Taking Events to the Next Level with Tech
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Transcript of Taking Events to the Next Level with Tech
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Toronto Net Tuesday
12th November 2013
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Taking Events to the Next Level with Tech: How to Think
Like an Event Manager
Fanny Martin @artoffestivalsBen Raffi @benraffi
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A. The Tech Shift
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Event Pros Survey Results
Q: In the past 10 years or so, what is the one single piece of software, equipment or technological tool at large that has radically changed the way you work?
A: - Remote servers, cloud- Smart phones- Internet everywhere!
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Q: How would you describe your attitude to technology?
A:
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Q: What’s your latest top tech discovery? A: - Square (process payments with phone)
- RFID wristband (contactless info) - Log Me In (remote log in) - Yast (task timetracker) - Smartsheet (project management)
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Q: When choosing a new tool to help with event or project management, what are the most THREE important criteria for you? A:
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Q: In which instance(s) do you go low-tech and use pen and paper?
A: Brainstorming, draft schedules, site sketches, meeting or interview notes, to-do lists, thank you notes.
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B. Tech or No Tech?
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What’s in an event?
• Concept– Brand / USP
• Content– Programming
• Finance– Budgeting– Fundraising– Accounting
• Sales & Marketing– Communication– Ticketing
• Operations– Scheduling– Volunteers
• Evaluation
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Do you need tech?
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C. Selecting a new tech tool
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Example: Volunteer Squared vs. Volgistics
1. Define features to compare2. Establish comparison scale 3. Pick priority criteria
• Special points: –Monthly vs. yearly pricing – Data transfer & set-up costs– Customer service
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Live Demonstration: Ticketing Platforms
EventBrite vs. MeetUp vs. Uniiverse
0. Assess your needs
1. Features to compare2. Comparison scale3. Priority criteria
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Questions? Comments?
• Fill the feedback card – ? = blog post suggestion– ! = feedback
• Email: fanny@artoffestivals
[email protected] • Tweet: @artoffestivals
@benraffi