Tallahassee Area Chapter National Institute of Governmental Purchasers TACNIGP

March 1, 2011

Tallahassee Area Chapter National Institute of Governmental Purchasers

TACNIGP

Agenda MFMP Overview Vendor Information Portal (VIP) Solicitations: eQuote / Sourcing / Vendor Bid System (VBS) 1 Percent Transaction Fee MFMP Communications

E-mail Notifications FAQs Additional Resources

MFMP Overview

MyFloridaMarketPlace (MFMP) is the State of Florida’s online e-procurement system, the single e-commerce conduit between state agency buyers and vendors to conduct public purchasing on a daily basis.

MFMP prides itself on public and private partnerships; its award winning technology applications create easier and faster transactions for both buyers and vendors. Excellence in IT Leadership Award from IT Florida Excellence in Public Service Leadership from IT Florida Honorable Mention given by the National Institute of

Governmental Purchasing Achievement for Excellence in Procurement (for seven

consecutive years) NASCIO Finalist 2010

MFMP Overview

MFMP Vendor Benefits Equal access for disabled-veteran, woman- and minority-

owned businesses Electronic Invoicing (eInvoicing) One-stop registration that enables a vendor to receive all

executive state agency bids for any selected commodity code 24/7 access to more bid opportunities and information

Vendor Bid System (VBS) Sourcing eQuote

Improved quality and accuracy of interactions with the state Customer service support available to provide real time

assistance Green catalog and product listing options

Agenda

MFMP Overview Vendor Information Portal (VIP) Solicitations: eQuote / Sourcing / Vendor Bid System (VBS) 1 Percent Transaction Fee MFMP Communications


Vendor Information PortalNew Look and Feel for Vendors

Vendor login page Summary information on the account landing page

Agenda

MFMP Overview Vendor Information Portal (VIP) Solicitations: eQuote / Sourcing / Vendor Bid System (VBS) 1 Percent Transaction Fee MFMP Communications


Solicitations

What are Solicitations?

The process agency buyers use to decide who to buy from, at what price, in what quantities, and under what terms.

eQuote is the tool that vendors use to respond to quote requests from the State of Florida that are under $35,000. https://equote.MyFloridaMarketPlace.com

Ariba Sourcing is the tool that vendors use to respond/bid to State of Florida solicitations that are over $35,000. https://sourcing.MyFloridaMarketPlace.com/sourcing/

Vendor Bid System (VBS) is the tool agencies use to post upcoming competitive solicitations, single source, public meeting notices and agency decisions. Vendors use VBS to receive notices view and search information. http://vbs.dms.state.fl.us/vbs/notification_new.selection

https://equote.myfloridamarketplace.com/

https://myfloridamarketplace.com/sourcing/

http://vbs.dms.state.fl.us/vbs/notification_new.selection

Vendor Registration

Type of Account How often should I check this account?

Where do I go to access this account?

eQuote At least monthly or as you offer new products

https://equote.MyFloridaMarketPlace.com

Sourcing At least monthly or as you offer new products

https://sourcing.myfloridamarketplace.com/Sourcing/Main

Vendor Registration

As needed to keep information updated

https://vendor.MyFloridaMarketPlace.com

Vendor Bid System (VBS)

At least bimonthly (this is the main repository for all MFMP bids)


MFMP Helpful Hint: Consider using an e-mail calendar to set up reminders for updating and checking your MFMP account information.

MFMP Helpful Hint: No annual or direct fees associated with registering for any of these MFMP tools.

http://equote.myfloridamarketplace.com/



https://vendor.myfloridamarketplace.com/


Solicitations Summary

Vendors may sign up for eQuote, Sourcing and VBS notifications within their VIP vendor registration account. VBS Notifications will be directed to the main contact in the

vendor’s VIP account.

For assistance with eQuote and Sourcing please contact the MFMP Vendor CSD, [email protected].

For assistance with VBS, contact [email protected]

Note: MFMP / VIP sends these notifications as a courtesy. Your firewall or other e-mail settings you may have in place could prevent delivery to you. We urge you to regularly check Sourcing 3.0 and the Vendor Bid System for advertisements.

mailto:[email protected]


Transaction Fee

What is the 1 percent transaction fee?

Florida law permits the Department of Management Services to collect a fee for commodities and contractual services vendors provide to state agencies.

The 1 percent transaction fee applies to business conducted with the State of Florida, both inside and outside of MyFloridaMarketPlace.

Transaction Fee

The transaction fee funds: MFMP

• 24/7 access to solicitation tools• Electronic notifications via e-mail• Customer service desk• Vendor outreach activities

DMS Division of State Purchasing • State term contracts• Alternate contract sources

DMS Office of Supplier Diversity (OSD) • CBE certifications

DMS IT services for purchasing related functions • VBS• SPURSView

Transaction Fee

Questions about the transaction fee? Transaction fee FAQs

http://dms.myflorida.com/business_operations/state_purchasing/myflorida_marketplace/mfmp_vendors/vendor_frequently_asked_questions_faqs

Rule 60A-1.031, F.A.C. https://www.flrules.org/gateway/RuleNo.asp?ID=60A-1.031

Transaction fee vendor meeting presentation http://dms.myflorida.com/business_operations/state_purchasing/myflorida_marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_training_opportunities/mfmp_vendor_meetings/vendor_meeting_presentation_archive




https://www.flrules.org/gateway/RuleNo.asp?ID=60A-1.031

http://dms.myflorida.com/business_operations/state_purchasing/myflorida_marketplace/mfmp_vendors/vendor_toolkit/mfmp_vendor_training_opportunities/mfmp_vendor_meetings/vendor_meeting_presentation_archive




Simplified Fee Reporting

Returning vendors can log into their account and access their ‘Vendor Summary’ page.

Navigating to the ‘Billing and Collections’ area provides vendors with a view of:

Bill-To contact information

Self-reporting summary (of last three reports)

Consolidated billing invoice (CBI) snapshot (of last three months)


This provides details of a vendor’s transaction fee reporting and payment account.

Vendors can quickly navigate to:

Submit a report

View Company Summary

View Full CBI History

View Self-Reporting History


Non- State Term Contract (STC) vendors may have additional fees to report that were not included as part of a CBI; STC vendors are required to provide monthly reports for payments received.

To report for a specific month, a vendor can select from the ‘Report Period Selection’ box, and click ‘Add.’

Pages are simplified with a single field to be completed for fee-eligible payments.

Once fee-eligible payments have been entered, the vendor clicks ‘Continue’ to see a summary of the information entered and calculated.


Automated calculation displays the resulting transaction fees due.

The vendor then clicks the ‘I Agree’ button to get a confirmation page and additional information about how to submit payment.

E-mail Notifications MFMP Vendor e-mail notifications MFMP sends e-mail notifications to keep vendors updated on

important topics and information.

Common notifications vendors receive include: MFMP general announcements

- [email protected] Fee processing notices and reminders

- [email protected] VendorHelp responses

- [email protected] eQuote / Sourcing / VBS notifications

- [email protected] - [email protected] - [email protected]

To ensure you receive these communications, your VIP e-mail address must be current.







FAQs

Should I use my Social Security Number (SSN) to register as a vendor in MFMP? MFMP strongly recommends using a Federal Employer

Identification Number (FEIN) rather than an SSN. Using an FEIN minimizes the risks to personal financial

information associated with the use of social security numbers. If you do not have a FEIN number, please take a few minutes and

obtain one at www.irs.gov .

My organization registered for e-mail notifications, where will they be sent? E-mail notifications are sent to the main contact’s email address

designated in the MFMP VIP account. If e-mail notifications need to go to a group of people, we

recommend setting up a group e-mail box and designate the group e-mail as the main contact in VIP.

http://www.irs.gov/

MFMP Vendor Web Pages

Resources

If you have questions about a payment, contact the DFS Vendor Ombudsmen Section at (850) 413-5516. At any time you can access DFS’ vendor payment history website

and look for a pending payment: https://flair.dbf.state.fl.us.

For technical questions concerning MFMP, please contact us at: [email protected] or (866) 352-3776.

For technical questions regarding VBS notifications, please contact [email protected].

General MFMP Contact information: Phone: (866) 352-3776Fax: (850) 414-8192Email: [email protected]: http://MyFloridaMarketPlace.com Hours: Monday – Friday, 8 a.m. – 5:30 p.m. Eastern time

https://flair.dbf.state.fl.us/




http://myfloridamarketplace.com/

DMS Division of State [email protected] or (850) 488-8440www.dms.MyFlorida.com/contracts

MFMP Vendor Customer Service [email protected] or (866) 352-3776

Rachael Lieblick, Chief, State Purchasing Operations [email protected] or (850) 766-7670

Danielle Kosberg, MFMP Operations [email protected] or (850) 766-0772

Anne Rabon, MFMP Finance and Accounting Process [email protected] or (850) 294-0739

Eric Swanson, MFMP Vendor [email protected] or (850) 487-9981

Linda McDonald, MFMP Communications [email protected] or (850) 363-0628

Thank you for your participation today!

Tallahassee Area Chapter National Institute of Governmental Purchasers TACNIGP

Documents

Transcript of Tallahassee Area Chapter National Institute of Governmental Purchasers TACNIGP