Table of Contents -...

Salem Youth Baseball Safety Manual 2018 League ID# 2290117 – Salem American

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Table of Contents

Mission Statement……………….…………………………………. 4 Telephone Numbers

Board of Directors & Managers…………………………. 5 Emergency, Police, & Fire………………………………… 6 Holy Family Hospital……………………………………….. 6 Parkland Medical Center…………………………………... 6 Poison Control Center……………………………………... 6

Safety Manuals and First Aid Kits, Issuance…………………… 7 Safety and Training

2016 Volunteer Application Forms………………………. 8 First Aid Training for Managers and Coaches………… 8 First Aid Kits………………………………………………… 9 Fundamentals Training for Managers and Coaches…. 10 Catchers Regulations……………………………………… 10 Mouth Guards and Face Masks………………………….. 10 Stopping Play for Darkness or Weather……………….. 10 Heat Related Illnesses

Heat Exhaustion……………………………………. 13 Heat Stroke…………………………………………. 14

Hydration……………………………………………………. 15 Warm Up & Cool Down Exercises……………………... 16 Abrasions & Lacerations………………………………… 16 Contusions/Sprains & Strains…………………………... 17 Emergency Treatment of Dental Injuries……………… 18

Facilities and Equipment Inspection of Equipment………………………………….. 20 Inspection of Facilities and Fields………………………. 20 Storage Shed Procedures………………………………… 20 Machinery……………………………………………………. 21 General Facility……………………………………………… 21

Administration Accident Reporting Procedures…………………………. 22


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Insurance Information……………………………………………... 23 Adherence & Enforcement / LLB Rules & Regulations……….. 24 Code of Conduct……………………………………………………. 24

SYB Code of Conduct …………………………………….. 24 SYB Code of Conduct Sign off sheet…………………… 25 SYB Safety Code …………………………………………... 27 SYB Safety Code Sign off sheet ………………………… 30

Concession Stand Guidelines…………………………………. 32

League Safety Officer

Authority, Qualifications, and Responsibilities……… 35


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MISSION STATEMENT

Salem Youth Baseball is a chartered member of Little League Baseball Inc. Our primary mission has always been to educate, promote, and further the safe development of the youngsters involved in our organization.

Under the guidance of Little League Baseball, we are committed to conducting our program with an emphasis on safety, learning the fundamentals of baseball, enjoying friendly competition, practicing good sportsmanship, and developing the concept of teamwork.

The goal of the SYB Board of Directors, the coaches, officials and volunteers is to place the emphasis on fun, while ensuring the players enjoy a safe and positive baseball experience.


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SALEM YOUTH BASEBALL BOARD of DIRECTORS

Title Name Phone Email

President Eric Deminico 508-878-4514 [email protected]

Executive Advisor Barry Major 6037224532 [email protected]

Vice President of Baseball Sean Conway 508-320-2017 [email protected]

Treasurer Bruce Gray 617-548-7703 [email protected]

Secretary Leo Martin 603-502-4272 [email protected]

Player Agent Tony Fabrizio 603-479-7948 [email protected]

VP Callenger Div. Tom Plante 603-898-6796 [email protected]

Safety Director Kevin O’Loughlin 978-821-1919 [email protected]

Major Director Ron Masson 978-500-0508 [email protected]

AAA Director Ken Gabriel 603-858-3300 [email protected]

AA Director Steve Quinn 781-953-3625 [email protected]

T-Ball/rookie Director Dan Chase [email protected]

Umpire in Chief Ed Kuegel 617-957-6925 [email protected]

Field Director Dave McMenamy 978-375-3792 [email protected]

Chief Information Officer Doug Atkins 774-392-3410 [email protected]

Fund Raising Director Tina Doherty 978-430-3124 [email protected]

Block House Manager Stephanie McMenamy [email protected]

Tournament Director Ted Shpak 978-886-7571 [email protected]

Equipment Director Steve Deschene 603-553-7735 [email protected]

Fall Ball Director Matt Morin 603-351-8255 [email protected]


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Emergency 911 Salem Police Department 603-893-1911 Salem Fire Department 603-890-2200 Parkland Medical Center 603-432-1500 Holy Family Hospital 978-687-0151 U.S. Poison Control Center 1-800- 222-1222

United States Poison Control Center

If you have a poison emergency or a question about poisons and you're in the United States, call

1-800-222-1222.

This toll-free number will put you in touch with the poison control center in your state.

If the victim has collapsed or is not breathing, call 911.

The information provided below is important, as it has additional telephone numbers, addresses, and email addresses for your local poison control center.

REGIONAL CENTER FOR POISON CONTROL AND PREVENTION SERVING MASSACHUSETTS AND RHODE ISLAND

300 Longwood Avenue Boston, MA 02115

Emergency Phone: 1-800-222-1222

NORTHERN NEW ENGLAND POISON CENTER

22 Bramhall St Portland, ME 04102

Emergency: (800) 222-1222


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SAFETY MANUALS AND FIRST AID KITS Each manager will be issued a Safety Manual and a First Aid Kit at the beginning of the season. The manager of the team will acknowledge the receipt of both by signing for them when taking possession of these articles. Both the Manual and First Aid Kit are to be returned to the safety director following the season. In addition, safety manuals shall be issued to all Board members and copies shall be available in the concession stand. The First Aid Kit will include the necessary items to treat an injured player until professional help arrives if need be. Chemical ice packs will be included in the kits, and additional ice packs will be available at all times in the concession stand and from the safety officer. In addition, the concession stand will have a First Aid Kit and a Safety Manual available at all times. First aid kits shall be required equipment at every Salem Youth Baseball game or practice. In the event a first aid kit is used, the safety officer must be notified as outlined in the manual in order to document and track injuries, as well as to provide supplies to replace used items. The Safety Manual has been developed with one significant goal in mind. That goal is to reduce the number of accidents and injuries sustained at our youth baseball facilities. The Manual shall include all pertinent information as required in the Little League Qualified Safety Plan Requirements, in addition to any other information deemed necessary by the Board of Directors. The Manual shall be distributed to all Board Members and managers, with copies made available for all other volunteers, including umpires and parents. A copy of the safety manual shall also be kept in the blockhouse, with a copy forwarded to the District Safety Officer.


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Safety & Training

Little League Volunteer Application Forms All volunteers or hired workers, including managers, coaches, board members, or others who provide regular services to the league and/or have repetitive access or contact with players or teams must fill out a league application and provide a government issued photo identification for ID verification. Salem Youth Baseball shall submit these applications for the necessary criminal history background checks, in addition to a search of the statewide sex offender registry. Anyone refusing to fill out the required application shall be declared ineligible for consideration as a volunteer. The league president must retain these confidential applications for one year. The Volunteer Application is available on the www.salemyouthbaseball.net website under the documents tab. The direct link is: https://s3.amazonaws.com/files.leagueathletics.com/Text/Documents/2342/65900.pdf First Aid Training and Fundamentals Training for Managers and Coaches Little League Baseball now requires all managers and coaches to attend first aid training and baseball fundamentals training at least once every three years. Salem Youth Baseball requires that all managers and coaches attend basic first aid training prior to the start of every season. This includes basic training on the Defibrillator machine kept in the main blockhouse. SYB will make the necessary arrangements for the training5w to be conducted. Copies of documentation of certified training from an agency such as the American Heart Association or the Red Cross are to be forwarded to the safety officer. Anyone providing copies of this documentation will not be required to attend SYB’s training session. Our League successfully completed both the first aid training and baseball fundamentals training as required above on April 20, 2016. First Aid Kits


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First Aid kits shall be issued to all managers prior to the start of the year. It shall be the policy of Salem Youth Baseball that first aid kits are MANDATORY at all practices and games. The first aid kit will include the necessary items to treat an injured player until professional help arrives if need be. Chemical ice packs will be included in the kits, and additional ice packs will be available at all times in the concession stand and from the safety officer. In addition, the concession stand will have a First Aid Kit available at all times.

The following is a list of recommended equipment for a first aid kit. Alcohol preps Plastic bags for ice/instant ice Arm sling Save A Tooth Band-Aids Sterile gauze pads Bandage scissors Steri-strips Betadine scrub Tweezers Cotton swabs White tape 1”, 1 ½” Elastic tape 2” Elastic wraps 2”, 4”, and 6” Eye patch Eyewash Latex gloves Neosporin ointment Non-stick wound dressings Ice should be available as well with the first aid kit. The first aid kit should also include an emergency phone list.

Minors should not be given any medication without parental consent!! Therefore; there should be no medications in a youth sport team first aid kit. Fundamentals Training for Managers and Coaches


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Little League Baseball now requires all managers and coaches to attend first aid training and baseball fundamentals training at least once every three years. Salem Youth Baseball now requires all teams to have at least one representative (manager or coach) attend fundamentals training each year. Our ultimate goal is to have all managers and coaches trained eventually to teach fundamentals such as sliding, hitting, fielding, etc. to our players. Catchers Regulations In order to protect catchers, it shall be required that catchers wear all protective equipment during all practices, games and warm ups between innings. This shall include the wearing of protective cups and the full protective helmet with full throat guards. Managers and coaches are instructed to watch for violations and take corrective action immediately. The use of protective cups is strongly recommended for all players. Mouth Guards and Face Masks Salem Youth Baseball strongly encourages the use of protective mouth guards for all athletes. Mouth guards provide an added measure of safety in the event of an accident and can help reduce the severity of injuries. Facemasks for batting helmets are also strongly encourage Stopping Play for Weather or Darkness

Managers, coaches, and umpires should exercise good common sense when it comes to stopping games or practices for impending severe weather or when it becomes too dark to continue. Use your good judgment. Safety of the players should be the major factor when making decisions to cancel games or practices.


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Lightning Safety Outdoors

Each year, about 400 children and adults in the U.S. are struck by lightning while working outside, at sports events, on the beach, mountain climbing, mowing the lawn or during other outdoor activities. About 80 people are killed and several hundred more are left to cope with permanent disabilities. Many of these tragedies can be avoided. Finishing the game, getting a tan, or completing a work shift isn’t worth death or crippling injury.

All thunderstorms produce lightning and are dangerous. Lightning kills more people each year than tornadoes.

Lightning often strikes as far as 10 miles away from any rainfall. Many deaths from lightning occur ahead of the storm because people try and wait to the last minute before seeking shelter.

You are in danger from lightning if you can hear thunder. If you can hear thunder, lightning is close enough that it could strike your location at any moment.

Lightning injuries can lead to permanent disabilities or death. On average, 20% of strike victims die; 70% of survivors suffer serious long-term effects.

Look for dark cloud bases and increasing wind. Every flash of lightning is dangerous, even the first. Head to safety before that first flash. If you hear thunder, head to safety!

Blue Skies and Lightning. Lightning can travel sideways for up to 10 miles. Even when the sky looks blue and clear, be cautious. If you hear thunder, take cover. At least 10% of lightning occurs without visible clouds in the sky.

The Single Most Dangerous Place

Outdoors is the most dangerous place to be during a lightning storm. When lightning is seen or thunder is heard, or when dark clouds are observed, quickly move indoors or into a hard-topped vehicle and remain there until well after the lightning storm ends. Listen to forecasts and warnings through NOAA Weather Radio or your local TV and radio stations. If lightning is forecast, plan an alternate activity or know where you can take cover quickly.

The U.S. lightning season is summer but lightning can strike year round! The Fourth of July is historically one of the most deadly times of the year for lightning. In summer, more people are outside, on the beach, golf course, mountains or ball fields. Outdoor jobs such as construction and agriculture, and outdoor chores such as lawn mowing or house painting are at their peak, putting those involved in danger.


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Safety Rules

1. Postpone activities promptly. Don't wait for rain. Many people take shelter from the rain, but most people struck by lightning are not in the rain! Go quickly inside a completely enclosed building, not a carport, open garage or covered patio. If no enclosed building is convenient, get inside a hard-topped all-metal vehicle. A cave is a good option outside but move as far as possible from the cave entrance.

2. Be the lowest point. Lightning hits the tallest object. In the mountains if you are above tree line, you ARE the highest object around. Quickly get below tree line and get into a grove of small trees. Don't be the second tallest object during a lightning storm! Crouch down if you are in an exposed area.

3. Keep an eye on the sky. Look for darkening skies, flashes of lightning, or increasing wind, which may be signs of an approaching thunderstorm.

4. Listen for the sound of thunder. If you can hear thunder, go to a safe shelter immediately.

5. If you see or hear a thunderstorm coming or your hair stands on end, immediately suspend your game or practice and instruct everyone to go inside a sturdy building or car. Sturdy buildings are the safest place to be. Avoid sheds, picnic shelters, baseball dugouts, and bleachers. If no sturdy building is nearby, a hardtop vehicle with windows closed will offer some protection. The steel frame of the vehicle provides some protection if you are not touching metal.

6. Listen to NOAA Weather Radio. Coaches and other leaders should listen for a tone-alert feature during practice sessions and games.

7. If you can't get to a shelter, stay away from trees. If there is no shelter, crouch in the open, keeping twice as far away from a tree as it is tall.

8. Avoid leaning against vehicles. Get off bicycles and motorcycles. 9. Get out of the water. It's a great conductor of electricity. Stay off the beach and

out of small boats or canoes. If caught in a boat, crouch down in the center of the boat away from metal hardware. Swimming, wading, snorkeling and scuba diving are NOT safe. Lightning can strike the water and travel some distance beneath and away from its point of contact. Don’t stand in puddles of water, even if wearing rubber boots.

10. Avoid metal. Drop metal backpacks, stay away from clotheslines, fences, exposed sheds and electrically conductive elevated objects. Don't hold on to metal items such golf clubs, fishing rods, tennis rackets or tools. Large metal objects can conduct lightning. Small metal objects can cause burns.

11. Move away from a group of people. Stay several yards away from other people. Don't share a bleacher bench or huddle in a group.


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What to do if someone is struck by lightning:

Call for help. Call 9-1-1 or your local ambulance service. Get medical attention as quickly as possible.

Give first aid. If the victim has stopped breathing, begin rescue breathing. If the heart has stopped beating, a trained person should give CPR. If the person has a pulse and is breathing, address any other injuries.

Check for burns in two places. The injured person has received an electric shock and may be burned. Being struck by lightning can also cause nervous system damage, broken bones, and loss of hearing or eyesight. People struck by lightning carry no electrical charge that can shock other people. You can examine them without risk.

Stay Informed About the Storm

Listen to NOAA Weather Radio or local media for the latest severe thunderstorm WATCHES and WARNINGS. Severe thunderstorms are those storms with winds in excess of 58 mph or hail larger than 3/4 inches in diameter. When conditions are favorable for severe weather to develop, a severe thunderstorm WATCH is issued.

Weather Service personnel use information from weather radar, satellite, lightning detection, spotters, and other sources to issue severe thunderstorm WARNINGS for areas where severe weather is imminent. Remember, however, that ALL thunderstorms produce deadly lightning. SUSPEND ACTIVITIES for at least 30 minutes after the last observed lightning or thunder. http://www.nws.noaa.gov/

Heat Related Illnesses

Heat Exhaustion

Recognizing Heat Exhaustion What to Do

Heat exhaustion is a milder form of heat-related illness that can develop after several days of exposure to high temperatures and inadequate or unbalanced replacement of fluids. Those most prone to heat exhaustion are elderly people, people with high blood pressure, and people working or exercising in a hot environment.


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Recognizing Heat Exhaustion Warning signs of heat exhaustion include:

heavy sweating paleness muscle cramps tiredness weakness dizziness headache nausea or vomiting fainting

The skin may be cool and moist. The victim's pulse rate will be fast and weak, and breathing will be fast and shallow. If heat exhaustion is untreated, it may progress to heat stroke. Seek medical attention immediately if:

symptoms are severe, or The victim has heart problems or high blood pressure.

Otherwise, help the victim to cool off, and seek medical attention if symptoms worsen or last longer than 1 hour.

What to Do Cooling measures that may be effective include:

cool, non-alcoholic beverages, as directed by your physician rest cool shower, bath, or sponge bath an air-conditioned environment Lightweight clothing

Heat Stroke

Heat stroke occurs when the body becomes unable to control its temperature: the body's temperature rises rapidly, the sweating mechanism fails, and the body is unable to cool down. Body temperature may rise to 106°F or higher within 10-15 minutes. Heat stroke can cause death or permanent disability if emergency treatment is not given.


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Recognizing Heat Stroke Warning signs of heat stroke vary but may include:

an extremely high body temperature (above 103°F, orally) red, hot, and dry skin (no sweating) rapid, strong pulse throbbing headache dizziness nausea confusion unconsciousness

What to Do if you see any of these signs, you may be dealing with a life-threatening emergency. Have someone call for immediate medical assistance while you begin cooling the victim:

Get the victim to a shady area. Cool the victim rapidly using whatever methods you can. For example, immerse

the victim in a tub of cool water; place in a cool shower; spray with cool water from a garden hose; sponge with cool water; or if the humidity is low, wrap the victim in a cool, wet sheet and fan him or her vigorously.

Monitor body temperature, and continue cooling efforts until the body temperature drops to 101-102°F.

If emergency medical personnel are delayed, call the hospital emergency room for further instructions.

Do not give the victim alcohol to drink. Get medical assistance as soon as possible.

Sometimes a victim's muscles will begin to twitch uncontrollably as a result of heat stroke. If this happens, keep the victim from injuring himself, but do not place any object in the mouth and do not give fluids. If there is vomiting, make sure the airway remains open by turning the victim on his or her side.

Based on a CDC Prevention Guide for Emergencies and Disasters.


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Hydration

Good hydration is important for children. Sometimes, the most important nutrient children need is water – especially when they are physically active. When children are physically active, their muscles generate heat, thereby increasing their body temperature. As their body temperature rises, their cooling mechanism - sweat – kicks in. When sweat evaporates, the body is cooled. Unfortunately, children get hotter than adults do during physical activity and their body’s cooling mechanism is not as efficient as adults are. If fluids are not replaced, children can become dehydrated. We usually think about in dehydration in the summer months when hot temperatures shorten the time it takes for children to become overheated. However, keeping children well hydrated is just as important in the winter months. Additional clothing worn in the colder weather makes it difficult for sweat to evaporate, so the body does not cool as quickly. It does not matter if it is January or July; thirst is not an indicator of fluid needs. Therefore, Managers and coaches should schedule drink breaks every 15 to 30 minutes during practices on hot days, and should encourage players to drink between every inning. During any activity, water is an excellent fluid to keep the body well hydrated. Offering flavored fluids like sport drinks or fruit juice can help encourage children to drink. Sports drinks should contain between 6 and 8 percent carbohydrates (15 to 18 grams of Carbohydrates per cup) or less. If the carbohydrate levels are higher, the sports drink should be diluted with water. Fruit juice should also be diluted (one cup juice to 1-cup water). Beverages high in carbohydrates like those that contain undiluted fruit juice may cause stomach cramps, nausea, and diarrhea when the child becomes active.

Warm-up Drills

Managers and coaches should stress the importance of warm up drills prior to any type of physical activity. In addition, just as important are cool down exercises following physical activity. This should become part of every pre game and post-game routine.

Abrasions and Lacerations

Abrasions and Lacerations are not usually serious, but they both require attention to prevent infection.

Abrasions: An abrasion is the removal of the top layer or layers of skin by the friction of anything rubbing directly on the skin. Abrasions tend to be very painful due to the damaged nerve endings and can ooze blood because of the damaged capillaries.


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The best method of treatment for an abrasion is to clean it with soap and water wearing gloves if you are treating anyone other than yourself. Try to remove all foreign material from the wound using a washcloth or sterile gauze pads. If this is not possible seek medical attention immediately. After clean, cover with an anti-bacterial ointment and a non-stick dressing. Change dressing frequently until healed.

Lacerations: A laceration is a wound that cuts all layers of the skin and may go into the underlying fat, muscle, or nerve tissue.

The best method of treatment is to apply direct pressure with sterile gauze, while wearing gloves if it is on someone other than yourself and seek medical attention. Some lacerations may require stitches by a physician, to promote healing and reduce scarring.

IF AT ANY TIME YOU SEE SIGNS OF INFECTION WITH EITHER AN ABRASION OR LACERATION SUCH AS INCREASED REDNESS, TENDERNESS, PAIN OR TEMPERATURE SEEK MEDICAL ATTENTION IMMEDIATLEY.

Northeast Rehab Hospital Contusions A contusion or commonly called a bruise is caused by an object striking the body with enough force to crush the tissue beneath the skin. If the contusion happens over a bony prominence the bone may also become contused. A contusion can vary in size

and damage. When the body gets contused damage to the tissue and blood vessels occur. The common characteristic “black and blue” is a result of the waste products from the damaged tissue traveling to the skin level.

The best method of treatment for contusions is the same for many other injuries and can be remembered by the acronym RICE: rest, ice, compression, and elevation. The athlete should be removed from the activity and RICE should be applied to reduce the amount of damage. When the athlete can move the injured body part through a full range of motion using full strength with little or no discomfort it is probably safe to return to play.

Your physician or athletic trainer can create a protective pad to cover the injured area and prevent further trauma if necessary.


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Sprains and Strains

A sprain is an injury to the ligament. Ligaments generally cross a joint; therefore, a joint dislocation is a type of sprain. A strain is an injury to a muscle or tendon, which connects muscle to bone.

Both strains and sprains are measured by degree: A first-degree injury means the structure was stretched but no significant tearing occurred. The injury will be painful but is stable. A second-degree injury means the structure has been partial torn but is still intact. This injury is painful and is not stable due to the tearing. A third degree injury is when the structure is torn completely in half. This can be very painful and is indicated by a loss of function.

The best method of treatment for all sprains and strains of any degree is RICE for a minimum of 48-72 hours: rest, ice, compression, and elevation. If it is painful to walk on a lower extremity, injury the athlete should not walk on it until fully evaluated by a medical professional. If the athlete has pain in an upper extremity injury, the arm should be immobilized in a sling until evaluated by a medical professional.

IF THERE IS ANY DEFORMITY WHEN COMPARED TO THE UNINJURED SIDE THE ATHLETE SHOULD SEEK MEDICAL ATTENTION IMMEDIATLEY.

Many but not all sprains and strains are preventable. An appropriate warm up should be performed prior to playing your activity. Get in shape before your season starts and stay flexible. Also, be aware of your protective equipment and your area of play for any hazards.

Northeast Rehab Hospital

Emergency Treatment of Athletic Dental Injuries Professionally made, properly fitted Custom Mouth guards greatly reduce the risk and severity of mouth injuries. Mouth guards are recommended injury prevention equipment for all at-risk sports. AVULSION (Entire Tooth Knocked Out) 1. Avoid additional trauma to tooth while handling. Do Not handle tooth by the root. Do Not brush or scrub tooth. Do Not sterilize tooth. 2. If debris is on tooth, gently rinse with water. 3. If possible, reimplant and stabilize by biting down gently on a towel or handkerchief. Do only if athlete is alert and conscious. 4. If unable to reimplant:


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Best - Place tooth in Hank’s Balanced Saline Solution, i.e. “Save-a-tooth”. 2nd best - Place tooth in milk. Cold whole milk is best, followed by cold 2% milk. 3rd best - Wrap tooth in saline-soaked gauze. 4th best - Place tooth under athlete’s tongue. Do this ONLY if athlete is conscious and alert. SYB recommends not utilizing this step for small children 5th best - Place tooth in cup of water. 5. Time is very important. Reimplantation within 30 minutes has the highest degree of success rate. TRANSPORT IMMEDIATELY TO DENTIST. LUXATION (Tooth in Socket, But Wrong Position) THREE POSITIONS EXTRUDED TOOTH - Upper tooth hangs down and/or lower tooth raised up. 1. Reposition tooth in socket using firm finger pressure. 2. Stabilize tooth by gently biting on towel or handkerchief. 3. TRANSPORT IMMEDIATELY TO DENTIST. LATERAL DISPLACEMENT - Tooth pushed back or pulled forward. 1. Try to reposition tooth using finger pressure. 2. Athlete may require local anesthetic to reposition tooth; if so, stabilize tooth by gently biting on towel or handkerchief. 3. TRANSPORT IMMEDIATELY TO DENTIST. INTRUDED TOOTH - Tooth pushed into gum - looks short. 1. Do nothing - avoid any repositioning of tooth. 2. TRANSPORT IMMEDIATELY TO DENTIST. FRACTURE (Broken Tooth)


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1. If tooth is totally broken in half, save the broken portion and bring to the dental office as described under Avulsion, Item 4. Stabilize portion of tooth left in mouth by gently biting on towel or handkerchief to control bleeding. 2. Should extreme pain occur, limit contact with other teeth, air or tongue. Pulp nerve may be exposed, which is extremely painful to athlete. 3. Save all fragments of fractured tooth as described under Avulsion, Item 4. 4. IMMEDIATELY TRANSPORT PATIENT AND TOOTH FRAGMENTS TO DENTIST.

Academy for Sports Dentistry

Facilities & Equipment

Inspection of Equipment It shall be the responsibility of the equipment director to inspect all equipment prior to issuance at the start of every season. Managers and coaches shall have the responsibility of inspecting equipment prior to each use. Any equipment that is deemed to be in need of replacement should be destroyed or otherwise made completely unusable. Replacement requests are to be made through the equipment manager. Inspection of Facilities and Fields Prior to the start of each baseball season, Salem Youth Baseball representatives shall complete the Annual Little League Facility Survey (copy in appendix). The league should keep a copy on file. Prior to the start of every game and practice, it shall be required that home team manager or coach will perform inspections of fields before use to ensure there are no safety hazards present. These hazards could include but are not limited to broken glass, rocks, or holes in the field of play, hornet’s nests, or similar hazards. Any facility issues needing to be addressed should be documented and forwarded to the league safety officer as soon as possible, either in writing or by email. STORAGE SHED PROCEDURES The following applies to all of the storage sheds used by Salem Youth Baseball Little


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League and further applies to anyone who has been issued keys by SYB to use these sheds. Keys to the equipment sheds will only be issued by SYB’s President and/or his designees. A record shall be kept of all individuals possessing keys. Keys will be returned to the League President immediately once someone ceases to have responsibilities for equipment sheds. All storage sheds will be kept locked at all times. All individuals with keys to the equipment sheds are aware of their responsibility for the orderly and safe storage of heavy machinery, hazardous materials, fertilizers, poisons, tools, etc... Before the use of any machinery located in the shed (i.e., lawn mowers, weed whackers, lights, scoreboards, public address systems, etc.) please locate and read the written operating procedures for that equipment. All chemicals or organic materials stored in storage sheds shall be properly marked, labeled, and stored in its original container if available. Any witnessed “loose” chemicals or organic materials within these sheds should be cleaned up and disposed of immediately to prevent accidental poisoning. Keep products in their original container with the labels in place. Use poison symbols to identify dangerous substances. Dispose of outdated products as recommended. Use chemicals only in well-ventilated areas. Wear proper protective clothing, such as gloves or a mask when handling toxic substances. MACHINERY Tractors, mowers and any other heavy machinery will: Be operated by appointed staff only. Never be operated under the influence of alcohol or drugs (including medication) Not be operated by any unauthorized person. Never be operated in a reckless or careless manner. Be stored appropriately when not in use with the brakes in the on position, the blades retracted, the ignition locked and the keys removed. Never be operated or ridden in a precarious or dangerous way (i.e. riding on the fenders of a tractor). Never left outside the tool sheds or appointed garages if not in use.


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GENERAL FACILITY All bleachers should have safety rails. All dugouts should have bat racks. The dugouts will be clean and free of debris at all times. Dugouts and bleachers will be free of protruding nails and wood slivers. Home plate, batter’s box, bases, and the area around the pitcher’s mound will be checked periodically for tripping and stumbling hazards. Materials used to mark the field will consist of a non-irritating white pigment Chain-link fences will be checked regularly for holes, sharp edges, and loose edges and will be repaired or replaced accordingly. “Caution, Children Crossing” signs will be posted by the bathrooms and concession stands. “5 M.P.H. Speed Limit” signs will be posted feet along the main drive of the complex.

Administration Accident Reporting Procedures What to report - Any incident that causes any player, manager, coach, umpire, or volunteer to receive medical treatment and/or first aid must be reported to the Director of Safety. This includes even passive treatments such as the evaluation and diagnosis of the extent of the injury or periods of rest. In an effort to avoid potential future accidents and injuries, we are requesting managers and coaches to track and report any “near misses” which could have resulted in injury to anyone on our facilities. Said documentation is to be recorded on the Incident/Injury Tracking Report Forms. (Appendix B) When to report - All such incidents described above must be reported orally to the Director of Safety as soon as possible and an incident report must be submitted within 48 hours of the incident. The Director of Safety for 2018 is Kevin O’Loughlin, and he can be reached at the following: Home Phone: (603) 458-5360 Cell: (978) 821-1919 Email: [email protected] How to make the report - reporting incidents can come in a variety of forms. Most typically, they are telephone conversations. However, we are requesting that you follow


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up your initial phone call with an E-Mail to the safety officer in order to provide a written record of the incident. At a minimum, the following information must be provided: The name and phone number of the individual involved The date, time, and location of the incident As detailed a description of the incident as possible The preliminary estimation of the extent of any injuries The name and phone number of the person reporting the incident.

Director of Safety’s Responsibilities - Within 48 hours of receiving the incident report, the Director of Safety will contact the injured party or the party’s parents and (1) verify the information received; (2) obtain any other information deemed necessary; (3) check on the status of the injured party; and (4) in the event that the injured party required other medical treatment (i.e., Emergency Room visit, doctor’s visit, etc.) will advise the parent or guardian of Salem Youth Baseball’s insurance coverage and the provisions for submitting any claims. If the extent of the injuries are more than minor in nature, the Director of Safety shall periodically call the injured party to (1) check on the status of any injuries, and (2) to check if any other assistance is necessary in areas such as submission of insurance forms, etc. until such time as the incident is considered “closed” (i.e., no further claims are expected and/or the individual is participating in the league again).

Salem Youth Baseball Little League Insurance Policy is designed to

supplement a parent’s existing family policy. 1. First have the child’s parents file a claim under their insurance policy; Blue Cross, Blue Shield or any other insurance protection available. 2. Should the family’s insurance plan not fully cover the injury treatment, the Little League CNA Policy will help pay the difference, after a $50 deductible per claim, up to the maximum stated benefits. 3. If the child is not covered by any family insurance, the Little League CNA Policy becomes primary and will provide benefits for all covered injury treatment costs, after a $50 deductible per claim, up to the maximum benefits of the policy. 4. Treatment of dental injuries can extend beyond the normal fifty-two week period if dental work must be delayed due to physiological changes of a growing child. Benefits will be paid at the time treatment is given, even though it may be some years later. Maximum dollar benefit is $500 for eligible dental treatment after the normal fifty-two week period, subject to the $50 deductible per claim. When filing


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a claim, (see claim forms in appendix) all medical costs should be fully itemized. If no other insurance is in effect, a letter from the parent’s/guardians or claimant’s employer explaining the lack of Group or Employer insurance must accompany a claim form. On , it will be necessary to fill out a Major Medical Form, as well as a Dental Form; then submit them to the insurance company of the claimant, or parent(s)/guardian(s), if claimant is a minor. “Accident damage to whole, sound, normal teeth as a direct result of an accident” must be stated on the form and bills. Forward a copy of the insurance company’s response to Little League Headquarters. Include the claimant’s name, League ID, and year of the injury on the form. Claims must be filed with the SYB Safety Officer. He/she forwards them to Little League Baseball, Incorporated, PO Box 3485, Williamsport, PA, 17701. Claim officers can be contacted at (717) 327-1674 and fax (717) 326-1074. Adherence & Enforcement / Little League Baseball Rules and Regulations As a charter member of Little League Baseball, Salem Youth Baseball shall observe and enforce the rules, regulations and policies of Little League Baseball, including ensuring the use of proper equipment. These procedures are to be enforced at all games & practices. Managers and coaches are reminded that rule 3.09 forbids them to catch for pitchers at any time, whether it be between innings of a game or standing at the backstop during batting practice.

CODE OF CONDUCT The board of directors of Salem Youth Baseball has mandated the following Code of Conduct. All coaches and managers will read this Code of Conduct and sign in the space provided below acknowledging that he or she understands and agrees to comply with the Code of Conduct. Tear the signature sheet on the dotted line and deliver to the SYB Safety Officer in the enclosed envelope.

Salem Youth Baseball Code of Conduct No Board Member, Manager, Coach, Player, or Spectator shall:


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At any time, lay a hand upon, push, shove, strike, or threaten to strike an official. Be guilty of directing personal verbal or physical abuse upon any official for any real or imaginary belief of a wrong decision or judgment. Be guilty of an objectionable demonstration of dissent at an official’s decision by throwing of gloves, helmets, hats, bats, balls, or any other forceful unsportsmanlike action. Be guilty of using unnecessarily rough tactics against an opposing player. Be guilty of a physical attack upon any board member, official manager, coach, player or spectator. Use of profane, obscene or vulgar language in any manner at any time. Appear on the field of play, stands, or anywhere on the SYB complex while in an intoxicated state at any time. Intoxicated will be defined as an odor or behavior issue. Smoke while in the stands or on the playing field or in any dugout at any time. Be guilty of discussing publicly with spectators in a derogatory or abusive manner any play, decision or a personal opinion on any players during the game. As a manager or coach be guilty of mingling with or fraternizing with spectators during the course of the game. Speak disrespectfully to any manager, coach, official or representative of the league. Be guilty of tampering or manipulation of any league rosters, schedules, draft positions or selections, official score books, rankings, financial records or procedures. Challenge an umpire’s authority. The umpires shall have the authority and discretion during a game to penalize the offender according to the infraction up to and including removal from the game. The Board of Directors will review all infractions of the SYB Code of Conduct. Depending on the seriousness or frequency, the board may assess additional disciplinary action up to and including expulsion from the league.


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I have read the Salem Youth Baseball Code of Conduct and promise to adhere to its rules and regulations. _________________________ _________________________

Print Name of Manager Team Name and Division _________________________ _________________________ Signature of Manager Date _________________________ _________________________ Coach #1 Coach #2


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SYB SAFETY CODE

The Board of Directors of Salem Youth Baseball Little League has mandated the following Safety Code. All managers and coaches will read this Safety Code and then read it to the players on their team. Signatures are required in the spaces provided below acknowledging that the manager, coach and players understand and agree to comply with the Safety Code. Tear the signature sheet on the dotted line and deliver to the SYB Safety Officer in the enclosed envelope. Responsibility for safety procedures belongs to every adult member of Salem Youth Baseball Little League. Each player, manager, designated coach, umpire, team safety officer shall use proper reasoning and care to prevent injury to him/herself and to others. Only league approved managers and/or coaches are allowed to practice teams. Only league-approved mangers and/or coaches will supervise and operate machinery in batting Cages. Managers and coaches will have mandatory training in First Aid. First-aid kits are issued to each team manager during the pre-season and additional kits will be located at the concession stand and in equipment boxes. No games or practices will be held when weather or field conditions are poor, particularly when lighting is inadequate. Play area will be inspected before games and practices for holes, damage, stones, glass and other foreign objects. Team equipment should be stored within the team dugout or behind screens, and not within the area defined by the umpires as “in play Only players, managers, coaches and umpires are permitted on the playing field or in the dugout during games and practice sessions. Responsibility for keeping bats and loose equipment off the field of play should be that of a player assigned for this purpose or the team’s manager and designated coaches. During practice and games, all players should be alert and watching the batter on each pitch. During warm-up drills, players should be spaced so that no one is endangered by wild throws or missed catches. All pre-game warm-ups should be performed within the confines of the playing field and not within areas that are frequented by, and thus endangering spectators, (i.e., playing catch, pepper, swinging bats etc.) Equipment should be inspected regularly for the condition of the equipment as well as for proper fit. Batters must wear Little League approved protective helmets during batting practice and games. Except when a runner is returning to a base, head first, slides are not permitted.


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During sliding practice, bases should not be strapped down or anchored. At no time should “horse play” be permitted on the playing field. Parents of players who wear glasses should be encouraged to provide “safety glasses” for their children. On-deck batters are not permitted. All male players will wear athletic supporters or cups during games. Catchers must wear a cup. Managers should encourage that cups be worn at practices too. Catchers must wear the metal, fiber or plastic type cup and a long-model chest protector. All catchers must wear chest protectors with neck collar, throat guard, shin guards, and catcher’s helmet, all of which must meet Little League specifications and standards. All catchers must wear a mask, “dangling” type throat protector, shin guards, and catcher’s helmet during practice, pitcher warm-up, and games. Note: Skullcaps are not permitted. Shoes with metal spikes or cleats are not permitted. Shoes with molded cleats are permissible. Players will not wear watches, rings, pins, jewelry or other metallic items during games or practice Catchers must wear a catcher’s mitt (not a first baseman’s mitt or fielder’s glove) of any shape, size or weight consistent with protecting the hand. Catchers may not catch, whether warming up a pitcher, in practices, or games without wearing full catcher’s gear and an athletic cup as described above. Managers will never leave an unattended child at a practice or game. No children under the age of 12 are permitted in the Concession Stands. Never hesitate to report any present or potential safety hazard to the SYB Safety Officer immediately. Make arrangements to have a cellular phone available when a game or practice is at a facility that does not have public phones. Speed Limit is 5 miles per hour in roadways and parking lots. No alcohol or drugs allowed on the premises at any time. No medication will be taken at the facility unless administered directly by the child’s parent. This includes aspirin and Tylenol. No playing in the parking lots at any time. No playing in construction areas at any time. This includes the sand piles. No playing on and around lawn equipment or machinery at any time. No smoking is allowed on School property or at the Michelle Park complex No swinging bats or throwing baseballs at any time within the walkways and common areas of the complex. No throwing rocks. No climbing fences. No swinging on dugout roofs. No pets are permitted on the premises at any time. This includes dogs, cats, horses, etc. Observe all posted signs.


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Players and spectators should be alert at all times for foul balls and errant throws. All gates to the fields must remain closed at all times. After players have entered or left the playing field, gates should be closed and secured. Bicycle helmets must be worn at all times when riding bicycles on the premises as well as to and from the premises. No one is allowed on the complex with open wounds at any time. Wounds should be treated and properly bandaged. There is no running allowed in the bleachers.


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I have read or have been read the Salem Youth Baseball Little League Safety Code and promise to adhere to its rules and regulations. _________________________ _________________________

Print Name of Manager Team Name and Division _________________________ _________________________

Signature of Manager Date

_________________________ _________________________ Coach #1 Coach #2

_________________________ _________________________

Player #1 Player #2 _________________________ _________________________

Player #3 Player #4 _________________________ _________________________

Player #5 Player #6 _________________________ _________________________

Player #7 Player #8 _________________________ _________________________

Player #9 Player #10 _________________________ _________________________

Player #11 Player #12


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_________________________ _________________________

Player #13 Player #14

_________________________ _________________________ Player #15 Player #16


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CONCESSION STAND SAFETY

Steps to Safe and Sanitary Food Service Events: The following information is intended to us you run a healthful concession stand. Following these simple guidelines will help minimize the risk of food borne illness. This information is an excerpt from “Food Safety Hints” by the Fort Wayne-Allen County, Ind., Department of Health.

1. Menu.

Keep your menu simple, and keep potentially hazardous foods (meats, eggs, dairy products, protein salads, cut fruits and vegetables, etc.) to a minimum.

Avoid using precooked foods or leftovers. Use only foods from approved sources, avoiding foods that have been prepared at home. Complete control over your food, from source to service, is the key to safe, sanitary food service.

2. Cooking.

Use a food thermometer to check on cooking and holding temperatures of potentially hazardous foods. All potentially hazardous foods should be kept at 41º F or below (if cold) or 140º F or above (if hot). Ground beef and ground pork products should be cooked to an internal temperature of 155º F, poultry parts should be cooked to 165º F. Most food borne illnesses from temporary events can be traced back to lapses in temperature control.

3. Reheating.

Rapidly reheat potentially hazardous foods to 165º F. Do not attempt to heat foods in crock pots, steam tables, over sterno units or other holding devices. Slow-cooking mechanisms may activate bacteria and never reach killing temperatures.

4. Cooling and Cold Storage.

Foods that require refrigeration must be cooled to 41º F as quickly as possible and held at that temperature until ready to serve. To cool foods down quickly, use an ice water bath (60% ice to 40% water), stirring the product frequently, or place the food in shallow pans no more than 4 inches in depth and refrigerate. Pans should not be stored one atop the other and lids should be off or ajar until the food is completely cooled. Check temperature periodically to see if the food is cooling properly. Allowing hazardous foods to remain unrefrigerated for too long has been the number ONE cause of food borne illness.

5. Hand Washing.

Frequent and thorough hand washing remains the first line of defense in preventing food borne disease. The use of disposable gloves can provide an additional barrier to contamination, but they are no substitute for hand washing!


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6. Health and Hygiene.

Only healthy workers should prepare and serve food. Anyone who shows symptoms of disease (cramps, nausea, fever, vomiting, diarrhea, jaundice, etc.) or who has open sores or infected cuts on the hands should not be allowed in the food concession area. Workers should wear clean outer garments and should not smoke in the concession area. The use of hair restraints is recommended to prevent hair from ending up in food products.

7. Food Handling.

Avoid hand contact with raw, ready to-eat foods and food contact surfaces. Use an acceptable dispensing utensil to serve food. Touching food with bare hands can transfer germs to food.

8. Dishwashing.

Use disposable utensils for food service. Keep your hands away from food contact surfaces, and never reuse disposable dishware. Wash in a four-step process:

1. Washing in hot soapy water; 2. Rinsing in clean water; 3. Chemical or heat sanitizing; and 4. Air drying.

9. Ice.

Ice used to cool cans/bottles should not be used in cup beverages and should be stored separately. Use a scoop to dispense ice; never use the hands. Ice can become contaminated with bacteria and viruses and cause food borne illness.

/10. Wiping Cloths.

Rinse and store your wiping cloths in a bucket of sanitizer (example: 1 gallon of water and 1⁄2 teaspoon of chlorine bleach). Change the solution every two hours. Well-sanitized work surfaces prevent cross-contamination and discourage flies.

11. Insect Control and Waste.

Keep foods covered to protect them from insects. Store pesticides away from and paper wastes in a refuse container with a tight fitting lid. Dispose of wastewater in an approved method (do not dump it outside). All water used should be potable water from an approved source.

12. Food Storage and Cleanliness.

Keep foods stored off the floor at least six inches. After your event is finished, clean the concession area and discard unusable food.


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13. Minimum Worker Age.

No unauthorized person will be allowed behind the counter in the concession stands. No children under the age of 12 will be allowed in the concession stand In addition, the following guidelines shall be adhered to: Cooking equipment will be inspected periodically and repaired or replaced if need be. A Certified Fire Extinguisher suitable for grease fires must be placed in plain sight at all times. Food not purchased by SYB to sell in its concession stands will not be cooked, prepared, or sold in the concession stands. A fully stocked First Aid Kit will be placed in each Concession Stand. The Concession Stand main entrance door will not be locked or blocked while people are inside. The concession stand manager shall be trained in safe food handling and preparation procedures.

Keep It Clean: Concession Stand Tips

Clean Hands for Clean Foods Since the staff at concession stands may not be professional food workers, it is important that they be thoroughly instructed in the proper method of washing their hands. The following may serve as a guide: Use soap and warm water. Rub your hands vigorously as you wash them. Wash all surfaces including the backs of hands, wrists, between fingers and

under fingernails. Rinse your hands well. Dry hands with a paper towel. Turn off the water using a paper towel, instead of your bare hands. Wash your hands in this fashion before you begin work and frequently during the day, especially after performing any of these activities: After touching bare human body parts other than clean hands and clean,

exposed portions of arms. After using the restroom. After caring for or handling animals. After coughing, sneezing, using a handkerchief or disposable tissue. After handling soiled surfaces, equipment or utensils. After drinking, using tobacco, or eating.


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During food preparation, as often as necessary to remove soil and contamination and to prevent cross-contamination when changing tasks.

When switching between working with raw food and working with ready-to-eat food.

Directly before touching ready-to-eat food or food contact surfaces. After engaging in activities that contaminate hands.

LEAGUE SAFETY OFFICER

Authority

By unanimous action of the 1965 Little League International Congress and subsequent ratification of the Board of Directors, it was resolved that every chartered Little League shall appoint a Safety Officer.

Selection

The league president should take great care in selecting a League Safety Officer. It would be well to interview a number of people who may be qualified as outlined below. It is better to delay the selection of a League Safety Officer than to make the wrong person fit the job. Remember — the selected individual will be your personal representative on this important part of your responsibilities. This safety director shall be a member of the Board of Directors.

Qualifications

The League Safety Officer should be someone having the following qualifications, at least to a reasonable degree:

1. Sufficient knowledge of baseball and softball to evaluate and suggest corrective measures for hazards without conflicting with Little League Rules.

2. It would be an asset if that person had first hand experience with a safety program, or at least an understanding of the importance of safety. Examples of people with indirect knowledge of safety would be doctors, insurance agents, and fire or police officers.

3. Such an officer should be a person who can adapt a point of view to that of other volunteers. In other words, the officer should be able to sell a safety package on its own merits.

4. The officer should have the interest and the time to coordinate the safety efforts of other adults in the organization.

League Safety Officer’s Authority


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The League Safety Officer’s authority is mainly advisory with as much force behind advice as the league president has delegated that officer. It must be remembered that managers, player agents and umpires must carry out their own duties and responsibilities. Any differences of opinion on safety policy should be referred to the League President rather than argued. Further questions may be taken up with the District Safety Officer. The latter may refer such problems to Little League Headquarters.

Responsibilities

The main responsibility of a League Safety Officer is to develop and implement the league’s safety program. The following may help in carrying out the assigned duties.

1. Spot checks should be made at practices and games to be sure reasonable precautions are taken and assist wherever possible with advice and encouragement.

2. At the playing field, the League Safety Officer’s first duty is to insure first aid facilities are available and emergency arrangements have been made for an ambulance or doctor.

3. The League Safety Officer’s next obligation is to advise and follow up on the control of unsafe conditions. These will be brought to light by the adults in charge making a preliminary inspection of the field and being continually on the lookout for situations that might cause accidents. Since it would not only be impossible, but an invitation to “buck passing,” for a League Safety Officer to keep a degree of control over accident exposures alone, such efforts will be effective only when that officer and league president have convinced fellow volunteer workers that safety should be a primary consideration in whatever they are doing.

4. In addition to the League Safety Officer’s advising on the control of unsafe conditions throughout the season, it is a specific responsibility to follow up on procedures and methods of instruction that will help control the human elements that may be the cause of accidents. Here again the work must be done through existing lines of authority in the organization to make accident prevention a matter of league policy rather than an afterthought applied on a hit-or-miss basis.

5. It would be suitable if the League President delegates the handling of insurance claims to a League Safety Officer because:

(a) A League Safety Officer will be familiar with accidental injury cases that require an insurance claim.

(b) The personal knowledge of the people in the league will be helpful in following up on such cases.

(c) The League Safety Officer will recognize the pain and hardship, which result from such injuries, and will serve as an additional incentive to see that everyone is kept on their toes to prevent the occurrence of other accidents.


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Organized Plan

The first duty of a new League Safety Officer is to sit down with the League President and prepare a safety program for the league. It should have the essential objectives of assuring that:

1. Practice and playing field conditions are made as safe as possible. 2. Players protective equipment and other facilities are available and in good

condition. 3. Arrangements have been made for first aid treatment and more severe

emergencies. 4. All managers, player agents, coaches and umpires have been instructed in the

inclusion of suitable safety precautions as an integral part of their regular duties. 5. Other volunteers, such as grounds keepers and auxiliary members are carrying

out their jobs safely. 6. A definite plan is in effect for traffic safety including player’s travel to and from the

field. 7. Arrangements are made for the prompt investigation and reporting of accidents

and near misses with a definite follow up for the prevention of further accidents of a similar nature.

8. Procedures are in place for prompt and timely reporting of accidents requiring medical treatment to Little League Headquarters.

The best way to institute such a plan is to call a meeting of key personnel, particularly the managers and umpires. If the safety plan or program is to be effective, they must not only agree that safety is essential to the operation of their Little League, but that they will do their part to make it succeed. They should also express a willingness to accept the help and advice of the League Safety Officer.

Incentives for Safety Officers

To people who are not familiar with the safety profession, the incentive and rewards for handling what seems to be a “thankless job” may appear to fall short of the inducements for taking other assignments in Little League Baseball. A dedicated Safety Officer gets a great deal of satisfaction from other people that they owe it to their families and themselves to be alert to prevent pain, suffering and general misfortune connected with the more severe accidents — the majority of which could be prevented. The Safety Officer’s enthusiasm for making accident-prevention work will rub off on other people in the Little League program. It is similar to the maxim that “courtesy is contagious.”

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