Tank Farm Plant Operating Procedure SAMPLING …...Multi-Media VOC Soil and Sediment Sampling Type...

Multi-Media VOC Soil and Sediment Sampling

Type

REFERENCE Document No.

TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

1 of 16

Tank Farm Plant Operating Procedure SAMPLING

USQ # N/A-4

CHANGE HISTORY ( LAST 5 REV-MODS )

Rev-Mod Release Date Justification: Summary of Changes

B-4 09/10/2018 Operations Request Updated the records section of the procedure.

B-3 11/08/2017 Operations request

Added requirement to be worked only in a work package to the

Purpose section. Added in work package to Section 3.3. Modified

Step under Section 3.4.

B-2 04/10/2017

Sampling group request for

consistency between

procedures.

Deleted references to a work package being a requirement and

reference to SGRP-PRO-SMP-50048. Deleted Step 3.3.2.

Modified Section 4.3. Updated records section to latest

requirements.

B-1 06/30/2016 Inconsequential change Updated Records section.

B-0 03/09/2016 Periodic review comment

resolution

In General: Made Notes with implied actions into steps for

Equipment Safety. Modified Step 4.3.14. Converted implied action

Notes into Special Instructions. Added job specific to HA in Step

5.1.2. Added temperature span throughout. Added new Step 5.2.6.

Table of Contents Page

1.0 PURPOSE AND SCOPE ................................................................................................................ 3

1.1 Purpose ................................................................................................................................ 3

1.2 Scope ................................................................................................................................... 3

2.0 INFORMATION............................................................................................................................. 3

2.1 Terms and Definitions......................................................................................................... 3

3.0 PRECAUTIONS AND LIMITATIONS......................................................................................... 4

3.1 Personnel Safety.................................................................................................................. 4

3.2 Equipment Safety ................................................................................................................ 4

3.3 Radiation and Contamination Control ................................................................................ 4

3.4 Environmental Compliance ................................................................................................ 4

4.0 PREREQUISITES .......................................................................................................................... 5

4.1 Special Tools, Equipment, and Supplies............................................................................. 5

4.2 Performance Documents ..................................................................................................... 5

4.3 Field Preparation ................................................................................................................. 6

5.0 PROCEDURE ................................................................................................................................. 8

5.1 QA/QC Sampling ................................................................................................................ 8

5.2 Sampling ........................................................................................................................... 11


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

2 of 16

5.3 Post Sampling Activities ................................................................................................... 14

5.4 Records ............................................................................................................................. 15

Data Sheet 1 - Sample Record Sheet ........................................................................................................ 16


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

3 of 16

1.0 PURPOSE AND SCOPE

1.1 Purpose

This procedure describes the method for performing sampling for volatile organic

compounds in soil, sediment, and solid waste. This procedure is based on EPA Method

5035A, Closed-System Purge-and-Trap and extraction for Volatile Organics in Soil and

Waste Samples.

To sample soils, sediments, and solid wastes for non-volatile organic compounds, use

procedure TO-080-906, Non-VOC Soil and Sediment Sampling.

This procedure can be performed in multiple locations. A work area, location, and/or

activity specific hazard analysis must be performed prior to starting the activity per

TFC-ESHQ-S_SAF-C-02.

This procedure may only be performed within a work package.

1.2 Scope

This procedure applies to Tank Farm Multi-Media sampling personnel.

2.0 INFORMATION

2.1 Terms and Definitions

COC Chain of Custody

EB Equipment Blank

FB Field Blank

PAL Project Analytical Lead

POC Point of Contact

SAF Sample Authorization Form

SAP Sampling and Analysis Plan

SAR Sample Analysis Request

TB Trip Blank

VOA Volatile Organic Analysis

VOC - Volatile Organic Compound


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

4 of 16

3.0 PRECAUTIONS AND LIMITATIONS

3.1 Personnel Safety

3.1.1 Failure to use proper PPE when handling pre-preserved sample containers

can result in personnel injury (Refer to appropriate SDS/MSDS).

Preservatives may include Hydrochloric Acid (HCI), Sulfuric Acid (H2SO4),

Sodium Hydroxide (NaOH), and/or Nitric Acid (HNO3).

3.1.2 A job specific Hazard Analysis is required.

3.2 Equipment Safety

3.2.1 Sampling equipment shall be decontaminated prior to use in accordance with

the requirements of LO-080-118, Cleaning Containers for Equipment for

Organic Analyses and Sample Collection.

3.2.2 Commercially purchased, disposable sampling equipment that comes in

direct contact with the sample media should be of laboratory quality and shall

be packaged in a manner that prevents cross contamination.

3.3 Radiation and Contamination Control

3.3.1 Work in radiological areas or with radioactive materials, will be performed

using a Radiation Work Permit in the activity specific work package

following review by Radiological Control per ALARA work planning

procedure TFC-ESHQ-RP_RWP-C-03.

3.4 Environmental Compliance

3.4.1 All environmental controls for VOC soil, sediment, and, solid waste sampling

will be identified in the activity specific work package+.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

5 of 16

4.0 PREREQUISITES

4.1 Special Tools, Equipment, and Supplies

The following supplies may be needed to perform this procedure:

Sample containers with magnetic stir bars (extra containers should be available to

accommodate breakage, loss, and other unforeseen complications that may arise)

Evidence tape

Ice chest with wet ice or frozen cold packs (blue ice)

Freezer and/or refrigerator units

Sample collection equipment (e.g. rigid plastic coring device)

Field logbook

Nitrile or latex gloves

Eye protection

Calibrated scale capable of recording to 0.1 grams

Pre-preserved sample containers

Pre-cleaned stainless steel bowls and spoons

Clean, unscented, lint-free cloth.

4.2 Performance Documents

The following procedures may be needed to perform this procedure:

TO-100-052, Perform Waste Generation, Segregation, Accumulation and Clean-

up

TFC-OPS-WM-C-22, Chain of Custody for Tank Farm Vadose Zone and Multi-

Media Sampling

TO-080-900, Sample Packaging and Shipping

TO-080-903, Use of Sample Storage Units

TFC-BSM-IRM_DC-C-02, Records Management

TFC-ESHQ-S-STD-30, Implementation of DOE-0344, Excavating, Trenching,

and Shoring

TFC-OPS-OPER-C-17, Operating Logbooks

TFC-OPS-WM-C-23, Control of Certificates of Analysis for Tank Farm Vadose

Zone and Multi-Media Sampling


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

6 of 16

4.3 Field Preparation

NOTE - Steps in Section 4.3 may be performed in any logical order.

Preparation for Field Sampling

4.3.1 ENSURE personnel using this procedure have completed the Multi-Media

Sampling Certification (Course 350515),

OR

IF personnel have not completed the course, ENSURE they work under the

direct supervision of a certified individual.

4.3.2 ENSURE a work area and/or a location specific hazards analysis per

TFC-ESHQ-S-SAF-C-02 has been performed.

4.3.3 USE certified clean sample containers for chemical analysis in accordance

with sampling document(s).

4.3.4 CONFIRM all required sampling documentation (e.g., Chain of Custody’s

(COCs), sample labels, Sample Authorization Forms (SAF) and any other

project information that will provide direction for, or assistance with meeting

project requirements) has been provided.

4.3.5 REVIEW Field Sampling and Analysis Plan and other applicable sampling

paperwork for sampling event.

4.3.6 CONFIRM use of pre-preserved sample containers meet the following

conditions:

A Sample containers are certified clean

Any preservative used has a Certificate of Analysis (COA) provided

by the vendor.

4.3.7 IF there is a conflict between any sampling document and the Chain of

Custody regarding container type or size, NOTIFY the FWS.

4.3.8 WHEN field conditions preclude the use of containers as specified, NOTIFY

the FWS.

4.3.8.1 IF field conditions preclude the use of containers as specified,

FWS NOTIFY the Project Analytical Lead (PAL).

4.3.9 STAGE AND ASSEMBLE the equipment required for sampling and field

data collection.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

7 of 16

4.3 Field Preparation (Cont.)

NOTE - Logbook entries should be concise and chronological, enabling anyone to

reconstruct events as the occurred for legal defensibility.

4.3.10 RECORD field logbook entry for the following in accordance with

TFC-OPS-OPER-C-17:

Day, date, and time task started

Weather conditions

Names, titles, and organizations of personnel performing the

sampling.

4.3.11 IF picking up decontaminated sampling equipment CONFIRM the

LABCORE Completed Batch Report is included in the field log book.

4.3.12 ENSURE a non-Volatile Organic Compound (VOC) style pen (i.e.,

permanent ball point ink pen) is used to mark sample containers.

4.3.13 IF work is performed in a radiological area or with radioactive materials,

ENSURE sampling site has been prepared with the controls and postings

specified in the work package prior to commencement of sampling activities.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

8 of 16

5.0 PROCEDURE

5.1 QA/QC Sampling

NOTE - QC/QA samples may be specified in the project specific Sampling and Analysis Plan

(SAP) or other applicable sampling documentation. The instructions below indicate

the sampling directions for several different types of QA/QC samples. Specific

sample requirements will vary depending on the project.

Special Instructions

The person taking the sample will be provided sampling paperwork (COC’s) for the

specific type of blank container/preservative and quantity of QA/QC sample to be

collected, except for the Temperature Blank.

A Temperature Blank shall be utilized with each cooler/freezer of samples designated for

transport.

Field Duplicates/Split Samples

5.1.1 IF taking a duplicate or split VOA sample, COLLECT the two samples as

close together as possible in both space and time AND

DO NOT HOMOGENIZE the samples.

Blanks

5.1.2 IF required by job specific JHA RWP, and/or SDS/MSDS, DON proper PPE.

NOTE - There are several types of blanks such as Equipment Blank (EB), Trip Blank

(TB) and Field Blank (FB).

5.1.3 MAINTAIN blanks at 4 C 2 C (2 to 6 C) for VOCs.

5.1.4 IF taking an Equipment Blank (EB), PERFORM the following:

5.1.4.1 RUN organic free reagent water through or over the new or

decontaminated (or lab cleaned) equipment.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

9 of 16

5.1 QA/QC Sampling (Cont.)

5.1.4.2 COLLECT the rinsate into a cleaned container AND

TRANSFER into VOA vial(s), taking care no air space is left in

the vial.

5.1.5 IF taking a Trip Blank (TB), PERFORM the following:

5.1.5.1 PRIOR to going to the field, FILL a certified VOA vial(s) with

organic free reagent water, taking care no air space is left in the

vial.

5.1.5.2 TRANSPORT the TB into the field in the same storage

container that will be used for the samples collected that day.

5.1.5.3 DO NOT OPEN the TB sample bottle(s) in the field.

5.1.5.4 DELIVER the TB sample to the laboratory with the field

samples.

5.1.6 IF taking a Field Blank (FB), PERFORM the following:

5.1.6.1 PRIOR to going to the field, FILL a certified aGs bottle with

organic free reagent water ensuring the bottle has a positive

meniscus.

5.1.6.2 TRANSPORT the aGs bottle with organic free reagent water to

the field.

5.1.6.3 PRIOR to collecting regular samples, TRANSFER the organic

free reagent water from the aGs bottle to a VOA vial(s) taking

care that no air space is left in the vial.

5.1.6.4 TREAT the FB in the same manner as the other samples

collected during the sampling event.

5.1.6.5 RECORD in the log book and on the Chain of Custody (COC) if

conditions change from when the FB is collected and the regular

sample is collected (i.e., The wind changes taking exhaust fumes

from the truck and blows them over the sampling area after the

FB was collected.).

5.1.6.6 IF a FB is missed, SEND a message to the QC Point of Contact

(POC) and the PAL stating the reason why the FB was missed.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

10 of 16

5.1 QA/QC Sampling (Cont.)

Temperature Blank

NOTE - Upon sample receipt, the laboratory will use the temperature blank or

thermometer to determine the internal temperature of each cooler.

5.1.7 PROVIDE a Temperature Blank or suitable thermometer with each cooler of

samples designated for transport.

5.1.8 ENSURE temperature is maintained at 4 C 2 C (2 to 6 C) for all

refrigerated samples and -7 C (19.4 F) to -20 C (-4 F) for frozen samples.

5.1.8.1 IF the temperatures are not met, DOCUMENT the actual

temperature on the COC and in the logbook.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

11 of 16

5.2 Sampling

Special Instruction

Sample collection must be done immediately after exposing a fresh surface of sample

material. The entire sample should be placed into the Volatile Organic Analysis (VOA)

vial at one time, if possible.

5.2.1 KEEP sample vials CLOSED until ready to accept a sample.

5.2.2 MARK each sample bottle with one suffix letter (K, L, M, N, P).

5.2.3 CONFIRM containers with suffices K, L, M, N, and P contain stir bars.

5.2.4 RECORD Scale Number and Calibration Due Date in logbook and on Data

Sheet.

5.2.5 AFFIX labels to each sample vial with the appropriate suffix letter.

5.2.6 ENSURE the label(s) contain the following information:

Identification number

Date

Time

Media

Preservative (if required)

Analysis Required

Collectors initials, Printed Name or Signature

5.2.7 RECORD sample number on Sample Record Sheet (See Data Sheet 1).

5.2.8 WEIGH each labeled VOA to nearest 0.1 gram AND

RECORD on Sample Record Sheet (See Data Sheet 1) as Initial Weight.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

12 of 16

5.2 Sampling (Cont.)

5.2.9 IF using a metal or rigid plastic coring device, PERFORM Steps 5.2.9.1

through 5.2.9.5.

OR

IF using a sampling tool, GO TO Step 5.2.10.

NOTE - Approximately 5 grams of sample material is approximately 1/8

full of a 40 mL vial.

5.2.9.1 EXPOSE a fresh surface of sample media.

5.2.9.2 QUICKLY COLLECT sample using coring device to minimize

loss of VOCs due to volatilization.

5.2.9.3 WITHIN 10 seconds from the time the sample is collected,

PLACE approximately 5 grams of sample material into one of

the VOA vials (K, L, M, N, or P).

5.2.9.4 WIPE vial threads with a clean, unscented, lint-free cloth to

remove particles AND

IMMEDIATELY RECAP vial.

5.2.9.5 REPEAT Steps 5.2.9.1 through 5.2.9.4 until all VOA vials are

filled.

5.2.10 IF not using a metal or plastic coring tool, USE a sampling tool AND

PERFORM Steps 5.2.10.1 through 5.2.10.5:

5.2.10.1 EXPOSE a fresh surface of sample media.

5.2.10.2 QUICKLY COLLECT sample using a sampling tool.

5.2.10.3 PLACE approximately 5 grams of sample material into one of

the VOA vials (K, L, M, N, P) within 10 seconds from the time

sample is collected.

5.2.10.4 WIPE vial threads with a clean, unscented, lint-free cloth to

remove particles AND

IMMEDIATELY RECAP vial.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

13 of 16

5.2 Sampling (Cont.)

5.2.10.5 RECORD in field log as soon as possible the following

information:

Conditions encountered that preclude use of coring tool

Method of collection in place of coring tool

If sample is exposed to atmosphere for greater than 10

seconds before sealing in VOA vial.

5.2.11 COMPLETE sample label information.

5.2.12 WEIGH each VOA vial with sample AND

RECORD under Total Weight on Sample Record Sheet (See Data Sheet 1).

5.2.13 AFFIX custody seal(s) to exterior of a plastic bag that is holding vials in

such a manner that could detect potential tampering.

5.2.14 IMMEDIATELY after weighing, STORE sample vials with suffix letters K,

L, M, N, and P in a freezer, between -7 C (19.4 F) to -20 C (-4 F).

5.2.15 CALCULATE Material Weight of sample by subtracting Initial Weight

from Total Weight AND

RECORD on Sample Record Sheet (See Data Sheet 1).


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

14 of 16

5.3 Post Sampling Activities

5.3.1 COMPLETE the Chain of Custody/Sample Analysis Request (COC/SAR),

Sample Record Sheet, and field logbook recording any of the following

events if they occur:

Details of equipment failures

Breakdowns or unusual occurrences related to sampling activity

The sampler signature and date at the bottom of each page.

5.3.2 REQUEST independent review of COC forms and sample labels after

completion (one over one check).

5.3.3 PLACE samples in a secure location during transportation.

5.3.4 CONFIRM samples are packaged in accordance with TO-080-900, Sample

Packaging and Shipping.

5.3.5 IF samples(s) cannot be delivered the same day (due to time constraints or

radiological laboratory screening), STORE samples according to TO-080-

903 AND

NOTIFY the FWS.

5.3.6 AS soon as possible, DELIVER sample and associated Sample Record Sheet

and COC to shipping personnel or appropriate laboratory for analysis.

5.3.7 MANAGE solid waste sampling materials (e.g. used gloves, paper towels,

etc.) in accordance with TO-100-052.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

15 of 16

5.4 Records

5.4.1 PERFORM the following for records identified within this procedure.

5.4.1.1 RECORD the number of times the record was generated in

applicable column

OR

PLACE a check mark () in the N/A column.

5.4.1.2 SUBMIT the package for verification of completed records.

Records Submittal Checklist

Number

of times

completed

N/A

()

Data Sheets

Data Sheet 1 - Sample Record Sheet

FWS/OE/Shift Manager SEND the completed records to the Central Shift Office for

records retention.

/ /

Signature Print (First and Last) Date

FWS/OE/Shift Manager

The record custodian identified in the Company Level Records Inventory and

Disposition Schedule (RIDS) is responsible for record retention in

accordance with TFC-BSM-IRM_DC-C-02.


Type


TO-080-905 Rev/Mod

B-4 Release Date

09/10/2018 Page

16 of 16

Data Sheet 1 - Sample Record Sheet

Location:

Sampler Initials: Date:

Scale Number: Cal. Due Date:

Sample Number Sample Suffix1

Initial Weight2

(grams)

Total Weight3

(grams)

Material Weight4

(grams)

K

L

M

N

P

1 Sample suffix of K, L, M, N, and P should be frozen to between -7 C (19.4 F) and -20 C (-4 F)

2 Initial weight is to include all labels, stickers, bags, and anything else that will be associated with the bottle when it

is weighed with the sample.

3 ENSURE that everything is weighed for the empty bottle and no additional items (besides the sample) is weighed.

4 Material weight is the vial with sample minus Initial Weight.

Tank Farm Plant Operating Procedure SAMPLING …...Multi-Media VOC Soil and Sediment Sampling Type...

Documents

Transcript of Tank Farm Plant Operating Procedure SAMPLING …...Multi-Media VOC Soil and Sediment Sampling Type...