T e c h n oog y OMUGA TECHNICAL AND VOCATIONAL COLLEGE …

OMUGA T.V.C 1

v

REGISTRATION OF SUPPLIERS

SUPPLY OF GOODS, PROVISION OF SERVICES & WORKS

CATEGORY NO………………………………………………..

CATEGORY DESCRIPTION

……………………………......................................................

.......................................................................................

.......................................................................................

DATED: 17TH MAY, 2021

CLOSNG DATE: 4TH JUNE, 2021

P. O. BOX 267 – 40223,

KADONGO.

PHONE:+254- 745 628 390/ 756595226

EMAIL : [email protected] / : [email protected] WEBSITE: www.omugatvc.ac.ke

OMUGA TECHNICAL AND VOCATIONAL COLLEGE

Technology for Prosperity

TE

CH

NIC

AL AND VOCATIONA

L C

OL

LE

GE

OMUGA

mailto:[email protected]


OMUGA T.V.C 2

REGISTRATION OF SUPPLIERS AND SERVICE

PROVIDERS FOR GOODS, WORKS & SERVICES FOR

THE FINANCIAL YEAR 2020/2021

Contents REGISTRATION OF SUPPLIERS FOR FY-2020-2021 ....................................................................................... 3

1.0 REGISTRATION INSTRUCTIONS ................................................................................................ 5

2.0 BRIEF CONTRACT REGULATIONS/GUIDELINES ................................................................... 6

3.0 REGISTRATION DATA INSTRUCTIONS .................................................................................... 7

FORM PQ-1 REGISTRATION DOCUMENTS .................................................................................. 10

FORM PQ-2 REGISTRATION DATA ................................................................................................ 11

FORM PQ-3 SUPERVISORY PERSONNEL ...................................................................................... 12

FORM PQ-4 FINANCIAL POSITION ................................................................................................. 13

FORM PQ-5 CONFIDENTIAL BUSINESS QUESTIONNAIRE ...................................................... 14

FORM PQ-6: PAST EXPERIENCE ..................................................................................................... 15

FORM PQ-7: LITIGATION HISTORY .............................................................................................. 15

FORM PQ-8: SWORN STATEMENT ................................................................................................ 17

OMUGA T.V.C 3

REGISTRATION OF SUPPLIERS FOR FY-2021/2022- 2022/2023

Omuga Technical is a public TVET College under the State Department of Vocational and Technical

Training. The college is situated about 2.3km off Misambi Market along the Kisumu-Oyugis /Kisii

Highway within Kabondo Kasipul Constituency, Homa Bay County.

The college hereby invites sealed applications for registration of suppliers for the provision of goods,

services and works. Interested eligible suppliers/service providers are invited to apply in the categories

listed below: Category A :SUPPLY OF GOODS

S/NO REGISTRATION CATEGORY NUMBER

ITEM DESCRIPTION ELIGIBLE GROUP

1. OTVC/G/1/2021 SUPPLY AND DELIVERY OF CLEANING MATERIALS , DETERGENTS & PROTECTIVE GEAR OPEN

2. OTVC/G/2/2021 SUPPLY AND DELIVERY OF GENERAL OFFICE STATIONERY-TONNERS & CATRIDGES OPEN

3. OTVC/G/3/2021 SUPPLY AND DELIVERY OF ELECTRICAL & ELECTRONIC TRAINING MATERIALS & ACCESSORIES OPEN

4. OTVC/G/4/2021 SUPPLY AND DELIVERY OF GENERAL BUILDING/ HARDWARE MATERIALS OPEN

5. OTVC/G/5/2021 SUPPLY AND DELIVERY OF PLUMBING MARTERIALS OPEN

6. OTVC/G/6/2021 SUPPLY AND DELIVERY OF TILING MATERIALS OPEN

7. OTVC/G/7/2021 SUPPLY AND DELIVERY OF PAINTING MATERIALS OPEN

8. OTVC/G/8/2021 SUPPLY AND DELIVERY OF HUMAN DRUGS AND RELATED ITEMS (sanitisers,masks,thermoguns)

9. OTVC/G/9/2021 SUPPLY AND DELIVERY OF SPORTS ACCESSORIES AND EQUIPEMENT OPEN

10. OTVC/G/10/2021 SUPPLY AND DELIVERY OF COMPUTER ACCESSORIES , ICT EQUIPEMENT AND SOFTWARE OPEN

11. OTVC/G/11/2021 SUPPLY AND DELIVERY OF TOOLS, EQUIPEMENT AND TRAINING MATERIALS FOR MECHANICAL, AGRICULTURAL AND AUTOMOTIVE ENGINEERING

OPEN

12. OTVC/G/12/2021 SUPPLY AND DELIVERY OF AUTOMOTIVE OILS,LUBRICANTS & FUEL OPEN

13. OTVC/G/13/2021 SUPPLY AND DELIVERY OF NEWSPAPERS & AIRTIME RESERVED

14. OTVC/G/14/2021 SUPPLY, DELIVERY & REPAIR OF OFFICE FURNITURE,LECTURE CHAIRS AND FITTINGS OPEN

15. OTVC/G/15/2021 SUPPLY AND DELIVERY OF STAFF UNIFORM, PROTECTIVE WEARS, CURTAINS AND RELATED ITEMS OPEN

16. OTVC/G/16/2021 SUPPLY AND DELIVERY OF LIBRARY TEXT BOOKS/ E- BOOKS OPEN

17. OTVC/G/17/2021 SUPPLY AND DELIVERY OF HOSPITALITY TRAINING EQUIPEMENT, MATERIALS AND CUTLERY OPEN

18. OTVC/G/18/2021 SUPPLY AND DELIVERY OF CEREALS (Kenyan grown rice, dry maize,dry greengrams, dry beans, groundnuts)

RESERVED

19. OTVC/G/19/2021 SUPPLY AND DELIVERY OF PROCESSED FOOD STUFF (Sugar, Milk, & refreshments i.e soda, bottled mineral water)

RESERVED

20. OTVC/G/20/2021 SUPPLY AND DELIVERY OF BEEF AND ALLIED PRODUCTS OPEN

21. OTVC/G/21/2021 SUPPLY AND DELIVERY OF CHICKEN, FISH AND CHICKEN PRODUCTS OPEN

22. OTVC/G/22/2021 SUPPLY AND DELIVERY OF GARMENT MAKING MATERIALS & ACCESSORIES OPEN

23. OTVC/G/23/2021 SUPPLY AND DELIVERY OF GROCERIES (Fruits,vegetables etc) RESERVED

24. OTVC/G/24/2021 SUPPLY AND DELIVERY OF FIREWOOD, CHARCOAL & GAS REFILL RESERVED

25. OTVC/G/25/2021 SUPPLY AND DELIVERY OF AGRICULTURAL FARM INPUTS OPEN

26. OTVC/G/26/2021 SUPPLY AND DELIVERY OF HAIRDESSING & BEAUTY THERAPY EQUIPEMENT & MATERIALS OPEN

CATEGORY B: PROVISION OF SERVICES

1. OTVC/S/1/2021 PROVISION OF WASTE COLLECTION, SANITARY BIN COLLECTION,FUMIGATION AND PEST CONTROL SERVICES

OPEN

2. OTVC/S/2/2021 PROVISION OF MAINTENANCE & SERVICING OF TRAINING EQUIPEMENT (Mechanical,Automotive,Electrical)

OPEN

3. OTVC/S/3/2021 PROVISION OF PRINTED MATERIALS (Local Purchase order, local Service order, Imprest Warrant, Payment Vouchers ,Diaries, students’ logs books e.t.c)

OPEN

4. OTVC/S/4/2021 PROVISION OF DESIGN AND PRINTING OF CALENDERS,BRONCHURES, BANNERS, TSHIRTS, STAFF/STUDENT IDS & Tags etc.

RESERVED

5. OTVC/S/5/2021 PROVISION OF GRINDING SERVICES RESERVED

6. OTVC/S/6/2021 PROVISION OF NETWORKING, INTERNET& SERVER MAINTENANCE SERVICES OPEN

7. OTVC/S/7/2021 PROVISION OF WEBSITE RE-DESIGN, HOSTING AND MAINTENANCE OPEN

8. OTVC/S/8/2021 PROVISION OF REPAIR, MAINTENANCE & SERVICING OF COMPUTER & ICT EQUIPEMENT. OPEN

9. OTVC/S/9/2021 PROVISION OF TRACTOR, MOTORVEHICLE REPAIRS & SERVICING OPEN

10. OTVC/S/10/2021 PROVISION OF SECURITY SERVICES OPEN

11. OTVC/S/11/2021 PROVISION OF SECURITY SURVEILLANCE EQUIPEMENT & MAINTENANCE SERVICES OPEN

12. OTVC/S/12/2021 PROVISION OF MAINTENENANCE OF FIRE FIGHTING EQUIPEMENT OPEN

OMUGA T.V.C 4

13. OTVC/S/13/2021 PROVISION OF INSURANCE SERVICES (GROUP COVER, MOTOR VEHICLE & ASSET) OPEN

14. OTVC/S/14/2021 PROVISION OF AIR TICKET (IATA & KATA) REGISTERED MEMBERS OPEN

15. OTVC/S/15/2021 PROVISION OF TENTS,CHAIRS,DECORATIONS & DRAPPERY OPEN

16. OTVC/S/16/2021 PROVISION OF CONSULTANCY SERVICES ON ENTERPRISE RESOURCE PLANNING (ERP)/ MANANAGEMENT INFORMATION SYSYTEMS (MIS),HUMAN RESOURCE ETC.

OPEN

17. OTVC/S/17/2021 PROVISION OF LANDSCAPING SERVICES. OPEN

CATEGORY C: SMALL WORKS

1. OTVC/W/1/2021 BUILDING AND PLUMBING WORKS OPEN

2. OTVC/W/2/2021 ELECTRICAL AND SOLAR INSTALLATION WORKS OPEN

3. OTVC/W/3/2021 PAINTING WORKS OPEN

4. OTVC/W/4/2021 CARPENTRY & JOINERY WORKS OPEN

5. OTVC/W/5/2021 WELDING AND FABRICATION WORKS OPEN

RESERVED: Set aside for Youth, Women and Persons with Disability.

Requirements: 1. Registration Certificate with relevant body i.e. National Council of people with

disabilities and Ministry of Public Service youth and gender affairs.2. Company Registration Certificate.

3. Tax Pin Certificate4. Tax Compliance /exemption Certificate.5. Tender Purchase Receipt. 6. Business

Permit.

OPEN; Application is open to the general Public.

Requirements: 1. Registration Certificate.2. Company Registration Certificate. 3. Tax Pin Certificate4.

Tax Compliance /exemption Certificate.5. Tender Purchase Receipt. 6. Business Permit. 7. At least 2

years relevant experience. 8. Two years recent Bank statements.

Detailed tender documents may be obtained from Procurement Office during normal working hours upon

payment of nonrefundable fee of Ksh 1000/= (Kenya shillings one thousand) or downloaded FREE of

charge from the Institute website; www.omugatvc.ac.ke. Special groups are encouraged to apply. Duly

completed bid documents in plain sealed envelopes, clearly marked with category number and category

name bearing no other mark, name or indication of the applicant should be addressed to

THE PRINCIPAL/SECRETARY,B.O.G,


P.O BOX 267-40223,

KADONGO.

So as to be received on or before 4th June, 2021 at 11:00am East African Time. Applications will be

opened immediately thereafter at the Institution’s Library in the presence of bidders who wish to attend.

(NB: The Government measures on Containment of Covid-19 shall be applied in full)

Any canvassing in whatever way will render the prospective bidder(s)/applicant(s) ineligible for

participation. The Institution reserves the right to accept or reject any application/tender in whole or in

part without giving reason(s) for its decision.

OMUGA T.V.C 5

1.0 REGISTRATION INSTRUCTIONS

1.1 Introduction

Omuga Technical and Vocational College desires to engage the service of suitable qualified

and experienced candidates under various assignments to be undertaken in the financial year

2021/2022-2022/2023. Consequently, Omuga Technical invites you to submit your

prequalification documents in accordance with the instruction to candidates.

1.2 Project Object

The main objective of this part is to register qualified suppliers for supply and delivery of goods

services and works to the college as and when required during the stated period.

1.3 Invitation to registration

Suppliers registered with Registrar of Companies under the Laws of Kenya in respective

merchandise or services are invited to submit their registration documents so that they may be

registered for submission of tenders. Applications will be submitted, singly as per category. The

Client requires prospective suppliers/contractors to supply mandatory information for

registration.

1.4 Experience

Prospective suppliers and contractors must have carried out successfully supply and delivery of

similar item(s)/services to Government institutions of similar size and complexity. Potential

suppliers/contractors must demonstrate the willingness and commitment to meet the registration

criteria.

1.5 Registration Document

This document includes questionnaire forms and documents required of prospective suppliers.

1.6 To be considered for pre-qualification, prospective suppliers must submit all the information

herein requested and as per Public Procurement and Disposal Regulations Section 23(1) & (2),

24(1) (2) and (3) (a-e).

1.7 Distribution of registration Documents

Completed registration data and other requested information shall be submitted so as to reach:-

THE PRINCIPAL/SECRETARY,B.O.G,


P.O BOX 267-40223,

KADONGO.

OMUGA T.V.C 6

1.8 Questions Arising from Documents

Questions that may arise from the registration documents should be directed to, The Principal,

Secretary, B.O.G, whose address is given in paragraph 1.7 above.

1.9 Additional Information

The Institution reserves the right to request submission of additional information from

prospective bidders.

1.10 Invitation to Tenders/Quotations

Bidding documents (Tender/Quotations) will be made available only to those bidders whose

qualifications are accepted by Government after scoring more than 60 points, soon after the

completion of the registration process.

2.0 BRIEF CONTRACT REGULATIONS/GUIDELINES

2.1 Taxes on imported materials

The supplier will have to pay custom duty and VAT as applicable for all imported materials to be

supplied unless the item(s) is/are donor funded.

2.2 customs clearance

The contractors shall be responsible for custom clearance of their imported goods and materials

2.3 contract price

The contract shall be of unit price type or cumulative of computed unit price and quantities

required. Quantities may increase or decrease as determined by demand and on the authority of

the client’s accounting officer or tender.

2.4 payments

All local purchase shall be on credit of a minimum of thirty (30) days or as may be stipulated in

the agreement.

OMUGA T.V.C 7

3.0 REGISTRATION DATA INSTRUCTIONS

3.1 Registration data forms

The attached questionnaire forms PQ-1, PQ-2, PQ-3, PQ-4, PQ-5, PQ-6, PQ-7, PQ-8, are to be

completed by prospective suppliers/contractors who wish to be registered for submission of

application for the specific category.

3.1.1 The registered application forms which are NOT filled out completely and submitted in the

prescribed manner will not be considered. All the documents that form part of the proposal must

be written in English and in ink.

3.2 Qualification

3.2.1 It is understood and agreed that the registration data on prospective bidders is to be used by

Omuga Technical and vocational college in determining, according to its sole judgment and

discretion, the qualifications of prospective bidders to perform in respect to the tender category

as described by the Client.

3.2.2 Prospective bidders will not be considered qualified unless in the judgment of Omuga

Technical and Vocational College they posses’ capability, experience, qualified personnel

available and suitability of equipment and net current assets or working capital sufficient to

satisfactorily execute the contract for goods/services.

3.3 Essential Criteria for Registration.

(a) Experience: Prospective bidders shall have at least 2 years’ experience in the supply of

goods, works, services and allied items in case of potential supplier/contractor should show

competence, willingness and capacity to service the contract.

(b) Prospective candidates require special experience and capability to organize supply and

delivery of items, or services at short notice.

3.3.2 Personnel

The names and pertinent information and CVs of the key personnel for individual or group to

execute the contract must be indicated in form PQ-3.

3.3.3 Financial Condition

The Candidate’s financial status will be determined by latest financial statement submitted with

the registration documents as well as letters of reference from their bankers regarding

supplier’s/contractors’ credit position. Potential suppliers/contractors will be registered on the

satisfactory information given.

3.3.4 Special consideration will be given to the financial resources available as working capital,

taking into account the amount of uncompleted orders on contract and now in progress. Data to

OMUGA T.V.C 8

be filled/provided on Form PQ-4. However, potential bidders should provide evidence of

financial capability to execute the contract.

3.3.5 Past Performance

Past performance will be given due consideration in pre-qualifying bidders. Letter of reference

from past customers should be included in Form PQ-6

3.4 Statement

Applicants must include a sworn statement Form PQ-8 by the Tenderer ensuring the accuracy of

the information given.

3.5 Withdrawal of Registration

Should a condition arise between the time the firm is pre-qualified to bid and the bid opening

date which in the opinion of Institution could substantially change the performance and

qualification of the bidder or his ability to perform such as but not limited to bankruptcy, change

in ownership or new commitments, the Institution reserves the right to reject the tender from

such a bidder even though he was initially registered.

3.6 The firm must have a fixed Business Premise and must be registered in Kenya, with

certificate of Registration, Incorporation/Memorandum and Articles of Association, copies of

which must be attached. Mandatory - Copy of current business license and Registration (by

registrar of companies) in fields applied for

3.6.1 The firm must show proof that it has paid all its statutory obligations and have current Tax

Compliance Certificate

OMUGA T.V.C 9

3.7 Registration Criteria

1. PRELIMINARY POINT SCORE

CRITERIA APPLICABLE

a) Copy of registration/ incorporation certificate- 05marks 30 marks Open & special group

b) Copy of KRA compliance certificate- 05marks Open & special group

2. FORM PQ1 REGISTRATION

a) Provide evidence of registration with professional bodies/ authorities. In the case of special group AGPO Certificate -15 marks

Open & special group

3. FORM PQ2 REGISTRATION APPLICATION Open &special

a) Name of company/firm/ supplier -2marks Open &special

b) Email address -1mark Open &special

c) Postal address -1 mark Open &special

d) Telephone/ mobile No. -1 mark Open &special

4. FORM PQ3 SUPERVISORY PERSONNEL (must be filled) 10 marks open

5. FORM PQ4 FINANCIAL POSITION AND TERMS OF TRADE 20 marks

a) Audited and certified financial statement ( for recent 2 years) -6 marks

Open

b) Bank statement for recent 2years -10 marks Open

c) Credit period (not less than 30 days) – 4 marks open

6. FORM PQ5 CONFIDENTIAL BUSINESS QUESTIONNAIRE ( must be filled accordingly)

10 marks Open & special group

7. FORM PQ6 PAST EXPERIENCE 20marks

a)At least3 Names of the applicants’ clients in the past two

years and value of the contracts entered in to and completed

Satisfactorily and the duration of the contract (must be listed)

Open

b)signed contracts/LPOs/LSOs (proof above) Open

c)Acceptance certificates /completion certificates(prove of

above)

open

d)Attach atleast3 recommendation letters each from a

different client

Open

8. FORM PQ7 LITIGATION HISTORY ( must be filled

accordingly)

5 marks Open& special

9. FORM PQ8 SWORN STATEMENT 5 marks Open& special

TOTAL 100 Marks for Open Category (pass mark is 75 marks and preliminary section is

Mandatory).

50 Marks for Special Category (Pass mark is 35 marks and preliminary section is

mandatory)

OMUGA T.V.C 10

FORM PQ-1 REGISTRATION DOCUMENTS

MANDATORY REQUIREMENTS 1. Copies of Certificate of registration of business Name/

3. Tax Compliance Certificate from KRA (failure to produce this certificate to approve compliance, will lead to automatic disqualification thus no further evaluation of your application.

4. Copy of PIN Certificate of Firm/company or individual.

5. Copy of Business Permit. - Special category exempted 6. CopyofRegistrationcertificateasacontractorbyministryofRoadsandpublic Works and other relevant authorities (for all civil/works contractors). -

Special category exempted 7. Letters of recommendation/LSOs’/LPOs’/Contracts forms from previous organization served for in case of Provision of services. - Special category exempted

8. A profile of the owners or shareholders. - Special category exempted

9. Practicing Certificate for all professionals. - Special category exempted

10. When mandatory for service provision, each firm must attach evidence of registration with professional bodies/authorities. In the case of Special Group AGPO Certificate

11. E-mail Contacts–a valid and active e-mail address, postal address, and telephone number MUST be provided.

N/B for consultancy services specify category eg. Marketing, HR, Accounting, etc.

OMUGA T.V.C 11

FORM PQ-2

All firms MUST fill and stamp the following form;

REGISTRATION DATA.

1. Types of Businesses....................…………………………………………………

Legal name of firm……………………………………………………………………

Post office address……………………………………………………………………

Street and Address…………………………………………………………………

City……………………………………………………………………………………

Country ………………………………………………………………………….........

Telephone No……………………………………………………………………….

Person to contact……………………………………………………………………...

Title……………………………………………………………………………………

2. Organization & Business Information………………………………………………..

General Manager………………………………………………………………………

Directors………………………………………………………………………………

Others……………………………………………………………………

Partnership (if applicable)……………………………………………………….......

Names of Partners…………………………………………………………………

3. Year of Business Registration…………………………………………

4. Under present management since………………………………………………

5. Net worth equivalent Kshs……………………………………………………….

6. Bank reference and address………………………………………………

OMUGA T.V.C 12

FORM PQ-3

SUPERVISORY PERSONNEL

All firms MUST give the following details;

Name of director/manager …………………………………………………………………

Academic qualification………………………………………………………………………

Professional qualification……………………………………………………………….

Length of service with contractor or supplier position held ………………………………

…………………………………………………………………………………………………

………………………………………………………………………………………................

Construction/or service experience a) Name of

project………………………………………………………………………

b) Character and nature of project………………………………………………………

c) Contract value…………………………………………………………………………

d) Location of project……………………………………………………………………

e) Period of project………………………………………………………………………

f) Title and responsibility in project……………………………………………………

………………………………………………………………………………………

g) Other…………………………………………………………………………...............

Proposed Technical Personnel (a)

………………………………………………………………………………………

(b) ………………………………………………………………………………………

(c) ………………………………………………………………………………………

(d) ………………………………………………………………………………………

(e) ………………………………………………………………………………………

(f) …………………………………………………………………………………………

(g) …………………………………………………………………………………………

Proposed position in this project if contract is awarded…………………………………

………………………………………………………………………………………………

OMUGA T.V.C 13

FORM PQ-4

FINANCIAL POSITION

(1) Attach a copy firm’s two certified financial statements giving a summary of assets and current liabilities/or any other financial support. (compulsory)

(2) Attach letters of reference from the bankers regarding the supplier’s credit position.

(Compulsory) (3) State Credit period (minimum proposedis30days) ……………………………………………………….

(Compulsory i.e. any applicant who does not indicate the credit period and/or who indicates anycreditperiodlessthan30daysshallbeautomaticallybedisqualified) Note–Anyinformationmarkedcompulsorymustbeprovidedfailuretowhichtheapplicantshallbe

automatically disqualified.

OMUGA T.V.C 14

FORM PQ-5

All bidders MUST complete and stamp the confidential business questionnaire;

CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in part 1 and either part 2 (a) 2 (b) 0r 2 (c)

whichever applies in your type of business. You are advised that it is a serious offence to give

false information on this Form.

Part 1 – General:

Business Name………………………………………………………………………………

Location of Business premises………………………………………………………………

Plot No……………………………….Street/Road……………………………………………

Postal Address……………………………Tel No……………………………………………

Nature of Business…………………………………………………………………………………

Current Trade License No……………………………..Expiry date…………………………

Maximum value of business which you handle at any one time K£……………………

Name of your bankers………………………………..Branch………………………………

Are you an agent of the Kenya National Trading Corporation? YES/NO………………

Part 2 (a) – Sole Partnerships:

Your name in full……………………………………………Age…………………………………

Nationality………………………………………Country of origin…………………………

Citizenship details……………………………………………………………………………

Part 2 (b) – Partnership:

Name Nationality Citizenship Details Shares

1. .……………………………………………………………………………………………..

2. ………………………………………………………………………………………………

3. ………………………………………………………………………………………………

4. ……………………………………………………………………………………………. ..

5. ………………………………………………………………………………………………

Part 2 (c) – Registered Company Private or Public State the nominal and issued capita of the

company

Nominal Ksh…………………………………………………………………………………

Issued Ksh.……………………………………………………………………………………

Signature …………………………Date& Stamp of Tenderer……………………………. If

Kenyan Citizen indicate under Citizenship Details whether by Birth, Naturalization or

Registration

OMUGA T.V.C 15

FORM PQ-6: PAST EXPERIENCE

A) NAMES OF THE APPLICANTS/CLIENTS IN THEPAST TWO YEARS AND ALUE OF THE CONTRACTS ENTERED INTO AND COMPLETED SATISFACTORILY (at least 3 firms) 1. 1) Name of clients (Organization) …………………………………………………………….

2) Address of client (Organization) …………………………………………………………..

3) Name of the contact person at the client (Organization) ………………………………………

4) Telephone No. of client…………………………………………………………………………

5) Value of contract………………………………………………………………………………………… 6) Duration of contract (date) ………………………………………………………………………….

Attach the following documental evidence of the existence of contract as above: i. signed contracts/LPOs/LSOs

ii. Acceptance certificates /completion certificates

(Compulsory)

2. 7) Name of clients (Organization) …………………………………………………………….

8) Address of client (Organization) ………………………………………………………….

9) Name of the contact person at the client (Organization) ………………………………………

10) Telephone No. of client………………………………………………………………………… 11) Value of contract………………………………………………………………………………………… 12) Duration of contract (date) ………………………………………………………………………….


ii. Acceptance certificates /completion certificates

(Compulsory) 3. 13) Name of clients (Organization) …………………………………………………………….

14) Address of client (Organization) …………………………………………………………. 15) Name of the contact person at the client (Organization) ……………………………………… 16) Telephone No. of client…………………………………………………………………………

17) Value of contract………………………………………………………………………………………… 18) Duration of contract (date) ………………………………………………………………………….


ii. Acceptance certificates /completion certificates (Compulsory) B) RECOMMENDATION LETTERS FROMTHEAPPLICANTSCLIENTSOFTHELAST FIVE YEARS Attach at least 3 recommendation letters each from a different client (compulsory)

OMUGA T.V.C 16

FORM PQ-7: LITIGATION HISTORY

Applicants, including each of the partners of a joint venture, should provide information of any

history of litigation or arbitration resulting from contracts executed in the last five years or

currently under execution (Instructions to Applicants, para. 4.8). A separate sheet should be used

for each partner of a joint Venture.

Please indicate if no litigation history to qualify in this section

YEAR Award FOR or AGAINST applicant

Name of Client, Cause of Litigation, and matter in dispute

Disputed amount ( in Kenya Shillings)

OMUGA T.V.C 17

FORM PQ-8: SWORN STATEMENT

Having studied the pre-qualification information for the above tender category We/I hereby state:

a. That the information furnished in our/my application is accurate to the best of our/my

knowledge

b. That in case of being pre-qualified we /I acknowledge that this grants us the right to

participate in due time in the submission of a tender or quotation on the basis of provision

in the tender or quotation documents to follow.

c. That pre-qualification bidders will be invited randomly to participate in the

tender/quotations as and when there is a requirement.

d. We/I enclose all the required documents and information required for the pre-

qualification evaluation.

Date:………………………………………………………………………………………..

Applicant’s Name…………………………………………………………………………..

Represented by……………………………………………………………………………..

Signature……………………………………………………………………………………

Stamp/Seal………………………………………………………………………………….

(Full name and designation of the person signing and stamp or seal).

OMUGA T.V.C 18

v

OTVC/G/1/2021 SUPPLY AND DELIVERY OF CLEANING MATERIALS,

DETERGENTS & PROTECTIVE GEAR

N/B

The Quantities shall be stipulated during purchase.

CODE NO.

ITEM DESCRIPTION

A3 DRAWING PAPERS

PRINTING PAPERS A4

1. RULED PAPERS (FOOLSCAPS)

2. SPRING FILES PVC

3. BLUE PENS – CRYSTAL

4. BLACK PENS – CRYSTAL

5. RED PENS – CRYSTAL

6. WHITE OUT

7. MARKER PENS

8. 3Q BOOKS-HARD COVER

9. A4 ENVELOPES

10. A5 ENVELOPES

11. BROWN ENVELOPE 4X9

12. STAPLER MEDIUM SIZE

13. STAPLE PINS 1000’S

14. STAPLE PIN REMOVER

15. PAPER CLIP

16. TONER (KYOCERAF’S -1025MFP)

17. STICKY NOTES(SQUARE SIZE)

18. MASKING TAPE 2”

19. BOX FILES

20. OFFICE GLUE

21. CARBON PAPERS

22. PAPER PUNCH (MEDIUM SIZE)

23. HB PENCILS

24. ERASERS (WHITE & BLUE) FOR Technical Drawing)

25. MANILLA PAPER

26. FILE FASTENERS

27. STAMP PAD INK

28. BLACK BOARD DUSTER

29. BLACK BOARD RULER

30. CASHBOOK

31. GRANT IN AID (KASUKU)

32. CONSUMABLE STORES LEDGER S1 (2Q)

P. O. BOX 267 – 40223, KADONGO. PHONE:+254- 745 628 390/ 756595226

EMAIL : [email protected] / : [email protected] WEBSITE: www.omugatvc.ac.ke


Technology for Prosperity

TEC

HN

IC

AL AND VOCATIONAL CO

LLEG

E

OMUGA



OMUGA T.V.C 19

SIGNATURE AND STAMP OF TENDERER……………………………………..

OFFICIAL USE OPENED BY: ………………………………………………………………………..DESIGNATION

…………………………………………..

CHECKED BY:

……………………………………………………………………….DESIGNATION…………………………………

……….

DATE: …………………………………………………………………………………

33. PERMANENT STORES LEDGER S2 (2Q)

34. SELF INKING STAMP DATER

35. DUSTLESS CHALK ASSORTED COLOURS

36. TECHNICAL DRAWING SET

37. GRAPH PAPERS

38. TONNERS AND CATRIDGES

T e c h n oog y OMUGA TECHNICAL AND VOCATIONAL COLLEGE …

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