Planning Documentation

Vegetarian Society Recipe Card Project

Names: Craig Cassidy Eddie Gill

Production Schedule

Week 1

MondaySource all the images for cards 1,2,3&4Compile all the templates for cards 1,2,3&4Make grids on InDesignCreate background/colour’s for all the cards

WednesdayCreate any custom graphics that we want to include on my card (cactus)Import the grid’s into Photoshop once complete and add backgroundInsert all the images onto cards 1,2,3&4Gather all the recipe’s text for 1, 2, 3&4 and break it into sections (ingredients, method, useful information etc…)

FridayPut all the text onto the cards within the gridsCompile everything together

Week 2

MondaySource all the images for cards 5,6,7&8Compile all the templates for cards 5,6,7&8

WednesdayImport the grid’s into Photoshop once complete and add backgroundInsert all the images onto cards 5,6,7&8Gather all the recipe’s text for 5, 6, 7&8 and break it into sections (ingredients, method, useful information etc…)

FridayPut all the text onto the cards within the gridsCompile the whole project together

Week 3

MondayGet peer feedback for all my recipe cardsSee if I can we act upon any feedback that we have received

WednesdayTest print all of the cardsMake any changes if we need to make any changesFinal print all of the cards

FridayContingnecy plan

Risk Assessment (Some are theoretical for example if we were to cook the food)

Personnel Eddie & Craig

Date/Time 28 th of April-9 th of May (Aprox) Location York College

Hazard Person(s) / Equipment at Risk

Risk Control Taken

Electrical wires being trailed across the room

Everyone in the class, also if the wire is caught it might drag the equipment’s it’s attached to off the desk.

Make sure no wires are trailing across the room, or if the wires have to be make sure it is raised off the ground and visible enough for everyone to see.

Sometime when using a computer for too long staring at the screen for a long period of time can damage your eyes.

My eyes

To avoid straining my eyes too much it is recommended that you take 5 minute breaks when using a computer for a long period of time.

Burn yourselves on hot cooking equipment

The production teamWhen using hot equipment in the kitchen, make sure that everyone is aware that there are hot items around, also make sure all the pan handles are facing inwards to make sure they can’t be knocked off and hot substances go everywhere. Make sure that we have appropriate protection for dealing with hot things, like trays.

Cut yourselves on knifes The production team Don’t leave any knifes laying around, also make sure you are very careful when using knifes.

What Health and Safety legislation might you need to consider in this project?We will need to consider the Health and Safety (Display screen equipment) regulation of 1992 which is a legislation stating the health and safety concerns when using equipment with a monitor.

Responsibilities

Team members: Responsibilities: Craig Creating all the templates on InDesign.

Making any custom graphics that we need to make.Inserting the text onto the grids in the appropriate sectionsMaking any final adjustments after test printing.

Eddie

Gathering all the recipes for the copy and splitting it up into relevant sections.Designing the background.Inserting the images onto the text.In charge of test printing

Contingency

Risk to project Contingency plan

Being ill so we miss production time.

If one of our team members are ill, then we will make sure that the other member know what responsibilities need to be carried out. I have also ensured that we don’t have too many jobs to do one day, so we will have time to catch up on work aswel if necessary.

Slow traffic, so we are late to college.

If we do miss any lesson time we have plenty of free time whilst at college which we can use to catch up in. We could also make sure that we set off early so we will miss all the traffic coming into college.

Loosing work. To try and avoid this we will make sure that we back up all of our work onto my laptop and everyone else’s in the production team laptop’s/memory sticks this will also ensure that we can all do work at home.

Bad weather so we can’t get too college.

All the production team will have the work on their memory stick’s/laptops so we will be able to do some of the work at home if we can’t get to college. I also have the majority of the resources that I need at home so I won’t be that limited in what I can do.

Budget

Item Cost per item/hourNumber Total

Graphic Designer £40 per side

8 cards with a

total of 2 sides

each so 16 £640.00

Transport£12 (To and from

college) 9 £108Recipe card print @College £0.12 (per sheet) 3500 £420.00

Recipe card print @York Print£16 (for 50 colour

prints) 3500 £1120.00Hiring a photographer £125 per hour 8 £1000.00Laminating £1.19 3500 £4.165.00

Total £7,453.00

(You should consider all the costs, real or imagined, involved in your project. This budget sheet will not add up by itself. Make sure you do the calculations. Delete the examples shown here and use your own information)