Taxi & Mini Bus Services Mini-competition Training Lot 2

Julie Gullon - Category Procurement Team Leader

Claire Gibson – Category Procurement Officer

Brian Armstrong – Central Transport Unit Officer

March 2013

Outcome of this Session

To have a better understanding of how the framework will operate

To understand how the Council will manage the contract

To be confident using the NEPO portal for mini-competitions

Contract Period

Framework Contract start date 1st April 2013

Period 2 Years with option to extend for up to 24 Months

Lot 1 – Fixed Term routes, all 56 companies on the framework will be invited to bid for new requests and routes will be awarded based on lowest cost.

Lot 2 – Short Term routes, all five companies will be invited to bid for new requests and routes will be awarded based on lowest cost.

Lot 2 – Emergency requests, due to start in 2 days or less, the company ranked first will be invited to carry out this request.

Contract Requirements

Contracts will not be awarded to any company if:-

the drivers and passenger assistants do not have Gateshead enhanced DBS clearance.

do not hold a valid Gateshead ID badge

have not provided the necessary vehicle and operator documentation for each vehicle and operator used on the contract

Mini-competitions New request - E-mail notification will be sent from the NEPO

portal. Log in to the NEPO portal, view the route(s), and submit prices. A notification by e-mail will be sent to the successful bidder

ONLY. If you do not bid you will not be considered for the work. Any contracts that you currently provide will continue until their

end date. All contract renewals will be issued as a mini-competition. You

will not automatically continue to provide the service, you must bid again

YOU MUST KEEP CHECKING YOUR E-MAILS

Submitting your priceBe Prepared Review the route information Note the submission date and

time Complete the pricing information Submit your response before the

deadline via the NEPO portal Pricing can not be submitted by

e-mail or telephone.

Uploading files can take longer than you expect. Don’t wait until the last minute to start uploading your submission.

LATE BIDS WILL NOT BE ACCEPTED

Lot 2 Ranking and Contract Management

• Congratulations!• Top 5 companies to provide Short Term and Emergency

requests. • You must be reliable• Failure to provide the service will be logged• If this occurs on 5 or more occasions you will not

receive any NEW requests for a period of 3 months. • We will re-rank on an annual basis based on the last 10

previous mini-competition prices.

Comments / Questions

Thank you for your time

NEPO Portal