TAM Strategic Action Planning Workshop / October 17-18, 2019 / Irvine, CA

NCHRP Project 20-123(01) 1

Agenda TAM Strategic Action Planning Workshop Day 1 – Thursday, October 17, 2019 Lunch will be served in the Dining Room at Noon

Welcome and Introduction 1:00 PM

• Welcome - Tim Henkel (Minnesota DOT, CPBM Chair) - Matt Haubrich (Iowa DOT, CPBM TAM Subcommittee Chair) - Steve Gaj (FHWA) - Elizabeth Lovinggood (APTA)

• Self-Introductions • Workshop charge and agenda • Event logistics

Icebreaker Exercise: A Vision for the Future – Goal Statements 1:30 PM

• Develop goal statements for where we want to be in the foreseeable future for the way TAM resources are available and used in the US

- Work in teams of two or three • Share goal statements with the group

Background 2:00 PM

• Project and workshop objectives • Existing strategic plans • Research entities, funding, and important dates • Action types • Research Roadmap – Current version and future needs

Break 2:45 PM

Understanding TAM Topics and Setting Direction 3:00 PM

• Setting the context - FHWA NIR Survey highlights - Recent TAM Survey highlights - TAM Guide III framework - Maturity scale - Framework categories and the subcategories

• First set of polls - state of maturity (12 polls) • Discussion, set baseline maturity, and set maturity target for five years from

now (six polls)

TAM Strategic Action Planning Workshop / October 17-18, 2019 / Irvine, CA

NCHRP Project 20-123(01) 2

Create a National Vision Statement 4:45 PM

• Vision statement guidance • Examples of good vision statements • Candidate themes to include in the vision statement

Day 1 Summary and Day 2 Overview 5:00 PM

• Day 1 summary • Day 2 overview

A reception will be held in the patio at 5:30 PM.

TAM Strategic Action Planning Workshop / October 17-18, 2019 / Irvine, CA

NCHRP Project 20-123(01) 3

Agenda TAM Strategic Action Planning Workshop Day 2 – Friday, October 18, 2019 Breakfast will be served in the Dining Room at 7:30 AM.

Day 2 Introduction 8:15 AM

• Overview of Day 2 agenda • Share thoughts on Day 1 and what is needed for Day 2

Developing Improvements: National Organizations and Collaboration Across Agencies 8:30 AM

Conduct a small group exercise to identify and prioritize areas of improvement for national organizations. The groups will be organized into the following six topics.

• Committee operations • Coordination and collaboration • Research management A • Research management B • Research management C • Research management D

Group Reports

Break 10:00 AM

Developing Improvements to Increase Maturity 10:15 AM

• Fishbowl format will generate intimate dialogue in a larger group by having just 3-4 people talk at any one time

• The speakers are seated in the front of the room while the rest of the participants sit at their tables and observe without interrupting

• Once a speaker is done making his/her point, they move out of the fishbowl and another participant becomes a speaker

• Participants will share views on what we need to do to move the needle in our national maturity for the topics polled on Thursday

• Prioritize improvement ideas

Lunch 11:45 AM

Afternoon Agenda Introduction 12:45 AM

• Action planning introduction • Generate specific activities needed to advance the TAM strategic action plan

TAM Strategic Action Planning Workshop / October 17-18, 2019 / Irvine, CA

NCHRP Project 20-123(01) 4

Action Planning Session 1:00 PM

• World Cafe format will be used to generate actions for the topics • The following are the topic tables

- Topic 1: TAM Strategy and Planning - Topic 2: Maximizing the Performance of Transportation Assets - Topic 3: Resource Allocation - Topic 4: Monitoring and Adjustment - Topic 5: Information and Systems - Topic 6: Organization and People - Topic 7: National Organizations

• Four rounds of discussions for groups of 6 to 7 seated at a table • Assignment at each round is to generate action ideas - building on the work

of previous rounds - At the end of each round, each table will select the top three actions

• Present a summary of priority actions from each topic table.

Break 3:00 PM

Action Details Session 3:15 PM

• Generate action statements - Research statements - Action statements

• Generate as many statements as time allows. Statements will include: - Title, Purpose, Key Objectives, Lead Entity, Involved Parties, Specific

Steps, Products, Timeframe, Budget Estimate (if relevant) • Organized into the seven topic areas above • Group reports • Prioritize action statements

Workshop Wrap Up 4:45 PM

• Review workshop accomplishments • Discuss next steps