?
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STAYING SAFE
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SPYWARE/ANTIVIRUS
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MICROSOFT
Don’t have Windows Defender? Download Security Essentials.
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SPYBOTAVGPANDA FREE
http://www.safer-networking.org/More at: http://goo.gl/xNqFG
Free Malware Scanners
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PAY OPTIONSo Avira Antiviruso Norton
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SECURITY TIPSo Complex & Different Passwordso Phishingo Hacked/Spoofing
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BEWARE OF “ADD-ONS”
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PASSWORDS
Change Everything Regularly! One word is not enough – words, symbols, numbers, capitalization
Longer the better 2-Step Authentication when possible Great infographic:
http://goo.gl/zadn2M
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LOOK INTO PASSWORD MANAGERS
Features: Multi-browser Multi-device Password Generators
LastPass, Norton, Browsers
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Security Questions
LIE!!!!!!!!!
Mother’s Maiden Name?
First Pet?
First Concert?
Favorite Book?
Grandmother’s Maiden Name?
First Car?
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BACKING UP AND SYNCING DATA
Image source: http://goo.gl/PK7f8L
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BACKUPS
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CHALLENGE
Try out one of the tips mentioned in this presentation
E-mail me ([email protected]) which tool and your experience
Ex: “Downloaded Duplicate Cleaner and it found over 2,000 duplicate files. Deleted them and freed up over 500 MB of space!”
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DISCUSSION & QUESTIONS
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WHAT ADDITIONAL TIPS AND TOOLS DO YOU RECOMMEND?