Table of Contents Agenda 2 - City of Kermancityofkerman.net/wp-content/uploads/2014/05/Agenda... ·...

Table of Contents

Agenda 2Minutes

June 7, 2017 6Payroll

Payroll/Overtime Report 10Warrants

Accounts Payable 14Monthly Investment Report Ending May 31, 2017

Investment Report 25Request for Abandonment of Public Service Easements forPhase II of Kerman Crossings Shopping Center

Staff Report - Kerman Crossings Easement Vacation 27Resolution Awarding Contract for Quality Assurance MaterialsTesting for California Avenue Reconstruction Project, FederalProject No. STPL-5291(020)

Staff Report - California & May Contract 36Resolution Awarding Contract for Quality Assurance MaterialsTesting for the UPRR Pedestrian & Bicycle Trail, FederalProject No. CML-5291(019)

Staff Report - UPRR Trail QAP Contract 39Resolution Authorizing the Continuance of Operations intoFiscal Year 2017/18 at Fiscal Year 2016/17 AppropriationLevels

Staff Report- Continuing Budget Adoption 42Sales Tax Agreement with Macky Puckett

Staff Report - Sales Tax Agreement 44Award of Contract for the Vineland Avenue Widening Project,Federal Project No. STPL-5291(021) to Avison Construction Inc.

Staff Report - Vineland Widening Award 55Award of Contract for the Madera Avenue High VisibilityCrosswalks, Phase 1, to Chrisp Company

Staff Report - Madera HV Crosswalk Award 61

1

AGENDA KERMAN CITY COUNCIL

REGULAR MEETING Kerman City Hall

850 S. Madera Avenue Wednesday, June 21, 2017

6:30 PM

Rhonda Armstrong – Mayor Gary Yep – Mayor Pro Tem Michele Arvance – Council Member Raj Dhaliwal – Council Member Espi Sandoval – Council Member

ALL MEETING ATTENDEES ARE ADVISED THAT ALL PAGERS, CELLULAR TELEPHONES AND ANY OTHER COMMUNICATION DEVICES SHOULD BE POWERED OFF UPON ENTERING THE COUNCIL CHAMBERS,

AS THESE DEVICES INTERFERE WITH OUR AUDIO EQUIPMENT.

OPENING CEREMONIES

• Welcome – Mayor Pro Tem • Call to Order • Roll Call • Invocation

At this time the Council wishes to provide anyone an opportunity to give a brief invocation or inspirational thought. In accordance with law, we would request this opportunity not be used to recruit converts, to advance anyone, or to disparage any other faith or belief. If no one steps forward, we will observe a moment of silence so that we may all focus our thoughts on how best to serve our community.

• Pledge of Allegiance – City Clerk

AGENDA APPROVAL/ADDITIONS/DELETIONS

To accommodate members of the public or convenience in the order of presentation, items on the agenda may not be presented or acted upon in the order listed.

1. PRESENTATIONS/CEREMONIAL MATTERS

A. Swearing In of Reserve Officer Dale Mumm (JKB)

REQUEST TO ADDRESS COUNCIL

This portion of the meeting is reserved for members of the public to address the Council on items of interest that are not on the Agenda and are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. It is requested that no comments be made during this period on items on the Agenda. Members of the public wishing to address the Council on items on the Agenda should notify the Mayor when that Agenda item is called, and the Mayor will recognize your discussion at that time. It should be noted that the Council is prohibited by law from taking any action on matters discussed that are not on the Agenda. Speakers are asked to please use the microphone, and provide their name and address.

2

2. CONSENT CALENDAR

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the audience or a Council Member may request an item be removed from the Consent Calendar and it will be considered separately.

A. SUBJECT: Minutes

RECOMMENDATION: Council approve minutes as presented. ATTACHMENTS: June 7, 2017

B. SUBJECT: Payroll Payroll Report: 05/21/2017-06/03/2017: $138,591.27; Overtime: $4,448.22; Holiday at 1/2 Time: $1,368.86: Standby: $1,394.15; Comp Time Earned: 26.25: Uniform Pay: $6,166.66; Holiday Pay: $23,195.70 RECOMMENDATION: Council approve payroll as presented. ATTACHMENTS: Payroll/Overtime Report

C. SUBJECT: Warrants 1. Nos. 11159-11245- $457,560.23 & 11152 - $150.00 (forward from June 7 meeting) RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208) ATTACHMENTS: Accounts Payable

D. SUBJECT: Monthly Investment Report Ending May 31, 2017 (TJ) RECOMMENDATION: Council accept the Monthly Investment Report as presented ATTACHMENTS: Investment Report

E. SUBJECT: Request for Abandonment of Public Service Easements for Phase II of Kerman Crossings Shopping Center (JJ) RECOMMENDATION: Council by motion adopt resolution initiating proceedings for the vacation of public service easements for Phase II of the Kerman Crossings Shopping Center and set the date for the public hearing for July 19, 2017. ATTACHMENTS: Staff Report - Kerman Crossings Easement Vacation

3

F. SUBJECT: Resolution Awarding Contract for Quality Assurance Materials Testing for California Avenue Reconstruction Project, Federal Project No. STPL-5291(020) (JJ)

RECOMMENDATION: Council by motion adopt resolution awarding the consultant services contract for quality assurance materials testing services for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020) to RMA GeoScience for an estimated fee of $8,655 and authorize the City Manager to sign the agreement for consultant services.

ATTACHMENTS: Staff Report - California & May Contract

G. SUBJECT: Resolution Awarding Contract for Quality Assurance Materials Testing for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019) (JJ)

RECOMMENDATION: Council by motion adopt the resolution awarding the consultant services contract for quality assurance materials testing services for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019) to Krazan & Associates, Inc. for an estimated fee of $7,037 and authorize the City Manager to sign the agreement for consultant services. ATTACHMENTS: Staff Report - UPRR Trail QAP Contract

H. SUBJECT: Resolution Authorizing the Continuance of Operations into Fiscal Year 2017/18 at Fiscal Year 2016/17 Appropriation Levels (TJ)

RECOMMENDATION: Council by motion adopt the continuing resolution authorizing the continuance of operations into fiscal year 2017/18 at 2016/17 appropriation levels.

ATTACHMENTS: Staff Report- Continuing Budget Adoption

I. SUBJECT: Sales Tax Agreement with Macky Puckett (JK)

RECOMMENDATION: Council by motion adopt resolution and direct the City Manager to sign the agreement on behalf of the City.

ATTACHMENTS: Staff Report - Sales Tax Agreement

3. PUBLIC HEARINGS

None

4. DEPARTMENT REPORTS A. SUBJECT: Award of Contract for the Vineland Avenue Widening Project, Federal Project

No. STPL-5291(021) to Avison Construction Inc. (JJ) RECOMMENDATION: Council by motion adopt resolution awarding the Vineland Avenue Widening Project, Federal Project No. STPL-5291(021) to Avison Construction Inc. in the amount of $543,247.00 and authorize the City Manager to sign the agreement.

ATTACHMENTS: Staff Report - Vineland Widening Award

4

B. SUBJECT: Award of Contract for the Madera Avenue High Visibility Crosswalks, Phase 1, to Chrisp Company (JJ) RECOMMENDATION: Council by motion adopt resolution awarding the Madera Avenue High Visibility Crosswalks, Phase 1, to Chrisp Company in the amount of $60,820.00 and authorize the City Manager to sign the agreement. ATTACHMENTS: Staff Report - Madera HV Crosswalk Award

C. SUBJECT: Consideration of Canceling the Regular Scheduled City Council Meeting of July 5, 2017 (MR) RECOMMENDATION: Council consider the following regarding the July 5, 2017 meeting. 1. Hold meeting as scheduled with verification of Council quorum 2. Reschedule meeting to alternate date 3. Cancel meeting and resume at the regularly scheduled meeting on July 19, 2017

5. CITY MANAGER/STAFF COMMUNICATIONS 1. Festival of the American Spirit Fireworks Show – Monday, July 3, Kerman High School

6. MAYOR/COUNCIL REPORTS

7. CLOSED SESSION

A. Government Code Section 54957.6 - Conference with Labor Negotiator - City Negotiator: John Kunkel, City Manager; Employee Organizations: Kerman Municipal Employees Association; Kerman Public Safety Employees Association; Kerman Sergeants Association.

COUNCIL RECONVENE FROM CLOSED SESSION & REPORT ANY ACTION TAKEN

8. ADJOURNMENT Agenda packet is available for review 72 hours prior to the meeting at the city clerk’s office and on the city website. Items received at the meeting will be available for review at the city clerk’s office. In compliance with the American with Disabilities Act (ADA), if you need special assistance to participate at this meeting, please contact the City Clerk at (559) 846-9380. Notification of 48 hours prior to the meeting will enable the City Clerk to make reasonable arrangement to ensure accessibility to this meeting. Pursuant to the ADA, the meeting room is accessible to the physically handicapped.

5

MINUTES KERMAN CITY COUNCIL

REGULAR MEETING Kerman City Hall

850 S. Madera Avenue Wednesday, June 7, 2017

6:30 PM

Rhonda Armstrong – Mayor Gary Yep – Mayor Pro Tem Michele Arvance – Council Member Raj Dhaliwal – Council Member Espi Sandoval – Council Member

Present: Mayor Armstrong (RA), Michele Arvance (MA), Espi Sandoval (ES) Absent: Mayor Pro Tem Gary Yep (GY), Raj Dhaliwal (RD) Also Present: City Manager Kunkel, City Attorney Cantú, Chief of Police, Lieutenant, Community Services Director, Finance Director, Public Works Director, City Engineer, Assistant Planner

Voting: Yes, No, Absent (Abstain or Recuse if needed)

OPENING CEREMONIES

• Welcome – Mayor

• Call to Order 6:30 p.m.

• Roll Call All present except GY/RD

• Invocation City Clerk

• Pledge of Allegiance – City Clerk Performed

AGENDA APPROVAL/ADDITIONS/DELETIONS Approved ES/MA (3-0-2) GY/RD

1. PRESENTATIONS/CEREMONIAL MATTERS

A. Presentation to the Parks & Recreation Department - Water Safety Council of Fresno County and Valley Children’s Free Swim Lesson Program (PG)

Presented

REQUEST TO ADDRESS COUNCIL None

2. CONSENT CALENDAR Approved ES/MA moving 2.C2 and 2D to the June 21 meeting (3-0-2) GY/RD

A. SUBJECT: Minutes

RECOMMENDATION: Council approve minutes as presented.

B. SUBJECT: Payroll

Payroll Report: 5/07/17-5/20/17: $140,588.62; Retro Pay & Other: $7,155.19; Overtime: $2,930.09; Standby: $1,370.21: Comp Time Earned: 73.50

RECOMMENDATION: Council approve payroll as presented.

6

C. SUBJECT: Warrants

1. Nos. 11017-11158 $813,840.64

2. Excepting- Sebastian 11152- $150.00 Moved to next meeting.

RECOMMENDATION: Council approve warrants and electronic bank transfers as presented. (Pursuant to Government Code 37208)

D. SUBJECT: Sales Tax Agreement with Macky Puckett (JK)

RECOMMENDATION: Council by motion adopt resolution and direct the City Manager to sign the agreement on behalf of the City.

Moved to next meeting.

E. SUBJECT: Resolution Approving a Donation to the Kerman Police Explorer Post 777 (JK)

$500.00

RECOMMENDATION: Council by motion adopt resolution approving a donation of $500 to the Kerman Police Explorer Post 777.

Res 17-22

F. SUBJECT: Resolution Awarding Contract for Quality Assurance Materials Testing for Whitesbridge Road & Vineland Avenue Intersection Improvements Project, Federal Project No. DEM06UBL-5291(018) (JJ)

RECOMMENDATION: Council by motion adopt resolution awarding the consultant services contract for quality assurance materials testing services for the Whitesbridge Road & Vineland Avenue Intersection Improvements Project, Federal Project No. DEM06UBL-5291(018) to RMA GeoScience for an estimated fee of $8,934 and authorize the City Manager to sign the agreement for consultant services.

Res 17-23

G. SUBJECT: Resolution Awarding Contract for Quality Assurance Materials Testing for the Pedestrian Safety Improvements Project, State Project No. ATPL-5291(022) (JJ)

RECOMMENDATION: Council by motion adopt the resolution awarding the consultant services contract for quality assurance materials testing services for the Pedestrian Safety Improvements Project, State Project No. ATPL-5291(022) to Krazan & Associates, Inc. for an estimated fee of $7,704.00 and authorize the City Manager to sign the agreement for consultant services.

Res 17-24

H. SUBJECT: Resolution Approving Agreement for Utility Service at 382 S. Vineland Avenue (JJ)

RECOMMENDATION: Council by motion adopt resolution approving Agreement for Utility Service for Richard Quiroz at 382 S. Vineland Avenue.

Res 17-25

7

3. PUBLIC HEARINGS

A. SUBJECT: Public Hearing and Adoption of 2015 Urban Water Management Plan (JJ)

RECOMMENDATION: Council conduct a public hearing, receive public testimony, and adopt resolution adopting the 2015 Urban Water Management Plan.

Approved ES/MA (3-0-2) GY/RD Res 17-26

B. SUBJECT: Public Hearing and Approval of Resolution Confirming Diagram and Assessments for the Annual Levy, 2017-2018, for Landscaping and Lighting District No. 1 (JJ)

RECOMMENDATION: Council conduct a public hearing, receive public testimony, and adopt resolution confirming the diagram and assessments for Landscaping and Lighting District No. 1 for the 2017-2018 annual levy in the amounts specified.


C. SUBJECT: Public Hearing for Proposed Increase in Utility Rates for Fiscal Year 2017/2018 (TJ)

RECOMMENDATION: Council open the Public Hearing, receive public testimony, close Public Hearing, count written protests and deliberate. If a majority protest does not exist, by motion adopt resolution approving increase to Utility Rates effective July 1, 2017 and ratifying Proposition 218 processes.


4. DEPARTMENT REPORTS

A. SUBJECT: Award of Contract for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019) to Avison Construction Inc. (JJ)

RECOMMENDATION: Council by motion adopt the resolution awarding the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019) to Avison Construction Inc. in the amount of $530,131.00 and authorize the City Manager to sign the agreement.


B. SUBJECT: Award of Contract for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020) to AJ Excavation, Inc. (JJ) RECOMMENDATION: Council by motion adopt the resolution awarding the contract for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020), to AJ Excavation, Inc. in the amount of $563,856.20 and authorize the City Manager to sign the agreement.


8

C. SUBJECT: Consideration of Canceling the Regularly Scheduled City Council Meeting of July 5, 2017 (MR)

RECOMMENDATION: Council consider the following regarding the July 5, 2017 meeting:

Moved to next meeting.

1. Hold meeting as scheduled with verification of Council quorum

2. Reschedule meeting to alternate date

3. Cancel meeting and resume at the regularly scheduled meeting on July 19, 2017

D. SUBJECT: Economic Development/Redevelopment Funding Discussion Informational only.

RECOMMENDATION: Informational only.

5. CITY MANAGER/STAFF COMMUNICATIONS

6. MAYOR/COUNCIL REPORTS

7. CLOSED SESSION 7:30 p.m.

A. Government Code Section 54957.6 - Conference with Labor Negotiator - City Negotiator: John Kunkel, City Manager; Employee Organizations: Kerman Municipal Employees Association: Kerman Public Safety Employees Association

COUNCIL RECONVENE FROM CLOSED SESSION & REPORT ANY ACTION TAKEN 8:25 p.m. No reportable action.

8. ADJOURNMENT 8:26 p.m. Approved ES/MA (3-0-2) GY/RD

MINUTES CERTIFICATION

I, MARCI REYES, City Clerk for the City of Kerman, do hereby declare under penalty of perjury that the above Minutes are a true depiction of all actions taken at the City Council meeting held on the first date above written at Kerman City Hall, 850 S. Madera Ave, Kerman, CA.

Date: June 8, 2017 ____________________ Marci Reyes City Clerk

9

Accounts Payable

User:

Printed:

gmendoza

6/9/2017 9:52 AM

Checks by Date - Detail by Check Date

Check No Check DateVendor NameVendor No Void Checks Check Amount

Invoice No ReferenceDescription

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BLOHM-6452 PD- TUITION FOR CA TASER CEW V20 INSTRUCTOR COURSE SGT. NELSON 225.00

KEN-466-358078 WTR- BATTERIES FOR WATER WELLS 87.30

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PHILIP-05022017 REC- M & M SCREEN PRINTING 3- SPONSOR BANNERS 233.23

PHILIP-05022017 REC- SMART & FINAL WALK/RUN REFRESHMENTS 35.94

PHILIP-05032017 REC- GW SCHOOL SUPPLY- PHOTO COMP 20.68

PHILIP-05032017 REC- SMART & FINAL CINCO DE MAYO CELEBRATION 17.98

PHILIP-05032017 REC- BIG 5 POP-UP CANOPY 216.37

PHILIP-05042017 REC- PARTY CITY- BALLONS FOR ALMOND FESTIVAL 19.41

PHILIP-05042017 REC- FAST SIGNS- CAR SHOW SIGN FOR ALMOND FESTIVAL 192.69

PHILIP-05062017 CS- RADIO HEADSET-TRANSIT 18.59

PHILIP-05102017 REC- WALMART SNACKS FOR SHOWCASE EVENT 12.48

PHILIP-1006022 CS- ANCHOR BOLTS (8) CTC- DECORATIVE LIGHTS 78.26

PHILIP-1338753 CS- SJ VALLEY RECREATION SUMMIT D. CASTILLO REC COMM 50.00

PHILIP-170916 REC- M & M SCREEN PRINTING- EVENT BANNERS 373.59

PHILIP-224094 CS- 3 WOODEN TRASH CABINETS AND 2 TRASH LINERS 703.89

TJ05092017 FIN - J. ALVAREZ NOTARY SUPPLIES 117.59

2,775.92 0.00Total for Check Number 11159:

10574 AGRONATURAL 06/01/2017111603101 LLD- QUANTUM VSC AND LIGHT FOR REDWOODS ON MAIN ST 885.40

885.40 0.00Total for Check Number 11160:

10021 ALERT O LITE 06/01/2017111610012508-IN STRTC- HOT SPOT ADHESIVE MARKERS 65.22


10617 C A REDING CO INC 06/01/201711162424124 CS-SR CTR- LANIER 17145-01- 04/19/17-05/18/17- ALMOND FESTIVAL 147.28


10064 CAL VALLEY PRINTING 06/01/20171116320762 CS- CAR SHOW PLAQUES REPLACEMENTS- ALMOND FESTIVAL 32.48


10094 CHEAPER THAN DIRT 06/01/20171116413079519 PD- WINCHESTER DEFENDER .223 AMMO 200 RDS (9) 2,396.61

13079519 PD- WINCHESTER USA .223 REM AMMO 1000 RDS (2) 875.20

13079519 PD- WINCHESTER DEFENDER .40 S&W AMMO 200 RDS 1,009.40

13079519 PD- WINCHESTER USA .40 S&W AMMO 50 RDS (20) 333.00

13079519 PD- WINCHESTER USA .40 S&W AMMO 50 RDS (20) 170.57

Page 1AP Checks by Date - Detail by Check Date (6/9/2017 9:52 AM)

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http://ssi.NET?action=object&object=APVendor&id=10386









10095 CHEM QUIP INC 06/01/2017111655536434 WTR- 65 GALLONS BULK CHLORINE 126.33

5536435 WTR- 90 GALLONS BULK CHLORINE 174.92




10103 COLONIAL LIFE 06/01/2017111663420205-0601459 HR- MAY EMPLOYEE CONTRIBUTION 704.24

3420205-0601459 HR- (ROUNDING ADJ) -0.05


10106 CONSOLIDATED EDISON SOLUTIONS INC06/01/201711167444292 SWR- SOLAR POWER 040117-050117 92,065 KWH 11,724.01


10826 CROWN SERVICES CORPORATION 06/01/2017111681037320 REC- PORT-A-POTTS, HANDWASH STATION FOR ALMOND FESTIVAL EVENT 729.57


10144 ELBERT DISTRIBUTING INC 06/01/2017111695908957 PD MAINT- MAINT SUPPLIES 188.90

5908957 VE MAINT- MAINT SUPPLIES 188.89


11240 EUROFINS EATON ANALYTICAL INC 06/01/201711170L0323107 WTR- WEEKLY LAB ANALYSIS 30.00


10151 EWING IRRIGATION PRODUCTS 06/01/2017111713332165 LLD- SPRINKLER SUPPLIES 939.47


10166 FRESNO-MADERA AGENCY ON AGING 06/01/2017111721688 NUT- NON-QUALIFIED MEALS (24) 82.32

1688 NUT- SITE SUPPLIES 288.37


10177 GAMETIME 06/01/201711173PJI-0060790 CS- PLAY PANEL #80823- WOOTEN PARK 981.13


10514 ICAD INC 06/01/20171117413311 WTR- GE PLC FOR WELL #17 769.33

13312 WTR- WELL 17 &9 TROUBLESHOOT/REPAIR 840.00


10767 IDESIGN CUSTOM SCREEN PRINTING 06/01/20171117505182017 REC- START SMALL FOOTBALL-T-SHIRTS 138.20


15















10239 KERWEST INC 06/01/20171117642726 WTR/SWR- PUB HEARING UTILITY RATE CHANGE 85.91

42726 WTR/SWR- PUB HEARING UTILITY RATE CHANGE 85.91

42726 WTR/SWR- PUB HEARING UTILITY RATE CHANGE 17.18


11142 KIMBALL MIDWEST 06/01/2017111775560090 VE SUPPL- RETURN ON #5119804 -150.44

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11276 PRESORT CENTER OF FRESNO 06/01/201711183410034590 CS- RECYCLE FLYERS- MID VALLEY DISP 467.72


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10703 STATE WATER RESOURCES CONTROL BOARD06/01/201711186


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10351 SWRCB 06/01/201711187APPL.ID #486587 CAP- EROSIVITY WAIVER ID#486587 200.00

APPL.ID #486588 CAP- EROSIVITY WAIVER ID#486588 200.00

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10644 US BANK EQUIPMENT FINANCE 06/01/201711191330992272 ADM- MP C8002- MAY COPIER LEASE CONTRACT- 500-0484426-000 388.71


10406 WEST HILLS OIL INC 06/01/20171119255622 VE- FUEL - MAY 01-15 1195.901 GALLONS 3,539.42

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UB*00548 SANDRA BETANCOURT 06/01/201711193Refund Check 0.32

Refund Check 9.29

Refund Check 5.83

Refund Check 14.19

Refund Check 7.60


UB*00545 SATNAM GILL 06/01/201711194Refund Check 0.45

Refund Check 13.20


17







http://ssi.NET?action=object&object=APVendor&id=UB*00548




Refund Check 8.28

Refund Check 20.17

Refund Check 9.37


UB*00544 MALKIT GREWAL 06/01/201711195Refund Check 26.80

Refund Check 0.45

Refund Check 8.28

Refund Check 20.17

Refund Check 14.51

Refund Check 1.44

Refund Check 0.90


UB*00547 JOHN GUZMAN 06/01/201711196Refund Check 0.38

Refund Check 11.25

Refund Check 7.05

Refund Check 17.18

Refund Check 12.36

Refund Check 1.23

Refund Check 0.55


UB*00546 YVONNE JIMENEZ 06/01/201711197Refund Check 40.93


UB*00558 KERMAN WIRELESS 06/01/201711198Refund Check 160.00


UB*00552 VERONICA LARRONDO 06/01/201711199Refund Check 3.91

Refund Check 2.45

Refund Check 5.98

Refund Check 4.30

Refund Check 0.43

Refund Check 0.27

Refund Check 126.00


UB*00551 FREDDIE POTTER 06/01/201711200Refund Check 58.67


UB*00554 ARMANDO RODRIGUEZ 06/01/201711201Refund Check 92.94


UB*00549 JESSICA SILVA 06/01/201711202Refund Check 14.89

Refund Check 0.25


18











Refund Check 4.60

Refund Check 11.21

Refund Check 8.06

Refund Check 0.80

Refund Check 0.50


UB*00553 PARMINDER SINGH 06/01/201711203Refund Check 0.07

Refund Check 1.96

Refund Check 1.23

Refund Check 2.99

Refund Check 1.74


UB*00550 RICHARD TEIXEIRA 06/01/201711204Refund Check 11.91

Refund Check 0.20

Refund Check 3.68

Refund Check 8.96

Refund Check 6.45

Refund Check 0.64

Refund Check 0.40


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UB*00555 SYLVIA VELEZ 06/01/201711206Refund Check 69.39


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Refund Check 14.67

Refund Check 2.69

Refund Check 17.20

Refund Check 0.52


394,734.25 0.00Total for 6/1/2017:

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10021 ALERT O LITE 06/07/2017112090012589-IN STRTC- MARKING PAINT STICK & WHEEL CHOCK 112.21


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10029 ALLIED ELECTRIC 06/07/2017112101288164-01 SWR- 600V INDICATOR 163.26


10617 C A REDING CO INC 06/07/201711211424125 ADM- COPIES 4/19/16-5/18/17 LANIER/MP C8002SP 152.55


10098 CLEANSTREET INC 06/07/20171121286541 STRT- MONTHLY SWEEP FEE MAY 2017 6,672.90


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10157 FERGUSON ENTERPRISES INC 06/07/2017112161271311 WTR- METER BOX LID AFTER 61.55


10162 FRESNO COUNTY TREASURER 06/07/201711217S014702 PD- 2 APR PRISONER PROCESSING SERVICES PROCESSED @.24 EA 48.00

S014720 PD- DISPATCHING SERVICE JUNE 2017 17,490.61

S014720 PD- RMS/JMS/CAD ACCESS FEES MAY 167.60


10169 FRESNO PET CEMETERY 06/07/20171121828920 AAC- 15 ANIMAL CARCASSES DISPOSED OF PLUS PICK UP 183.90


11115 HAAKER EQUIPMENT COMPANY 06/07/201711219C30910 SWR- BALL SKID 194.32


11281 JOANN HAMILTON 06/07/20171122006052017 AAC- CAT TRAP DEPOSIT REIMB TRAP #9 RETURNED 40.00


10205 INDEPENDENT STATIONERS 06/07/201711221SI00224704 CTC- COFFEE CUPS 32.14


20
















10229 JUDICIAL DATA SYSTEMS CRP 06/07/2017112226665 PD- PARKING ACTIVITY FOR APRIL 100.00


10239 KERWEST INC 06/07/20171122342644 ENG- BIDS CA RECONSTRUCTION 1,008.00

42646 ENG- BIDS UPRR PED/BIKE TRAIL 1,008.00

42676 ENG- BIDS VINELAND 1,098.00

42774 BPO-PLANNING COMMISSION PUBLIC HEARING NOTICE 6/12/17 126.00


11142 KIMBALL MIDWEST 06/07/2017112245624998 VE SUPPL- SHOP LIGHT 182.48

5634885 VE SUPPL- WELDING ROLL 276.12


10260 METRO UNIFORM & ACCESSORIES 06/07/201711225146680 PD- UNIFORMS FOR RES. OFC KYLE GODFREY 214.49


10265 MONTOY LAW CORPORATION 06/07/20171122605312017 ADM- MAY LEGAL SERVICES 2,537.00


10487 LORA NEHRING 06/07/20171122705312017 REC- INSTRUCTOR FEE- ZUMBA MAY 2017 549.50

05312017 REC- INSTRUCTOR FEE- AQUA ZUMBA MAY 2017 17.50


11014 NET TRANSCRIPTS 06/07/2017112280013086-IN PD- TRANSCRIPTION 120-HR TURN CASE- 17-003 25.87


10282 OFFICE DEPOT 06/07/201711229927826624001 WTR- OFFICE SUPPLIES 19.10

927826624001 PARKS- OFFICE SUPPLIES 57.31

927826624001 SWR- OFFICE SUPPLIES 3.21

927826624001 WTR MTR PRJ- OFFICE SUPPLIES 3.93

930348129001 WTR- OFFICE SUPPLIES 133.42


930348283001 WTR- OFFICE SUPPLIES 5.94



10289 P.G.& E. 06/07/2017112304647279811-8 PD- MAY 2017 05/02/17-05/31/17 1,694.22

9081203718-3 CS- KATEYS PARK- MAY 2017 ID # 9081203854 71.54


11280 GLORIA PATLAN 06/07/201711231


21













06062017 CTC- DEPOSIT REFUND- SCOUT HUT 06-03-17 100.00


10304 PITNEY BOWES GLOBAL FIN SERV LLC06/07/2017112321004037333 VAR- VA-INK & TAPE STRIPS FOR POSTAGE MACHINE 46.60

1004037333 VAR- VA-INK & TAPE STRIPS FOR POSTAGE MACHINE 133.13



3101058702 VAR- 3RD QTR RENT POST/FOLDER MACH BILL PERIOD 12/30/16/-3/29/17 454.21




3101288061 VAR- 4TH QTR RENT POST/FOLDER MACH BILL PERIOD 3/30/17-6/29/17 454.21





10316 R G EQUIPMENT OF FRESNO INC 06/07/20171123314430 VE EQUIP- BELTS 166.82

14431 VE EQUIP- FILTERS, CLAMPS, REPAIR 72" TORO 474.35


11279 ROSEMARY RAMIREZ 06/07/20171123406062017 CTC- DEPOSIT REFUND - KPDP 06-03-17 100.00


11278 MARIA RENTERIA 06/07/20171123506052017 CTC- RENTAL REFUND- KPSC- EVENT CANCELLATION 20.00


10332 SEBASTIAN 06/07/20171123610446624 VAR-MONTHLY PHONE SERV, BURGLAR ALARM 3408-3409 5/21/17-6/20/17 576.26

10446624 VAR-MONTHLY PHONE SERV, BURGLAR ALARM 3408-3409 5/21/17-6/20/17 17.56
















10449609 PD- MAY T-1 LINE 425.26


11129 STATE OF CALIFORNIA 06/07/201711237JK-187-3950 HR-C FTB-WAGE GARNISHMENT P/R DATE-05/26-17 94.55


22










11162 STATEWIDE TRAFFIC SAFETY & SIGNS06/07/20171123804002559 STRTS- 4-30"R1-1 24/7 FLASHING STOP SIGN 6,127.89


10355 TARGET SPECIALTY PRODUCTS 06/07/201711239PI0514975 SWR- RONSTAR PRE-EMERGENT 107.42

PI0633580 SWR-FINALE & TARGET PRO 428.74

PI0635830 STRTC 50 %- FINALE HERBICIDE 397.80

PI0635830 PARKS 50 %- FINALE HERBICIDE 397.80


10358 TECH DISTRIBUTION & TIRE SPLY 06/07/201711240605572 PD MAINT- WHEEL WEIGHTS 68.26

605572 VE MAINT- WHEEL WEIGHTS 68.26


10360 TERRY JOHNSON TRUCKING 06/07/20171124195457 STRTC- COLDMIX- 10.79 TONS 950.30

95457 STRTC- TAX 75.79


10644 US BANK EQUIPMENT FINANCE 06/07/201711242330992280 CS- COPIER EQUIP- JUNE SR CTR-LANIER 219.02


10391 VALLEY FARM SUPPLY STORES 06/07/201711243OFF2K113313 AAC- PVC PIPES TO REPAIR KENNEL WATERING SYSTEM 23.07


11277 ARTURO VILLAGOMEZ 06/07/20171124402172017 REC- DJ FOR TEEN FIESTA AT CTC 200.00

02172017 REC- DJ FOR TEEN FIESTA AT CTC 150.00


10401 WALLYS TIRE AND WHEEL 06/07/2017112451-21823 VE REP- TIRE REPAIR/SERV CALL #1459 84.01


62,825.98 0.00Total for 6/7/2017:

Report Total (87 checks): 457,560.23 0.00


23









Accounts Payable

User:

Printed:

gmendoza

6/9/2017 10:21 AM

Checks by Date - Detail by Check Date

Check No Check DateVendor NameVendor No Check Amount


10331 SEBASTIAN 05/24/20171115268735 CS- CITY HALL- LOCK CHAMBER REPAIRED -CHAMBER DOORS 150.00

150.00Total for Check Number 11152:

150.00Total for 5/24/2017:

Report Total (1 checks): 150.00


24


CITY OF KERMANCD/Securities PortfolioAs of May 31, 2017 6/30/2016 6/30/2017 FY to Date

Interest Rate/ Opening Maturity Book Additions/ Book Interest Institution Account Number Trans. Date Date Date Balance (Deletions) Cashed In Balance Fair Value PaidCD's:State Bank of India 615-030525-245 2.00% 8/12/11 8/12/16 47,000.00 (47,000.00) - - 468.71

Medallion Bank 615-030525-245 1.00% 8/19/13 8/19/16 100,000.00 (100,000.00) - - 498.63

Goldman Sachs Bank USA 615-030525-245 1.85% 8/31/11 8/31/16 200,000.00 (200,000.00) - - 1,865.21

Ally Bank 615-030525-245 0.95% 10/2/14 10/11/16 100,000.00 (100,000.00) - - 481.51

Capital One Bank Glen Allen VA 615-030525-245 1.00% 11/12/14 11/14/16 96,000.00 (96,000.00) - - 489.21

Firstbank of Puerto Rico 615-030525-245 1.10% 1/25/13 1/25/17 53,000.00 (53,000.00) - - 341.84

Firstbank of Puerto Rico 615-030525-245 0.90% 3/1/13 3/1/17 196,000.00 (196,000.00) - - 1,319.39

Cit Salt Lake City UT 615-030525-245 0.90% 3/27/13 3/27/17 98,000.00 (98,000.00) - - 882.00

Ge Capital Bank 615-030525-245 1.10% 5/8/14 5/16/17 248,000.00 (248,000.00) - - 2,728.00

Cap One NA Mclean VA 615-030525-245 1.15% 7/22/15 7/24/17 150,000.00 150,000.00 150,036.00 1,729.73

American Express Centurion Bank 615-030525-245 1.70% 7/26/12 7/26/17 98,000.00 98,000.00 98,131.32 1,670.57

Whitney Bank Gulfport MS 615-030525-245 1.20% 8/12/15 8/14/17 50,000.00 50,000.00 50,026.00 601.65

Sallie Mae Bank 615-030525-245 1.70% 8/22/12 8/22/17 150,000.00 150,000.00 150,318.00 2,556.99

Ally Bank Midvale UT CD 615-030525-245 1.25% 9/17/15 9/18/17 99,000.00 99,000.00 99,079.20 1,237.50

1st Merchants Bank 615-030525-245 1.00% 3/21/14 9/21/17 96,000.00 96,000.00 96,126.72 960.00

Third Federal Cleveland OH 615-030525-245 1.15% 2/21/14 11/21/17 99,000.00 99,000.00 99,213.84 1,141.62

Capital One Bank Glen Allen VA 615-030525-245 1.25% 1/22/15 1/22/18 100,000.00 100,000.00 100,107.00 1,253.43

BMO Harris BK Chicago IL 615-030525-245 1.20% 2/4/16 2/2/18 51,000.00 51,000.00 51,064.26 613.68

Bank of Baroda New York City NY 615-030525-245 1.25% 3/8/13 3/8/18 248,000.00 248,000.00 248,510.88 3,100.00

Wells Fargo Bank in SD 615-030525-245 1.10% 4/6/16 4/6/18 248,000.00 248,000.00 247,950.40 2,496.29

Discover Greenwood DE 615-030525-245 1.15% 4/8/15 4/9/18 98,000.00 98,000.00 97,985.30 1,127.00

Everbank CD Jacksonville FL 615-030525-245 1.10% 4/15/15 4/13/18 150,000.00 150,000.00 149,907.00 1,650.00

Rollstone Bank Fitchburg MA 615-030525-245 1.10% 4/15/15 4/16/18 248,000.00 248,000.00 247,838.80 2,728.00

American Express Centurion Bank 615-030525-245 1.15% 5/16/13 5/16/18 98,000.00 98,000.00 98,126.42 1,127.00

Compass Bank 615-030525-245 1.70% 7/31/13 7/31/18 97,000.00 97,000.00 97,478.21 1,653.52

American Express Salt Lake City Ut 615-030525-245 1.25% 8/14/14 8/14/18 98,000.00 98,000.00 98,321.44 1,572.29

Franklin Synergy Bank 615-030525-245 1.10% 4/8/16 10/9/18 98,000.00 98,000.00 97,944.14 986.46

Sallie Mae Bank Salt Lake City UT 615-030525-245 1.50% 1/27/16 1/28/19 95,000.00 95,000.00 95,395.20 1,428.91

Goldman Sachs New York NY 615-030525-245 1.45% 2/3/16 2/4/19 48,000.00 48,000.00 48,204.96 697.91

Comenity Bank Salt Lake City UT 615-030525-245 1.25% 3/21/16 3/21/19 100,000.00 100,000.00 99,946.00 1,143.81

Third Federal Cleveland OH 615-030525-245 1.55% 3/26/15 3/26/19 98,000.00 98,000.00 98,591.92 1,519.00

Barclays Bank 615-030525-245 1.90% 4/15/14 4/15/19 248,000.00 248,000.00 250,333.68 4,712.00

Worlds Foremost Bank 615-030525-245 1.30% 5/26/16 5/28/19 100,000.00 100,000.00 100,101.00 1,189.59

BMW Salt Lake City UT 615-030525-245 1.95% 6/20/14 6/20/19 200,000.00 200,000.00 201,786.00 1,955.34

Medallion Bank Salt Lake City UT 615-030525-245 1.20% 8/19/16 8/19/19 - 147,000.00 147,000.00 145,344.78 889.25

ST Bank of India CD Chicago IL 615-030525-245 2.15% 8/18/15 8/19/19 100,000.00 100,000.00 101,067.00 2,155.89

JPM Columbus OH 615-030525-245 1.25% 8/31/16 8/31/19 - 200,000.00 200,000.00 197,756.00 1,869.87

Discover Greenwood 615-030525-245 2.00% 9/30/15 9/30/19 100,000.00 100,000.00 100,835.00 2,000.00

Ally Bank 615-030525-245 1.30% 10/13/16 10/15/19 100,000.00 100,000.00 98,685.00 648.22

Cit Salt Lake City UT 615-030525-245 2.15% 11/13/14 11/13/19 100,000.00 100,000.00 101,148.00 2,150.00

Firstbank of Puerto Rico Santurce 615-030525-245 1.70% 1/31/17 1/31/20 - 53,000.00 53,000.00 52,945.41 296.21

Firstbank of Puerto Rico Santurce 615-030525-245 1.65% 2/28/17 2/28/20 - 196,000.00 196,000.00 195,406.12 788.57

Synchrony Draper UT 615-030525-245 1.95% 3/13/15 3/13/20 150,000.00 150,000.00 150,874.50 2,925.00

Goldman Sachs Bank NY 615-030525-245 1.90% 5/17/17 5/18/20 98,000.00 98,000.00 98,195.02 -

Comenity Bank Jumbo Formerly World F 615-030525-245 2.10% 6/10/15 6/10/20 200,000.00 200,000.00 201,986.00 3,843.29

Amex Centurion Salt Lake City Ut 615-030525-245 2.30% 6/24/15 6/24/20 52,000.00 52,000.00 52,227.24 599.64

Capital One Bank Glen Allen VA 615-030525-245 2.20% 6/24/15 6/24/20 46,000.00 46,000.00 46,201.48 507.39

Capital One NA Mclean VA 615-030525-245 2.30% 8/12/15 8/12/20 97,000.00 97,000.00 98,283.31 2,237.11

Capital One Bank Glen Allen VA 615-030525-245 1.55% 11/16/16 11/16/20 - 96,000.00 96,000.00 94,841.28 737.88

Everbank CD Jacksonville FL 615-030525-245 2.05% 3/29/17 3/29/21 - 98,000.00 98,000.00 98,300.86 -

Amex Express bank, FSB Ut 615-030525-245 2.25% 5/17/17 5/17/21 - 150,000.00 150,000.00 151,503.00 -

Average Rate 1.56%Subtotal - CD's 5,148,000.00 - - 5,148,000.00 5,158,123.69 71,576.41

25

CITY OF KERMANCD/Securities PortfolioAs of May 31, 2017 6/30/2016 6/30/2017 FY to Date

Interest Rate/ Opening Maturity Book Additions/ Book Interest Institution Account Number Trans. Date Date Date Balance (Deletions) Cashed In Balance Fair Value Paid

Central Valley Comm Bank CD1.34% 6/8/12 6/8/17 200,000.00 200,000.00 200,000.00 2,283.51

Total Other Certificates of Deposits 200,000.00 - - 200,000.00 200,000.00 2,283.51

Total CD's 5,348,000.00 - - 5,348,000.00 5,358,123.69 73,859.92

Local Agency Investment FundBeginning Balance 98-10-400 7/28/15 2,008,030.30 2,008,030.30 2,008,030.30 -

Interest 0.60% 9/30/16 3,051.08 3,051.08 3,051.08

0.68% 12/31/16 3,425.55 3,425.55 3,425.55

0.78% 3/31/17 3,854.04 3,854.04 3,854.04 6/30/17 - -

Total - LAIF 0.69% 2,008,030.30 10,330.67 - 2,018,360.97 2,018,360.97 10,330.67

Chandler Asset ManagementBeginning Balance - -

(City of Kerman) 154,507.64 154,507.64 154,507.64 - Interest 1.25% -

- - Chandler Ending Balance Total Chandler Investments 154,507.64 - - 154,507.64 154,507.64 -

Central Valley Money Market Acct 015030960Beginning Balance 2,512,391.65 2,512,391.65 Interest 7/31/16 165.49 165.49 165.49

8/31/16 162.22 162.22 162.22 9/30/16 146.47 146.47 146.47

10/31/16 120.95 120.95 120.95 11/30/16 103.32 103.32 103.32 12/31/16 93.72 93.72 93.72

1/31/17 142.93 142.93 142.93 2/28/17 136.35 136.35 136.35 3/31/17 137.25 137.25 137.25 4/30/17 141.05 141.05 141.05 5/30/17 159.24 159.24 159.24

Transfers In/(Out) 7/13/16 (125,000.00) (125,000.00) 9/15/16 (300,000.00) (300,000.00) 10/5/16 (120,000.00) (120,000.00)

10/12/16 (525,000.00) (525,000.00) 10/20/16 425,000.00 425,000.00 10/26/16 (150,000.00) (150,000.00)

11/9/16 (200,000.00) (200,000.00) 12/9/16 (100,000.00) (100,000.00)

12/20/16 (375,000.00) (375,000.00) 12/27/16 500,000.00 500,000.00

1/3/17 300,000.00 300,000.00 1/9/17 200,000.00 200,000.00

1/11/17 (100,000.00) (100,000.00) 1/19/17 175,000.00 175,000.00 1/23/17 500,000.00 500,000.00 1/24/17 (75,000.00) (75,000.00)

2/1/17 (125,000.00) (125,000.00) 2/7/17 (250,000.00) (250,000.00) 3/1/17 (100,000.00) (100,000.00)

3/16/17 (125,000.00) (125,000.00) 3/30/17 250,000.00 250,000.00 4/11/17 (225,000.00) (225,000.00) 4/18/17 200,000.00 200,000.00 4/25/17 (125,000.00) (125,000.00) 4/30/17 300,000.00 300,000.00

0.08%

2,512,391.65 (168,491.01) - 2,343,900.64 2,343,900.64 1,508.99

Subtotal All City Investments 0.98% 10,022,929.59 (158,160.34) - 9,864,769.25 9,874,892.94 85,699.58

10,022,929.59 (158,160.34) - 9,864,769.25 9,874,892.94 85,699.58 Market Value Adjustment 10,123.69

(158,160.34) (158,160.34)

Total Investments

26

City of Kerman “Where Community Comes First”

MAYOR MAYOR PRO-TEM Rhonda Armstrong Gary Yep COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER Michele Arvance Raj Dhaliwal Espi Sandoval

DEPARTMENT: PLANNING AND DEVELOPMENT STAFF REPORT

CITY COUNCIL MEETING COUNCIL MEETING DATE: JUNE 21, 2017

To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Request for Abandonment of Public Service Easements for Phase II of Kerman Crossings Shopping

Center

RECOMMENDATION Council by motion adopt resolution initiating proceedings for the vacation of public service easements for Phase II of the Kerman Crossings Shopping Center and set the date for the public hearing for July 19, 2017. EXECUTIVE SUMMARY The City has received a request to abandon the storm drain easement (SDE) and a portion of the water main easement (WME), referred to as public service easements, from the owner of parcels D through I of Parcel Map No. 08-01, TBS Holdings LLC. The parcels are located on the south side of Whitesbridge Road, east of Kline Street. The public service easements were dedicated to the City as part of Parcel Map No. 08-01 for the purposes of installation of storm drain and water main improvements required by the City as a condition of development. The property owner wishes to move forward with developing the property and has requested to re-align the storm drain and water main improvements. Staff has reviewed and approved the plans for the re-alignment. As a result of the re-alignment, the existing SDE and WME are no longer required and new easements will be dedicated to the City. The new easements will be presented to Council for acceptance on behalf of the public at the same meeting in which the abandonment is considered. OUTSTANDING ISSUES None. DISCUSSION TBS Holdings, LLC, as the property owner, has submitted a request (see Attachment ‘B’) to abandon the SDE and WME within parcels D through I of Parcel Map No. 08-01. A legal description and diagram of the SDE and WME to be abandoned is included with the request. The City received the request on March 29, 2017. The property owner wishes to move forward with the development. In accordance with the California Streets and Highways Code (SHC), Section 8320, the City may initiate proceedings for the abandonment of a public service easement upon the request of an interested person, in this case TBS Holdings, LLC. The specific vacation procedure set forth in SHC Sections 8320-8325 requires the following steps:

27

City Council Staff Report Page 2 of 9 Abandonment of Utility Easements for Phase II of Kerman Crossings

1. After receipt of a request to vacate, Council may initiate proceedings for the vacation and set the date for the required public hearing.

2. If Council initiates proceedings, the City must publish a notice of the public hearing for two successive weeks prior to the public hearing and post the notice along the public service easements at least two weeks prior to the hearing.

3. Council hold the public hearing and hear evidence from any interested parties.

4. If Council finds, after considering any evidence submitted at the hearing, that the public service easements are unnecessary for present or prospective use, Council may adopt a resolution vacating the public service easements.

5. If vacated, the resolution shall be filed with the County Recorder.

The Notice of Public Hearing would be published in the Kerman News for two successive weeks prior to the public hearing. In addition, the Notice would be posted at a minimum of three locations along the public service easements. FISCAL IMPACT There is no fiscal impact to the City that will result from the abandonment of the public service easements. PUBLIC HEARING The required public hearing should be set for July 19, 2017. Attachments:

A. Resolution B. Request to Abandon Public Service Easements w/Exhibits

28


Attachment ‘A’

RESOLUTION NO. 17-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN INITIATING PROCEEDINGS FOR THE VACATION OF THE PUBLIC SERVICE EASEMENTS

WITHIN PARCELS D THROUGH I OF PARCEL MAP NO. 08-01

WHEREAS, the City has received a request from TBS Holdings, LLC, to vacate the Storm Drain Easement and portion of Water Main Easement within Parcels D through I of Parcel Map No. 08-01;

WHEREAS, California Streets and Highways Code Sections 8320 through 8325 sets forth the procedures for vacation of public service easements;

WHEREAS, the City Engineer has reviewed the request and recommends that Council set the date for the required Public Hearing to consider vacation of the public service easements.

NOW, THEREFORE, IT IS HEREBY FOUND, DETERMINED, AND ORDERED as follows:

1. That it is the intention of the City Council of the City of Kerman to vacate the public service easements within Parcels D through I of Parcel Map No. 08-01, as shown on the map on file in the Office of the City Clerk of the City of Kerman, pursuant to the provisions of Chapter 3 of the Public Streets, Highways, and Service Easements Vacation Law, California Streets and Highways Code Section 8300 et seq.

2. That the date, hour, and place of the Public Hearing where all parties interested in the proposed vacation may appear before City Council and be heard shall be July 19, 2017, at 6:30 P.M., or shortly thereafter, at the regular meeting place of the Council of the City of Kerman, Kerman City Hall, Kerman California 93630.

3. A Notice of Public Hearing shall be published for at two successive weeks prior to the date of the Public Hearing in a newspaper published and circulated in the City of Kerman and the Notice shall also be posted, in a minimum of three places, along the public service easements to be vacated at least two weeks prior to the date of the Public Hearing, pursuant to the provisions of California Streets and Highways Code Section 8300 et seq.

The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 21st day of June, 2017, and passed at said meeting by the following vote:

29


AYES: NOES: ABSENT: ABSTAIN:

The foregoing resolution is hereby approved. Gary Yep

Mayor Pro Tem ATTEST: Marci Reyes City Clerk

30


Attachment ‘B’

31


Exhibit ‘A’

32


Exhibit ‘B’

33


34


35





To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Resolution Awarding Contract for Quality Assurance Materials Testing for California Avenue

Reconstruction Project, Federal Project No. STPL-5291(020)

RECOMMENDATION Council by motion adopt resolution awarding the consultant services contract for quality assurance materials testing services for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020) to RMA GeoScience for an estimated fee of $8,655 and authorize the City Manager to sign the agreement for consultant services. EXECUTIVE SUMMARY The City received proposals from three qualified testing laboratories to provide quality assurance materials testing for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020). The lowest priced proposal was received from RMA GeoScience in the amount of $8,655. Actual costs will be billed on a time and materials basis. OUTSTANDING ISSUES None. DISCUSSION The City has received Federal funds for the reconstruction of California Avenue from Vineland Avenue to Goldenrod Avenue and May Avenue from Vineland Avenue to California Avenue, along with associated street improvements. As part of the funding requirements for the Project, quality assurance materials testing must be performed by a qualified testing laboratory to ensure the improvements constructed meet specified standards. The quality assurance materials testing will include testing on native soil, aggregate subbase, aggregate base, and hot mix asphalt compaction, aggregate base quality, and hot mix asphalt quality. The City solicited proposals from three qualified testing laboratories on May 18, 2017. All three of the laboratories submitted proposals for the quality assurance materials testing by the June 9, 2017 deadline. The final number of tests, and ultimately the cost, will depend on construction and field conditions. The materials testing operations will be under the direction of the City Inspector and City Engineer. The estimated costs provided in the proposals are as follows:

36

City Council Staff Report Page 2 of 3 California Avenue Reconstruction Project Quality Assurance Materials Testing Contract

Testing Laboratory Estimated Cost RMA GeoScience $8,655.00 Krazan & Associates, Inc. $14,285.00 Salem Engineering Group, Inc. $14,955.00

All three testing laboratories are well qualified and certified by Caltrans to provide materials testing services. FISCAL IMPACT The cost of quality assurance materials testing is included in the project budget. PUBLIC HEARING Not Required. Attachments:

A. Resolution

37

City Council Staff Report Page 3 of 3 California Avenue Reconstruction Project Quality Assurance Materials Testing Contract

Attachment ‘A’

RESOLUTION NO. 17-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN AWARDING CONTRACT FOR QUALITY ASSURANCE MATERIALS TESTING FOR THE

CALIFORNIA AVENUE RECONSTRUCTION PROJECT, FEDERAL PROJECT NO. STPL-5291(020)

WHEREAS, the City has received Federal funds for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020); and

WHEREAS, the Federal Highway Administration requires quality assurance material testing to assure the quality of materials and construction practices; and

WHEREAS, the City has received proposals from three engineering firms qualified to provide quality assurance material testing services for the Project; and

WHEREAS, the City Engineer has evaluated the proposals and recommends that RMA GeoScience be selected to provide quality assurance material testing services for the Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES upon the recommendation of the City Engineer that the contract to provide quality assurance materials testing services for the California Avenue Reconstruction Project, Federal Project No. STPL-5291(020) be awarded to RMA GeoScience in accordance with their proposal dated June 8, 2017, and that the City Manager is authorized to sign the City's standard form of agreement for consultant services.





38





To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Resolution Awarding Contract for Quality Assurance Materials Testing for the UPRR Pedestrian &

Bicycle Trail, Federal Project No. CML-5291(019)

RECOMMENDATION Council by motion adopt resolution awarding the consultant services contract for quality assurance materials testing services for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019) to Krazan & Associates, Inc. for an estimated fee of $7,037 and authorize the City Manager to sign the agreement for consultant services. EXECUTIVE SUMMARY The City received proposals from three qualified testing laboratories to provide quality assurance materials testing for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019). The lowest priced proposal was received from Krazan & Associates, Inc. in the amount of $7,037. Actual costs will be billed on a time and materials basis. OUTSTANDING ISSUES None. DISCUSSION The City has received Federal funds to construct a 10-foot-wide trail along the north side of the UPRR from Siskiyou Avenue to Park Avenue alignment, then north to the intersection of Park Avenue and California Avenue. As part of the funding requirements for the Project, quality assurance materials testing must be performed by a qualified testing laboratory to ensure the improvements constructed meet specified standards. The quality assurance materials testing will include testing on native soil, aggregate base, and hot mix asphalt compaction, aggregate base quality, and hot mix asphalt quality. The City solicited proposals from three qualified testing laboratories on May 18, 2017. All three of the laboratories submitted proposals for the quality assurance materials testing by the June 9, 2017 deadline. The final number of tests, and ultimately the cost, will depend on construction and field conditions. The materials testing operations will be under the direction of the City Inspector and City Engineer. The estimated costs provided in the proposals are as follows:

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City Council Staff Report Page 2 of 3 UPRR Pedestrian & Bicycle Trail Quality Assurance Materials Testing Contract

Testing Laboratory Estimated Cost Krazan & Associates, Inc. $7,037.00 RMA GeoScience $7,074.00 Salem Engineering Group, Inc. $11,955.00

All three testing laboratories are well qualified and certified by Caltrans to provide materials testing services. FISCAL IMPACT The cost of quality assurance materials testing is included in the project budget. PUBLIC HEARING Not Required. Attachments:

A. Resolution

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City Council Staff Report Page 3 of 3 UPRR Pedestrian & Bicycle Trail Quality Assurance Materials Testing Contract

Attachment ‘A’


RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN AWARDING CONTRACT FOR QUALITY ASSURANCE MATERIALS TESTING FOR THE

UPRR PEDESTRIAN & BICYCLE TRAIL, FEDERAL PROJECT NO. CML-5291(019)

WHEREAS, the City has received Federal funds for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019); and

WHEREAS, the Federal Highway Administration requires quality assurance material testing to assure the quality of materials and construction practices; and

WHEREAS, the City has received proposals from three engineering firms qualified to provide quality assurance material testing services for the Project; and

WHEREAS, the City Engineer has evaluated the proposals and recommends that Krazan & Associates, Inc. be selected to provide quality assurance material testing services for the Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES upon the recommendation of the City Engineer that the contract to provide quality assurance materials testing services for the UPRR Pedestrian & Bicycle Trail, Federal Project No. CML-5291(019) be awarded to Krazan & Associates, Inc. in accordance with their proposal dated June 8, 2017, and that the City Manager is authorized to sign the City's standard form of agreement for consultant services.





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DEPARTMENT: FINANCE STAFF REPORT


To: Mayor and City Council From: Toni Jones, Finance Director Subject: Resolution Authorizing the Continuance of Operations into Fiscal Year 2017/18 at Fiscal Year 2016/17

Appropriation Levels

RECOMMENDATION Council by motion adopt the continuing resolution authorizing the continuance of operations into fiscal year 2017/18 at 2016/17 appropriation levels.

EXECUTIVE SUMMARY The City of Kerman is continuing to gather information for preparation of the FY 2017/18 budget. City governments operate on a fiscal year bases. Without an operating budget in place as of July 1, 2017, the City will be unable to pay its bills or process payroll for employees. Passage of a resolution, allows for the extension of the previous year’s operating budget for an additional period of time. The proposed resolution will allow the City to continue normal operations under the Fiscal Year 2016/2017 budget appropriation level until August 30, 2017 or the adoption of the Fiscal Year 2017/2018 budget, whichever occurs first. Staff is recommending Council adopt a continuing resolution authorizing the continuation of operations into Fiscal Year 2017/2018, at the Fiscal Year 2016/2017 appropriation levels. Attachments:

A. Resolution

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City Council Staff Report Page 2 of 2 Continuance of Operations into FY 2017/18 at FY 2016/17 Appropriation Levels

Attachment ‘A’


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN, AUTHORIZING THE CONTINUANCE OF OPERATIONS INTO FISCAL YEAR 2017/2018

AT 2016/2017 APPROPRIATION LEVELS

WHEREAS, the City Council duly passed the Fiscal Year 2016/2017 budget on June 15, 2016, and;

WHEREAS, the Fiscal Year 2016/2017 budget ends on June 30, 2017, and;

WHEREAS, the presentation of the fiscal year 2017/2018 budget has been delayed and;

WHEREAS, the City Council deems it appropriate to continue the operation of City services until the passage of the Fiscal Year 2017/2018 budget pursuant to a Continuance of Operations Resolution.

NOW THEREFORE BE IT RESOLVED, the City Council of the City of Kerman does hereby continue the 2016/2017 annual budget in full force and effect until August 30, 2017, or adoption of the Fiscal Year 2017/2018 budget, whichever occurs first, except for capital expenditures which may require City Council approval.

The foregoing Resolution was introduced at a regular meeting of the City Council of the City of Kerman, held on the 21st day of June, 2017, and adopted at said meeting by the following vote:


_______________________ Gary Yep Mayor Pro Tem ATTEST: ______________________ Marci Reyes City Clerk

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DEPARTMENT: ADMINISTRATION STAFF REPORT


To: Mayor and City Council From: John Kunkel, City Manager Subject: Sales Tax Agreement with Macky Puckett

RECOMMENDATION Council by motion adopt resolution and direct the City Manager to sign the agreement on behalf of the City. EXECUTIVE SUMMARY At the May 17 meeting, staff presented three options regarding a tax sharing agreement with Mr. Puckett dba Mac’s Equipment. The Council directed staff to prepare an agreement using Option 1 as presented in the previous staff report. The City Attorney has prepared the agreement, and Mr. Puckett has reviewed as presented in Exhibit ‘A’. FISCAL IMPACT Sales tax will vary depending on the amount of sales generated. PUBLIC HEARING None ATTACHMENTS: A. Resolution w/Exhibits

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City Council Staff Report Page 2 of 11 Sales Tax Agreement

Attachment ‘A’

RESOLUTION NO. 17-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN APPROVING A TAX SHARING AGREEMENT WITH MACKY PUCKETT

WHEREAS, Macky Puckett wishes to open a tractor sales facility within the City limits of Kerman; and WHEREAS, Mr. Puckett has requested to enter into a sales tax agreement with the City; and WHEREAS, the proposed agreement allows Mr. Puckett to enter into a sales tax agreement; and WHEREAS, the proposed agreement is beneficial for the City: NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Kerman as follows;

1. The foregoing recitals are incorporated by reference.

2. The Council hereby approves the tax sharing agreement with Macky Puckett as detailed in Exhibit ‘A’ for the purpose of a Sales Tax sharing agreement and authorizes the City Manager to execute the agreement on behalf of the City.

The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 21st day of June, 2017 and passed at said meeting by the following vote:


The foregoing resolution is hereby approved.

____________________________ Gary Yep Mayor Pro Tem ATTEST: ______________________________ Marci Reyes City Clerk

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Exhibit ‘A’ RECORDING REQUESTED BY City of Kerman (Exempt from Recording Fees Pursuant to Government Code Section 27383 -Benefits City) AND WHEN RECORDED MAIL TO: City Clerk City of Kerman 850 S. Madera Avenue Kerman, CA 93630 _____________________________________________________________________________________ SPACE ABOVE THIS LINE FOR RECORDERS USE

DEFERRAL OF IMPACT FEES AND SALES TAX SHARING AGREEMENT

This Deferral of Impact Fees and Sales Tax Sharing Agreement (“Agreement”) is made by and between the City of Kerman, a municipal corporation (herein after the “City”), and Macky Puckett dba Mac’s Equipment, Inc. (“Developer”).

RECITALS

A. Developer owns in fee or has a legal or equitable interest in certain real property described in Exhibit A attached hereto and incorporated herein by reference and located in the incorporated area of the City of Kerman (herein “Property” or “Project Site”). Developer seeks to develop the Property with a 12,000 square foot Metal Industrial Building Shell (“Project”). The Project is a Retail Tractor and Auto Parts Store which will have direct tractor sales (not sold through a dealer) in addition to auto parts and tractor repairs in the City.

B. On April 18 and May 16, 2017, the City Council considered the deferral of Impact Fees regarding the Project and directed staff to work with Developer to prepare appropriate documents deferring Impact Fees in the approximate amount of $92,404.00 for Council consideration and approval.

C. The Project is in the best interest of the City and its residents as it will generate approximately $40,000.00 in sales tax revenues per year.

D. This Agreement sets forth the City’s obligation to provide a deferral of certain Impact Fees for the Project and Developer’s obligation to build a facility for the Project and operate the business in compliance with all applicable laws as well as to pay for the deferred impact fees to the extent sales tax revenues generated by the Project are insufficient.

E. The City recognizes the importance and benefits of Developer’s investment in the City..

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F. The purpose of this Agreement is to provide an economic incentive to Developer to develop its Project in the City. By building its Project in the City, adding jobs in the City, and adding sales tax revenues Developer will stimulate the local economy through investment, employment, and revenues thereunder adding further depth to the City’s economic stability.

G. Developer’s commitment to locating its business in the City and adding jobs creates a public benefit and constitutes material consideration thereby inducing the City to enter into this Agreement insofar as City expects to continue to receive substantial benefits and additional benefits associated with the Project.

AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, and the promises conditions and covenants set forth in this Agreement for the benefit of the health, safety and welfare of the public, the City and Developer do hereby mutually understand and agree as follows:

ARTICLE 1. GENERAL PROVISIONS

Section 100. Property Description. The Property is that property described in Exhibit A, which consists a legal description and aerial photo. The Developer represents that it has the legal or equitable interest in the Property and that all other persons holding legal or equitable interests in the Property (excepting owners or claimants in easements) agree to be bound by this Agreement. The Parties intend and determine that the provisions of this Agreement shall constitute covenants which shall run with said Property, and the burdens and benefits hereof shall bind and inure to all successors in interest to the Parties hereto.

Section 101. Effective Date and Term. The effective date of this Agreement shall be the date when Developer commences business operations on Project Site. Such commencement of business operations shall require a City business license and standard occupancy approval by the City. The date on the business license date shall signify the effective date under this Agreement. The term of this Agreement (the “Term”) shall commence upon the effective date and shall extend until October 31, 2022, or upon full payment of deferred fees as set forth in this Agreement, whichever is earlier (“Expiration Date”).

Section 102. Notices. Formal written notices, demands, correspondence and communications between the City and the Developer shall be sufficiently given if dispatched by certified mail, postage prepaid, to the principal offices of the City and the Developer, as set forth in Article 13 hereof. Such written notices, demands, correspondence and communications may be directed in the same manner to such other persons and addresses as either Party may from time to time designate.

Section 103. Amendment of Agreement. This Agreement may be amended only in writing and subject to approval of the City Council of the City of Kerman and Developer.

Section 104. Sales Tax Generated by Project. This Agreement is premised on the increase of City’s sales tax revenues. In order to determine sales tax increases attributed to the new business (Project), the parties have endeavored to distinguish between sales taxes generated

Page 2 of 7

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by Developer with his current business in the City (ie. Napa Auto Parts – Mac’s Equipment Inc.) and sales taxes generated by the new business to be generated on Project Site.

The City and Developer agree that the average amount of sales taxes generated by Developer’s current business in the City for Fiscal Years 2015, and 2016, is $17,373. That average amount of sales taxes plus the increase in each fiscal year during the term of this Agreement shall constitute a base amount. That base amount shall not be considered in City’s crediting Developer for payment of Impact Fees under Section 301 of this Agreement.

ARTICLE 2. OBLIGATIONS OF DEVELOPER

Section 200. Development Standards. The Developer hereby agrees to develop the Project in accordance with the City Standards and this Agreement.

Section 201. The Project. Developer shall:

A. Develop a Project consisting of a retail tractor and auto parts store and for future uses to be developed over several phases. The Project will be comprised of a new 12,000 SF facility as depicted in Exhibit A.

B. Develop a project that will increase sales tax revenues in the City of Kerman by approximately $40,000.00 per year.

. C. Update the address for sales to the City property address so the State Board of

Equalization immediately discontinues the apportionment to Fresno County and begins appropriating the 1% to the City of Kerman. To the greatest extent possible, this date shall coincide with the effective date of this Agreement.

Section 202. City Fees. Except for those Impact Fees expressly set forth as deferred under this Agreement, Developer shall pay all other Impact Fees and Development Processing Fees, Permit Fees, and Inspection Fees.

Section 203. Deferment.

A. Developer shall be responsible for payment of the Impact Fees in the amount of Ninety-Two Thousand, Four Hundred Four Dollars ($92,404.00) as described in Exhibit B.

B. Developer shall pay $10,000.00 in Impact Fees for the Project within five (5) days of execution of this Agreement. The remainder of Impact Fees shall be paid in accordance with Article 3 of this Agreement. Any balance remaining on October 31, 2022, shall be due and payable to City from Developer. Any unpaid balance shall constitute a lien on the Property until paid.

ARTICLE 3. CITY INCENTIVES TO DEVELOPER

Page 3 of 7

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Section 300. Deferral of Certain Impact Fees. Upon receipt of Developer’s payment of Impact Feeds pursuant to Section 203, the City hereby agrees to defer the balance of $82,404.00 in Impact Fees for the Developer as set forth in this Agreement.

Section 301. Replenishment of Deferred Impact Fees Fund with Sales Tax Revenues. Beginning on October 31, 2018, and each October 31 during the term of this Agreement, the City will review the amount of sales tax revenues received from Developer’s Project received for the prior fiscal year. The City will replenish the Deferred Impact Fees Fund by crediting fifty-percent (50%) of the sales tax revenues from Developer’s Project towards the balance of the Impact Fees owed by Developer under Article 2.

ARTICLE 4. DEFAULT, REMEDIES, TERMINATION

Section 400. General Provisions. The failure of Developer to comply with any term or condition of or fulfill any obligation under this Agreement shall constitute a default by Developer under this Agreement. In the event of default or breach of any terms or conditions of this Agreement, the Party alleging such default or breach shall give the other Party not less than thirty (30) days’ notice in writing specifying the nature of the alleged default and the manner in which said default may be satisfactorily cured. During any such thirty (30) day period, the Party charged shall not be considered in default for purposes of termination or institution of legal proceedings.

After notice and expiration of the thirty (30) day period, if such default has not been cured or is not being diligently cured in the manner set forth in the notice, the other Party to this Agreement may at its option:

A. Terminate this Agreement, in which event neither Party shall have any further rights against or liability to the other with respect to this Agreement or the Property; or

B. Institute legal or equitable action to cure, correct or remedy any default, including but not limited to an action for specific performance of the terms of this Agreement.

In no event shall either Party be liable to the other for money damages for any default or breach of this Agreement.

Section 401. Invalidity of Agreement.

A. If this Agreement shall be determined by a court to be invalid or unenforceable, this Agreement shall automatically terminate as of the date of final entry of judgment.

B. If any provision of this Agreement is rendered invalid or unenforceable according to the terms of any law which becomes effective after the date of this Agreement and either Party in good faith determines that such provision is material to its entering into this Agreement, either Party may elect to terminate this Agreement as to all obligations then remaining unperformed in accordance with the procedures set forth in Section 400.

ARTICLE 5. PROJECT AS A PRIVATE UNDERTAKING

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Section 500. It is specifically understood and agreed by and between the Parties hereto that the development of the Property is a separately undertaken private development. No partnership, joint venture, or other association of any kind between the Developer and the City is formed by this Agreement.

ARTICLE 6. ASSIGNMENT

Section 600. Developer nor its subsidiaries shall assign or transfer any interest in this Agreement or the performance of any of their obligations hereunder, without the prior written consent of the City, and any attempt to do so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect.

ARTICLE 7. GOVERNING LAW

Section 700. This Agreement shall be governed exclusively by the laws of the State of California as the same from time to time exists. In the event that suit shall be brought by either party, the parties agree that venue shall be exclusively vested in the state courts of the County of Fresno.

ARTICLE 8. NO THIRD PARTY BENEFICIARY

Section 800. Nothing in this Agreement is intended to create duties or obligations to or rights in third parties who are not parties to this Agreement.

ARTICLE 9. WAIVER

Section 900. Waiver of any provision of this Agreement must be in writing and signed by a duly authorized representative of each party.

SECTION 10. BINDING EFFECT

Section 1000. This Agreement shall inure to the benefit of and shall be binding upon each party and their respective successor and assigns.

SECTION 11. AMENDMENT

Section 1100. This Agreement may be amended, altered, or modified only by a written document signed by both parties.

SECTION 12. CAPTIONS

Section 1200. Captions and section titles of this Agreement are for convenience only and shall not be considered in resolving any questions of interpretation or construction.

ARTICLE 13. NOTICES

Section 1300. All notices required by this Agreement shall be in writing and delivered in person or sent by certified mail, postage prepaid, to the addresses of the Parties as set forth below.

Page 5 of 7

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Notice required to be given to the City shall be addressed as follows:

City Manager City of Kerman 850 S. Madera Ave. Kerman, CA 93630-1741

Notice required to be given to Developer shall be addressed as follows:

[NAME] __________________ __________________ __________________ __________________

Either Party may change the address stated herein by giving notice in writing to the other Party, and thereafter notices shall be addressed and transmitted to the new address.

ARTICLE 14. RECORDATION

Section 1400. When fully executed, this Agreement shall be recorded in the official records of Fresno County, California. Any amendments to this Agreement shall also be recorded in the official records of Fresno County.

ARTICLE 15. ENTIRE AGREEMENT

Section 1500. This Agreement is executed in duplicate originals, each of which is deemed to be an original. This Agreement consists of seven pages, Exhibit A, and the Project Approvals as described in the recitals which Project Approvals are on file in the City Building and Planning Department and constitute the entire understanding and agreement of the Parties.

ARTICLE 16. COUNTERPARTS

Section 1600. This Agreement may be executed in counterparts such that the signatures of the parties may appear on separate signature pages. Facsimile or photocopy signatures shall be deemed original signatures shall be deemed original signatures for all purposes.

Signatures on Page 7

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IN WITNESS WHEREOF, the City and the Developer have executed this Agreement as of the date set forth above.

The Parties have executed this Deferral of Impact Fees and Sales Tax Agreement on the day or days and year written below.

CITY CITY OF KERMAN A municipal corporation ____________________________ Date: John Kunkel, City Manager Date: _________, 2017

DEVELOPER ___________________________________ Name ___________________________________ ___________________ Title Date: _________, 2017

ATTEST: Marci Reyes, City Clerk Date: __________, 2017

APPROVED AS TO FORM: Hilda Cantú Montoy, City Attorney Date: __________, 2017

Page 7 of 7

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Exhibit ‘A’ (to agreement)

Property Description (Legal Description and Photo of Property)

[To Be Added by STAFF]

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Exhibit ‘B’ (to agreement)

CITY OF KERMAN

DEVELOPMENT IMPACT FEES

“PRELIMINARY”

SPR No. 15-05 December 10, 2015 Mackey Puckett Industrial Building Industrial 2014 Fee Schedule

WATER UNITS = 4 UN SEWER UNITS = 1 UN GROSS AREA = 4.22 AC

BUILDING AREA = 12,000 SF CODE FEE QUAN RATE AMOUNT 110 ADMINISTRATIVE FEE (1) 12,000 SF $0.08 960.00 140 PUBLIC BUILDING FACILITIES 4.22 AC 2,012 8,490.64 170 GENERAL PLAN UPDATE 4.22 AC 369 1,557.18 180 FIRE STATION & EQUIPMENT 12,000 SF 0.083 996.00 480 STORM BASIN ACQUISITION 4.22 AC 1,369 5,777.18 490 STORM DRAIN FACILITIES 4.22 AC 5,663 23,897.86 520 WATER FRONT FOOTAGE 614 LF 15.00 9,210.00 530 WATER OVERSIZE 4.22 AC 288 1,215.36 540 WATER MAJOR FACILITIES 4 UN 2,126 8,504.00 550 SEWER FRONT FOOTAGE 614 LF 16.00 9,824.00 560 SEWER OVERSIZE 4.22 AC 526 2,218.72 570 SEWER MAJOR FACILITIES 1 UN 2349 2,349.00 910 MAJOR STREETS 4.22 AC 2,097 8,849.34 920 STREET SIGNALS 4.22 AC 606 2,557.32 930 RAILROAD CROSSINGS 4.22 AC 1,000 4,220.00 OUTSIDE TRAVEL LANE 4.22 AC 421 1,776.62 TOTAL $92,404

NOTES (1) $400 MIN, $2,500 MAX.

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To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Award of Contract for the Vineland Avenue Widening Project, Federal Project No. STPL-5291(021) to

Avison Construction Inc.

RECOMMENDATION Council by motion adopt the resolution awarding the Vineland Avenue Widening Project, Federal Project No. STPL-5291(021) to Avison Construction Inc. in the amount of $543,247.00 and authorize the City Manager to sign the agreement. EXECUTIVE SUMMARY The City has received Federal Regional Surface Transportation Program (RSTP) funding for the widening of Vineland Avenue from Kearney Boulevard to approximately 700 feet north. Along with the widening of the roadway, the Project will include the construction of stamped, colored concrete crosswalks and planter islands at the intersection of Vineland Avenue and Kearney Boulevard. The Project was advertised and bids were received from four contractors on Wednesday, June 7, 2017. The lowest responsive and responsible bidder was Avison Construction Inc. in the amount of $474,747.00 for the Base Bid. Two additive alternates were included in the bid, one for street lighting and one for landscaping and irrigation for the planter islands to be constructed at the intersection. Due to bids being higher than expected, Staff recommends that only the Base Bid and Additive Alternate #1 (street lighting) be awarded to the contractor. The bid submitted by Avison for Additive Alternate #1 was $68,500.00. The total amount of Avison’s bid for the Base Bid and Additive Alternate #1 is $543,247.00. OUTSTANDING ISSUES The PG&E overhead lines along the west side of Vineland Avenue have yet to be relocated by PG&E. PG&E has informed Staff that they are working to expedite the relocation. It may be necessary to delay the start of the City’s Project by a few weeks to ensure the PG&E overhead lines are relocated. DISCUSSION The segment of Vineland Avenue from Kearney Boulevard to approximately 700 feet north consists of one travel lane in each direction, a landscaped median, and concrete sidewalk on the east side. The roadway has never been widened to be consistent with Vineland Avenue to the north or south. The Vineland Avenue Widening Project will widen the roadway to include bike lanes and parking lanes, curb and gutter, and concrete sidewalk on the west side. In addition, storm drain facilities will be constructed to correct drainage deficiencies. The Project will also improve the aesthetic

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City Council Staff Report Page 2 of 6 Award of Contract for Vineland Avenue Widening and safety of the intersection of Vineland Avenue and Kearney Boulevard through the construction of stamped, colored concrete crosswalks and planter islands. Bids were received from four contractors on Wednesday, June 7, 2017, and the results are as follows:

Contractor Base Bid Add. Alt. #1 Add. Alt. #2 Total Avison Construction Inc. $474,747.00 $68,500.00 $39,000.00 $582,247.00 AS Dezign, Inc. $484,716.50 $55,353.00 $44,770.00 $584,839.50 Witbro Inc. dba Seal Rite Paving & Grading $494,031.25 $64,007.86 $35,609.75 $593,648.86 Yarbs Grading & Paving, Inc. $550,598.69 $80,000.00 $48,000.00 $678,598.69 Engineer’s Estimate $425,500.00 $20,500.00 $25,000.00 $471,000.00

The Public Contract Code requires that the bid documents state how bids with additive alternates are to be compared. The Project bid documents state that the bid will be awarded to the contractor with the lowest Base Bid. The bids were reviewed and Avison Construction Inc. was determined to have submitted the lowest responsive bid and Staff has determined that they are a responsible contractor.

In addition to the Base Bid, Council may choose to award Additive Alternate #1, Additive Alternate #2, both, or neither as part of the contract. Additive Alternate #1 consists of the installation of street lights along the east side of the roadway. Street lights along the west side of the roadway will not be allowed at this time by Fresno Irrigation District due to conflict with their pipeline and easement. Additive Alternate #2 consists of the installation of landscaping and irrigation in the planter islands at the intersection. Due to the fact that the bids received for the Project were higher than anticipated, it is not possible to award the Base Bid and both Additive Alternates and stay within the current Project budget. The total construction budget for the Project is $516,000, including contingency. The following table compares potential award options for the bid submitted by Avison Construction versus the Project construction budget.

Award Option Bid Amount Surplus/Shortfall Base Bid Only $474,747.00 $41,253.00 Base Bid + Add. Alt. #1 $543,247.00 ($27,247.00) Base Bid + Add. Alt. #2 $513,747.00 $2,253.00 Base Bid + Add. Alt. #1 & #2 $582,247.00 ($66,247.00)

Staff recommends that Additive Alternate #1, in addition to the Base Bid, be awarded to the contractor. The addition of street lights to the subject segment of Vineland Avenue will provide enhanced safety and security along the roadway for both vehicles and pedestrians. However, Council may instead elect to award Additive Alternate #2, both Additive Alternates, or neither. If either one, or neither, of the Additive Alternates is awarded, Staff recommends that a future project be placed in the budget for the completion of the remaining work.

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City Council Staff Report Page 3 of 6 Award of Contract for Vineland Avenue Widening FISCAL IMPACT The total estimated Project cost is $726,000 including design, right-of-way acquisition, construction management, and contingency. The total estimated cost assumes an award of the Base Bid and Additive Alternate #1. The City’s Budget includes $533,000 in Federal funding and $150,000 in Local Transportation Funds, for a total of $683,000. The additional $43,000 ($27,247 shortfall plus a minimal contingency) will have to be added to the Project from Local Transportation Funds. Sufficient Local Transportation Funds are available to be added to the Project. PUBLIC HEARING Not Required. Attachments:

A. Resolution B. Vicinity Map

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City Council Staff Report Page 4 of 6 Award of Contract for Vineland Avenue Widening

Attachment ‘A’

RESOLUTION NO. 17-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN ACCEPTING BIDS FOR THE VINELAND AVENUE WIDENING PROJECT, FEDERAL PROJECT NO. STPL-

5291(021) AND AWARDING BID TO AVISON CONSTRUCTION INC.

WHEREAS, the Invitation to Bid for the Vineland Avenue Widening Project, Federal Project No. STPL-5291(021) was published in the Kerman News on May 10, 2017 and May 17, 2017 and was sent electronically and mailed to all construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037 and;

WHEREAS, the project consists of the widening of Vineland Avenue from Kearney Boulevard to approximately 700 feet north of Kearney Boulevard within the City of Kerman; and

WHEREAS, the following bids for the project were publicly opened and read aloud at the Kerman City Hall on June 7, 2017 at 2:00 p.m.:

Contractor Base Bid Add. Alt. #1 Add. Alt. #2 Total Avison Construction Inc. $474,747.00 $68,500.00 $39,000.00 $582,247.00 AS Dezign, Inc. $484,716.50 $55,353.00 $44,770.00 $584,839.50 Witbro Inc. dba Seal Rite Paving & Grading $494,031.25 $64,007.86 $35,609.75 $593,648.86 Yarbs Grading & Paving, Inc. $550,598.69 $80,000.00 $48,000.00 $678,598.69

WHEREAS, the City Engineer’s Estimate for the Base Bid was $425,500.00, $20,500.00 for Additive Alternate #1, and $25,000.00 for Additive Alternate #2, for a total of $471,000.00;

WHEREAS, the bid documents state that the bids will be compared on the basis of the Base Bid.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES AS FOLLOWS:

1. Upon the recommendation of the City Engineer, the Vineland Avenue Widening Project, Federal Project No. STPL-5291(021) be awarded to: Avison Construction Inc., 40434 Brickyard Drive, Madera, CA 93636 in the amount of Five Hundred Forty-Three Thousand Two Hundred and Forty-Seven Dollars and Zero Cents ($543,247.00).

2. The City Manager is authorized to sign the City's standard form of agreement for construction projects, as contained in the bid package on behalf of the City of Kerman.

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City Council Staff Report Page 5 of 6 Award of Contract for Vineland Avenue Widening The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 21st day of June, 2017, and passed at said meeting by the following vote:




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City Council Staff Report Page 6 of 6 Award of Contract for Vineland Avenue Widening

Attachment ‘B’

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To: Mayor and City Council From: Jerry Jones, City Engineer Subject: Award of Contract for the Madera Avenue High Visibility Crosswalks, Phase 1, to Chrisp Company

RECOMMENDATION Council by motion adopt resolution awarding the Madera Avenue High Visibility Crosswalks, Phase 1, to Chrisp Company in the amount of $60,820.00 and authorize the City Manager to sign the agreement. EXECUTIVE SUMMARY The Madera Avenue High Visibility Crosswalks Project will install high visibility, “ladder” type crosswalks, signage, and advance yield lines at uncontrolled crossings along Madera Avenue in the downtown area. The goal of the Project is to increase safety for pedestrians crossing Madera Avenue. The Project was advertised and bids were received from four contractors on Wednesday, June 7, 2017. The lowest responsive and responsible bidder was Chrisp Company in the amount of $20,556.00 for the Base Bid. Three additive alternates were included in the bid. Additive Alternate #1 includes the installation of rectangular rapid flashing beacons (RRFBs) at the crossings of C, D, and F Street. Additive Alternate #2 includes the striping of high visibility crosswalks on the controlled leg of each crossing (i.e. local side street). Finally, Additive Alternate #3 includes the striping and signage for the crossing at G Street. Staff recommends that the Base Bid and Additive #1 be awarded to the contractor. The bid submitted by Chrisp Company for Additive Alternate #1 was $40,264.00. The total amount of Chrisp Company’s bid for the Base Bid and Additive Alternate #1 is $60,820.00. OUTSTANDING ISSUES If Council elects to award Additive Alternate #1 to include RRFBs at each crossing, Staff will have to submit a formal request to Caltrans to approve an amendment to the encroachment permit obtained for the Project. Caltrans has already been made aware of the potential addition of the RRFBs to the Project scope and is reviewing the request. Since Madera Avenue is Caltrans jurisdiction, they have the authority to reject the addition of the RRFBs. DISCUSSION Concerns have been expressed over the years regarding the safety of the uncontrolled crossings along Madera Avenue in the downtown area of the City. In an effort to increase safety for pedestrians at these crossings, the City has developed the Madera Avenue High Visibility Crosswalk Project to install high visibility, “ladder” type crosswalks, signage, and advance yield lines for the crossings. Due to budget constraints, the Project was split into phases, with the first phase covering the crossings on Madera Avenue between C Street and Kearney Boulevard. This includes the crossings at C Street, D Street, F Street, and G Street. E Street is not included because it is a signalized intersection. Bids were received for Phase 1 from four contractors on Wednesday, June 7, 2017, and the results are as follows:

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City Council Staff Report Page 2 of 7 Award of Contract for Madera Avenue High Visibility Crosswalks – Phase 1

Contractor Base Bid Add. Alt. #1 Add. Alt. #2 Add. Alt. #3 Total Chrisp Company $20,556.00 $40,264.00 $4,279.00 $33,418.00 $98,517.00 Witbro Inc. dba Seal Rite Paving & Grading $22,333.20 $41,400.00 $2,599.00 $31,707.80 $98,040.00

JT2 Inc. dba Todd Companies $28,053.00 $68,680.00 $5,346.00 $48,711.00 $150,790.00 Serna Construction, Inc. $86,000.00 $52,000.00 $3,100.00 $91,000.00 $232,100.00 Engineer’s Estimate $31,000.00 $27,000.00 $11,000.00 $30,000.00 $99,000.00 The Public Contract Code requires that the bid documents state how bids with additive alternates are to be compared. The Project bid documents state that the bid will be awarded to the contractor with the lowest Base Bid. The bids were reviewed and Chrisp Company was determined to have submitted the lowest responsive bid and Staff has determined that they are a responsible contractor.

In addition to the Base Bid, Council may choose to award Additive Alternate #1, Additive Alternate #2, Additive Alternate #3, all, or none of them as part of the contract. The following is a description of the Base Bid and each Additive Alternate.

− Base Bid: Installation of high visibility crosswalks, signage, and advance yield lines at the uncontrolled crossings on C, D, and F Street. The crosswalks on the controlled legs (i.e. local side street) are not included in the Base Bid.

− Additive Alternate #1: Installation of solar-powered RRFBs at the uncontrolled crossings. The RRFBs would be push button activated and operate in a “wig wag” style similar to lights on an emergency vehicle. Example photos are provided as Attachment ‘C’ for reference. The RRFBs were not included in the original Project scope presented to Council but were added at Council’s request.

− Additive Alternate #2: Installtion of high visibility crosswalks on the controlled legs (i.e. local side street) at C, D, and F Street.

− Additive Alternate #3: Installation of high visibility crosswalks, signage, advance yield lines, and RRFBs at the crossing at G Street.

The total construction budget for the Project is $55,000, including contingency. The following table compares potential award options for the bid submitted by Chrisp Company versus the Project construction budget.

Option # Award Option Bid Amount Surplus/Shortfall 1 Base Bid Only $20,556.00 $34,444.00 2 Base Bid + Add. Alt. #1 $60,820.00 ($5,820.00) 3 Base Bid + Add. Alt. #1 & #2 $65,099.00 ($10,099.00) 4 Base Bid + Add. Alt. #1, #2, #3 $98,517.00 ($43,517.00) 5 Base Bid + Add. Alt. #2 & #3 $58,253.00 ($3,253.00) 6 Base Bid + Add. Alt. #1 & #3 $94,238.00 ($39,238.00)

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City Council Staff Report Page 3 of 7 Award of Contract for Madera Avenue High Visibility Crosswalks – Phase 1 Staff recommends that Option #2, Base Bid plus Additive Alternate #1, be awarded to the contractor. The addition of RRFBs to the crossings at C, D, and F Street will significantly enhance the yield rate of drivers and thus increase pedestrian safety. Striping, signing, and RRFBs at G Street can be added to the scope of Phase 2 of the High Visibility Crosswalks Project to be completed in FY 18/19. FISCAL IMPACT The total estimated Project cost is $74,000 including design, construction management, and contingency. The total estimated cost assumes an award of the Base Bid and Additive Alternate #1. The City’s Budget includes $65,000 in Local Transportation Funds for the Project. The additional $9,000 ($5,820 shortfall plus contingency) will have to be added to the Project from Local Transportation Funds. Sufficient Local Transportation Funds are available to be added to the Project. PUBLIC HEARING Not Required. Attachments:

A. Resolution B. Vicinity Map C. RRFB Example Photos

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Attachment ‘A’


RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN ACCEPTING BIDS FOR THE MADERA AVENUE HIGH VISIBILITY CROSSWALKS, PHASE 1,

AND AWARDING BID TO CHRISP COMPANY

WHEREAS, the Invitation to Bid for the Madera Avenue High Visibility Crosswalks, Phase 1, was sent electronically to all qualified contractors and construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037 and;

WHEREAS, the project consists of the installation of striping, signage, and rectangular rapid flashing beacons along Madera Avenue within the City of Kerman; and

WHEREAS, the following bids for the project were publicly opened and read aloud at the Kerman City Hall on June 7, 2017 at 3:00 p.m.:

Contractor Base

Bid Add.

Alt. #1 Add.

Alt. #2 Add.

Alt. #3 Total

Chrisp Company $20,556.00

$40,264.00

$4,279.00

$33,418.00

$98,517.00

Witbro Inc. dba Seal Rite Paving & Grading

$22,333.20

$41,400.00

$2,599.00

$31,707.80

$98,040.00

JT2 Inc. dba Todd Companies

$28,053.00

$68,680.00

$5,346.00

$48,711.00

$150,790.00

Serna Construction, Inc. $86,000.00

$52,000.00

$3,100.00

$91,000.00

$232,100.00

WHEREAS, the City Engineer’s Estimate for the Base Bid was $31,000.00, $27,000.00 for Additive Alternate

#1, $11,000.00 for Additive Alternate #2, and $30,000.00 for Additive Alternate #3, for a total of $99,000.00; WHEREAS, the bid documents state that the bids will be compared on the basis of the Base Bid. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES AS FOLLOWS:

1. Upon the recommendation of the City Engineer, the Madera Avenue High Visibility Crosswalks

Project, Phase 1, be awarded to: Chrisp Company, 43650 Osgood Rd., Fremont, CA 94539 in the amount of Sixty Thousand Eight Hundred Twenty Dollars and Zero Cents ($60,820.00).

2. The City Manager is authorized to sign the City's standard form of agreement for construction projects, as contained in the bid package on behalf of the City of Kerman.

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City Council Staff Report Page 5 of 7 Award of Contract for Madera Avenue High Visibility Crosswalks – Phase 1 The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 21st day of June, 2017, and passed at said meeting by the following vote:




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Attachment ‘B’

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Attachment ‘C’

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