The European Union's ENPI Programme for Georgia

The project is financed by

the European Union

LIST OF ABBREVIATIONS AND ACRONYMS

BA Beneficiary AdministrationBC Beneficiary CountryCoE Council of EuropeEC European CommissionEHD European Heritage DaysENP European Neighbourhood PolicyENPAP European Neighbourhood Policy Action PlanENPI European Neighbourhood and Partnership InstrumentEU European UnionGNM Georgian National MuseumIT Information TechnologyMS Member StatePAO Programme Administration OfficePCA Partnership and Cooperation AgreementPL Project LeaderRCC Restoration-Conservation CentreRTA Resident Twinning AdvisorSTE Short-Term ExpertSWOT Strengths, Weaknesses, Opportunities and ThreatsTAIEX Technical Assistance and Information Exchange

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TWINNING PROJECT FICHE

1. Basic information

1.1 Programme: Annual Action Programme 20071.2 Twinning Number: GE09/ENP-PCA/OT/02 1.3 Title: Support to the institutional development of the Georgian National

Museum1.4 Sector: Culture1.5 Beneficiary country: Georgia

2. Objectives

2.1 Overall Objective(s)

The overall objective of the project is to strengthen the Georgian National Museum (GNM) as an institution which is able to promote culture as a major dimension of Georgia’s development, both in the country (setting standards for conservation of heritage, contribution to cultural life and education) and abroad (culture and heritage as a key constituent of Georgia’s image).

2.2 Project Purpose The purpose of the project is to initiate a systematic transfer of EU best practices and acceptation and implementation in the GNM’s activities. This will lift the museum to the international standards of performance in state of the art buildings with qualified and trained staff. This enormous capacity building opportunity will help to realise GNM’s fundamental mission - to preserve, research, and popularize heritage and support development of cultural tourism.

2.3 Contribution to the Partnership and Co-operation Agreement and the European Neighbourhood Policy Action Plan

The Partnership and Co-operation Agreement (PCA) between the European Communities and their members on the one side and Georgia on the other side establishes in article 76 that parties undertake to promote, encourage and facilitate cultural cooperation. Where appropriate, the Community's cultural cooperation programmes or those of one or more Member States may be the subject of cooperation and further activities of mutual interest may be developed.

The cooperation may include:exchange of information and experience in the field of conservation and protection of monuments, sites (architectural heritage) and museum values,cultural exchange between institutions, artists and other persons working in the area of culture.

Through the European Neighbourhood Policy new perspectives of cooperation are opened, including the possibility to provide Georgia with support to meet EU norms and standards through new modalities such as Twinning and TAIEX.

3. DESCRIPTION OF THE TWINNING PROJECT

3.1 Background and justification

3.1.1. Strategic framework

The Georgian National Museum (GNM) was established in December 2004 through a presidential decree. The GNM unifies ten of the Georgia’s most important museums, the oldest dating back to 1852, as well as two research institutions. The result of this merger is a central and professionally well provided, but very poorly housed and equipped organisation. It functions under the patronage of the Ministry of Culture.

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“A museum is part of society’s collective memory. A museum acquires, documents, preserves and communicates objects and other evidence of human culture and environment. It develops and promotes knowledge and offers experiences appealing to all our senses. It is open to the public and contributes to the development of society. The purpose of the museum is knowledge for the citizens.” (Swedish Museum Definition 1994)

The establishment of the GNM sets out structural, institutional, and legal reforms in the museum sector, with the primary aim of modernizing practices to meet international standards as expressed in the definition above.

The GNM’s mission is to uphold the highest standards of research, preservation, conservation and presentation of

Georgia’s cultural heritage; to increase public involvement and awareness; both Nationally and Internationally; to maintain an effective organizational structure; and support development of cultural tourism in Georgia through its activities.

Fundamental in realizing this mission are “research, preservation and conservation of the Georgian Cultural Heritage and diffusion of corresponding knowledge.” That is the reason why the GNM would like to focus, in the twinning project, on the organizational formation, capacity building to prepare the Restoration-Conservation Centre (RCC) and the Museum of Fine Arts. The Museum of Fine Arts has in storage many significant collections consisting of objects from the Bronze Age to the Middle Ages, from the Russian Tsarist and Soviet ages until today. The collections cover a broad range of objects; medieval ceramics, enamels, icons, paintings textiles, earthenware, metal ware, jewellery, drawings, wooden chariots, Qatjar paintings from Iran, miniatures, weaponry, embroidery, behind glass paintings, a large range of sculptures. The storage of all collections is foreseen to be eventually in the RCC. In the process towards realisation of this project three fields of activities have been defined for the twinning project:

1. the preparation of the renovation on the building, this includes second opinion on the risk assessment of concentrating all collections in one building, on the construction analysis of the building and on the programme and planning for the renovation prepared by the GNM

2. the preparation and execution of a Collection Removal Pilot Project

3. the training of the conservators in the fields of preventive conservation of organic, inorganic and mixed materials

The project would also help GNM meet one of its strategic objectives which is to upgrade its standards at all organisational levels. The GNM could benefit from training of the entire staff of approximately 750 employees working in the ten museums and the two research centres. The current mix of young well trained English speaking and internationally well connected staff and dedicated employees with many years of experience in the museum in their own position is already in transition. Many of the GNM infrastructures are being renovated and improved. The Sighnagi museum has opened in 2008, at the Dmanisi site the visitor centre will open in spring 2009, the Janashia museum is expected to be reopened in fall 2009, part of the Akhaltsikhe museum will be reopened in spring 2009. Several other projects are being prepared. These building activities are a great opportunity to create organisational change.

This would be component 4 of the Twinning Project. It will use the momentum for initiating the systematic introduction of museum standards and best practices. On the basis of lessons learnt from the experience of EU member states, the GNM will adopt its own approach and apply it, with the support of its twinning partner(s), to the following four priority areas:

Service to the public (reception, hosts, housekeepers, education officers, marketing and communication officers);

Loans and exhibitions (art handlers, registrars, curators, marketing and communication officers);

Commercial activities (including fundraising, sponsoring, museum merchandise and museum café / events management)

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Human resources and financial management.

Part of this transfer of know-how, best practices and standards should result in the awareness of stakeholder influence and partnership opportunities. For instance in the field of cultural tourism the GNM can play an initiating role in bringing together municipal governments, tour operators and private investors with the objective that in the long run there will be a tourism infrastructure.

3.1.2 Organisation of the GNM

An overview of the GNM’s organisation is provided with the two figures below (fig. 1: Georgian National Museum Organizational Chart and fig. 2: GNM’s management organigramme).

These diagrams are complemented with a short description of each of the museums composing the GNM (Annex 3). A map is given in the same annex for easier location of these institutions.

As the project will have a focus on the Restoration-Conservation Centre (RCC) Annex 4 is presenting the composition of its four technical departments and the location of the various laboratories, which will be situated either in the Janashia Museum and in the new building (on a temporary basis, the latter will be located in the Janashia Museum and later extended into the new building).

Annex 5 relates to the training activities within this project. Main target groups have been identified and the table provides indications regarding staff count and location of these employees (Tbilisi / Regions).

Figure 1: Georgian National Museum Organizational Chart

GEORGIAN NATIONAL MUSEUM

S. Janashia Museum of Georgia

Museum of Fine Arts

Open Air Museum

Tbilisi History MuseumCarvasla

Archeological Museum-Reserve of Vani

Dmanisi Museum-reserve

Mestia Museum of History and Ethnography

Akhalcikhe Museum of History

Jacob Nikoladze House Museum

Elene Akhvlediani House Museum Ucha Japaridze House Museum

Research institute for Palo biology

Center for Archaeology

National Gallery of Art

Signagi Museum

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3.1.3 Establishment of the new restoration-conservation centre

As mentioned above the RCC is the main objective of this twinning programme. The GNM has a building built originally as RCC around 1980. This building has, due to changing circumstances, never been used for its proper function. This building was included in an extensive restoration and renovation scheme, developed by a private sponsor for different Georgian Cultural institutions. Due to the global financial situation this scheme has been stopped for the time being. The twinning programme is focused on a phased preparation of this RCC. The activities to be developed will have concrete results that are stepping stones to the final realisation of the building at a proper time.

The concrete results can be reached for all three components of the twinning programme, due to the fact that the GNM will as of the end of 2009 recover complete availability of the building 1. This additional space can be used for temporary storage of the Oriental Collection which is urgently in need of preventive conservation measures. In order to prepare the building for this function and remove the collection from the Museum of Fine Arts to this storage, the museum has to go through all the phases and activities needed for the RCC. Thus this project will be the pilot for the ultimate goal.

1 which is currently housing the French Cultural Institute

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3.2 Linked activities (other international and national initiatives)

European Union

Cultural initiatives taken/supported by the EC Delegation to Georgia during the past few years

The EC Delegation’s budget is fairly limited in terms of taking or supporting cultural initiatives, however, the Delegation always uses opportunities to support them, especially when there is a possibility of joint initiatives with Member States.

2004 - Support to the National Museum in organising the new gold exhibition Colchis – Land of Golden Fleece, jointly with the British Council and the Dumas Centre.

2005 - Jointly with MS a European Film Week was organised at the Rustaveli Cinema

2007 - Publication of the book “European Architects in Tbilisi” and exhibition of photographs of buildings built by European architects in Tbilisi. The author of the book is Professor Maia Mania. Jointly supported by the Council of Europe (CoE), Polish and German Embassies.

2008 - in the context of the European Year of Intercultural Dialogue in 2008, the Delegation supported International Symposium on Georgian Arts entitled “Georgian Arts in the Context of European and Asian Cultures” organized by the Georgian Arts and Culture Centre (GACC) during June 21- June 29, 2008. Other contributors were - German Embassy/Goethe Institute, Embassy of Italy, Alexandre Dumas French Cultural Centre, European Foundation/ Step beyond Mobility fund, US Embassy, Harriman Institute at Columbia University/Trust for Mutual Understanding, World Monuments Fund.

Participation in the European Heritage Days (EHDs) celebrations in Georgia

2001 - Contribution to International photographic heritage catalogue / Exhibition of German painters; jointly with CoE

2002-03- contribution to International photographic heritage catalogue

2004 - Contribution to Exhibition of 19th century French travellers along the Silk Road including Georgia. jointly with CoE

2005 – Celebration of EHDs organised by the Foreign Ministry. European Art Festival supported jointly with the Dumas Centre, British Council, CoE, Goethe Institute, Embassies of Italy, Ukraine, France and Germany.

2006 – Celebration of EHDs organised by the Culture Ministry and the Mtskheta Museum “Wine-growing heritage in Georgia ”

Eastern Partnership Culture Programme In summer 2008 the European Commission conducted an assessment in Eastern neighbouring countries in order to identify the specific needs for cooperation with ENPI East countries in the field of culture and preservation of heritage and the related cooperation priorities and methodologies for projects. The ENPI East culture programme is expected to combine both technical assistance projects targeting capacity building and awareness-raising, and a grant-based facility focusing on strengthening regional cultural networks. In particular, the technical assistance component will be a preparatory phase to ensure that the absorptive capacity of the ENPI East institutions is at the level needed to carry out grant activities. The programme is in a formulation stage and it is expected that the call for proposals will be launched in autumn 2009.

The overall objective of the Eastern Partnership Culture Programme will be to support the role of culture in the region's sustainable development and to promote regional cooperation between civil society cultural organisations in the ENPI Eastern region and with the EU. The programme will target the following specific objectives: 

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Support cultural policy reform at government level, capacity building and professionalization of cultural operators in the Eastern ENP region;

Contribute to exchange of information and experience among cultural operators at a regional level and with the EU ;

Support regional initiatives/partnerships which demonstrate positive cultural contributions to economic development, social inclusion, conflict resolution, intercultural dialogue.

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A - MUSE – ALL Project

In the framework of a regional initiative dedicated to access to local culture, protection and promotion of cultural diversity2 the EU is supporting a project entitled “Beyond Boredom, Dust and Decay - Museums as Life Long Learning Spaces for Intercultural Dialogue“3, proposed by the Institute for International Cooperation of the German Adult Education Association (dvv international - IIZ DVV) together with partners from Armenia, Azerbaijan, Georgia and the Russian Federation4.

The overall objective of this 30-months project starting in the fall of 2008 is to enhance intercultural dialogue and promote the notion of cultural and ethnic diversity in the participant countries, on a local, regional and trans-national level through adult education. The project aims at stimulating the key role of the arts as a contribution to social inclusion and dialogue in these countries through active collaboration among museums and other cultural and public-service institutions. The project specific objective is to achieve capacity building of staff of cultural and learning institutions. This will be done by making use of key concepts of adult education, transferring museums into active spaces of Lifelong Learning.

The target groups are museum staff, staff of cultural institutions and centres, volunteers (‘museum friends’ circles) involved into intercultural and educational activities in the mentioned countries.

Other donors

Network activities of the Georgian National Museum; Washington (USA) Smithsonian Institute Extensive training program. Los Angeles (USA) The Getty Foundation National Geographic (USA) Rolex Award Mainz (GER), training programme for conservators

Travelling exhibitions and loans to international exhibitions; Current

Cambridge (UK), Fitzwilliam Museum, “From the Land of the Golden Fleece: Tomb Treasures of Ancient Georgia.”

Vezelay (FR), “Pirosmani Paintings” London (UK), British Museum “Emperor Hadrian”

Up coming Amstelveen (NL) Cobra Museum “Born in Georgia” Sighnagi (GE) “Picasso lithography” Paris (FR) Centre George Pompidou “Vasily Kandinski”

3.3 Results

At the completion of this Twinning Project, the following results will be achieved:

Under component 1 (support to the creation of the new restoration-conservation centre)2 “Investing in People - Access to local culture, protection and promotion of cultural diversity” (ref: EuropeAid/126415/C/ACT/Multi)3 Project acronym: Activate – MUSEums – As Lifelong Learning spaces / A - MUSE - ALL4 Armenia: Armenian Association of Museum Workers and Friends (AMWF), Scientific Educational Centre for National Development (SECND NGO); Georgia: Georgian National Museum Friends Association (GNMFA), Adult Education Association of Georgia (AEAG)Azerbaijan: Azerbaijan National Committee of the International Council of Museums (ICOM), State Museum of Azerbaijan Carpet and Applied Art; [Associate: Azerbaijan Historic Museum]Russia: Centre of Traditional Culture (Tosno, Leningrad Region), Karelian Centre of Culture (Petrozavodsk, Karelia).

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1. The preliminary design of the new Restoration-Conservation Centre is completed;Benchmarks: Feasibility study, construction design, programming and planning documents are completed. Storage and research equipment is identified;

Under component 2 (improvement of preventive conservation practice)

2. Preventive conservation procedures are revised, so as to meet EU best practice standards;Benchmarks: Revised specifications for preventive conservation are adopted in three object categories (1. organic; 2. inorganic; 3. mixed), related guidelines / manuals are prepared and applied by trained personnel; specifications of a unified data base adopted and meeting the requirements of the law5;

Under component 3 (collection removal pilot case)

3. The removal of the Oriental Collections to the temporary restoration-conservation centre is successfully completed and lessons are drawn from this pilot case6;Benchmarks: Specifications / guidelines for collection removal are adopted for the above mentioned domains; GNM’s personnel is trained; the removal of the Oriental collection is completed – as a pilot project - and the peer review carried out after this completed removal is positive;

Under component 4 (introduction of a set of standards and application in selected areas)

4. The systematic introduction of a set of standards / good practices is initiated and successfully implemented in four priority areas.Benchmarks: GNM’s mission statement is adopted; new standards are adopted and implemented by trained personnel in the four selected areas7.

3.4 Activities

3.4.0 General Activities

In addition to the activities under the four above-mentioned components, the project will organise two general activities in order to ensure some visibility of the project at the beginning and discuss the project’s impact at the stage of completion. Furthermore, in order to ensure an effective management and monitoring mechanism, regular meetings of the Steering Committee will be organised.

Activity 0.1: Kick-off meeting and installation of the project

MethodThe first month of the project will be used to allow the installation of the Resident Twinning Adviser (RTA) in Georgia. The RTA will have to be installed in his office at the GNM. He will be introduced to the BC stakeholders of the project and to his counterparts and staff. He will also hire an Assistant (RTA Assistant) through an appropriate selection procedure.

A one-day kick-off meeting will be organised in the first month aiming at launching and presenting the project to the stakeholders, the media and the public at large. In order to guarantee large public information about the start of the project, the meeting will be concluded with a press conference and a press release.

5 Esp. Article 5,1.g of the Law on Cultural Heritage protection of 8 may 20086 Because of the fact that the Oriental Collection is stored in the worst conditions and the fact that the collection is covering most of the material groups mentioned, it has been chosen as the pilot project7 p. m. (i. Service to the public; ii. Loans and exhibitions, iii. Fund raising and partnership development; iv. Human resources and financial management)

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Resources and benchmarksMS: RTA, Project Leader (PL)BC: Project Leader (PL), RTA counterpart

Offices for the RTA, RTA Assistant and Short-term Experts, conference room for the kick-off meeting

Other resources: Interpretation, translation and documentationLocation and duration: Tbilisi, 1 dayMonth: 1Benchmarks: Stakeholders, media and public informed about the start and content

of the project by start of month 2

Activity 0.2: Closing Conference

Method During the last two months of the project, a closing conference will be organised at which the results of the project will be presented. The state of play in the areas of the project’s interventions will be discussed with the beneficiary, the Georgian Government, the civil society and other donors. The conference will be concluded with some recommendations for possible follow-up and lessons learned for similar projects.

Resources and benchmarks:MS: RTA, PL, Short Time Experts (STEs)BC: PL, RTA counterpartOther resources: Interpreters, cateringLocation and duration: Tbilisi, 2 daysMonth: 21Benchmarks: Closing Conference organised,

Recommendations and Lessons learned formulated and discussedStakeholders, media and public informed about the results of the project at its end.

3.4.1. Component 1: support to the creation of the new restoration-conservation centre

EU experts will bring support in furthering the preliminary design of the future Restoration-Conservation Centre. They will mainly review studies made by Georgian experts.

Activities 1.1 SWOT analysis of storage optionsMethodAn EU expert will bring a second opinion on SWOT analysis carried out by an expert of the GNM on the benefits and risks of a concentration of Georgia’s most valuable collections in one building in a country that has seen major destruction by wars and is situated in a region were tectonic activities occur. Alternative options or variants may be suggested for the overall storage plan of the GNM.

Resources and benchmarksMS: RTA, STE on museum securityBC: RTA Counterpart, C1 Leader, GNM security expertLocation: TbilisiMonth: 2Benchmarks: SWOT analysis of storage in the RCC.

Activities 1.2 Support to the construction analysis of the Restoration Conservation Centre

MethodAn EU expert will bring a second opinion on the specifications for the construction of the Restoration Conservation Centre prepared by the GNM team in charge of the RCC project (with foreseen external expertise from the Georgian National University of Construction). The EU expert support will consist

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of two missions, the first mission being carried out at the beginning of the twinning project and the second mission one or two months later.

Resources and benchmarksMS: RTA, STE on museum securityBC: RTA Counterpart, C1 Leader, RCC project teamLocation: TbilisiMonth: 3, 5Benchmarks: Mission report (after 1st mission)

Reviewed RCC construction analysis (2nd mission).

Activities 1.3 Support to planning and programming of the RCCMethodAn EU expert will bring a second opinion on the RCC construction programming and planning documents elaborated by the RCC project team of the GNM (with possible external expertise). The EU expert support will consist of two missions, the first one being carried out after the completion of the construction analysis and the second one approximately six months later.

Resources and benchmarksMS: RTA, STE on construction planning and programmingBC: RTA Counterpart, C1 Leader, RCC project teamLocation: TbilisiMonth: 6, 12Benchmarks: Mission report (after 1st mission)

Reviewed RCC programme and planning documents (2nd mission).

Activities 1.4 Advice on storage equipmentMethodEU experts in storage equipment will provide recommendations on the equipment to be purchased for the future restoration-conservation centre. These recommendations will be formulated in a report and discussed, so as to issue a prioritised list (“need to have” / “nice to have”).

Resources and benchmarksMS: RTA, STEs on storage equipmentBC resources: C1 Leader, one expert in each selected restoration-conservation

domainLocation: TbilisiMonth: 4Benchmarks: Recommendations and prioritised list of restoration-conservation

equipment

Activities 1.5 Advice on research equipmentMethodEU experts in research equipment will provide recommendations on the equipment to be purchased for the research activities of the future restoration-conservation centre. These recommendations will be formulated in a report and discussed, so as to issue a prioritised list.

Resources and benchmarksMS: RTA, STEs on research equipmentBC resources: C1 Leader, one expert in each selected research domainLocation: TbilisiMonth: 4Benchmarks: Recommendations and prioritised list of research equipment

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3.4.2 Component 2: improvement of preventive conservation practice

Activities 2.1 Formulation of specifications for preventive conservationMethodIn each of the three domains (organic, inorganic and mixed), an EU expert will analyse the current practice in GNM and formulate recommendations. The appointed GNM’s expert in this domain will translate these recommendations in a draft manual of good practice (one manual for each domain).

Resources and benchmarksMS: RTA, STEs (at least one for each domain)BC: RTA Counterpart, C2 Leader, at least one expert for each domainLocation: TbilisiMonth: 2-3Benchmarks: Reports containing recommendations on good practices for preventive

conservation in GNM.Draft manuals of good practices for preventive conservation

Activities 2.2 Study visits on best practices in preventive conservationMethodThe GNM experts in charge of drafting the manuals of good practice (one for each domain) will participate in two one-week study visits in the EU in order to get acquainted in a practical manner with best practices in their respective field. These study visits should be useful to the Georgian specialists in charge of drafting the preventive conservation guidelines.

Resources and benchmarksMS: RTABC: C2 Leader and 3 specialists (one for each domain)

(participating GNM experts should be fluent in English)Location: EUMonth: 4-5Benchmarks: Reports by each GNM expert on observations during study tour

Revised draft manuals of good practices for preventive conservation

Activities 2.3 Adoption of draft specifications for preventive conservationMethodThe same EU experts will come again to Tbilisi in order to review and finalise the draft specifications and manuals in their respective domains. Together with their counterparts in the GNM, they will hold training sessions for the staff involved in this activity.

Resources and benchmarksMS: RTA, STEs (one for each domain)BC: RTA Counterpart, C2 Leader, one expert of each domainLocation: TbilisiMonth: 6Benchmarks: Manuals of good practices for preventive conservation (one manual

for each selected domain, in an initial version to be tested during the project)

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Activities 2.4 Implementation of specifications for preventive conservation and finalisation of the manuals.

MethodThe staff in charge of conservation will apply the manuals during one year. At the end of this trial period, the EU experts and their GNM counterpart will finalise together the manuals. The manuals will be formally adopted and training sessions organised for the relevant staff.

Resources and benchmarksMS: RTA, STEs (one for each domain)BC: RTA Counterpart, C2 Leader, one expert of each domain,

conservation staffLocation: TbilisiMonth: 7-15Benchmarks: Finalised manuals of good practices for preventive conservation.

Training workshops delivered

Activities 2.5 Internships for preventive conservation specialistsMethodDuring the trial implementation period of the manuals one specialist of the RCC in each domain considered will be given an opportunity of a one-month internship in a restoration-conservation laboratory of a similar institution of the EU. They will draft a report in which they will underline the benefit of the new practices introduced and, if relevant, propose amendments to the draft guidelines. . In addition to finalising the preventive conservation guidelines, the experts benefiting from these internships would be required to deliver a training session for all staff involved in their respective field of conservation, in order to disseminate widely the lessons learnt during their stay in the EU.

Resources and benchmarksMS: Partner MS institution staff hosting the internshipsBC: 3 specialists (one for each domain)

(participating GNM specialists should be fluent in English or the language of the host country)

Location: EUMonth: 9Benchmarks: Internship report (delivered within 2 weeks after return from

internship); training session for relevant GNM staff.

Activities 2.6 Advice on GNM’s unified database management toolMethodAn EU expert in collection management database will review the design of the unified tool which will be developed for the needs of the GNM and formulate recommendations. This software should be compatible with the tool developed under the aegis of the Ministry of Culture for the registration of Georgia’s national heritage8.

Resources and benchmarksMS: RTA, STE on collection database software designBC resources: C2 Leader, conservation centre IT managerLocation: TbilisiMonth: 3Benchmarks: Report on a unified collection database management software tool

meeting the needs of GNM (and compatible with the national heritage registration tool)

8 See above mentioned reference to law on Cultural Heritage protection

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3.4.3 Component 3: collection removal pilot case

Activities 3.1 Formulation of specifications for the removal of collectionsMethodIn each of the three above mentioned domains, an EU expert will analyse the conditions for collection removal and formulate recommendations for planning and operations. The appointed GNM’s experts in this domain will translate these recommendations in draft planning and guidelines for removal operations.

Resources and benchmarksMS: RTA, STEs (one for each domain)BC: RTA Counterpart, C3 Leader, at least one expert for each domainLocation: TbilisiMonth: 2-3Benchmarks: Reports containing recommendations on for removal planning and

operations.Draft planning and guidelines for removal operations (for each selected domain)

Activities 3.2 Adoption of planning and guidelines for collections removal operations

MethodThe same EU experts will come again to Tbilisi in order to review and finalise the draft specifications (guidelines) and planning of the removal in their respective domains. Together with their counterparts in the GNM, they will hold training sessions for the staff involved in this activity.

Resources and benchmarksMS: RTA, STEs (one for each domain)BC: RTA Counterpart, C3 Leader, one expert of each domainLocation: TbilisiMonth: 4-5Benchmarks: Guidelines for collection removal (one guidelines manual for each

selected domain, in an initial version to be tested during the project)Relevant GNM staff trained

Activities 3.3 Support to a collection removal pilot case.MethodEU experts will assist their GNM counterparts in the beginning of the removal and the guidelines will be revised, if necessary. The Oriental collection has been selected as a pilot case for these operations.

Resources and benchmarksMS: RTA, STEs (one for each domain)BC: RTA Counterpart, C3 Leader, GNM staff involved in removalLocation: TbilisiMonth: 6-18Benchmarks: Finalised guidelines for collection removal operations.

Activities 3.4 Review of collection removal pilot case.MethodAfter 12 months of removal operations a peer review will be organised.

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Resources and benchmarksMS: RTA, STEs (number to be determined)BC: RTA Counterpart, C3 Leader, GNM experts on removal operationsLocation: TbilisiMonth: 19Benchmarks: Peer review report on the quality collection removal operations

If appropriate, guidelines for collection removal operations might be revised by GNM’s experts on removal operations.

3.4.4. Component 4: introduction of a set of standards and application in selected areas

On the basis of EU best practice examples, EU and GNM experts will elaborate jointly draft standards / guidelines in their respective domain (of course, the elaborated standards may not cover the entirety of the selected fields).

Activities 4.1 Launch of the reflection on standards in GNMMethodThe reflection on introducing standards in the GNM will be launched through a workshop in which best practices in the member states in this field will be presented. The EU experts will present a variety of approaches to introducing standards, accreditation, performance indicators, benchmarking, etc. so as to enable the GNM to identify the approach which is most suited to its needs. The discussion will also draw on GNM’s mission statement and examples of standards will be preferably chosen in the four areas selected for application (i. service to the public; ii. loans and exhibitions; iii. Fundraising and partnership development; iv. human resources and financial management).

Resources and benchmarksMS: RTA, STEs on museum standards, in particular in the considered four

domains of applicationBC: RTA Counterpart, C4 Leader, at least one expert for each domainLocation: TbilisiMonth: 3Benchmarks: Constitution of a GNM working group on standards.

Reviewed GNM mission statementIdentification of topics for elaboration of GNM’s standards

Activities 4.2 Internships for GNM standards specialistsMethodDuring the standards elaboration period the four specialists in charge of this task in the GNM will be given an opportunity of a one-month internship in a similar institution of the EU. They will use this period to finalise the draft standards.

Resources and benchmarksMS: Partner MS institution staff hosting the internshipsBC: 4 GNM specialists

(participating GNM specialists should be fluent in English or the language of the host country)

Location: EUMonth: 4-5Benchmarks: Internship report (delivered within 2 weeks after return from

internship). Training session delivered by participants (within 6 weeks)

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Activities 4.3 Finalisation of draft standards for the GNMMethodThe draft standards elaborated by GNM specialists will be reviewed by the ad-hoc working group and finalised with the support of the EU experts and submitted for adoption to GNM board.

Resources and benchmarksMS: RTA, STEs on museum standards, in particular in the four domains of

applicationBC: RTA Counterpart, C4 Leader, at least one expert for each domainLocation: TbilisiMonth: 6-9Benchmarks: Draft standards approved by GNM board.

Guidelines for application of the standards

Activities 4.4 Training on implementation of the draft standardsMethodTraining sessions to launch the implementation of the new standards will be delivered jointly by EU and Georgian experts. An objective of the project is to disseminate new practices through the whole GNM organisation. It is thus expected that a significant proportion of GNM staff, at any function and at level, will benefit from these training sessions9.

Resources and benchmarksMS: RTA, STEs on museum standards, in particular in the four domains of

applicationBC: RTA Counterpart, C4 Leader, at least one expert for each domainLocation: TbilisiMonth: 10-11Benchmarks: Majority of GNM personnel trained.

Activities 4.5 Practical support in the implementation of the elaborated standardsMethodEU experts will provide consultations to their Georgian colleagues during the early phases of standards implementation. This help may consist in providing support to pilot applications of the standards (e. g. support in the preparation of a loan agreement, etc.)

Resources and benchmarksMS: RTA, STEs in the four domains of applicationBC: RTA Counterpart, C4 Leader, staff involved in the application of the

standardsLocation: TbilisiMonth: 12-19Benchmarks: Draft standards in the four selected areas.

Activities 4.6 Assessment of standards implementation in GNMMethodA peer review of the implementation of the standards will be organised in each application domain, after which the draft standards and their implementation manuals might be revised. In each domain, the peer review will involve the EU expert who drafted the guidelines and two other peers from EU similar institutions and the experts from the GNM.

Resources and benchmarksMS: RTA, STEs in the four domains of application

9 Annex 5 contains a list, staff count and location of the main personnel categories identified for training. The objective is to propose training opportunities to a large majority of GNM personnel, i. e. also beyond these groups.

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BC: RTA Counterpart, C4 Leader, staff involved in the application of the standards

Location: TbilisiMonth: 20-21Benchmarks: Baseline assessment of standards implementation.

3.5 Means/input from MS Partner Administration

3.5.1 Profile and Tasks of the Project Leader (PL)

The Member State Project Leader (MS PL) will be expected to devote a minimum of three days per month to the project in his home country. He/she will participate as representative of the MS partner in the quarterly Steering Committee meetings and bear – together with the Beneficiary Country Project Leader – the final responsibility for an efficient and effective implementation of the Twinning project.

The main responsibilities of the MS PL are to ensure: the overall coordination of the project; the timely achievement of project results; the timely input of resources on the MS side.

The MS PL shall: be a senior staff member from a MS museum or institution closely involved in the

management of museums; have a good command of English in word and in writing.

3.5.2 Profile and Tasks of the RTA

The Resident Twinning Advisor (RTA) will be based in Georgia to provide full-time input to the project for the entire duration of the project. His/her main tasks are:

to manage the day-to-day coordination and progress of activities of the project in Georgia; to Liaise with the BC Project Leader and RTA counterpart; to report to the MS Project Leader;

The RTA shall: be a civil servant / staff member of a MS museum or relevant public institution, with a university degree in fine arts, law, public administration, political sciences, or

equivalent relevant domain, and ten years relevant experience; be familiar with preventive conservation techniques; possess a good experience in organising exhibitions; have education and /or experience in project management;

have an excellent command of written and spoken English. An active and passive command of Georgian and / or Russian would be an asset;

experience in Phare / ENP-East countries or with similar projects would be an advantage.

In his/her daily work in Georgia, the RTA will be supported by an RTA Assistant, to be recruited and funded by the project. This assistant will provide interpretation and translation services for the project and for the RTA in particular.

Other interpretation and translation services will be procured for the project (e. g. for STEs visits, translation of manuals in Georgian, seminars and training sessions).

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3.5.3 Profile and Tasks of the short-term experts

The STE's shall have:• a university degree in a relevant subject;• a minimum of three years experience in their respective field;• an excellent command of written and spoken English; an active and passive command of Georgian and / or Russian would be an asset; experience in Phare / ENP-East countries as well as in other projects relating to museum management would be an advantage.

To achieve the results and carry out the activities planned, the following short term experts’ (STEs) assistance is needed (the time spent by these experts in Georgia, as mentioned in brackets below, is indicative, but should be regarded as a minimum to achieve the expected results):

Type of expert Tasks

1) STE on museum security (esp. storage)Domains: 1. organic; 2. inorganic; 3. mixed

(the expert is expected to spend 1 week in Georgia at the beginning of the project)

Component 1 Review the SWOT analysis report on

creating a central/unique GNM storage centre, drafted by Georgian (as well as possibly other international) experts;

Provide a second opinion on this report on the basis of a one week mission in Georgia

2) STE on construction analysis

(the expert is expected to spend 2 weeks in Georgia within project implementation schedule)

Component 1 Review the RCC design and construction

documents prepared by Georgian experts; Provide a second opinion on these

documents on the basis of a one-week mission in Georgia and express recommendations on their possible improvement

Review the revised documents during a subsequent one-week mission, approximately 6 months later

3) STE on construction programming and planning

(the expert is expected to spend 2 weeks in Georgia within project implementation schedule)

Component 1 Review the RCC construction

programming and planning documents prepared by Georgian experts;

Provide a second opinion on these documents on the basis of a one-week mission in Georgia and express recommendations on their possible improvement

Review the revised documents during a subsequent one-week mission, approximately 6 months later

4) STEs on storage equipment

(2 weeks in Georgia within project implementation schedule)

Component 1 Advise on appropriate storage equipment

(incl. procurement issues) for the new RCC

5) STEs on research equipment Component 1 Advise on appropriate research

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(2 weeks in Georgia within project implementation schedule)

equipment (incl. costing and procurement issues) for the new RCC

6) STEs on preventive conservation Domains: 1. organic; 2. inorganic; 3. mixed

(each expert is expected to spend at least 4 weeks in Georgia within project implementation schedule)

Component 2 Advise on EU best practices and their

adaptation to Georgia. Draft specifications and application

guidelines Train GNM staff Review implementation and revise the

guidelines

7) STE on collection database management software tools

(at least 1 week in Georgia within project implementation schedule)

Component 2 Advise on unified database software

(incl. procurement issues) Train GNM staff on unified software

operation

6) STEs on removal of collections

Domains: 1. organic; 2. inorganic; 3. mixed

(each expert is expected to spend 4 weeks in Georgia within project implementation schedule)

Component 3 Advise on collection removal

specifications Contribute to drafting guidelines Train GNM staff Support collection removal initial

operations Assess implementation and draft peer

review report (together with other peer reviewers)

7) STEs on museum standards

Specific areas for application: i. Service to the public; ii. Loans and exhibitions;iii. Fund raising and partnership development;iv. Human resources and financial management.

(experts are expected to spend altogether at least 40 weeks in Georgia within project implementation schedule – the experts who will provide practical support in implementation might not be the same as those who contributed to drafting the guidelines)

Component 4 Advise on general issues re. the

introduction of standards, indicators, accreditation, benchmarking, etc. in the field of museums

Contribute to drafting standards and guidelines

Train GNM staff Provide practical advise and support in

implementation Assess implementation and draft peer

review report (together with other peer reviewers)

In addition to their missions in Georgia, the short-term experts are expected to contribute actively to elaborating the programmes of the foreseen study visits and internships.

MS wishing to make a proposal should not hesitate to find suitable arrangements with institutions from other Member States so as to ensure that they will be able, altogether, to provide the volume and the variety of short-term expertise which is required for this project.

4. INSTITUTIONAL FRAMEWORK The beneficiary will be the Georgian National Museum.

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5. BUDGET

The budget will be € 1.150.000,00 (One million one hundred and fifty thousand euro).

6. IMPLEMENTATION ARRANGEMENTS

6.1 Implementing agency responsible for tendering, contracting and accounting

The implementing agency responsible for tendering, contracting and accounting is the European Commission. The person in charge of this project is:

Ms. Nino (Nika) KOCHISHVILI,Project ManagerDelegation of the European Commission to Georgia38 Nino Chkheidze Str., 0102 Tbilisi, GeorgiaTel: (995 32) 943 763 ; Fax: (995 32) 943 768E-mail: nika.kochishvili@ec.europa.eu

PAO will support the TWG project implementation process together with the Delegation of the European Commission to Georgia

Twinning Programme Administration Office (PAO)Mr. Roman KakuliaOffice of the State Minister of Georgia on European and Euro-Atlantic Integration#7, Ingorokva Street, Tbilisi 0134, GeorgiaOffice tel/fax:  (995 32) 93 14 02 E-mail: pao@eu-nato.gov.ge

6.2 Main counterparts in the BC

The counterpart in Georgia will be the Georgian National Museum.

6.2.1 Georgian project leader

The Georgian project leader will be:

Pr. David LORDKIPANIDZE, General DirectorGeorgian National Museum3, Purtseladze Street, Tbilisi 0105, GeorgiaTel +995 32 998 022Fax +995 32 982 129E-mail: dlordkipanidze@museum.ge

6.2.2 Counterpart to the Resident Twinning Advisor

The counterpart to the Resident Twinning Advisor will be:

Mr. Mikheil TSERETELI, Deputy DirectorHead of Educational SectorGeorgian National Museum3, Purtseladze Street, Tbilisi 0105, GeorgiaTel +995 32 996 253Fax +995 32 982 133E-mail: mtsereteli@museum.ge

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6.2.3 Georgian Project Component Leaders

Leaders for each of the N project components have been appointed in the GNM:

Component 1: Mrs. Nino Okruashvili,Component 2: Mrs. Nino KalandadzeComponent 3: Mrs. Nino KalandadzeComponent 4: Mrs. Tamar Kokochashvili

The Georgian Project Leader, RTA Counterpart and the three Component Leaders constitute altogether the Twinning Project Working Group which has been actively involved in the preparation of the present twinning fiche. The members of this Working Group will be the main interlocutors of the MS partner(s) during the preparation of the twinning contract and for the implementation of the project.

6.3 Steering Committee

Every three months, a Steering Committee will assess the progress of the project, verify the achievements of the outputs and mandatory results and discuss any other which might affect a smooth implementation of the project. The exact composition of the Steering Committee is to be defined in the Twinning Contract. However, the following persons should at least be a member: BC Project Leader, MS Project Leader, BC counterpart to the RTA, RTA, representative of the Twinning Programme Administration Office, representative of the EC delegation.

Representatives of other Georgian institutions (e. g. the Ministry of Culture), donors active in the field of culture, and relevant cooperation projects, may be invited to participate as observers in the Steering Committee meetings. Beyond this coordination mechanism, informal contacts with other projects and donors, for exchange of information on respective work programmes, etc. are encouraged so as to ensure the best synergy.

6.4 Contracts

Only one twinning contract is foreseen for this project.

7. IMPLEMENTATION SCHEDULE (INDICATIVE)

7.1 Launching of the call for proposalsMarch 2009

7.2 Start of project activities November 2009

7.3 Action’s implementation period21 months (+ 3 months for the starting up and closure of the project).

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8. SUSTAINABILITY

The completion of the RCC construction works, which is currently envisaged to take place after the end of the twinning project, will definitely constitute a key factor to consolidate the results of the two components relating to the conservation practice (2 and 3).

Partnerships with the private sector (e. g. for the development of cultural tourism), fundraising activities (sponsorship of events, merchandising, etc.) as well as the development of outreach programmes intensifying the relationship with the public, are all deemed to strengthen GNM sustainability at large.

It is expected that the twinning project will create a strong momentum for quality enhancement in the GNM. However, sustainability of the results would probably be enhanced if the twinning partners were to maintain after project completion (i. e. without EC funding) the practice of the peer reviews initiated with the project, on an annual basis during two years at least.

9. CROSSCUTTING ISSUES

In project implementation activities, each Twinning partner is required to comply with the equal opportunities requirements of the European Union.

10. CONDITIONALITY AND SEQUENCING

There is no precondition set for this twinning project but it is foreseen that a series of activities / measures would have been undertaken by the GNM in order for the project to start in satisfactory conditions.

As regards the first component (RCC construction), it is expected that at the beginning of the twinning project implementation the following studies, documentation have been prepared, in a draft form, for being reviewed by EU experts: the SWOT analysis of the storage options, the construction analysis, the construction programming and planning documents. If their availability was delayed, this would delay the whole construction process, whereas it is expected that the twinning project should give momentum for this process.

For component 2 (preventive conservation) to be implemented in good conditions, it is expected that the laboratories foreseen to be located in the Janashia Museum during the implementation of the twinning project, either on a permanent or on a temporary basis10, will be available and adequately equipped when the project starts.

For component 3 (removal of collections), it is expected that the storage rooms, sufficient to host at least the Oriental collection, will be available and equipped when the project starts. The lead time until the start of the pilot removal case might be used for ensuring appropriate climate conditions.

For component 4 (museum standards), although a general methodological reflection will be undertaken at the beginning of the project, a pre-identification of the specific topics to be addressed in the course of the project would facilitate the mobilisation of the experts on both sides.

Further to the above, the appointment of GNM specialists in charge of drafting project documents for components 2, 3 and 4 should preferably be identified when the twinning contract will start to be discussed between the GNM and its MS twinning partners(s)

The four project components are independent one from the others.

10 The latter refers to the laboratories which are planned to be located in the new Restoration-Conservation Centre (see last section of annex 4, first list).

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As regards sequencing of activities under each component:

o Component 1 should start with the SWOT analysis, the results of which may have to be taken into account in the construction programming. As well, the construction analysis may reveal issues to be addressed in the construction itself, and thus to be taken into account in the planning.

o Activities under the last three components is following the same pattern applying to the elaboration of project documents (specifications, standards): (1) joint reflection of EU and GNM experts; (2) drafting of a document by GNM experts; (3) opinion given by EU experts; (4) finalisation of a first draft and training delivered jointly; (5) application by GNM staff; (6) (peer) review and possible revision of the document;

ANNEXES

ANNEX 1: Logical Framework Matrix

ANNEX 2: Indicative implementation chart

ANNEX 3: Description of GNM constituent institutions

ANNEX 4: Organisation of the Restoration and Conservation Centre (RCC)

ANNEX 5: Main target groups of training activities in the framework of the project

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ANNEX 1: Logical Framework Matrix

Project: Support to the institutional development of the Georgian National Museum

(GE08/PCA/NN/01)

Contracting period expires: Disbursement period expires: Total budget: € 1.150.000 ENPI budget year:

Overall Objective Objectively verifiable Indicators Sources of VerificationTo strengthen the Georgian National Museum (GNM) as an institution which is able to promote culture as a major dimension of Georgia’s development, both in the country (conservation of heritage, contribution to cultural life and education) and abroad (culture and heritage as a key constituent of Georgia’s image).

Number of GNM visitors Number of outreach programmes Number of travelling exhibitions

(and their number of visitors) Press coverage (both in Georgia and

abroad) Successful peer reviews relating to

conservation activities

GNM Annual Report

Project Final Report

Project Purpose Objectively verifiable Indicators Sources of Verification Assumptions To initiate a systematic implementation of EU best practices in the GNM’s activities, in particular in the field of conservation, which is at present a critical function for this institution.

Peer review practice initiated Manuals prepared Personnel trained

See: below Economic and regional stability conditions will allow for the project of new Restoration-Conservation Centre to continue

Results Objectively verifiable Indicators Sources of Verification Assumptions Component 1: The preliminary design of the new Restoration-

Conservation Centre is completed A SWOT analysis of storage

options is finalised

The construction analysis of the new RCC building is completed

The programme for the construction the new RCC is completed

A preliminary version of the

Quarterly Reports

Quarterly Reports

Quarterly Reports

A draft SWOT analysis is produced by Georgian experts before the project starts

A draft construction analysis documentation is produced by Georgian experts before the project starts

A draft programming document is produced by Georgian experts before the project starts

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Component 2: Preventive conservation procedures are revised, so

as to meet EU best practice standards and are implemented

Component 3:

A pilot case of collection removal is successfully completed

planning documents is completed

Revised specifications for preventive conservation are adopted for three domains (1. organic; 2. inorganic; 3. mixed)

related guidelines / manuals are prepared,

relevant GNM personnel is trained Guidelines are under

implementation

specifications of a unified GNM data base adopted and meeting the requirements of the law

Specifications / guidelines for collection removal are adopted for the above mentioned domains;

Relevant GNM personnel is trained;

The removal of collections in all

Quarterly Reports

Quarterly ReportsInternal decision of GNM

Quarterly Reports

Quarterly ReportsQuarterly reports

Quarterly reports

Quarterly ReportsInternal decision of GNM

Quarterly Reports

A draft planning document is produced by Georgian experts before the project starts

The temporary premises foreseen for conservation laboratories and temporary storage are available and appropriately equipped when the project starts

Prescriptions of the law should be translated into National Cultural Heritage protection database specifications (under the responsibility of the Ministry of Culture)

Appropriate climatic conditions are established in storage rooms 6 months after project start

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Component 4:

The systematic introduction of a set of standards / good practices is initiated and successfully implemented in four priority areas (i. service to the public; ii. loans and exhibitions, iii. Fund raising and partnership development, iv. human resources and financial management);

these domains is initiated The peer review carried out after

one year of removal is positive

GNM’s mission statement is reviewed;

New standards are adopted in the four priority areas

New standards are implemented by trained personnel

Quarterly Reports

Peer review report

GNM board minutesQuarterly ReportsGNM board minutesQuarterly ReportsPeer review report

Activities Means AssumptionsGeneral Activities / Project management

0.1 Kick-off meetingIn general, to support all activities,: Project Leader: 33 working days in BCResident Twinning Advisor: 21 months in BCAssistant to Resident Twinning Advisors: 21 monthsSTEs for closing conference: 6 working days

Project preparationRTA/PL: 30 working days in BC

Hosting study visits:Component 2: 4 GNM specialists in EU during two one-week visits

Hosting and monitoring of internships:Component 2: 3 experts of the GNM in MS during one monthComponent 3: 4 experts of the GNM in MS during one month

0.2 Closing Conference

0.3 Steering Committee meetings

(hosting study visits and internships)

Component 1: support to the creation of the new preventive conservation centre

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1.1 SWOT analysis of storage options RTA STEs (see details on 3.4 and 3.5.3)

Advice, reviewing reports and documentation, meeting participation, translation of documents

1.2 Support to the construction analysis of the Restoration Conservation Centre

1.3 Support to planning and programming of the RCC

1.4 Advice on storage equipment

1.5 Advice on research equipment

Component 2: improvement of preventive conservation practice

2.1 Formulation of specifications for preventive conservation

RTA STEs (see details on 3.4 and 3.5.3)

Advice, training, drafting reports, review of documentation, meeting participation, translation of documents

2.2 Study visit on best practices in preventive conservation

2.3 Adoption of draft specifications for preventive conservation

2.4 Implementation of specifications for preventive conservation and finalisation of the manuals

2.5 Internships for preventive conservation specialists

2.6 Advice on database management tool unification

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Component 3: collection removal pilot case3.1 Formulation of specifications for the removal of collections

RTA STEs (see details on 3.4 and 3.5.3)

Workshop, advice, training, drafting reports, meeting participation, translation of documents

3.2 Adoption of planning and guidelines for collections removal operations3.3 Support to the start-up phase of collection removal

3.4 Review of collection removal operations.Component 4: introduction of a set of standards and application in selected areas

3.1 Launch of the reflection on standards in GNM RTA STEs (see details on 3.4 and 3.5.3)

Seminar, advice, training, drafting reports, meeting participation, support for implementation, translation of documents

4.2 Internships for GNM standards specialists

4.3 Finalisation of draft standards for the GNM

4.4 Training on implementation of the draft standards

4.5 Practical support in the implementation of the elaborated standards

4.6 Assessment of standards implementation in GNM

Preconditions

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ANNEX 2: Indicative implementation chartMonths (for execution of the workplan, i. e. in total 21 months)

Activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21General Activities                                           0.1: Kick-off meeting                                           0.2: Closing conference                                           0.3: Steering Committees                                          Component 1: support to the creation of the new restoration-conservation centre 1.1 SWOT analysis of storage options                                           1.2 Support to the construction analysis of the RCC                                           1.3 Support to planning and programming of the RCC                                           1.4 Advice on storage equipment                                           1.5 Advice on research equipment                                          Component 2: improvement of preventive conservation practice                                           2.1 Formulation of specifications for preventive conservation                                           2.2 Study visit on best practices in preventive conservation                                           2.3 Adoption of draft specifications for preventive conservation                                           2.4 Implementation of specifications for p c and manuals finalisation                                           2.5 Internships for preventive conservation specialists                                           2.6 Advice on GNM’s unified database management tool                                          Component 3: collection removal pilot case 3.1 Formulation of specifications for the removal of collections                                           3.2 Adoption of planning & guidelines collections removal operations                                           3.3 Support to a collection removal pilot case.                                           3.4 Review of collection removal pilot case.                                          Component 4: introduction of a set of standards and application in selected areas 4.1 Launch of the reflection on standards in GNM                                           4.2 Internships for GNM standards specialists                                           4.3 Finalisation of draft standards for the GNM                                         4.4 Training on implementation of the draft standards                                           4.5 Practical support of the elaborated standards implementation                                         4.6 Assessment of standards implementation in GNM                                          

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ANNEX 3: Description of GNM institutions

1. MUSEUMS LOCATED IN TBILISI

1.1 Simon Janashia Museum

The origins of the Simon Janashia Museum of Georgia stem from the founding of the Museum of the

Caucasian Department of the Russian Royal Geographic Society in 1852. Today, the Museum

operates as a scientific and educational institution that preserves and exhibits a unique collection of

natural and human history. The Janashia museum has a wide range of collections, which cover the

history of the country, beginning with animal remains dated back to 40 million years. Among the most

important collections of the S. Janashia Museum is that containing prehistoric human remains found in

Dmanisi. These remains date back to 1.8 million years, and represent the oldest known proof of human

existence as yet discovered outside of Africa. This discovery has changed the whole theory of human

evolution. Another major collection is the treasury that contains a large number of unique objects from

different historical periods (from the second half of the third millennium BC through to the nineteenth

century AD). The collection features gold and silver artefacts and jewellery from the pre-Christian

period from Kakheti (East Georgia), Vani (West Georgia), Mtskheta, Trialeti Kurgans, Zhinvali,

Akhalgori, Martkopi, etc.

There are also departments of Archaeology, History, Ethnography, Archaeology of the Middle Ages,

Numismatic, Geology, Zoology in the museum, as well as a chemical–restoration laboratory– the only

center in Georgia restoring archaeological and ethnographic materials, as well as creating replicas.

1.2 Shalva Amiranashvili Museum of Fine Arts

The museum was established in Tbilisi in 1920 as the National Arts Gallery of Georgia and at the

beginning had collections of fine art. After the establishment of the Gallery, collections of fine art

from the Caucasian Museum, part of collections of Georgian Historical-Ethnographical Society, and

Church Museum were given to the Art Gallery. In early 1950s, the Gallery was transformed into so-

called "Art Museum Metekhi". In 1954 museum again changed name to become the Georgian State

Museum of Art. In 1968 after the Academy of Science’s decision, significant numbers of fine art

objects from Janashia Museum were moved to Museum of Art. The museum houses the best-known

samples of Georgian artwork. Different collections of the museum preserve approximately sixty

thousand objects. The museum is distinguished for its Georgian goldsmith pieces dated back to the

18th-19th centuries. The museum stores the works of famous Georgian painters. The museum also

hosts collections of Russian, Western Europe and Oriental (mainly Persian) artworks.

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This museum has three smaller ‘House Museums’, each established in the residences of famous

Georgian painters from the 20th century. These ‘House Museums’ are situated in the capital city and

house the collections of the painters.

1.2.1 Ucha Japaridze House Museum The House Museum was established as a branch of the State Art Museum in 1988 after the death of

Ucha Japaridze. The collections include 210 paintings and 490 graphic works of Ucha Japaridze (most

of them are permanently exhibited).

1.2.2 Iakob Nikoladze House Museum In 1924 Iakob Nikoladze built a studio in his own yard. His friend, well-known architect Kalgin,

planned the studio. The House Museum was established as a branch of the Museum of Fine Art. The

collection includes 112 sculptures of Iakob Nikoladze

1.2.3 Elene AkhvledianiFollowing the death of the artist in 1975, her home-studio was bequeathed to the State, and became a

branch of the Museum of Fine Arts in 1976. The collections include a rich selection of paintings,

drawings and textiles.

1.3 The Open Air Museum (Chitaia Museum of Georgian Traditional Architecture and Lore)

George Chitaia, a famous Georgian ethnographer and academician, founded the Open Air Museum in

1966. Over a ten-year period, a team of ethnographers worked under his supervision to research,

identify and document examples of vernacular regional Georgian architecture, in preparation for their

transport to the museum site in Tbilisi. Over sixty traditional houses and subsidiary buildings, along

with furniture and other utensils, were dismantled and rebuilt on the museum site by 1976. The Open

Air Museum is located in Tbilisi, on 52 hectares of land divided into to 14 zones: 13 – ethnographical

zones. The total number of buildings presented is 70. They were purchased in historical provinces of

Georgia. Besides the buildings, over 8.000 items are kept in the collections of the museum (textiles,

precious metals, wood, leaser, metal, etc.). The Museum has 6 storage rooms.

Three regional branches in mountainous areas of Georgia belong to the Museum. These are Chazhashi

complex – in Svaneti, Shatili in Khevsureti, and Dartlo – in Tusheti. The Open Air Museum often

hosts different folk exhibitions and festivals (craft and art, wine, etc.).

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1.4 Ioseb Grishashvili Tbilisi History Museum

The Ioseb Grishahvili Museum of Tbilisi History was founded in 1910 as a so-called ‘City Museum.’

In 1943, it was renamed to the Tbilisi State Historic-Ethnographical Museum and has been located in

an historical building - former caravanserai - of Tbilisi since 1984. The Museum collections represent

the history of Tbilisi, and the 20 different groups of collections, include: precious metals – 500 items,

paintings – 1300 items, armor – 87 items, numismatic – 598 items, glass and porcelain – 431 items,

cooper – 912 items, ceramics – 175 items, archive materials – 2008 items, plans and maps – 512 items,

programs and posters – 3156 items, wooden objects – 431 items, mini objects – 900 items, musical

instruments – 920 items, photos – 6400 items, archaeology – 19300 items.

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2. DESCRIPTOIN OF THE GNM REGIONAL MUSEUMS

2.1 The Otar Lordkipanidze Vani Archaeology Museum-Reserve

This museum is located in the town of Vani, I the Imereti region of West Georgia. Established in

1982, and opened in 1985 by academician Otar Lordkipanidze, the museum is situated close to the

archaeological site Vani. This site is renowned for the discoveries of II-IV centuries BC mortuary

findings, including exceptional objects in gold and silver, and notably, jewellery. The museum

collections consist largely of the objects discovered during the Vani excavations, along with a

selection of objects from a former local museum and the S. Janashia Museum. One of most successful

excavation campaigns took place in 2003 –2004, when over 1300 golden objects were unearthed.

Some of these objects formed a new exhibition at the S. Janashia Museum of Georgia, named

"Colchis, Land of Golden Fleece". Other collections of the museum include metalwork (gold, silver,

bronze), numismatic items, sculptures, and ceramic objects.

Periodically the Museum organizes educational programs and temporary exhibitions of new

discoveries from the Vani site.

2.2 Ivane Javakhishvili Samtskhe-Javakheti History Museum

The museum, located in southern Georgia, was established in 1923 as an archive-museum. In 1937, it

was transformed into a Local Museum, combining its archive collection with a wider range of

collections representing the history and culture of the region. Samtskhe-Javakheti is one of the

historical regions of the country that situates in the southern part of Georgia.

In 1972 Museum moved to the two buildings at the "Rabat" territory in Akhaltsikhe and it was named

after Ivane Javakhishvili. Today, the collections total over 25,000 objects. They include manuscripts

and old printed books (parchments dating to the XI, XII, XV, and XVII c.c.), archaeological

discoveries, a numismatic collection, and a significant textile (rugs, carpets) collection.

2.3 Svaneti History-Ethnography Museum

The museum of Svaneti is located in north-western Georgia, in the regional centre of Svaneti Mestia.

The Museum was established in 1936 as a Local Museum. In 1973, Svaneti was created the zonal

system of the Monument Protection and the Museum became the headquarters of this system. The

Museum collections include important archaeological and ethnographical materials, a rich collection

of the Georgian manuscripts, and icons. The collections include items donated to Svaneti churches by

Georgian kings, as well as objects originating from empires or cultures that have marked Georgian

history (Syrian, Sasanian Persia, Byzantine, etc.) Collections of the Svaneti Museum are:

archaeological collections – 2187 items, engraved and painted icons – 242 items, manuscripts – 68

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items, armour – 192 items, metalwork – 292 items, wooden ethnographical objects – 650 items,

jewellery and silverware – 421 items, textiles – 37 items.

In 2003 the museum moved to the new building. Permanent exhibitions are presented the three halls,

and work has begun preparing an educational programme for the wider public.

2.4 Dmanisi Museum-Reserve of History and Architecture

The Dmanisi Museum-Reserve of History and Architecture is situated adjacent to Patara Dmanisi

village, which is located 85 km from Tbilisi, in South-East Georgia. The Museum reserve includes two

principal sites: a medieval city and church and a major palaeontology site of international significance.

The collections of Dmanisi Museum-Reserve consist of objects discovered during excavations of the

medieval town: ceramics, glasswork, metalwork, coins. There are also details of Christian architecture.

Discoveries of prehistoric animals and hominids are kept at the S. Janashia Museum of Georgia.

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Svaneti

Vani

Akhaltsikhe Dmanisi Sighnagi

Tbilisi

Black Sea

S. Janashia Museum of Georgia Museum of Fine Arts Open Air Museum I. Grishashvili Tbilisi History Museum Research institute for Paleobiology Center for Archaeology

Map 1 : Location of GNM constituent institutions

Department of Conservation

and Restoration

Department of Information

and Technical Service

Department of Preventive

Conservation

Research Department

Administration

Annex 4: Organisation of the Restoration and Conservation Centre (RCC)

Figure 3: The Structure of

Conservation Centre

Figure 4: The Structure of Department of Conservation and Restoration

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Research Department

Lab. for SEM_EDS Lab. for Spectral analysis

X-Ray Lab IR and UV laboratory

Lab. for Ion and Pyrolysis chromatography

Pyrolysis ľ Gaschromatography

Lab. for FIRT

Figure 5: The Structure of Research Department

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Department of Conservation and

Restoration

Lab. of Paintings and tempera

Lab. of Organic Materialstextile, leather …

Restoration Lab. of objects

Restoration Lab. of Wooden objects

Lab. of Archeological Materials.

Restoration Lab. of Paper, drawing, Photo,

manuscripts

Restoration Lab. of Paleontological Materials

Restoration Lab. of Stone

Figure 6: Department of Preventive Conservation

Figure 7: Department of Information and Technical Service

Location of Conservation Centre

Due to the structure and storage locations of the Georgian National Museum it is recommended to locate the Centre in a new building. It is planed to establish the following departments in the new building:

The Department of Conservation and Restoration:

Restoration Lab. of Paintings and tempera Restoration Lab. of Wooden objects Restoration Lab. of Organic Materials Restoration Lab. of objects

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Department of Preventive Conservation

Lab. for Anoxic Treatment Team for Monitoring of Environment

Department of Information and

Technical Service

Library and Documentation

ArchivePhoto laboratory

Technical Team for Packing and

Transportation

Restoration Lab. of Photographic Materials, drawing, paper, manuscripts

Part of the Department of Conservation and Restoration will be located at Janashia Museum:

Restoration Lab. of Archaeological Materials. Restoration Lab. of Paleontological Materials Restoration Lab. of Stone (the stone storage will be also located at Janashia Museum)

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Annex 5: Main target groups of training activities in the framework of the project

# Group name in Tbilisi in Region Total

1 Project Working Group 9 0 9

2 Conservators 28 2 30

3 Architects, Engineers 8 0 8

4 Financial Specialists 3 0 3

5 IT Group 2 0 2

6 Administrative Managers 4 4 8

7 Exposition Safety Groups

Manager (1) And Inspectors (33) 29 5 34

8 Education Specialists and Guides-Teachers

Management Team 17 060

Guides-Teacher 25 18

9 Collection Managers 22 8 30

10 Curators 57 3 60

11 Exhibition

& Production Management 0 24 24

12 Cleaning personnel 38 13 51

Grand Total 242 77 319

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