TALENT

Managing Holding Fees Welcome to Holding Fees on the Extreme Reach Platform.

Electronically manage your Holding Fees with quick and easy access to the Platform. Log in to view your holding fees, print, send an email, send an Action Form and authorize your Talent Manager to hold or release a commercial with the click of a button.

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Viewing Your Holding Fee Notifications 1. To begin, navigate to the toolbar on the left of your page, and select Talent > Holding Fees

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2. Enter any combination of search options to view existing holding fees. Search by Advertiser, Commercial ISCI/AD-ID, Status/ Due Date, Month and Cycle End date or any other combination of filters.

Tip: Enter complete or partial AD – ID and Titles or enter a date range or month to filter by due date

3. Select a Response from the drop down, to filter holding fees by status. No Response is the default and will display all holding fees currently pending a hold or release response. However, you can adjust the status to Held, Released or Any Response (displays All statuses)

4. After filtering your search and accessing your holding fees, you may perform the following actions from this view Return as CSV (excel) or Return as PDF to download

and print a copy of your search results Send Email Notifications – Include one or more selected

holding fee(s) in a single notification Select multiple notices and create a single PDF of the

selected Holding Fees Send Actions Forms – Include one or more selected

holding fee(s) in a single notification

Tip: Click on a column header to sort your results. 5. Your results will show an overview of your holding fees.

Scroll through each row to review the details of your holding fees including Customer Name, Advertiser, Product/Brand, AD – ID, Title, Length, Due Date, Amount, Cycle Dates and MPU: View Holding Fee details including talent fees, tax,

handling, cast and more Send email notifications from this screen Download a PDF copy of your Holding Fee notification Click on a header title to sort notices. For example, click

and sort on due date View a breakdown of Holding Fee costs including

wages, tax, pension and health and taxes within the details screen.

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Sending Email Notifications

1. Select one or more Holding Fee record(s) then click Send Notification to send a single email to notify recipients of upcoming due dates for multiple Holding Fees. Use this feature to send emails to both Platform and non Platform users.

2. Click the Send Notification button to proceed.

Tip: You may also select Action Forms to send multiple holding fees from this screen. See page 7 for more details on sending Action Forms.

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3. Enter the recipient(s) email in the dialogue window along with a message to appear in the body of your email then hit send. A PDF copy of your holding fee notification(s) is automatically attached to the email.

Tip: Sending a single Holding Fee notification? Use Send Notification or click in the Actions column for your selected holding fee to send an email for a single holding fee.

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Holding Fee Notification Details 1. Navigate to the Actions column on your Holding Fee list and click the View Details icon to access more information for a

selected holding fee.

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2. Use this screen to Hold, Release or send a Request for your HFN. To send an email request to your Talent Manager, click Notify Talent Manager/ Request Change.

3. When you are ready to proceed, add Comments to Extreme Reach, then enter the estimate #, po # and job # if applicable 4. Click Release or Hold

Important: Direct Pay is not currently enabled. When responding to Hold or Release a HFN, an authorization will be urgently routed to the attention of your assigned Talent Manager who will then release the master or process the Holding Fee payment.

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View and Release Partial Cast

1. On the HF Details page, scroll to view the Creative/Version Codes associated with the Commercials

2. Next, review the cast including performer name, category, version, over scale %, amounts and more

3. Finally, click Release Partial Cast if you would like to release one or more performers, but not the entire cast

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3. You will get a pop-up. Indicate the performers you would like to see Released then hit Send to send the request to your Talent Manager.

Please be sure to submit a revised Completion Report to support this request

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Sending Action Forms 1. From the HF Details screen, click Action Form to send an email notification which includes a link that allows recipients to vote

Hold or Release on a spot. Use this feature to send Action Forms to both Platform and non Platform users and review holding fee activity, including responses from Action Form recipients, in a convenient audit trail.

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2. Enter the recipient email address in the dialog window along with the message to appear in the body of your email. The Platform will automatically include a PDF copy of the holding fee for review

3. Click Email Preview to see a preview of your message or select Send Action Form to proceed

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4. Recipients will then have the ability to click the View/Respond Link in the body of their email .

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5. The View/Respond Link will direct to the official Action Form page where recipients can review a copy of the Holding Fee and choose Hold, Release or Does Not Apply to Me

The Platform will send an email notification to you, the sender, notifying that a response has been received. All responses will also be tracked in the Action Form audit trail in the Holding Fee Details screen.

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6. From the HF Details Screen, you can then review all responses and take the final action to HOLD or RELEASE the commercial.

Tip: The Action Form only collects responses. You have the final power and control to authorize the Hold or Release of a commercial.

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If you have any questions, please contact us at talenthelp@extremereach.com.

© 2017, Extreme Reach Inc. All rights reserved. 201701 extremereach.com

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