Taking Responsibility for Our School’s Future

Taking Responsibility for Our School’s Future

Friends of Mayer Meeting

December 2, 2009

Agenda

Introductions Brad Bane 6:00-6:10

Monthly Budget Report & Approval Maureen Riordan 6:10-6:15

Barnes & Noble Book Fair Wrap-Up Brad Bane

(for Mandy Shaw)

6:15-6:20

Holiday Cookie Project Michelle Hoersch 6:20-6:25

FOM Website Sarah Liebman

Olivia Potter

6:25-6:40

Spring Walk-a-thon Farah Denahan

Alice Singer

6:40-7:10

All Other Business Brad Bane 7:10-7:15

Friends of Mayer 2009-2010 Spending

BudgetTotal Spent

in November

Total Spent This School

Year Balance

Copier $ 12,000 $2,303 $3,848 $8,152

General Supplies 12,000 4,057 4,057 7,943

Art Supplies 5,000 639 639 4,361

Staff Support 5,000 5,000

Field Trip/Bus Fees 5,000 1,169 1,429 3,572

Sports 2,200 105 175 2,025

Printing of Parent Newsletters 1,000 92 132 868

Hospitality 1,000 53 53 947

Community Outreach 1,000 1,000

Student of the Month Breakfasts 700 65 150 550

Honor Student Awards 600 600

Grant Writing expenses 300 300

Pledge Drive expenses 1,250 878 1,048 202

FOM maintenance (bank fees, tax filings, etc) 500 20 70 430

Funding Teacher Positions 50,000 50,000 0

$ 97,550 $9,381 $61,601 $35,949

Friends of Mayer 2009-2010 Fundraising

Note*: $1,512 is the amount of the gift card, but is worth more with a teacher discount. We do not yet know the amount of books purchased off wish lists and donated

Estimate Total Raised

November

Total Raised

This Year

Pledge Drive $50,000 $31,555 $55,392

Walk-a-thon 30,000

Wrightwood Neighbors Grant

15,000

Barnes & Noble 3,000 1,512 1,512

Box Tops 1,000

Dominicks e-Scrip Program

1,500 114 740

School Picture Day 500 739 739

Apparel Sales 100 34 34

Total $101,100 $33,954 $58,417

Agenda




(for Mandy Shaw)

6:15-6:20



Olivia Potter

6:25-6:40


Alice Singer

6:40-7:10


Barnes & Noble Wrap-Up

Many thanks to Mandy Shaw and Pam Stennes!! Thanks to everyone in the Oscar Mayer community for

making the 2009 Barnes & Noble Book Fair another rousing success.

The Barnes & Noble book fair earned an estimated contribution of $1,512.14, exceeding last year’s total.

As well, many parents contributed books directly to the school, for which teachers are extremely grateful.

As in past years, Mandy will work to insure the contributions are used to purchase additional books for the classrooms in the school.

Special thanks are also in order for Catherine Lapping, Coach Francis, and Ms. Hooker and the third grade choir. Thanks to all for your contributions to the day.

Agenda




(for Mandy Shaw)

6:15-6:20



Olivia Potter

6:25-6:40


Alice Singer

6:40-7:10


FOM Homepage Redesign Concept

FOM Dropdown Menu Concept

Agenda




(for Mandy Shaw)

6:15-6:20



Olivia Potter

6:25-6:40


Alice Singer

6:40-7:10


Walk-a-thon: The Need (1)

Having just come off our pledge drive, we have most definitely made progress toward our fundraising goals.

We won’t know until spring the number of teachers we will be asked to fund for 2010-2011, there is still significant fundraising work to be done.

Walk-a-thon: The Need (2)

In looking at the fundraising work of other schools, the most successful schools tap into four funding sources:

1. The immediate school population2. Extended friends and (particularly) family3. Businesses4. The community

The pledge drive clearly taps into 1 above This year, with sufficient volunteer support the spring

walk-a-thon is designed to engage all four, with a particular focus on numbers 2-4.

Walk-a-thon: General Plan

The focus of the walk-a-thon will continue to be fundraising for teachers, plus will need to be structured to allow some of the funds to be used for general expenses.

Specifically, the school is looking for 1-2 volunteers to spearhead: Soliciting sponsorships from businesses

(Maureen) Soliciting money from the neighborhood

families

Walk-a-thon: Business Committee (1)

For discussion: Will we be doing the parent handbook again? Are people willing to receive a handful of (maybe 5)

sponsor advertisement e-mails as a part of the sponsorship package we offer (similar to the Urban Fresh coupon last year)?

Any other company incentive suggestions? Looking for volunteers as follows:

Grocery Stores (Wendy Choslovsky) T-shirts (1 volunteer) Volunteer lunch (1 volunteer) General involvement/business recruitment (multiple

volunteers)

* “Outside” sponsorship refers to those businesses that are not owned by members of the Oscar Mayer community (parents, relatives, teachers, etc).

Sponsorship Level

Total Number of Sponsors

Total Corporate

Sponsorship

Number of "Outside"

Sponsors *

Total "Outside" Corporate

Sponsorship$100 11 $1,100 7 $700 $250 19 $4,750 12 $3,000 $500 2 $1,000 0 $0

$1,000 2 $2,000 2 $2,000 Over $1,000 1 $1,500 0 $0

35 $ 10,350 21 $5,700

Corporate Sponsorship for 2009 Walk-a-thon

Corporate Sponsorship for 2009 Walk-a-thon – Additional Statistics

According to our records, we requested sponsorship from an additional 13 companies that chose not to participate (2 of them said willing to donate product/services)

Of the “outside” companies asked to sponsor the walk-a-thon, we experienced a 61% acceptance rate. (21 out of 34 companies donated at least $100)

No companies chose to donate money in an amount less than the $100 sponsorship level

Since many companies easily gave $100 but very few gave $500 or above, we suggest keeping the levels and basic structure the same but shifting the banner and t-shirt benefits

Sponsor Level Actual 2009 Suggest for 2010

5K - $100 -Logo on 2 banners-Acknowledgment in parent newsletter-Listing in parent handbook

-Acknowledgment in parent newsletter-Listing in parent handbook

10K - $250 -5K sponsorship+-Logo on t-shirts-¼ page ad in parent handbook

-5K sponsorship+-Logo on 2 banners-Logo in parent handbook

Marathon - $500 -10K sponsorship+-½ page ad in parent handbook

-10K sponsorship+-Logo on t-shirts

Iron Man - $1,000 -Marathon sponsorship+-Headline position on 2 banners

-Marathon sponsorship+-Headline position on 2 banners

T-Shirt Sponsor - $2,500

-Iron Man sponsorship+-Top logo on back of t-shirt

-Iron Man sponsorship+-Top logo on back of t-shirt

Other suggested benefits- Sponsor page on FOM website- Advertisement via FOM email- Sponsor wall in school hallway

- Other ideas?

Suggested Sponsorship Levels for 2010 Walk-a-thon

Walk-a-thon: Business Committee (2)

Immediate next steps (December / January):Recruit key volunteersFinalize sponsorship levels (Pam

Stennes)Develop marketing materialsCreate full list of businesses (last

year’s plus new targets)

Walk-a-thon: Timeline

Completion Date

Presentation of plan Dec 2, 2009

Budget approval Dec 2, 2009

Identification of “business” and “community” volunteers Dec 15, 2009

Presentation and approval of “business” materials, plus detailed timeline for utilization

Jan 20, 2010

Presentation and approval of “community” materials, plus detailed timeline for utilization

Feb 24, 2010

Presentation and approval of materials for in-school use, plus detailed timeline for utilization

March 24, 2010

Spring walk-a-thon May 7, 2010

Walk-a-thon: Budget

LINE ITEM2009

ACTUAL COMMENTS2010

ESTIMATE COMMENTS

Photocopies $ 148.82 School made copies for most of collateral sent home. $ 200.00

650 double-sided copies are $41 at Kinko's

Banners 737.08

2 vinyl banners to be hung outside the school AND 1 additional banner to be used as start & finish line - reusable for future years 425.00

Can use start/finish banner from last year

Balloons + Helium 230.75200 balloons est. $80; helium tank rental $150. 250

Refreshments 0.00Water and fruit fully sponsored by Urban Fresh by Jewel. 1,000.00

Wendy Choslovsky has volunteered to find a grocery store sponsor again this year.

Set up supplies 170.28

Ropes & stakes to mark the course, duct tape, zip ties, pins for race bibs, other miscellaneous supplies needed for the day 175

Race bibs 0.00 Sponsored by Building a Healthier Chicago 100

T-Shirts 768.00 T-shirts sponsored by Girls in the Game. 2,800.00 Hope to find t-shirt sponsor

Credit Card Fees 326.37 Click N Pledge Fees 500 Estimate is approximate.

Volunteer Lunch 180.50 200Can we find a sponsor (or two) for this?

ESTIMATED TOTAL BUDGET $ 2,561.80 $ 5,650.00

Agenda




(for Mandy Shaw)

6:15-6:20



Olivia Potter

6:25-6:40


Alice Singer

6:40-7:10


All Other Business

Next FOM Meeting

Wednesday, January 20, 6 PM, School Library

Happy holidays!!

Taking Responsibility for Our School’s Future

Documents

Transcript of Taking Responsibility for Our School’s Future