Taking Stock at Mid-Semester:

A partnership between first year residents, CASA, Residence Life,

and Academic Advisors

March 27, 2008

Goals:

• Early intervention with first year residents• Constructive conversation starter

• One-on-one with RA staff/Mentor/Advisor• Offer residents a self-assessment• Connect residents with resources• Normalized transition experience

Project Conception

Additional Benefits:

• Examine transfer plans• Identify common concerns• Identify programming needs

Why else would we do this?

• University goals• Student Success Plan• It’s a great service!

That’s a lot of work!

Before MAP-Works…

• Prior to MAP-Works, we had Taking Stock at Mid-Semester - a paper version of the survey and the reporting– Taking Stock program began in 2001– Survey contained ~45 questions, all on a “Strongly Agree-Strongly

Disagree” scale– Individual reports were generated for each student based on their

answers and were shared almost exclusively with Housing staff (Resident Directors, Resident Assistants, etc)

– Process of survey completion, scanning, and report generation was extremely time consuming and costly

– Each student participated in a “one-on-one” discussion with their Resident Assistant based on the report provided

– A list of campus resources was used in each meeting, and verification of each meeting was recorded.

Implementation

• How we implemented it– Email sent to all first year on-campus students– Residence staff encouraged students to take the survey during floor meetings– Fliers were mailed to students with information about the survey

• Incentives– Each hall that had over 80% participation by the initial deadline was given a

pizza party– The hall that had the highest percent participation by the initial deadline was

given an ice cream social• How we used it

– Residence Hall staff• An individual student report was printed for each student based on the

results of their survey• This report was given to the Resident Assistants, and used as a reference

during “one-on-one” conversation with each student– Academic Advisors for undecided students and psychology majors

• Students with particular academic concerns were identified by Advisors and asked to come in for an appointment.

MAP-Works at Colorado State

• Current examples of use:

– One-on-one conversations with students and Resident Assistants

– “Early Warning” effort to identify students that:• indicated they are considering leaving CSU and/or transferring to

another institution– Each student asked to meet with Resident Director in order to

address any concerns or challenges • indicated they are struggling in one or more course

– For those students undecided in their major, an email was sent from their Academic Advisor asking them to come in for an appointment to discuss their transition to campus

– Aggregate data used to enhance current programs and identify areas where more resources may be needed

Front PageStudents navigate their way through reports to align expectations, link to resources, educate student about issues of transition.

Students see a self-normalizing assessment

ExpectationsHelping students establish more realistic expectations about what it takes to successfully transition to college.

Making the PointMessages are reinforced with student quotes and summary conclusions.

Social NormingStudent self evaluations are calibrated with their peers to identify strengths and weaknesses.

Links to Campus ResourcesCampus specific resource links allow your students to reach in and exploit all your campus has to offer.

Critical Conversation: RA or Peer Mentor Report

• Campus Stats– Approximately 4200 first-year students in fall 2007– Approximately 99% of first-year students are housed on campus

• MAP-Works Stats– Surveyed all first-year on-campus students– Used primarily with Academic Advisors for undecided students &

psychology majors and residence hall staff– Upper administrators also had access– 50% response rate– 67 faculty/staff were given access to survey data– 68% of students participated in a “one-on-one” meeting with their

Resident Assistant based on the results of their survey

Managers saw students responses real-time!

“Overall, please rate your experience at Colorado State University”1467 students (71%) answered “Excellent” or “Exceptional” to this question.

Students succeeding!

56%

33%

8%

2%1%

0%

Number of courses students are struggling in1 2 3 4 5 more than 5

All students answering, data imported into Excel

Filter full set of results to…

Westfall only, problem indicators

Westfall only, Goals

Westfall only, Self-Assessments

Westfall only, Learning

Westfall only, On-Campus Living

Westfall only, Connections

Lessons Learned – Future of MAP-Works at CSU

• Integrating additional departments and student services– Additional departments and students services will be introduced to the

MAP-Works system– Thorough assessment of student/staff/faculty interaction will be

evaluated

• MAP-Works survey in the future– Longitudinal: Check-up survey in spring 2008– Sophomore survey in fall 2008– Surveys specifically for

• Commuter students?• Transfer students?• Non-traditional students?

– Compare responses vs. other institutions

Not answered

First Choice

Second Choice

Third Choice

Lower than third choice

Prefer not to answer

0%

71%

19%

5%

2%

3%

Among the colleges/universities who admitted you, was this college/university your:

<1 1-2 3-5 6-10 11-15 16-20 21-25 26-30 >30 N/A

Se-ries1

0.0097323600973236

0.089051094890511

0.255474452554745

0.324574209245742

0.136739659367397

0.0754257907542579

0.0413625304136253

0.0267639902676399

0.0160583941605839

0.0248175182481752

3%

8%

13%

18%

23%

28%

33%

In an average week, how many hours do you spend studying?

% o

f st

ud

ents

Not answered

1 - Not at all

2

3

4 - Moderately

5

6

7 - Extremely

N/A

1%

1%

3%

4%

13%

17%

31%

28%

2%

Sense of Belonging Factor

1

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

1, 2, 34, 56, 7

Not answered

1 - Extremely

2

3

4 - Moderately

5

6

7 - Not at all

N/A

2%

4%

5%

9%

13%

11%

20%

33%

2%

Homesickness Factor

1

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

1, 2, 34, 56, 7

Not answered

1 - Not at all

2

3

4 - Moderately

5

6

7 - Extremely

N/A

2%

1%

3%

4%

9%

15%

31%

34%

2%

Socioemotional Factor

1

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

1, 2, 34, 56, 7

Not answered

1 - Not at all

2

3

4 - Moderately

5

6

7 - Extremely

N/A

3%

1%

1%

3%

8%

15%

29%

39%

1%

Overall Satisfaction of University

1

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

1, 2, 34, 56, 7