SYSTEM OVERVIEW - Human Resources Management …AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES SYSTEM...
Transcript of SYSTEM OVERVIEW - Human Resources Management …AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES SYSTEM...
SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES
SYSTEM OVERVIEWMANAGE, MAINTAIN, COMMUNICATE AND AUTOMATE ALL OF YOUR HR-RELATED ACTIVITIES
Table of ContentsIntroduction 3BenefitsoftheInfinityHRSystem 3ModulesandFeaturesApplicantTrackingSystem 4EmploymentScreeningsandSolutions 4BenefitsManagement 5OpenEnrollmentPackages 5EmployeePortal 6PerformanceManagement 7Surveys 7WellnessCampaigns 7Time&Attendance 8ExpenseTracking 8TimeOffTracking 8WorkflowManagement 9WorkflowIntegrationWithAdobe®EchoSign® 9AdvancedReporting 9AffordableCareAct(ACA)EmployerReporting 10ProfessionalServices 10
InfinitySoftwareSolutionsprovidesthemostcompleteandaffordableInternet-basedsolutionforbenefitsenrollment,benefitsadministrationandHRprocessmanagementforsmallandmid-sizecompanies,insurancebrokersandthird-partyadministrators.
InfinityHRrepresentsthemarriageoftechnologicalexpertiseand years of benefits administration experience,providing our clients with a better solution forbenefitsenrollmentandbenefitsadministrationatanextremelycompetitiveprice. InfinityHR is theflagship product of Infinity Software Solutions,Inc., demonstrating the company’s ability tocombine business know-howand technologyintothebestsoftwaretoolscurrentlyonthe market.
Benefits of the InfinityHR System• InfinityHR is a complete and secure web- basedHRmanagement system thatprovides onlinebenefitsenrollmentandother HRfunctionsasneeded.• Centralizes HR and benefits data into a single system.• Allowsemployeestoenrollinandchangebenefits informationontheirown,reducingerrorsandtimespent gatheringdata.• Benefitsinformationcanbedeliveredautomaticallyandelectronicallytoeachcarrierandpayrollprovider.Thiseliminates theneedtomanagemultipleformsandmanuallyenterdataintomultiplesystems.• Implementationofoursystemcanbecompletedquicklyandwithnoinvestmentinhardwareandsoftware.• Superiorreportingandexportingcapabilities.• Granularpermissionsatenterpriseandadministrationlevels.• Highlyresponsive,flexibleandcommittedserviceteam.
Advanced ReportingAdvanced Reporting
Applicant Tracking
Applicant Tracking
BenefitsManagement
BenefitsManagement
EmployeePortal
EmployeePortal
Time &AttendanceTime &
Attendance
PerformanceManagementPerformanceManagement
SurveysSurveys
Time OffTrackingTime OffTracking
WellnessCampaignsWellness
Campaigns
WorkflowManagementWorkflow
Management
3 www.infinity-ss.com
InfinityHR’sApplicantTrackingmoduleprovidesforasimpleyetpowerfulmechanismformanagingandautomatingtheentireapplicantandtalentacquisitionprocess.
TheApplicantTrackingSystem(ATS)providesacentralizedandstreamlinedprocessforcreatingjobrequisitions,customizationofjob-specificquestions,andanout-of-the-boxrecruitingportal,whichcanbeeasilylinkedtoanorganization’sexistingwebsiteorfrommostexternaljobboards.
FindingandretainingthehighestqualitytalenthasalwaysbeenapriorityforHRdepartments.Butsincetoday’scandidatepoolislargerthanever,itcanbeoverwhelmingtosortthroughthefloodofresumesandidentifythetopperformers.
WithInfinityHR,poweredbyAurico,you’llneverhavetoworrythatimportantdetailsareembellishedormissing,orthatyou’repursuingthewrongpeople.OurpartnershipwithAuricooffersourclientsafullrangeofbackgroundscreeningservicestohelpyoumanageyourstaffingandperformanceneedsthroughoutthehiringprocess.
Applicant Tracking System
Employment Screenings & Solutions
The ATS module provides the flexibility you look for, such as:• Referralsourcetracking• Customizableemailtemplatestocommunicatewiththeapplicantthroughoutthehiringprocess•Workflowintegration• EEOReporting
Our screening programs are configured for you and can be activated and viewed directly within InfinityHR:• Backgroundcheckswithactionableinformation.• Detailedfeedbackfrompreviousemployersand supervisors.• Drugtestingwithpaperorelectronicchainsofcustody.
• Proactive,solutions-focusedservice.• Customizedweb-basedreportdelivery.• Comprehensive,country-specificinternational reports.
OurApplicantTrackingSystemisnowintegratedwithZipRecruiter.Reachtherightcandidatesandmakethebesthiringdecisionswithsingle-clickpostingsto50+leadingjobnetworksand20millionjobseekersthroughZipRecruiter’semailjobalertprogram.
4www.infinity-ss.com
TheInfinityHRBenefitsManagementmoduleprovidesadministratorstheabilitytooverseebenefitsandapplydeductionstoemployeerecordsalongwiththecapabilitytoallowemployeeinputontheseelections.
Key Benefits of the Benefit Management Module:• Connectsemployees,administrators,carriersand payrollthroughonecentralsystemthatcanbe accessedanytimeviatheWeb.• Employeescancompare,analyzeandcheck plancostspriortoenrollment.• Employeescanprintconsolidatedbenefit statementsatanytime.• Rules-basedeligibilityengine.• Reconcilepremiumbills.• Providesstate-of-the-artsecurityforyourdata.• Allowsforeasyapprovalandmanagementofemployeebenefits.• Benefitsdataisautomaticallyexportedtoyourcarriersandpayroll.
TheStandardPackagehasbeendesignedforlow-complexitylevelbenefitpackagesanditrequiresthegrouptotakeanactiveroleontheOEconfiguration,testingandreadiness.
Benefits Management
Let InfinityHR Assist You With Open EnrollmentInfinityHR'sOpenEnrollmentpackagesareavailabletohelpdeployyourOpenEnrollmenteffectively.
TheGoldPackageisdesignedforahigh-levelcomplexitybenefitspackageandyoureligibilityrulesaswell.YourOEsubjectmatterexpertliterallybecomesan“extension”ofyourworkforcebyplayingafullactiveroleontheconfiguration,testinganddeploymentonyouropenenrollment.Italsoincludesgo-livesupportduringtheenrollmentperiod.
TheSilverPackagetargetsmedium-levelcomplexitybenefitpackagesandeligibilityrules.YourassignedOEexperttakesamoreactiveroleonconfigurationandtestingincludinganinitialbenefitauditaswellasareadinessassessmenttoensureyourprocessisonpointforsuccess.
StandardPackage
SilverPackage
GoldPackage
5 www.infinity-ss.com
InfinityHR’sEmployeePortalmakesitconvenientforyouremployeestomanagetheirbenefitsandotherHR-relatedinformationinreal-timethroughonecentralweb-basedsystemthattheycanaccessfromanywhereatanytime.TheEmployeePortalispartofourintegratedsystemthatconnectsemployees,managers,administrators,carriersandpayroll.
• Employeescanenrollinorchangeallaspectsoftheir benefitsandotherHR-relatedinformationthemselves.• Allowsemployeestocompare,analyzeandcheckplan costspriortobenefitsenrollment.• Providesemployeeswithabenefitsummarystatement aftertheyenrollinorchangetheirbenefitsaswellas allowsemployeestoviewthevalueoftheircompensation packagewithPersonalizedTotalCompensationStatements.• Theemployeeportalallowsemployeestogothroughthe reviewprocessbyutilizingourPerformanceManagement module.Employeescanrevisittheirgoalsthroughoutthe yearthroughtheirportal.• EmployeescansubmitbenefitandHR-relatedchanges electronicallyforreviewandapprovalusingourworkflow feature.• Givesemployeesaccesstopertinentcompanyandbenefits informationviatheInformationLinksandDocuments sections.• Employeescaneasilyrequesttimeoffandcomplete timesheetsthroughourTimeandAttendancemodule.
Easily configurable to include the features and content most
relevant to your company.
Employee Portal
The Direct Deposit Change Event allows employees to make changes to theirdirect deposit record within the Employee Portal
• Allowsemployeesentertheirowndemographicinformation,includingemergencycontacts,directdeposit,federaland statetaxesandmuchmore.• Iseasilyconfigurabletoincludethefeaturesandcontentmostrelevanttoyourcompany.• Isquickandsimpleforemployeestonavigatethrough.
6www.infinity-ss.com
ThePerformanceManagementmodulesupportsorganizationsinrecordingtheirjobdescriptions,employeetraining,andannualreviewsinoneconvenientlocation.Withwell-definedpositionsandtrainingmodules,organizationscanconductobjectivereviewswhereemployeesareevaluatedbydirectaswellasdownstreammanagers.Employeepersonalgoalsarealsopartofthemoduleandcanbeapprovedordenieddependingonthescopeoftheposition.PerformanceManagementdatacanbeusedtoevaluateemployeesformeritincreasesincompensationand/ormodifiedpositionclassifications.
TheSurveyManagementfeaturemakesiteasytocreateapackagedonlinesurveythatcanbeeasilycompletedbyyouremployeesthroughthesystem.
Our Survey Management feature can provide many advantages, some of which include:• ImprovedEfficiency:Theeasy-to-useSurveyWizardmakescreatinga surveyabreeze.• InstantaneousReporting:Assoonasemployeescompleteasurvey,that informationcanbedisplayedimmediatelyinavarietyofreports. Administratorscantrackwhichemployeeshaveorhavenotcompleteda surveyandtargetthosethathavenotwithfollow-upreminderemails.
• Year-over-YearTracking:Surveyscanbeeasily duplicatedallowingforeasycomparisonofresults year-over-year.• SurveyLibrary:Thesystemcomesstandardwithpre- loadedsurveysthatyoucanbeginusingimmediately. OryoucanpullinaSurveyfromtheSurveyLibraryand thencustomizeitfurthertoyourneeds.
ThesystemcantracktheoverallwellnessforemployeesthroughtheWellnessCampaignsmodule.WellnessCampaignsprovidetheabilitytocreateandtotrackvariousWellnessmetricsattheemployeelevelinordertopromotepositivewell-beingwithinyourorganization.OnebenefitofaWellnessCampaigncanbehealthieremployeesthatcanleadtolowerpremiumcostfortheorganization.
Performance Management
Surveys Wellness Campaigns
ThePerformanceManagementmoduleincludesReviews,Training,andPositionssetup.TrainingandPositionscanbeincorporatedintoarevieworusedasstand-alonefeatures.
Key Benefits of the Performance Management module:• Alignscorporatestrategywithemployeeactivity.• Allowsemployeestoreviewgoalssetbymanagementaswellassetpersonalgoals.• EmployeesandmanagerscompletereviewsdirectlythroughEmployeePortal.• Reviewscorescanbeweightedandautomaticallycalculated.• Provideskeyinsightsintoemployeeperformanceandgrowth.• ProvidesabilitytoidentifyKeyPerformanceIndicators(KPI's).
7 www.infinity-ss.com
InfinityHR’sTimeandAttendancefeatureallowsyouremployeestoentertheirtimeandmanagerstoapproveitthroughtheEmployeePortal.InfinityHRthenelectronicallyroutesthedatatoyourpayrollprovider.
Managingeverydaybusinessexpensescanbeatimeconsuming,manualprocess.Secure,cloud-basedexpensereportingisthemostefficientandsmartwaytotrackexpenseswithoutreceiptsorspreadsheets.
Ourflexibleexpensetrackingandmanagementtoolallowsyoutotrackandcontrolbusinesscostswithafullviewintoexpensesandemployeereimbursementsforyourbusiness.
UsetheInfintyHRExpenseManagementfeaturetomanagereportsasastandalonemodule,orintegratewiththeTime&AttendancemoduleofourHRISapplication.
Expense TrackingTheTimeOffTrackingfeatureprovidesforasimple,yetpowerful,mechanismtodefinehowemployeesshouldearn“TimeOff”andthentracktheusageofthat“TimeOff”byemployees.Ingeneral,theTimeOfftrackingfeatureprovidesthefollowingfunctionality:
• Automaticallycalculates availableTimeOffforeach employee.Thiscanbe eitherthrough“accrual based”rulesorthrough annualawardedunits.• Allowsemployeesto requestTimeOffthroughtheEmployeePortal.Employeerequestswill beautomaticallyroutedtotheappropriatemanagerforapproval.• Allowsemployeestoviewbalancesandaccrualtransactionsthrough theirEmployeePortal.• AllowsManagerstoviewpendingrequestsandtakeappropriateaction onthoserequestsbyutilizingvarietyofbuilt-intools.• AllowsAdministratorstheabilitytoquicklyconfigureReporting/Routing Hierarchies.• ProvidesareportingdashboardtoAdministratorstotracktrendsin theirTimeOffdataandanalyzehowTimeOffisbeingutilizedby employees.
Time Off Tracking
Time & Attendance
• Choosebetween“clockin/clockout”timetracking,orproject-based “timesheet”reporting.• Allowsmanagerstoquicklyapproveordenyemployeetime.• “Clockin/clockout”allowsmanagersseeiftheiremployeesare currentlyclockedinorout,andprovidestheiremployeesmostrecent timeactivity.• Allowsyoutoanalyzetimeandattendancedataacrosstimeorbya varietyofotherfactors.• Electronicallyexportstimeandattendancedatatoyourpayroll system.
8www.infinity-ss.com
Manyemployersrelyonefficientprocessflowaspartof theirHRtoolkit.TheWorkflowManagementmoduleprovidesasimplebutpowerfulmechanismfortracking tasksastheyprogressfromoneemployeetoanother.Workflowsprovideimprovedefficiency,standardizationofworkingmethods,andstreamliningresponsibilities.
Benefits of using Workflow Management:• Workflowcanbetriggeredautomaticallywhenanevent
occursinthesystem.• Workflowcanincludeasmanystepsandasmany
resourcesasneededtofullymanageanentireprocess.• Emailscanbetriggeredonasetscheduletoremindyour
resourcestheyhaveasteptocompleteintheprocess.• Youmayattachdocumentstotheworkflows.
IntegrationwithAdobeEchoSigncanfurthersimplifyyourprocessbyincorporating
editableW-4andI-9formssoyouareeasilyabletocaptureanemployeesignature.
Benefits of Using Adobe EchoSign in Your Onboarding Process:
Workflow Integration with Adobe® EchoSign®
Workflow Management
• EchoSignsupportsmultiplefileformatsincludingWorddocuments,PDFs,Excel,PowerPoint,andgraphics(jpg,tiff,png).
• EchoSigndigitalsignaturesarelegallycompliant.• EchoSignenrollmentwillallowALLofyourstafftosign
legallybindingdocuments.• Alldocumentssignedbytheworkflowresourceswill
bestoredintheirHRISemployeeprofile.• FillabledocumentscanbeusedintheEchoSign
moduletocollectinformationalongwithasignature.• Distributenewhirecontracts,policy
acknowledgments,andhandbookswithinHRISworkflows.
Advanced ReportingInfinityHRoffersalibraryofreportsthatmakesaccessingandanalyzinginformationfromwithinthesystemsimpleandconvenientforyou.
Standard Reports• Hundredsofreportsavailable• Standardpre-builtreports• One-clickaccess• ExportabletoMSOfficeApplications
Advanced Reports• CreateexportsofalldatawithinInfinityHR• Exporttoamultitudeofformats• Fine-levelformattingcapabilities• Scheduling• Fullhistoryofallexports
9 www.infinity-ss.com
TohelpmeetthegrowingneedforassistanceinACAcompliance,InfinityHRhascreatedacomprehensiveACAReportingPackagethatcontainstheinformationyouneedtocomplywithACAregulations.OurreportingpackageincludesthefollowingservicesandfeaturesthatcanhelpyoumeettheACArequirements.
Affordable Care Act (ACA) Employer Reporting
Professional ServicesWhetheryouarelookingforadditionalhelpforyournextOpenEnrollmentorcreatingnewworkflowstoinitiatenewefficiencies,younowhaveaccesstothedeepexpertiseofourProductConsultants.Ourextensiveexperienceandknow-howenablesustobringindustrybestpracticestoyourorganization anddrivemeasurablebusinessresults.
YoucanleveragethecapabilitiesofoursubjectmatterexpertsatanystageofyourInfinityHRlifecycle.Ourportfolioisdesignedtoallowyoutoengageus for a specific project need or as an end-to-end offering for completeoversight.
Professional services we offer:• SystemConfigurationandDesign• DataConversionandIntegrationServices• End-UserTraining• Support
• RequirementsUndertheAffordableCareAct:2014-2015• LargeEmployerStatusManagement(ALE)• PlanAffordabilityTestingtoDetermineAffordable,
MinimumValueHealthCoverage• CoverageAnalysistoAvoidPayorPlayPenaltyUnderthe
AffordableCareAct• CompleteFull-TimeEmployeeStatusBreakdownUsingthe
Look-Back&MonthlyMeasurementMethods• VariableHours&SeasonalEmployeeSupport• BreaksinService–RuleofParity• ChangeinStatus
1094-C&1095-CForms:PrinttoMail&E-FilingBasedonIRSGuidelinesandSchemas
10www.infinity-ss.com
ContactInfinitySoftwareSolutionstodaytoscheduleanon-sitedemoofthisexcitingtechnology,ortodiscussInfinitySoftwareSolution’sflexibleandaffordablepricingstructure.
You'llbesurprisedbyhowquicklyandaffordablyInfinityHRcanredefineyourcompany’sperceptionofwhatHRsoftwarecando.
One System. Infinite Possibilities.
Infinity Software Solutions9362 E Raintree DriveScottsdale, AZ 85260
Website: www.infinity-ss.comPhone: 1-866-TRY-HRMS (1-866-879-4767)
Email: [email protected]