T RAVEL AND T RANSFER P OLICY Entitlements: Employees in managerial cadre while traveling on...
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Transcript of T RAVEL AND T RANSFER P OLICY Entitlements: Employees in managerial cadre while traveling on...
TRAVEL AND TRANSFER POLICY
Entitlements: Employees in managerial cadre while traveling on Company’s business will be entitled to the benefits, as defined in the next slides.
Bands Grades Mode of travelDaily Allowance (Flat Rate - without bills)
(Actual limit - with bills)
Class of city (Rupee per Day ) (including Boarding & lodging and excluding taxes)
AB C
A
Ex/Sr.Ex/AM (MT/GET/DET/G1 & G2 or equivalent)
AC III Tier/ Chair car/Bus
Flat Rate 1250 1000 750
Local Travel by Auto /Shared Taxi
Actual limit 2500 2000 1500
B
M/SM (G3 to G4 or Equivalent)
AC II Tier/ (Air travel allowed only when surface travel time is more than 12 hrs)
Flat Rate 1900 1500 1125
Local Travel by Taxi
Actual limit 3800 3000 2250
C
CM / Div.M. (G5 or equivalent)
AC Ist Class / Air Economy*
Flat Rate 1900 1500 1125
Local Travel by Taxi
Actual limit 3800 3000 2250
D
DGM/GM/CGM (G6 to G8 or equivalent)
AC Ist Class / Air Economy*
Flat Rate 2000 1600 1200
Local Travel by Taxi
Actual limit 7500 5000 4000
E
AVP/VP (G9 & G10 or equivalent)
AC Ist Class / Air Economy*
Flat Rate 2300 1900 1400
Local Travel by Taxi
Actual limit At Actual
F
Business Head / Corporate Head
Air Business Flat Rate 2600 2100 1700
Local Travel by Ac Taxi
Actual limit At Actual
Travel and Transfer Policy
TRAVEL AND TRANSFER POLICY
I. Classification of Cities:
Class A Class B Class C
Metros (Delhi, Mumbai,
Kolkata, Chennai &
Bangalore)
Union Territories, Andaman & Nicobar Islands, Dadra and Nagar Haveli, Daman & Diu, Lakshadweep, Pondicherry), Agra, Haridwar, Madurai, Aurangabad, Jodhpur, Nagpur,Andaman,,Jaisalmer, Ooty, Faridabad, Khajuraho,Gurgaon,Allahabad, Kodaikanal, Puri, Amritsar, Kullumanali, Rishikesh, Bikaner, ottayam,Tiruchirapalli, Baroda, Kovalam, Tanjore, Cochin, Mysore, Tirupati, Coimbatore, Mahabalipuram, Udaipur, Varanasi, Darjeeling,Gaya,, Gwalior, Jamshedpur, Vishakapatnam, Calicut (Kozhikode), Panipat,Ahmedabad, Noida, Patiala, Ludhiana, Jammu, Jalandhar, Vadodara, Bareli, Ghorakpur, Indore, Gwalior, Jabalpur, Rajkot, Jhansi, Jamnagar, Selam, Ambala, Karnal, Vijayawada,Cuttack, Bilaspur, Kanpur, Sultanpur
All other city/town
including EIFM,
Ramakrishnapura
(Bangalore)
TRAVEL AND TRANSFER POLICY
II. Travel advance entitlement:1. Executive & above are entitled to travel advance.2. GMs & above should use Corporate credit card to defray travel expenses.
However, for meeting certain expenses, cash advance may be given.
III. Daily Allowance:1. DA will cover boarding, lodging and all personal expenses excluding
applicable taxes.2. Daily Allowance will not be applicable if the travel is within NCR, or is within
50 km from the place of posting.3. In addition to the Daily allowance, the employee will be entitled to the actual
amount spent on local conveyance, long distance phone calls, internet usage, fax, courier charges etc. for Company’s business, for which receipts together with details of expenses must be submitted.
4. Hours for DA entitlement are:a) >12 hours: one dayb) 6-12 hours: half dayc) <6 hours: Nil
TRAVEL AND TRANSFER POLICY
5. During outstation travel, if an employee stays in residential accommodation or guesthouse, without boarding, provided by the employer/business partner, he will be paid 50% of the daily allowance. If in addition, he shall also be provided boarding, he will be paid 25% of daily allowance only. The same shall also apply to employees attending Seminars, training, courses etc. where such facilities are provided.
6. DA eligibility during travel would be equivalent to flat DA as per the following table:
7. While traveling by no-frills airlines where refreshments/meals are not served free on board and have to be purchased, employees can claim a flat rate of Rs 200/- per journey to meet these expenses.
Bands GradesGrades Travel DA
(Rupees per day)
A Ex/Sr.Ex/AM(MT/GET/DET/ G1 & G2 or equivalent)
250
B M/SM(G3 to G4 or equivalent
325
C CM / Div.M.(G5 or equivalent)
325
D DGM/GM/CGM(G6 to G8 or equivalent
500
E AVP/VP(G9 & G10 or equivalent
600
F Business Head /Corporate Head
750
TRAVEL AND TRANSFER POLICY
IV. Miscellaneous Expenses: In case of claim on the
basis of ‘actuals’ then all expenses must be
supported by cash memos, receipts etc. However, a
sum up to a maximum of as indicated below, will be
allowed for miscellaneous expenses, which may not
be supported by vouchers:
Band Grades Rs. Per day
AEx./Sr.Ex./AM(G1 & G2 or equivalent)
30
BM/SM/CM/Div.M
(G3 to G4 or equivalent)
50
CDGM/GM/CGM(G5 to G8 or equivalent)
75
DAVP/VP
(G9 & G10 or equivalent)
100
EBusiness Head / Corporate Head
200
TRAVEL AND TRANSFER POLICY
V. Meal Expenses: If any employee is away from his place of posting on official duty during meal interval (at a place where company’s subsidized meal facility is available), to a place (where such a subsidized meal facility is not available), he will be entitled to a meal expenses at the following rates per day, provided he is not eligible for daily allowance for the same period.
Band GradesWithout
supportive voucher (Rs)
With Supportive
Voucher (Rs)
AEx./Sr.Ex./AM (G1 & G2 orequivalent)
60 75
BM/SM/CM/Div.M. (G3 to G4 orequivalent)
90 175
CDGM/GM/CGM (G5 to G8 orequivalent)
150 350
DAVP/VP (G9 & G10 orequivalent)
200 At actual
EBusiness Head / Corporate Head
250 At actual
TRAVEL AND TRANSFER POLICY
VI. Transfer Guidelines:
If an employee is transferred from one station to other, he will
be entitled to travel by the class / mode of his entitlement.
The employee can charge for family members if they travel
within six months of the date of transfer. In case of delay over
and above six months on account of children education, the
same should be approved in advance, not beyond twelve
months.
In addition to the above, the Company will pay to the employee
actual expenses for transportation of household items, by
road/rail including packing, forwarding, unloading, transit
insurance etc.
TRAVEL AND TRANSFER POLICY The employees are entitled to claim reimbursement of removal expenses
equivalent to one month’s basic salary to meet miscellaneous expenses.
However, minimum amount would be Rs.7,500/- and maximum would be
Rs.25,000.
When an employee who has been sanctioned car expenses reimbursement
facility takes his personal car to the station to which he is transferred, he
will be allowed transport expenses for the car as follows:
i. In case the car is transported by rail/road container, actual expenses will
be reimbursed.
ii. In case the car is driven by road, he will be reimbursed actual expenses
@Rs. 6/- per km along with driver’s wages @Rs 350 per day and his
ordinary second class return fare.
In order to mitigate the expenses involved in getting admission to a new
school while on transfer/joining, company will reimburse a maximum
amount of Rs 20,000 per child which shall be taxable as per applicable tax
rules.
TRAVEL AND TRANSFER POLICY
Look-See visit: An employee will be permitted to visit the new place of posting (outstation) for a period of upto ten days, to firm up housing, schooling and other arrangements. For this visit the employee may be accompanied by his / her spouse and children. In case the employee does not claim boarding and lodging expenses at actuals, he would be entitled to an additional 75% of his Daily Allowance for the duration of accompaniment by his / her spouse and / or children.
This facility will be in addition to the joining time of ten days. Entitlements for Local Conveyance - Public Transport
Local Conveyance– Auto: Actuals (calculated @ Rs. 5.00 per km rate)– Own Vehicle:_ Two Wheelers Rs. 2.50 / km_ Four Wheelers Rs. 6.00 / kmProof of ownership of vehicle (own car/company leased car) is mandatory for claiming reimbursement
Grade Mode of TravelSanctioningAuthority
Trainee (including MT/GET), Exe.-Mgr /G1 – G3 or equivalent
Auto / Shared taxi where applicable
HOD
SM-DGM /G4 – G6 or equivalent
AC Taxi (Maruti / Indica / equivalent)
HOD
GM – VP /G7 – G10 or equivalent
AC Taxi (Esteem / Ikon / equivalent)
Functional Head /
Business Head
TRAVEL AND TRANSFER POLICY
SALES TEAM
Note:
-Reimbursement rate would be same as Local conveyance
own vehicle rates.
-It is recommended that executives use public transport to
the extent possible for sales visits
Grade Upper Limit of TravelSanctioning Authority
Trainee (including MT/GET/DET), Exe.-Mgr/G1 – G3 or Equivalent
Max up to 2000 kms / month
Regional Managers
SM-CM /G4 – G5 or equivalent
Max up to 2000 kms / month
Regional Managers
DGM, GM & CGM / G6, G7 & G8 orEquivalent
Actual HOD / Functional Head
AVP/G9 & above or equivalent
Actual Business Head