t60 User Manual

7/29/2019 t60 User Manual

1/97

Preface

Honorable customers,

Thanks for choosing products of this company. T60, with world cuttingedge technologiesfingerprint recognition, computer communication, as

well as microelectronics, is considered to be combination of three

technologies: electronics, optics and computer communication. It is no

doubt that it has become the first choice of standalone time & attendance

for enterprises with its strong function and veracity. Please read this user

manual carefully to have an initial understanding of functions and basic

knowledge of installation, debugging, maintenance, application and

management to better use this product.

Utilizing the state-of-the-art biometric tech, this product will bring

unprecedented reliability, convenience and benefits to the top management

of enterprise in HR.

1


2/97

FingerprintT & AAdvantages

y Veracity

Record and reflect staffs attendance conditions equally, correctly and promptly.

Checking on work attendance by passwords and cards (paper card, magnetic card,

IC card, etc); It is hard to avoid buddy-punching and cannot reflect the actual

attendance condition. With the help of fingerprint recognition attendance, it is easy to

solve all the problems like buddy punching, card loss or stolen and password forgetting.

Thus, HR dispute is avoided and the justness of time attendance is materialized.

y Convenience

It is more convenient to use fingerprint standalone units with no card reader or

attendance cards needed, no worrying about cards loss or damage, no need to do

system maintenance, and saving time and money.

Only placing enrolled finger on the sensor surface, system will check users

automatically and record the correct time and checking status.

y Full Function

The system can realize different functions such as attendance remark, calculation

and report printing. The remark can be made for reasons such as business leave,

absence, marriage holiday and etc.; the checking and calculation can be made in

accordance with different time periods, departments, individual or combination due to

various reasons for absence; the report generation and printing function can be realized

perfectly.

y Flexible Shift Maintenance

The software supports shift on week basis, rotation shifts etc. Various shifts, public

holidays, individual leave and overtime are available to meet the complicated needs ofevery enterprise.

y Standalone

The machine can work without connecting to PC, convenient in operation and no

need to occupy any extra resource.

y Network management

Many units can be connected through network via TCP/IP for easy management in

central software.

2


3/97

Software Operation Flowchart

(Important chapter please read carefully.)

This software includes: System parameter, department management, staffer

maintenance, shift management, staffer leave and statistic report etc. Then how to use

this system in a right way? It is far from enough to understand only the function of each

module but to know the connections between them and the system operation flowchart.

Thus, a correct report can be generated.

Software operation flowchart can be described in brief as follows:

1. System parameter

2. Department management

3. Staffer maintenance

4. Shift management

5. Staffer schedule

6. Record collection

7. Exception management

8. Statistic report

Set T&A rule, statistic rule, company

name and leaving class.

Add, delete and modify departments.

Add, delete and modify staffer. Import

and transfer staffer.

Set timetable and shift.

Allocate staffer shift or temporary shift.

Collect records from the unit or import

the backup record file.

Deal with business leave/asking for

leave/forgetting clock in/collective late.

Track, check and calculate records togenerate time attendance report.

3


4/97

1When the software is run for the first time, please set parameters including

company name, time attendance rule, statistic rule for early, late and overtime etc. ,

leave class. When the setting is completed, it is usually not needed to be modified

unless the management rules of this company changes.

2Normally there are many departments in one company and all departments need

to be entered manually unlike the directly import of staffer. Department setting should

be completed before staffer maintenance.

3 When the software is used for the first time, please make a Text file (*. txt) or

MS Excel file (*.xls) for company staffer in accordance with certain format. For the

format, please refer toimport staffer list so that all staffer can be import to the system

at one time. Staffer can be added, deleted, modified and transferred to new department

during future use.

4 First add the proper timetable (from on-duty time to off-duty time) according to

the company rule and then set shifts.

5After the shift setting is completed, it will work until shift is allocated to staffer.

Each staffer can only have one shift. Please note the starting date of the shift. After the

allocation of the shift, the arranged working date and time can be seen clearly for each

staffer.

6Transaction records are stored in the time attendance unit. Please download the

records from the unit before report calculation. In addition, staff information and

fingerprint templates can be uploaded and downloaded between the unit and the

computer. Please refer to Background management for detailed information.

7There is always staff away for business, asking for leave and forgetting clock

happening in a company. Once it occurs, please deal with it in time in the software to

ensure the correctness of the statistic report.8After all the above mentioned operation is done, the calculation of report can be

operated. The report can calculate the time attendance status of all staffer or a certain

staffer from a certain department in a certain time period.

InAttendance Calculating and report, first please select the starting and ending

date of the staffer, click Calculate and the system will calculate automatically and

check the validity of the records. (There are some invalid records during the use of the

unit. For instance, if one staffer presses the finger twice during a very short time period,

one of the records will be regarded as invalid.) If there is any error in the software

4


5/97

calculation, admin can also modify manually to ensure the correctness of the result.

Please note: From the above flowchart, we can see that if there is an error in

calculation report for one staff, the possible resons are as follows:

Staffer shift or temporary shift is incorrect.

Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is

incorrect.

Checking and calculation of transaction records is incorrect.

5


6/97

Contents

1 Product Introduction................................................................................................. 2

1.1 T60 Introduction................................................................................................ 2

2 Operation Guide ...................................................................................................... 5

2.1 Keypad Introduction.......................................................................................... 5

2.2 System Startup Interface .................................................................................. 5

2.3 Menu Management........................................................................................... 5

2.3.1 Enroll User................................................................................................. 6

2.3.2 Delete User................................................................................................ 8

2.3.3 Manager Setup .......................................................................................... 9

2.3.4 Manager Clear......................................................................................... 10

2.4 System Setup ..................................................................................................11

2.4.1 Device ID................................................................................................. 12

2.4.2 Time......................................................................................................... 12

2.4.3 Language ................................................................................................ 13

2.4.4 Network Settings ..................................................................................... 13

2.4.4.1 IP Address ........................................................................................ 14

2.4.4.2 Subnet Mask .................................................................................... 14

2.4.4.3 MAC Address ................................................................................... 15

2.4.4.4 Gateway ........................................................................................... 16

2.4.4.5 Far-End IP ........................................................................................ 16

2.4.4.6 Far Limit ........................................................................................... 17

2.4.5 Matching Precision .................................................................................. 18

2.4.6 Volume .................................................................................................... 182.4.7 Lock Delay............................................................................................... 19

2.4.8 Auto Off ................................................................................................... 20

2.5 Log Setup ....................................................................................................... 20

2.5.1 Glog Wrn ................................................................................................. 21

2.5.2 Re-Verify.................................................................................................. 22

2.6 System Info..................................................................................................... 22

3 System Installation................................................................................................. 25

3.1 Running Environment ..................................................................................... 25

I


7/97


8/97

5.2.5 Managing Log.......................................................................................... 52

5.2.6 Set Database Link ................................................................................... 53

5.2.7 Exit System.............................................................................................. 53

5.3 HR Management............................................................................................. 53

5.3.1 Department Management........................................................................ 54

5.3.2 Staffer Maintenance................................................................................. 55

5.4 Attendance Management................................................................................ 57

5.4.1 Holiday List .............................................................................................. 57

5.4.2 Timetable and Shift.................................................................................. 58

5.4.3 Staffer Scheduling ................................................................................... 64

5.4.4 Attendance Records ................................................................................ 66

5.4.5 Attendance Calculating and Report ......................................................... 68

5.5 Deal with Exceptions ...................................................................................... 75

5.5.1 Away on Business/ Leave........................................................................ 76

5.5.2 Append Record........................................................................................ 76

5.5.3 Append Record Collectively..................................................................... 77

5.5.4 Dealing with Collectively Late / Leaving .................................................. 77

5.6 Data Maintenance........................................................................................... 78

5.6.1 Import Staffer List .................................................................................... 78

5.6.2 Import Attendance Record....................................................................... 80

5.6.3 Clear Obsolete Data ................................................................................ 80

5.6.4 Compress Database................................................................................ 81

5.6.5 Backup Database .................................................................................... 81

5.6.6 Initialize System....................................................................................... 81

5.7 External Program Management...................................................................... 815.7.1 External Program Management............................................................... 81

5.7.2 Connect to Time Attendance Machine ..................................................... 82

6 FQA ....................................................................................................................... 84

6.1 Fingerprint has enrolled but often gets failure in identification ........................ 84

6.2 The machine can't be connected with pc........................................................ 84

6.3 No records found though staff have clocked in/out ......................................... 84

6.4 Clocks time works fine, but the FP scanner is off, staffer cannot attendance. 85

6.5 We dont use the ID + fingerprint mode to get verified.................................... 85

III


9/97

6.6 The unit beeps automatically when no one punches in/out ............................ 85

7 Appendix................................................................................................................ 87

7.1 Interface Illustration ........................................................................................ 87

7.2 T & A including access control cable connection ............................................ 87

7.3 Illustration for pressing fingerprint................................................................... 88

IV


10/97


11/97

1 Product Introduction

1.1 T60 Introduction

T60 is a new standalone time attendance and access control system produced by

this company in 2007. With the use of American optical fingerprint sensor and new

fingerprint recognition algorithm, It can identify all difficult fingerprints and has solved

the long-lasting problem in fingerprint recognition field.

T60 is a wall mounted (12864 white LCD) fingerprint T&A and access control

system, can be used offline or online. It can control locks also records time and

attendance transactions.

T60 T&A and Access Machine

Function:

y Korean design, White LCD

y America technology optical fingerprint reader, scratch-proof, unbreakable and

durable.

y Good identification to all kinds of fingerprints

2


12/97


13/97


14/97

2 Operation Guide2.1 Keypad Introduction

2.2 System Startup Interface

Plug in the 12v power supply the T60 startup.

36%

When the progress bar moves to 100%, it displays as follows:

ANVIZ IN

19 : 4352

08-11-05 TUE

2.3 Menu Management

Press the buttonMto enter the manager verify interface:

Manager?

19 : 4718

08-11-05 TUE

We have 3 methods to verify the manager: ID + password, Fingerprint only, Card

5


15/97


16/97


17/97


18/97


19/97

Manager Setup

fID 0001

Esc-ESC Add-OK

You can press the buttonOKto add another manager. You can also press the

buttonCto escape.

2.3.4 Manager Clear

Press the button to shift the menu. Select the Manager Clear in the

menu User.

User fManager Clear

Dooropen Setup

Opener Clear

Press the buttonOKto enter the manager clear interface:

Manager Clear

fID 0001ID 0002

Esc-ESC Clr-OK

You can press the button to shift the user ID.

Manager Clear

ID 0001

fID 0002

Esc-ESC Clr-OK

Press the buttonOK. It prompts:

Manager Clear

ID 0002No-ESC Yes-OK

10


20/97

Press the buttonOKto delete the user 0002 from the manager list.

Manager Clear

fID 0001

Esc-ESC Clr-OK

You can press the buttonOKto delete another manager from the manager list.

You can also press the buttonCto escape.

2.3.5 Access Permission Privilege

The process of giving the access permission to the User is similar to the process of

adding the manager.

User

Manager Clear

fDooropen Setup

Opener Clear

Select the Dooropen Setup menu in the User and pressOKto enter the

User ID to give the access permission to the user.

Or you can select theOpener Clear in the User.

User

Manager Clear

Dooropen Setup

fOpener Clear

PressOKand select the User ID which has the access permission to cancel theaccess permission.

2.4 System Setup

Press the button to shift the menu. Select the menu Setup. Press the

buttonOKto enter the sub menu:

Setup

f

SystemLog System

11


21/97


22/97

Time THU

2008-11-25 14:30:26

Save?

No-ESC Yes-OK

Press the buttonOKto save or press the buttonCto cancel.

2.4.3 Language

System

DevID 1

Time

fLanguage ENG

Press the buttonOK

System

DevID 1

Time

f Language ENG

You can press the buttonto shift the language. (The system already has

6 languages: Simplified Chinese, Portuguese, Spanish, French, English, and Traditional

Chinese. And then press the buttonOKto confirm.

Press the buttonC. It prompts:

Set

Save

No-ESC


2.4.4 Network Settings

System

f

NetPrecision 1

Volume 5

13


23/97

Press the buttonOKto enter the network settings interface:

Net

fIP Address

Subnet Mask

MAC Address

Press the button to adjust the value.

2.4.4.1 IP Address

Net

fIP Address

Subnet MaskMAC Address

Press the buttonOK

IP Address

192 .168 .000 .218

Set-ESC Next-OK


Press the buttonOKto shift the 4 parameters.


IP Address

192 .168 .000 .219

Save

No-ESC Yes-OK


2.4.4.2 Subnet Mask

Net

IP AddressfSubnet Mask

MAC Address

14


24/97

Press the buttonOK

Subnet Mask

255 .255 .255 .000

Set-ESC Next-OK




Subnet Mask

255 .255 .255 .001Save

No-ESC Yes-OK


2.4.4.3 MAC Address

Net

IP AddressSubnet Mask

fMAC Address

Press the buttonOK

MAC Address

051 .247 .188 .066.

084 .215

Set-ESC Next-OK




15


25/97

MAC Address

051 .247 .188 .066.

084 .216 Save

No-ESC Yes-OK


2.4.4.4 Gateway

Net

fGateway IP

Far-end IP

Far limit No

Press the buttonOK

Gateway IP

192 .168 .000 .001

Set-ESC Next-OK




Gateway IP

192 .168 .000 .219

Save

No-ESC Yes-OK


2.4.4.5 Far-End IP

Net

Gateway IP

f

Far-end IPFar limit No

16


26/97

Press the buttonOK

Far-end IP

192 .168 .000 .007

Set-ESC Next-OK

Press the buttonto adjust the value.



Far-end IP

192 .168 .000 .222Save

No-ESC Yes-OK


2.4.4.6 Far Limit

Net

Gateway IPFar-end IP

fFar limit No

Press the buttonOK

Net

Gateway IP

Far-end IP

fFar limit No

Press the button to set Yes or No.

Press the buttonOK


17


27/97

Setup

Save

No-ESC Yes-OK


2.4.5 Matching Precision

There are three fingerprint matching precision level ( 0,1,2).0 is lower precision 1

is standard precision2 is high precision as follows:

System

NetfPrecision 1

Volume 5

Press the buttonOK

System

Net

fPrecision 1Volume 5

Press the button to adjust the fingerprint matching precision. Pres the

buttonOK


Setup

Save

No-ESC Yes-OK


2.4.6 Volume

There are 6 volume level(012345). 0 means no sound. 5 is the highest

volume level.

18


28/97

System

Net

Precision 1

fVolume 5

Press the buttonOK

System

Net

Precision 1

fVolume 5

Press the button to adjust the volume value.

Pres the buttonOK


Setup

Save

No-ESC Yes-OK


2.4.7 Lock Delay

The lock delay is 0-25s.

System

fUnlock 5

Auto off 10

Press the buttonOK

System

fUnlock 5

Auto off 10

19


29/97

Press the button to adjust the parameter value.

Pres the buttonOK


Setup

Save

No-ESC Yes-OK


2.4.8 Auto Off

Auto off indicates the period for turning to the sleep mode when there is no

operations. The maximum is 255s. It means that the sleep mode is disabled if you set

the value as No.

System

Unlock 5

fAuto off 10

Press the buttonOK

System

Unlock 5

fAuto off 10

Press the button to adjust the parameter value.Pres the buttonOK


Setup

Save

No-ESC Yes-OKPress the buttonOKto save or press the buttonCto cancel.

2.5 Log Setup

20


30/97

Setup

System

fLog Setup

Press the buttonOK

Log Setup

Glog Wrn 88

fRe-Verify NO

2.5.1 Glog Wrn

When the space of available records memory is less than the space of Glog Wrn,

the T60 prompts Records full.

Log Setup

fGlog Wrn 88

Re-Verify NO

Press the buttonOK

Log Setup

fGlog Wrn 88

Re-Verify NO

Press the button to adjust the parameter value.

Pres the buttonOK


Setup

Save

No-ESC Yes-OK

21


31/97


32/97


33/97

Chapter3 System installation

This chapter mainly discusses the installation and

un-installation of T&A software as well as the

hardware and operation system requirement.

24


34/97


35/97


36/97

ClickFinishto close the installation program and an icon will be added to the

desktop. Double click it and the T&A management system will be started. In addition,

Fingerprint T&A and Access Control System has been added to All Programs.

Please see the picture below:

The shortcut of Fingerprint T&A and Access Control System and Time andAttendance machine Management is included in All Programs

3.3 Uninstall the software

Click Uninstall Fingerprint T&A and Access Control System in the above picture,

clickNextand the program will be uninstalled automatically.

Please note: All the files and data will be deleted after uninstalling the program so

please make sure before operation.

27


37/97

Chapter4 Communicat ion

The chapter is mainly about how to add, delete

and set communication between PC and terminal.

28


38/97

4 Data Communication

ClickStart-Program-Fingerprint T&A and Access Control System-Time

and Attendance Machine Managementto open the software, , the following window will

pop up :

4.1 Add Time and Attendance Machine

Click the button Add in the menu barthe following window will pop up:

Mach. No.: Please check the Device ID in the T60s device. (This number is on

back label as Serial No);

Mach. Name: Assign a name for the T60

Connecting methods: Set communication method between terminal and PC (USB,

TCP\IP, RS485)

IP address: the default IP address of the attendance machine is 192.168.0.218

After entering terminal information, click OKto finish and return to main window.

4.2 Modify Time and Attendance Machine

Choose the terminal and click Modify, the following window will pop up:

29


39/97

Modify the terminal information and then press the button OK.

4.3 Delete Time and Attendance Machine

Choose the terminal and click Delete, the following window will pop up :

Click the button OK to confirm or click the buttoncancelto cancel.

4.4 Connect

Choose the time attendance terminal and then click the button Connect, the

following window will pop up:

Input the management password. The default management password is 9999.

Click the buttonOK. If you connect the T60 to the PC successfully, T60 terminal

information will display on the item Data on the Time and Attendance Machine as

follows:

If we input wrong password, it prompts:

30


40/97

Click the button OK. And then try again with the correct password.

4.5 Download Records

ClickDownload Records inOperating Itemsand it prompts:

ClickOK. It prompts:

If select Download New Records, new records will be downloaded. ClickOK

to download the records. And there are loading information displays as follow:

[9:30:58]Downloading attendance record...[9:30:58]The attendance record downloading completed, the total record:12 succeed

record:12.

4.6 Download Staffer Information

ClickDownload Fingerprints inOperating Itemsand following window pops up:

Click the buttonOK to download the staffer information. And there are loading

information displays as follow:

[9:32:27]Downloading the Staffer data...

[9:32:28]The Staffer's data downloading completed, the total record:8succeed record:8 .

4.7 Download Staffers Fingerprints

31


41/97

ClickDownload Fingerprints inOperating Itemsand following window pops up:

You can use the key Ctrl orShift on your pcs keypad to select the staffers.

And then click the buttonOK. It prompts:

Click the button OK to confirm or click the button Can el to cancel.

After downloading, it prompts:

Click the button OK. And we can see the fingerprint templates in the folderTemplate.

4.8 Group and Time Zone Setting

Click Group and time zone settingbutton, the following window will pop-up.

32


42/97


43/97


44/97


45/97

You can use Ctrl orShifton your pcs keypad to select several staffers. And

you can also select All to select all the staffers. Click the button OK. It prompts

as follows:

Click the button OK to confirm or click the buttonCancel to cancel.

After deleting, it prompts:

Click the button OK to confirm.

Notice : If you select theDelete the appointed staffer on the computer , the datain the pcs database will also be deleted.

4.9.5 Set T60s TCP/IP Parameters via COM

You have to check the items check box before adjusting the parameter.

IP Address: The T60s IP address.

Default Gateway: The parameter value is as same as the management pcs

36


46/97


47/97


48/97


49/97

Click the buttonOK to start uploading. After uploading, it prompts:


4.11 Upload the Fingerprints

ClickUpload Fingerprints inOperating Itemsand the window prompts:

You can use Ctrl orShifton your pcs keypad to select several staffers. And

you can also select All to select all the staffers. Click the button OK. It prompts

as follows:

Click the button OK to start uploading. After uploading, it prompts:


4.12 Ring Time Control

ClickRing time control inOperating Itemsand the window prompts:

40


50/97


51/97

Click the button Setting in the softwares toolbar. The Setting window pops

up:

5 Listen serial port Please select the right comm. port number

5 Listen TCP\IP port


Click the OK to confirm.

4.14 Timing Record Downloading

Click the operating item Auto-Collect Set. The Record timing collection

window pops up:

Mach. No.: The T60s serial number.

Password: The T60s management password.

Select the time in the item . Click the button Add Time to add the

time to the item Collecting Time. And you can continuously add 5 time point.

42


52/97

Click the button to add the time points to the Auto-collect list.

Delete: Select the time points which you want to delete. And then click the

button . It prompts:


Clear: Delete all the time points. Click the button . It prompts:

Click the button OK to confirm or click the buttonCancel to cancel.4.15 Records Supervision

Click the button Record in the softwares toolbar. The Record Supervision

window pops up

43


53/97

You can monitor the real-time records in the window. And you can adjust the

available monitoring time from 1 to 120 minutes.

Notice : 1. You must set listen serial port and enable the real-time feature in

the system settings. Otherwise the Record Supervision will not run.

4.16 Disconnect Connection

Click the button Disconnect to disconnect the connection.

4.17 Exit the System

Click the button Exit or click the button .It prompts as follows:

Click the button OK to exit the T60 management program.

44


54/97

Chapter5 Background Management

The main theme of this chapter is how to collect

attendance records from different terminals with

management software and generate different reports. The

background software can manage staff information, set

rules of attendance etc.

45


55/97


56/97


57/97


58/97


59/97

Append new administrator:

Click Appendinput the name of new administrator within input field.

OfAdministrators, select corresponding privileges below and click Save to

finish adding of new administrator. The default password of new administrator is

888888. Please log in as the new registered administrator and click menuSystem--

Administrators password set to set new password of administrator for system

security.

Note: 1. Before you using the administrator mode, you need to set the privileges for

every administrator with which the administrator can modify the operation items after he

log in the software; there are all the items in the Items operable list in above picture,

such as Staffer maintenance, Shifts settings, Calculating and Report; we can set

different privileges for different administrators so as to divide and manage the task

systematically.

2. After you add a new department, you must modify the privileges of theDepartment operable for the administrators (select the new department in the

Department operable list and save), who will have the privileges to modify the new

department, and then you may do other operations.

Modify administrator: Select the name of administrator, clickModify, input new

name of administrator and corresponding rights inAdministratorand clickSaveto

finish.

Delete administrator: Select the name of administrator who will be deleted and click

Deleteto finish deleting according to the prompt.

5.2.3 Administrators Password Set

50


60/97

Click menuSystem--Administrators Password Set, following springs:

Input the original password in Old Pwd, enter the new password inNew Pwd,

enter again inConfirm Pwdand clickOKto finish.

5.2.4 Modified Record Log

Click menuSystem--Modified Record Log, following springs:

Select department, staffer ID and time range and clickSearchand those records

which match the above condition will be displayed as follows:

51


61/97

Notice: Modified record log shows all the time attendance record modifications; If

theres record that has been revised incorrectly before, it can be recovered by selecting

this record and clickingRestore

ClickCloseto exit.

5.2.5 Managing Log

Click menuSystem--Managing Log, following springs:

This log records all the operations of every administrator. SelectAdministrator

and the time range then clickSearchto see what operations have been done by this

administrator within the selected time range, which makes it possible that the

52


62/97

multi-administrators can use the software at the same time.

5.2.6 Set Database Link

This system adopts the database interface of Microsoft ADO. The acquiescence

database is Access2000.The defaulted is att2003.mdb under the main setup directory.

You can set up the database linking again according to the actual conditions.

When the following mistake appears, you should link database again:

Click Database Linkingin system menu, the following springs.

Input the database name or click the button to select the correct database file.

Notice: you can click Test connectionto test the connection correctness of the

database.

5.2.7 Exit SystemClick Exit Systemin System menu. The following menu springs.

Click ok to exit management software and return to Windows system.

5.3 HR Management

Click HR Managementon the main menu, Following springs:

53


63/97

5.3.1 Department Management

Click Department Management in the HR Managementmenu, springs the

following window:

Add a new department

Click Append, input the new department name and click Saveto add a sub

department for the chosen department.

Note: when you want to do some other operations to the new department ,you need

to set the privilege of modifying the new department for the administrator in the

administrator setfirst (choose the new department you just added in the Department

operable).

Department modification

Choose the department , clickModifyand input the new department name, then

click Save.Delete the department

Choose the department , click Deleteand then click OK to complete.

Notice: repetition of department name is not allowed; if there are staffers existing in

the deleted department, those staffers will be automatically transferred to department of

head office.

54


64/97

5.3.2 Staffer Maintenance

Click Staffer Maintenancein HR Management menu, the following window

appears:

Staff's adding:

Choose the department that the staffs belong to, clicksAppend, and input staffs

information, then click Saveto complete.

Note: 1. The items of Calculate attendance, Calculate overtime, Rest on

holiday below Attendance Set is correlated with report, please set it correctly. If the

checkbox of Calculate Attendance of this staffer is not checked, there will be no

statistical result for this staffer in the report. If checkbox Calculate Overtime is notchecked, the statistical result of overtime of this staffer will be 0, unless he had

Temporary Shiftswhich defines as overtime working; If the checkbox of Rest On

Holiday is not checked, holidays will make no effect on the shifts for this staffer; if the

checkbox of Rest On Holiday is checked, thus for those holidays, even there are shifts

on those days for the staffer, those shifts will be invalid. And if there are time attendance

records of this staffer, those records will be deemed as free overtime.

2. Staffer No. is exclusive as well as the first digit cannot be 0!

Staff's modification:

55


65/97

Choose the staff, clickModifyand input the new information, then clickSave.

Staffs deletion:

Choose the staff, click Deleteand then click OK to complete.

Please be cautious when delete the staff since all this staffers time attendance

records, shift arrangement will be deleted at the same time.

Import staffers:

ClickImport, staffer importation window springs for importing staffers.

Staffs department shifting:

Choose the staff you want to shift the department, click Transfer and following

window will pop up:

Select the new department and click OKto complete.

Export Staff:

Right-click on staff list and the following window pops:

All displayed fields in staff info list can be defined through submenu of Column.

Meanwhile, the modification will take effect and be saved.

56


66/97

ClickShow all columnsto display all fields in the list.

ClickExport Dataand following window will prompt:

Please select your target directory of your export, file format (txt or xls) and the file

name. Click Save to confirm the operation.

Notice: Exported Excel file can be used as backup information and can be imported

again.

5.4 Attendance Management

ClickAttendancein the main menu, following springs:

5.4.1 Holiday List

Click Holiday List in Attendance menu. The following appears.

Add festivals or holidays

Click Append then input the festival or holiday name and the rules. Click

57


67/97

58

Savewhen ready.

Modification of festivals or holidays

Select the festivals or holidays you want to revise, then click Modify and input

the new information. Click Savewhen ready.

Deletion of festivals or holidays

Select the festivals or holidays you want to delete, then click Delete to perform

Deletion of festivals or holidays.

5.4.2 Timetable and Shift

The relationship between shift and timetables:

Shift setup should be done in two steps: First, setup necessary timetables. Second,

setup shifts. One or more timetables can be included in one shift.

Timetable is the time period between On-duty and Off-duty required in the

company rule. For instance, the company rule requires the working hours be

08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If

such a shift needs to be setup, these two timetables should be setup first. Here, we use

time table morning to indicate 08:00-12:00 and time table afternoon to indicate

13:00-17:00; so two timetables have been setup. (Please refer to the following chapter

for details of how to add time tables) and then we can add a shift such as Normal shift

in which shift cycle and cycle unit will be setup. Then we should add two timetables -

morning and afternoon so that a shift setup is completed. Brief introduction is

mentioned here for you to get a general picture of the relationship between timetable

and shift. The details of shift setup will be found in the next two sections.

Timetable maintenance:

Click Timetable and Shiftin Attendance menu. The following window

appears.


68/97

Pic5.2 Timetable Maintenance

Add a new timetable

ClickAppendand enter the corresponding information:

Timetable NameFor instance: Day Shift

On duty Time(08:00) Off duty Time(17:00 )

Begin Clock-in Time(07:00) End Clock-in Time(13:00)

Begin Clock-out Time(16:00) End Clock-out Time( 20:00),

Late error allowance(5) early error allowance(5)

Count as work day(1)

Count as work time XXX minutes(480).

Tick Must C-Inand Must C-out,

Finally clickSaveto confirm.

(Please note: Every item should be setup in timetables with no blank left.BeginClock-in TimeandEnd Clock-in Timesetup the valid time period for clock-in. Records

out of this time range will be treated as invalid ones. For instanceBegin Clock-in Time

is 07:00 andEnd Clock-in Timeis 13:00. If clock-in record is 07:01 or 12:59, they are

valid records but if clock-in record is 06:59, it is invalid. Besides, Begin Clock-in Time

and End Clock-in Time can be more than one day (meaning End Clock-in Time

can be before Begin Clock-in Time) but it cant be longer than 24 hours.

Late error allowancemeans how many minutes afterOn dutyare treated as

late,Early error allowancemeans how many minutes beforeEnd Clock-in Time

59


69/97

60

are treated as early; Count as work dayandCount as work time XXX minutes

are used in calculating business leave, leave, absence and overtime.

Checking Must C-InandMust C-out or not will affect the result of calculation.

If Must C-In is checked and the timetable is included of Staff As shift, he will be

either considered absence or treated according to Not clock in count as late XXX

minutes inParameter SettingsIf he didnt clock in or ask for leave. Otherwise, even

if there is off duty record for him only, his attendance will be treated as normal.

The timetable Modification

Select the timetable name you want to revise, and click Modify, then input the

new information, click Savewhen finished.

The timetable Deletion

Select the timetable you want to delete, click Delete, and click OKto make

sure.

(Please note: Begin Clock-in Time and End Clock-in Time makes the valid time

range for Clock in. Clock in out of this time range will be treated as invalid records. It is

the same with Clock-out time. Please setup in accordance with practical situations.)

ExampleAdd a timetable:

Complete process for adding four timetables:

Day shift 08:00 - 17:00 Morning shift 04:00 - 12:00

Noon shift 12:00 - 20:00 Night shift 20:00 - 04:00

(Other information can be setup according to practical situations. Please refer to

Pic5.2. Please note there should be no blank left.)

Shift Maintenance

ClickShift Maintenancein Pic5.2 and the following window pops up:


70/97

Add a shift:

ClickAppendand enter corresponding shit information in Shift Namesuch as :

normal shift Cycle(1), Cycle Unit(week), and clickAdd,select the timetables

and time range required in this shift in the springing window (see the Pic5.3 below) For

instance, select the timetable Day shift and select from Monday to Friday and then

click OK, back to this window and click Save to complete. (Please refer to the

example for details.)

Pic5.3 Add a timetable

Delete the timetable: select the timetable you want to delete and clickDelete.

Clear the timetable: clear all the timetables of the shift.

Arrange the shift automatically: when a staffer has several shifts during one period,

61


71/97

he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will

be regarded as absence ; if you select theArrange the shift automatically,just finishing

one shift of the period is reared as normal attendance.

Modify a shift:

Select the shift to be modified and clickModify, and enter new information in

Shift Nameetc., clickSaveto complete.

Delete a shift:

Select the shift to be deleted and click Delete.

ExampleThree shifts:

Add Three shifts Shift (Please note: It is assumed that the shift goes around every

week, cycle every three weeks and staff is on holiday every Saturday and Sunday.)

Step 1:

ClickAppend,enter Three shifts inShift Name,setCycleto 3 andCycle

Unitto week. Please see the picture below:

Step2

Add corresponding working hour timetable in accordance with Cycle: first week

(morning shift, from Monday to Friday)

ClickAddand the following window pops up:

62


72/97

Select the timetable Morning shift to be added and select the time range to apply

to this timetable from Monday to Friday of the first week and click Okto complete

the setting of the first week.

The second week (afternoon shift, from Monday to Friday)

ClickAdd, make corresponding operation in the springing window(see the result

below):

Click okto complete the working hour setting for the second week.The third week (night shift, from Monday to Friday)

ClickAdd, make corresponding operation in the springing window(see the result

below):

63


73/97

Click ok to complete the working hour setting for the third week.

After the completion of above steps, please dont forget to click Saveand the

setup of three shifts will be done(see the picture below):

5.4.3 Staffer Scheduling

Click Staffer Scheduling inattendancemenu. The following window appears:

64


74/97

Pic5.4 Staff scheduling

Choose the department or several personnel that need to arrange shifts, click

Arrange, the following window appears:

Pic5.5 Add a new shift

Add a new shift

Select the corresponding shifts, for instance: The commencement date and

deadline of this shift of normal class ", click Add button and then click ok in

Pic5.5 to finish the adding of new shifts.

65


75/97

Please note:

If the cycle unit of scheduling is week and the amount of cycle is more than 2, the

starting date should setup as Sunday.

If the cycle unit of scheduling is month and the amount of cycle is more than 2,

the starting date should setup as 1st day of a month.

Deletion of the shifts

Select the shifts in the shifts form which you want to delete, click Delete button, and

click ok on the pop up dialog box to finish the deletion.

Arrange a Temporary Shift

When one or many staff's working time needs to be changed temporarily, you can

arrange a temporary shift.Click add temporary the following window appears:

ClickOKand the temporary scheduling can be operated. Then clickAddand

the following window will pop up:

Click OKand the timetables will be saved. ClickSaveand the temporary

scheduling will be saved.

Delete:Delete the selected timetable;

Clear:Delete all the timetables in the current time range;

Cancel:Delete the existing temporary scheduling in the selected time range;

5.4.4 Attendance Records

Click Attendance Recordsin Attendance menu, the following appears:

66


76/97

Inquiry of attendance record

Select the department, staff, the beginning and ending time that need to inquire

about, then click search, you can get the corresponding attendance record.

Attendance record report form preview

ClickReport when the window displays the attendance inquiry records, you can

get the report form automatically.

67


77/97

Attendance records exporting

If need to lead out the attendance record, only need to click export, you can lead

out the data inquired. (File format: txt, xls )

ClickModify Logand the log-modifying window will be called for reviewing the

modification log of time and attendance records.

5.4.5 Attendance Calculating and Report

Inquiry of report form:

ClickAttendance Calculating and Reportin Attendancemenu, the followingwindow appears:

68


78/97

Pic5.6 Attendance Calculating and Report

Select the beginning, the ending date and the department and staff that need to be

calculated and then click calculate, the following window appears:

There are four Tabs of information after search and calculation which can be

69


79/97


80/97

The definition of each option as follows:

Export Data:Export the data in the current attendance record list to a file in txt or

xls format;

Create report for current grid:Generate report based on the data in the current

attendance record list for preview and print;

Change state:Change the selected attendance record to a new state. Manually

deal with the attendance record according to the practical situation;

Delete selected: mark the record as manual deleting, deleting when save it;

Cancel operation for selected:Cancel revision to this record;

Deal with and save:You can save the records that have been treated. If you

want to see the changed records, you can clickmodified record log in system menu;

Filter the record:If there are too many records, you can filter them, and keep

down the corresponding record you want;

Columns:Define the fields displayed. Meanwhile, the modification will take

effect and be saved;

Show all columns:Display all fields inColumns;

Please note: We can manually modify the record as stated above to assure the

veracity of the report according to the practical situation. If there is disoperation, therecords can be recovered throughModified Record LoginSystem.

Right Click inShift Exceptionsthe following shortcut menu will pop up:

Other Exceptions,Calculated Itemsthe following shortcut menu will pop up:

71


81/97

The operation is the same as stated above.

Report:

ClickReportin pic5.6 and the following menu will pop up:

Pic5.7 Exception menu

Attendance Report:Calculate staffs attendance record;

Daily Report:Calculate staffs daily attendance record;

72


82/97

General Report:Calculate all staffs attendance items such as normal, actual,

late, early, absent, overtime etc;

Exceptions Report:Calculate staffs out, overtime, business leave/personal

leave etc;

73


83/97

Create a Report For Current Grid:Print preview of the current displayed grid.

For example: Attendance Report

Print Report:

Toolbar of report preview is as the following picture:

74


84/97

Adjust the ratio of preview content;

Open the existing report file;

Find the report file (*.frp) to be opened, select it and clickOpento see the report.

Save report to file;

Select the directory to save the report to, enter the file name and clickSaveto

complete the backup of the report for future check or copying to another computer for

printing; extension file name is *.frp.

Print Report;

Close Preview

Data Export:

In picture 5.6, clickExport and the displayed data of grid in the current window

will be exported to a file(*.txt or *.xls). It has the same function as Export Datawhen

right clicking in each grid.

Exceptions dealt with:

In pic5.6, clickException and the following menu will pop up:

Click options one by one in the menu and the following modules will pop up

respectively:Append record, Late/Early Collectively,Business Leave/leaveand Modified Record Log.If the calculation result is incorrect for some staff, first,

please check whether there is leave or forgetting Clock in or Clock out for this staff. If

there is, please deal with the records through above menu. Please refer to the next

chapter for more details.

5.5 Deal with Exceptions

Click Exception on the main menu, following springs:

75


85/97


86/97

Select the relative items and click append when ready.

5.5.3 Append Record Collectively

When part or all of the staffers in a department did not punch in/out because of

some reasons, please you can use this function to add punching in/out collectively, click

Exception--Append Record Collectively,following springs:

Select the department, thus the staffers in the department will be listed in the staffer

list, select the staffers whom you want to add records on to, then select punching in or

out and the time, clickOkto finish.

5.5.4 Dealing with Collectively Late / LeavingWhen collectively coming late / leaving early takes place for some allowable

reasons, you can use this function. Click Dealing with Collectively Late / Leaving in

Exception- menu. The following springs:

77


87/97

Steps as follows;

1. Click Dealing with Collectively Late/Early;

2. Select time range for ignore clock in record;

3. Select the modified clock in time

4. Search staff through department or shift;

5. Select staff;

6. ClickOKto confirm.

5.6 Data Maintenance

Click Data Maintenanceon the main menu, following springs:

5.6.1 Import Staffer List

Click Import Staffer List inData Maintenance menu. Pop up the followingwindow:

78


88/97

Click to select the personnel list file for importing.

Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click

opento get back to above window, click okto start

The definition of *.txt data format as follows:

This format of file only can import the staffer info of ID, Name, and department;

The format of data must follow: Staffer ID + Tab + Name + Tab + Department;

The information each staffer takes one line, no blank line between one another.

See following:

The definition of MS Excel*.xls data format as follows:

This format of file can import the staffer info includes: Staffer No., Name,

Department, position, Employ Date, Telephone, Address, Sex, Language, Comment;

79


89/97

put those items on the head line and input the items by order, the order can not be

changed.

5.6.2 Import Attendance Record

Click Import Attendance Record in Data Maintenance menu, Springs the

following window:

Click to select the attendance record file for importing, and clickok to start.

5.6.3 Clear Obsolete Data

ClickClear Obsolete Data inData Maintenancemenu, springs the following

window:

After your system is used for a long time, you will get a large number of obsolete

data in the database. It ties up the hard disk space and influences your system

operation speed. At this moment you can use this function to clear these useless data.

Select the ending date for your data clearing. And click clear to complete this

operation, after the clearance, the system will prompt asking you to compress the

80


90/97

database as following shows, select ok to finish. (Note: you can only clear the data

of one month ago)

5.6.4 Compress Database

ClickCompress DatabaseinData Maintenancemenu to compress and repair

the database

5.6.5 Backup Database

For ensuring the safety of data and recoverability, we advise you to back up the

database regularly. ClickBackup DatabaseinData Maintenancemenu, then select

the route to backup the database. Clicksavewhen ready.

Back up the database manually: Copy the Att2003.mdb from the installation

directory to the route you want to backup the database, so if the system collapses, you

just copy Att2003.mdb to installation directory over again after re-installation.

5.6.6 Initialize System

Click Initialize System in Data Maintenance to initialize the system. (Note:

After the system is initialized, all information will be lost; the system will get back to the

state when just installed. Please make sure that you want to initialize the system. )

5.7 External Program Management

Click External on the main menu, following springs:

5.7.1 External Program Management

We can append external program into time attendance program for convenient

operation. ClickExternal-External Program Management, following springs:

Firstly, we can clickAppendto add a new menu. For example, we need

81


91/97

calculator when we are operating, input Calculator into the input field of Program

name, and then input C:\WINDOWS\system32\cacls.exe into the input field of

Executable file or browse to find the calculator program, clickSaveto finish at last.

We will seeCalculatorwhen you openExternal program managementover again:

5.7.2 Connect to Time Attendance Machine

Click External - Connect to Time Attendance Machine springs the

communication interface between the software and the machine which can control the

current machine connected with the computer, it can collect the records from the

machine, upload and download staffer info & clear the old data & modify the time on the

machine. Find detail on clauseTime and attendance management & communication.

82


92/97

Chapter6 FAQ

Frequently asked questions and answers

83


93/97

84

6 FQA

6.1 Fingerprint has enrolled but often gets failure in identification

Reason Solution

1. The fingerprint was notcaptured properly

Enroll the finger again. Please referto illustration of pressing finger.

2. Direct sun light or too brightlight

Avoid direct sun light or other brightlight

3. Too dry fingerTouch the forehead to increase oilylevel of the finger.

4. Too wet finger with oil orcosmetics

Clean fingers with towel

5. Low fingerprint quality withcallus or peeling

Enroll other fingers with betterquality

6. Wrong way in placing fingerswhen punching in/out

Please refer to illustration ofpressing finger.

7. Latent fingerprint on thesurface of sensor

Clean sensor surface adhesive

tapes recommended

8. Not enough finger pressurePlace the finger evenly on thesensor with moderate pressure

9. Influence by fingerprint imagechange

Enroll fingerprint again. Please referto illustration of pressing finger.

10. Fingerprint not enrolled yet Place enrolled finger.

6.2 The machine can't be connected with pc

Reason Solution

1. Communication method not setcorrectly

Select the correct communicationmethod

2. Cable not plugged firmly or

cable hardware problem

Plug the cable firmly or change

another cable3. Not able to connect COM(wrong COM No)

Please enter the right COM No

4. Not able to connect TCP/IP(wrong setting)

Refer to the manual for connectingTime Attendance terminal

6.3 No records found though staff have clocked in/out

Reason Solution

1. Unit power break for a longtime(time turn to zero as default) Synchronize the time


94/97

85

2. Minority staff fingerprint falseaccepted

1. Add records manually2. Adjust fingerprint matchingprecision3. Change another finger and enrollagain.

6.4 Clocks time works fine, but the FP scanner is off, staffer cannot attendance

Reason Solution

1. Unit in dormancy status Press any key to activate.

2. Fingerprint scanner abnormalRestart the machine or change thefingerprint module

6.5 We dont use the ID + fingerprint mode to get verified

Reason Solution

1. Wrong ID entered Enter the right ID

2. This user has no right to use1:1 identification method

Set 1:1 identification method for thisuser.

6.6 The unit beeps automatically when no one punches in/out

Reason Solution

1. Direct sun light or too brightlight

Avoid direct sun light or other brightlight

2. Latent fingerprint on thesurface of sensor

Clean sensor surface adhesive

tapes recommended

Please note: Should you have any other problems, please kindly email us the log

files in zip or rar (The log files are in Log directory in the installation directory of the

software)!


95/97

Chapter7 Appendix

The main theme of this chapter is the additional

information of this T & A including access control

cable connection and way of pressing finger.

86


96/97

7 Appendix

7.1 Interface Illustration

Ground GND

12V input 12V

Dry contact signal public connector COMDry contact signal connector (normal close) NC

Dry contact signal connector (normal open) NO

Ground GND

Anti-demolition alarm+ AL+

Anti-demolition alarm- AL-

Exit button BUT

Ground GNDBell+ B+Bell- B-

485+ RS485+

485- RS485-

GND GroundWG0 Wiegand Signal D0

WG1 Wiegand Signal D1

7.2 T & A including access control cable connection

1. Set up access control system with T60 and SC021

2. Set up access control system with T60

87


97/97

7.3 Illustration for pressing fingerprint

Correct method:

Place the center of the finger on the center of scanner window.

Wrong method:

Too less valid area Too left Too right Defluxion Too down

t60 User Manual

Documents

Transcript of t60 User Manual