Task Analysis Worksheets - OmniSkills,...
Transcript of Task Analysis Worksheets - OmniSkills,...
BetterDecisionsforBetterProductivity
CREATINGTIME:TASKANALYSIS
TaskAnalysis:All‐in‐OneMethod[WS#1]
Step1:Whydothistask/activity/project?[WS#2]
Step2:Whatneedstobedone?(projects)[WS#3]
Step3:Whowilldothis?[WS#4]
Steps4&5:Where&Whenbesttodothis?[WS#5]
Step6:HowtoCreateTime[WS#6]
Step6a:How–TimeFocus[WS#7]
Step6b:How–TimeSharing[W#8]
Step6c:How–TimeCompression[WS#9]
Step6d:How–TimeAcceleration[WS#10]
Step6e:How–TimeShifting[WS#11]
Step6f:How–TimeElimination[WS#12]
Whattodorightnow?[WS#13]
CreatingTimeLog[WS#14]
CopyrightandUsageInformation
ThisworkislicensedundertheCreativeCommonsAttribution‐Noncommercial‐ShareAlike3.0UnitedStatesLicense.Briefly,thismeans:a)thatyoumustprovideattributiontotheauthor(OmniSkills,LLC)whenyouusethiswork;b)thatyoumayusethisworkforanyreasonbutnotprofitdirectlyfromitsuse(suchasbydeliveringtrainingforafeeusingthesematerials);andc)thatyoumaymodifythematerialsaslongasthesubsequentworkissharedusingthesesameterms.Toviewacopyofthislicense,visithttp://creativecommons.org/licenses/by‐nc‐sa/3.0/us.Foracommerciallicense,[email protected].
OmniSkills,LLCCharlotte&Winston‐Salem,NCwww.omniskills.com
TaskAnalysisWorksheets
OmniSkills,LLC omniskills.com Worksheet#1
Thispageisasummaryofthetaskanalysisprocess.Youcanusethispagetocaptureallofyourthinkingaboutataskorproject.Ifyouneedtoexploreanyofthesefacetsinmoredetail,usetheworksheetsthatfollow.
Task/ActivityorProject: __________________________________________________________________________
CREATINGTIME:TASKANALYSIS
TaskAnalysis:All‐in‐OneMethod
OmniSkills,LLC omniskills.com Worksheet#2
Forthisandallworksheets,answeronlythosequestionsthatapplytotheissueathand.
Task/Activity/Project:_____________________________________________________________________________
Whydoesthisneedtobedone?Whatdoesitaccomplish?
Doesthisreallyneedtobedoneatall?
Whathappensifthisdoesn’tgetdone?
Canthisbeputoff?
Shouldthisbeputoff?
Istheresomethingthatshouldbedoneinsteadofthis?
Doesthisfitinwithmyplanformyself?Isitinalignmentwithmyvalues?Doesithelpmeortheorganizationtoreachdefinedgoals?
IfIneed/wanttodothis,andIhaven’t,what’sstoppingme?
DECIDE:Basedonyouranswersabove,isthisworthdoing?Ifnot,enterthetimesavingsonyourCreatingTimeLog.Ifyes,continuetothenextstep,“2a:Whatneedstobedone?(projects)”or“2b:Whatneedstobedone?(tasks).”
CREATINGTIME:TASKANALYSIS
1:Whydothistask/activity/project?
OmniSkills,LLC omniskills.com Worksheet#3
Usethetopofthisworksheetformultistepprojects.Forsingleactions,andfortheindividualstepsinthisproject,usethelowerhalf.
Project: _______________________________________________________________________________________________
Whatisthedesired/requiredoutcome?Whatarethedeliverables?
Whenistheentireprojectdue?
Iftheprojectcanbebrokendownintostages,listthemhere,alongwithduedatesforeachstage.
Howwelldoesthisprojectneedtobedone?(Usea1‐10scale,oraqualitativedescription.)
Accountingforthequalitylevel,howlong(realistically)willittake,inhours?(Formulti‐stageprojects,dothisforeachstage.)
WRITEtheprojectonyourProjectsList.Then,continuebelow.
Task/Activity: _______________________________________________________________________________________
Whatisthenextactionyouhavetotake?
Whenisitdue?
Howlong(realistically)willittake?
Whattypeoftaskisit(cognitive,physical,mechanical)?
Whatresources(people,tools,files,permissions,etc.)willyouneed?Ifapplicable,notewheretheresourcesarelocated.
WRITEthenextactiononyourNextActionlistorplaceitonyourcalendar.Then,continueto“3:Whowilldothis?”
CREATINGTIME:TASKANALYSIS
2:Whatneedstobedone?
OmniSkills,LLC omniskills.com Worksheet#4
Onthisworksheet,youcananalyzeindividualtasksorentireprojects.Ifyouanalyzeaprojectandfindthatyouarestillthepersonwhomustdoit,analyzetheindividualpartsoftheprojectandseeiftheWhochangesforthoseparts.
Task/ActivityorProject: __________________________________________________________________________
Istheresomeonewhomustdoit,orwhoisrequiredtodoit?Ifso,isthatpersonme?
Ifnot,whoareallthepeoplewhocoulddoit?
Whoareallthepeoplewhocannotdoitnow,butcouldbepreparedtodoit?
CanIdelegateit?Ifso,towhom?
CanIoutsourceit?Whatwoulditcost,andwhatwouldIgainbydoingso?
IfImustbeinvolved,istheresomeonewhocanhelpmewithit?
DECIDE:willyoudoit?Ifnot,enterthetimesavingsonyourCreatingTimeLog,andremoveitfromyoursystem(Projectlist,NextActionlist,andCalendar).Ifyouwilldoit,aretherepartsthatsomeoneelsewilldo?Ifso,enterthesavingsonyourCreatingTimeLog.Ifthereareanypartsofthisthatyouwilldoyourself,continueto“4:Where&Whenbesttodothis?”
CREATINGTIME:TASKANALYSIS
3:Whowilldothis?
OmniSkills,LLC omniskills.com Worksheet#5
Task/Activity: _______________________________________________________________________________________Where
Whichphysicallocations(office,home,homeoffice,conferenceroom,PaneraBread,publiclibrary,etc.)wouldbeconducivetothistask?HowcanImakealocationmoreconducive?
Where,withinthephysicalspace,ismostconducivetothistask(desk,worktable,sofa,etc.)?HowcanImakeaspacemoreconducive(e.g.,furniture,lighting,music)?
DECIDE:Wherewillyoudothis?
When
ShouldIdoitrightnow?
Whatisthebesttimeofdaytodothis?(Considercognitiveandresourceissues.)Isthereanoptimaltimetodothis?
Whenisnotagoodtime?Whenisareally,reallybadtime?
WhatdayshouldIdothis?
Whatmonth,quarter,ortimeofyearshouldIdothis?
DECIDE:Whenwillyoudoit?Then,continueto“6:HowtoCreateTime.”
CREATINGTIME:TASKANALYSIS
4/5:Where&Whenbesttodothis?
OmniSkills,LLC omniskills.com Worksheet#6
Task/Activity:________________________________________________________________________________________TheHowaspectofCreatingTimeincludessixstrategies.Usethissheettoselectwhichstrategyorstrategiesmightworkforthistask.RefertotheindividualHowsheetsthatfollowforexamplesandmoreextensiveplanning.
SelectStrategies
Timefocusiskeepingallyourattentionononetask,avoidingtask‐shiftingandmulti‐tasking,andlimitinginterruptions.Howmightyouusetimefocuswhenworkingonthistask?[6a]
Timesharingissharingthetimeittakestodoatask,whichmeansbothsharingthetaskwithsomeoneelse,andsharingthetaskwithsomethingelse.Howmightyouusetimesharingwhenworkingonthistask?[6b]
Timecompressionisremovingthewastedtimewithinanactivity,byeliminatingit,orbyfillingitwithsomethingelse.Howmightyouusetimecompressionwhenworkingonthistask?[6c]
Timeaccelerationislearningtodosomethingfaster(skilldevelopment),findingatoolthatallowsyoutodosomethingfaster,andselectingtherighttoolforthejob.Howmightyouusetimeaccelerationwhenworkingonthistask?[6d]
Timeshiftingismovingatasktoatimethatsuitsyou,whichisnotnecessarilywhenitactuallyoccurs.Howmightyouusetimeshiftingwhenworkingonthistask?[6e]
Timeeliminationiswhenyoustopdoingsomethingyouaredoing,declinetodosomethingyouhavebeenaskedtodo,ordelegate(oroutsource)thetasktosomeoneelse.Howmightyouusetimeeliminationwhenworkingonthistask?[6f]
CREATINGTIME:TASKANALYSIS
6:HowtoCreateTime
OmniSkills,LLC omniskills.com Worksheet#7
TimeFocusStrategiesTimefocusiskeepingallyourattentionononetask,avoidingtask‐shiftingandmulti‐tasking,andlimitinginterruptions.
1.Maketimetoworkonthetask
• Estimatehonestlyhowlongthetaskwilltake.• Placetheworkblock(s)onyourcalendarinwhichyouwilldevotetimetothetask.• Inshared‐calendarsettings,scheduleameetingwithyourselfsothatnoonecanscheduleyouforsomethingelse.• Takeonthetaskorprojectonlyifyouhavesomewheretoputitandtheabilitytofocusonit.
2.Doonetaskatatime
• Selecthowlongyouwillworkonatask,andsetatimer.Donoothertaskuntilthetimerrings.
3.Limitdistractions&interruptions
• Getthingsoutofyourheadandcapturethem.Unprocessedthoughtsdistractyoufromyourcurrentwork.• Keepan“out”padathandtocapturestraythoughts.Jotthemdown,thenreturntotheworkathand.• Selectaplacewhereinterruptionsanddistractionsareminimized• Selectatimewhenyouwillnotbeinterrupted(forexample,thehourbeforetheworkdaybegins).• Turnoffyourtelephone(routecallstovoicemail).• Shutdownyouremailsoftware(or,attheveryleast,disablenotifications).• Turnofforblockoutwhateverelsedistractsyou:television,radio,ambientnoise,Facebook,etc.• Closeyourdoor.Ifyoudonothaveadoor,placeabarrierorsignacrosstheopening.• Proactivelystopinterrupters:hangasign,leaveinstructionswithyouradminorco‐workers,setanout‐of‐officeauto‐
responder,changeyourvoicegreeting,etc.
4.Matchtaskstoyourreality
• Matchtaskstothetimeavailable.Gotfiveminutes?Doafive‐minutetask.Thirtyminutes?Doa30‐minutetask.• Matchtaskstomentalandphysicalenergy.Brainstrongat9a.m.?Dothemostcognitively‐difficulttasksatthattime.
Braindeadfrom3‐5p.m.?Doyourleastcognitively‐difficulttasksthen:file,process,answerlow‐intensitye‐mail,listentovoicemail,etc.
5.Incubate(butdon’tprocrastinate)
• Stepawayfromataskforafewminutes,orhours,ordays.Thisincubationtimehasmanybenefits,includingrechargingyourbattery,re‐settingyourmotivation,andoftengivingyounewinsightintothesituation.(Butdon’tclaim“incubation”whenitisreally“procrastination.”)
DiscoverYourOwn“TimeFocus”Tactics
CREATINGTIME:TASKANALYSIS
6a:How–TimeFocus
OmniSkills,LLC omniskills.com Worksheet#8
TimeSharingStrategiesTimesharingissharingthetimeittakestodoatask,whichmeansbothsharingthetaskwithsomeoneelse,andsharingthetaskwithsomethingelse.
1.Havesomeonehelpyoudoit
• Findsomeonetohelpyouwithatask.• Findsomeonetohelpyouwithapartofaproject,bytakingsomeofthetasksfromyou.• Onanyproject,roundupassistantsandpartners.• Onacommitteethatyouareaskedtolead,findaco‐chair.
2.Taketurnsdoingit
• Forrepetitiveone‐persontasks,findsomeonewhocantaketurnswithyou(e.g.,attendingaregularly‐scheduledmeeting,preparingacertainreport).
• Delegateoroutsourcetheworksometimes,ifyoucan’tdothatallthetime(e.g.,doingresearch,cleaningthehouse,chaperoningakidsevent).
3.“Multitask”differenttypesoftasks(cognitiveandphysical,cognitiveandmechanical)
• Combineyourcommutetime(ifyouareapassenger)withyourReadingsfolder.• Participateinaconferencecallwhiledoingyourfilingorprocessingyourin‐basket.• Returnphonecallswhilewalkingtolunchortoameetinginanotherbuilding.• Listentoarecordedpodcast,conferencecall,orpresentationwhileonthetreadmill.
4.Sharethe“downtime”intaskthatrequiresintermittentattention
• Whiledoingsomethingthatallowsintermittentattention(e.g.,watchingsportsontelevision,orwatchingtelevisionlivewithcommercials),doalow‐cognitivetasksduringtheslowtime(e.g.,checkinge‐mail,openingyourmail,readingfromyourReadingsfolder,etc.).Caveat:don’texpecttobeasefficientwithanyofthesetasksasyouwouldifthetelevisionwereoff.
DiscoverYourOwn“TimeSharing”Tactics
CREATINGTIME:TASKANALYSIS
6b:How–TimeSharing
OmniSkills,LLC omniskills.com Worksheet#9
TimeCompressionStrategiesTimecompressionisremovingthewastedtimewithinanactivity,byeliminatingit,orbyfillingitwithsomethingelse.
1.Reducethespaceinbetween
• Findwaystomakethewaittakelesstime.• Callaheadforreservations(fordinner,ridesatDisneyWorld,haircuts,etc.).• Placeordersinadvance(e.g.,orderlunchaheadsoitwillbereadywhenyouarrive;orderticketssothattheycanbe
mailedtoyouandnotcauseyoutowaitintheWillCallline).• Gowhenthelinesarelikelytobeshort(e.g.,avoidbanksonFridays,DMVsonthefirstofthemonth).• Scheduleappointments(e.g.,withdoctors,oranyonewithpunctualityissues)firstofthemorning,sotheywon’tbe
runningbehind.• Moveclosertowhereyouwork;workclosertowhereyoulive.• Selectstoresandservices(e.g.,bank,drycleaner,officesupplystore,copycenter,hairstylist,lunchplace,etc.),bythe
proximitytoyourhomeorofficeorotherregularstops,evenifitmeanssometimestradingtimefordollars.• Leavehome(orleavework)whentrafficislighterandthecommutetimeisshorter.• Minimizethetimebetweeneventssothatyouarenotleftwithspacethatistoosmalltofillproductively.• Ifschedulingameetingwithsomeonewhoisnotinyouroffice,havethemtraveltoyou,insteadofyoutothem.
2.Removethespaceinbetween
• Workfromhomeonsomedays,andremovethecommutetimeonthatday–bothways.• UseaDigitalVideoRecorder(DVR,likeTiVo)towatchanhour‐longtelevisionshowin44minutesbyfast‐forwarding
throughthecommercials.Afourhourfootballgame:90minutesorless.• RentDVDsratherthanwatchtelevisionshowswhentheyarebroadcast,ormoviesinthetheater.
3.Replacethespaceinbetween
• Alwayshavesomethingelsetodoforwhenyouaremadetowait.• BringyourReadingsfolder,smartphone,orothertaskwithyouwheneveryouthinkyouwillhavetowaitinline,orina
waitingroom,orinaconferenceroomwaitingforameetingtostart.• Useyoursmartphone(Blackberry,Palm,iPhone,etc.)tocheckyouremailwhilewaiting.Caution:returningemailwith
yoursmartphone’stinykeypadmightactuallycostyoutime,ratherthancreateit.• Forthatwaitingspacethathappensinyourownoffice(conferencecallsthatdonotrequirecontinuousattention,waiting
forsomeonetoarriveforameeting,etc.),dothatsemi‐mindlesspaperwork,filing,orprocessingthathastobedone.
4.Treattimeasfixed,notfluid
• Schedulemeetingsbacktobacksothatonecannotrunlong.• Startontime,andbeontime(forwork,appointments,meetings,etc.).Thisrespectsothers’time,andalsoteachesthem
torespectyours.• Endontime,andleaveontime.Thisalsoshowsrespectforothers’time,andteachesotherstorespectyours.• Limitthelengthofameetingorappointment.Ifeveryonepresentknowsameetingcannotgooverbecauseofother
obligations,thenitgenerallywillnot.• Limitthelengthofyourworkday.Ifyourworkdayhasnodefinitiveend,younostrongreasontomaketheworkfityour
day.Butwhenyouhavetoleave,theworktendstogetdone.• Whensomeoneislate,don’tsay,“That’sOK,”andgivethempermissiontodoitagain.
DiscoverYourOwn“TimeCompression”Tactics
CREATINGTIME:TASKANALYSIS
6c:How–TimeCompression
OmniSkills,LLC omniskills.com Worksheet#10
TimeAccelerationStrategiesTimeaccelerationislearningtodosomethingfaster(skilldevelopment),findingatoolthatallowsyoutodosomethingfaster,andselectingtherighttoolforthejob.
1.Skilldevelopment:learningtodosomethingfaster(aninvestmentnowthatcreatestimeoverandoveragain)
• Foranytask:lookforwaystodoitfaster.Isthereabetterwaytocutyourlawn?Abetterroutetodrivetowork?Abettermethodtogettowork?Abetterwaytouseyoursoftware?Abetterwaytoprepareapresentation?
• Investthetimetolearnthefeaturesinyoursoftwarethatwillsaveyoutime.Forexample,inMicrosoftWord:usestylestoformatfaster;createAutoCorrectentriestoentercommonly‐usedtextinacoupleofkeystrokes;usetablesforquicklyorganizingdata.Inanyapplication:createtemplatesfordocumentsyouusemorethanonce;beginwithanexistingdocument,thenSaveAs.Ontheweb,learnhowtowriteaBooleansearchquerytofindwhatyouwantquickly.
• Filing:learntoorganizeyourpaperandelectronicfilessothatyoucangettothemeasily.• Findthe“rapid”way:learnrapidpresentationplanning,learnspeedreading,etc.
2.Tooldiscovery:findinganewtool(technologicalorphysical)ormethod(thewayinwhichwedosomething)
• AdoptCreatingTime,GettingThingsDone,oranothersystemtohelpyoumanageyourtasks.• Findnewsoftware,insteadofusingwhatcomeswithyourcomputer(e.g.,togetyourvideoorphotographsfromthe
cameraontothecomputer,edit,anddistributethem).• LearntheCreativeProblemSolvingprocessfordeliberateproblemsolving(www.omniskills.com/cps).• Createchecklistsforcommonbutdetailedtasks,suchasgivingapresentation,orpackingforabusinesstrip.• Use“rules”inyouremailsoftwaretoseparateautomatedmailings(newsletters,vendoradvertisements,etc.)from
messagessentbyrealpeople.• Email:towriteasuccinctemailmessageinashortamountoftime:sticktothemainpoint,avoidbackstoryanddetails,
usebulletpoints,whichhelpyoutofocus(andyourreader,too).• Keepemailmessagesbrief.Unlessitisabsolutelynecessary,keepthebackstoryandminordetailsout.Thereader(s)can
alwayscontactyouiftheyneedmorethanyouhavetoldthem.
3.Toolselection:choosingtherighttoolforthejob
• Whencommunicatingwithanother,choosetherighttool:email,telephone,voicemail,inperson.• Choosetherightsoftwareforthejob.Forexample,useAccessasadatabase,insteadofExcel;LayoutpagesinPublisher
orotherdedicateddesktoppublishingapplication,insteadofusingWordorPowerPoint;outlineapresentationusingWord’ssuperioroutliningtools,ratherthanPowerPoint’sawkwardones;useMicrosoftProjecttomanageextendedprojects,ratherthanusinganotepad.
• Returnemailwithyourdeskcomputer’sfull‐sizedkeyboardinsteadofyourBlackberry’stinyone.• Takethedirectflightinsteadoftheslightlycheaperonewithastopover.• Takethetrainratherthandriveacrossthestate,sothatyoucangetsomeworkdonealongtheway.• Goin‐person,oruseavideoconference,teleconference,webconference,ortelepresencesysteminstead?• Useatravelagent,orpurchaseticketsonline?• Gotoastore,orcallahead?Shopin‐person,orontheweb?• Pre‐shoponthewebtoreviewproducts,thenbuyinperson–insomeinstances.Inotherinstances,dothereverse.• Useafocusedsearchengineforsomequeries,ratherthanalwaysusingGoogle(e.g.,wolframalpha.com)• Askthequestioninsteadofrelyingonhabit.Forexample:rakeorleafblower?Handwashordishwasher?Handwashor
carwash?Stairsorelevator?PaperandpencilorPC?
DiscoverYourOwn“TimeAcceleration”Tactics
CREATINGTIME:TASKANALYSIS
6d:How–TimeAcceleration
OmniSkills,LLC omniskills.com Worksheet#11
TimeShiftingStrategiesTimeshiftingismovingatasktoatimethatsuitsyou,whichisnotnecessarilywhenitactuallyoccurs.
1.Movesomethingfromitsnormaltimetoyourowntime
• Ifaconferencecalldoesnotrequireyourdirectparticipation,listentoitrecorded,atatimethatsuitsyou.• Download,stream,recordorrentnewscasts,shows,ballgames,movies,etc.,thenlistenorwatchwhenyouwant–and
possiblywhiledoingotherthingssuchasworkingoutorcommuting.• Fortelevision,useaDigitalVideoRecorder(DVR,suchasTiVo)torecordprogramsandwatchthemwhenyouwant,not
whentheyarefirstbroadcast.(Bonus:thisalsoallowsyoutoskipcommercialsandanypartthatisnotworthwatching.)• Formovies,useaservicelikeNetflixsothatyoudon’thavetoleaveyourhousetorentorreturn.(RedBoxis$1pernight,
butyouhavetogoandgetit,andyouhavetobringitback.What’sthehiddencostinthat?)
2.Dosomethingatatimethatisnotnormallyexpected
• Returncallsafterhoursandleavevoicemessages,whicharequicker.• Whenameetingisscheduled,offeranalternativetimeiftheoriginaltimedoesnotsuityou.• Arrangemultiplethings,suchaserrandsormeetingagendas,intheorderthatmakeslinearorconnectivesense.
3.Dosomethingatitsidealtime
• Workduringlunchhour,whentheofficeisquietandtheeateriesarecrowded.Gotolunchwhentheofficeiscrowdedandtheeateriesareempty.
• Driveintowork,orbackhome,justbeforeorafterthecommutetime.• AvoiddoctorsonMondays.• Makeappointmentswithanyservicethathasback‐to‐backappointmentsfirstthinginthemorning.
DiscoverYourOwn“TimeShifting”Tactics
CREATINGTIME:TASKANALYSIS
6e:How–TimeShifting
OmniSkills,LLC omniskills.com Worksheet#12
TimeEliminationStrategiesTimeeliminationiswhenyoustopdoingsomethingyouaredoing,declinetodosomethingyouhavebeenaskedtodo,ordelegate(oroutsource)thetasktosomeoneelse.
1.Say“no”tosomethingnew
• Ifyoudon’twanttodoit,don’tdoit.• Withoutexcuses,saynogracefully.• Atwork,whengivenanewproject,negotiatewhereitfitswithyourexistingwork.Forexample:“Thesearemycurrent
projects,andmyplanforwheneachwillbecompleted.WhichoftheseshouldInotdo,ormovethedeliverydateon,orlowerthepriorityon,inordertotakeonthisnewproject?”(Note:worksbestafterimplementingCreatingTime.)
• Inyourpersonallife,saynotostartingnewtime‐intensiveactivities(suchasgolf,ortrainingforamarathon)andtimeholes,suchasFacebook.Saynotopartiesyoudonotwanttoattend.
2.Stopdoingsomethingyouarealreadydoing,completely
• Quittingisdifficult,butnotimpossible.Ifyouwantto,orneedto,stopsomething,thenstop.• Ask:whatdoyougain,versuswhatyousurrender,tocontinuedoingthis?• Ifquittingleavesavoidforsomeoneelse(e.g.,whenyouareonacommittee),findyourownreplacement.• Analyzethethingsyoudohabitually,andexorcisetheonesthatnolongersuityou.
3.Stopdoingsomething,someofthetime
• Attendonlythepartofameetingthatactuallyrequiresyourpresence.• Stoptrackingpeopledowntogetanswers:whendefiningthequestion,provideadefaultanswer:“ifIdon’thearfromyou
by5:00on10/15,IwillgoaheadwithPlanA.”Hatefiling(likewealldo)?Fileonlywhatmustbefiledandrecycle,shred,andtosstherest.
• Breakingupishardtodo;maybethetwoofyoujustneedsomespace.(Thisisnotjustforrelationships.)• Workathomeonedayaweekandsavethecommutetime,bothways.• Eatlunchatyourdeskin20minutesratherthangoingoutforanhour(whichsavesmoney,too,ifyoubringyourlunch
fromhome).• Outsourcesomeofyourhomeimprovementsandrepairs.Youdon’tneedtodoeverythingyourself,evenifyoucan.
4.Eliminatesomethingandsubstitutesomethingelse
• Consider,forthingsthatyouneed,thattheremightbeabetterreplacementforsomething.• Wheredoyougetyournews?Wouldradiobebetterthantelevision?Newspaperbetterthanweb?• Whatdoyoudotoworkout?Doesitalwayshavetobeanhour‐longbikeride?Couldyourun,orswim,ordoPilates
instead?Couldyoubiketoworkinsteadofdriving?Carpoolinsteadofdriving?Bringlunchfromhomeinsteadofeatingout?
• Don’tduplicateeffort.Forexample,useonlythecompany‐requiredelectroniccalendarsystem,insteadofmaintainingaseparatepaperone.
DiscoverYourOwn“TimeElimination”Tactics
CREATINGTIME:TASKANALYSIS
6f:How–TimeElimination
OmniSkills,LLC omniskills.com Worksheet#13
CREATINGTIME:TASKANALYSIS
Whattodorightnow?
OmniSkills,LLC omniskills.com Worksheet#14
Usethislogtodocumenthowmuchtimeyouhavecreated,andhowyoudidit.Thiswillprovideyouwithawaytoconfirmyourprogress,andtoprovidearecordofwhatworkedwhenyouhavesimilarsituationsinthefuture.
Task/Activity/Project TimeCost(hours) Per(circleone) CTMethod HoursSaved/Year
daywkmoyr
TOTALTIMECREATED
CREATINGTIME:TASKANALYSIS
CreatingTimeLog