SYNAPSYS SEAMLESSLY CONNECTS OPENTEXT DOCUMENTUM TO TRACKWISE EQMS

S O L U T I O N O V E R V I E W

E N T E R P R I S E I N F O R M A T I O N M A N A G E M E N T

SOLUTION SUMMARY

• Built with reliable OpenText™ Documentum™ Platform (xCP, D2, WebTop)

• Complete solution, simple tools

• Highly configurable and flexible

• Rapid deployment (six to eight weeks) including validation, if necessary

• Pre-configured to reduce implementation costs

• Bi-directional information exchange

LEARN MORE

• To learn more about Impact Systems and Synapsys™, visit www.impactsystems.com.

• To learn more about how OpenText products, services, and solutions help solve your business and IT challenges, contact your local representative or authorized reseller—or visit us at www.opentext.com.

Synapsys™ Seamlessly Connects OpenText™ Documentum™ to Trackwise EQMS®

Easily manage the document compliance lifecycle from versions and updates to approvals. Leverage the power of the Documentum repository and Sparta Systems’ EQMS

But it is difficult to avoid problems and penalties when the required documents and management records are in multiple formats, stored in different systems, and maintained in separate locations. Human error and inefficient practices mean huge obstacles, expensive delays and noncompliance in properly relating controlled documents to matching records in change, deviation, and incident management systems.

Easy Compliance The Synapsys solution from Impact Systems makes compliance a snap by easily and effectively managing regulated content in a single Documentum-based system. It allows businesses to seamlessly and bi-directionally connect the Documentum repository with TrackWise Enterprise Quality Management Software (EQMS).

Synapsys creates an as-needed exchange of information with an easy-to-use widget so managers can control which records are affected and/or referenced. Versions, updates, and approvals are also clear and simple to manage.

The solution follows the complete compliance lifecycle for all change, deviation and inci-dent management processes, and easily links all affected and referenced records. Synapsys supports any record type, including Microsoft® Word documents, Microsoft® PowerPoint® presentations, Computer Based Training (CBT) files and more.

Synapsys simplicity means the solution is on-site and running in record time, with deploy-ment typically completed within six to eight weeks.

Compliance regulations in the Healthcare and Life Sciences industries are becoming more expansive and complex. These industry regulations and best practices require tight controls on change, deviation, and incident management documents, along with set standards for records retention and security protocols. Failure to meet compliance regulations can result in significant and expensive sanctions.

S O L U T I O N O V E R V I E W

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SYNAPSYS SEAMLESSLY CONNECTS OPENTEXT DOCUMENTUM TO TRACKWISE EQMS

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Key Features Synapsys simplifies the complicated task of bi-directional connec-tion between TrackWise and Documentum. Users can easily assign compliance content links and associated metadata. Other features include:

• TrackWise EQMS users can search for reference/affected documents in the Documentum docbase

• TrackWise users can select and link referenced/affected documents from the Documentum docbase to a TrackWise EQMS Record (PR) in TrackWise

• Easy to implement pre and post-approval business rules via Documentum configurations

• Users can link documents from Documentum to TrackWise. Synapsys autopopulates TrackWise configured data fields with associated metadata such as title and versions from Documentum

• Connects Documentum and TrackWise for end-to-end capability with minimum manual hand-offs

• Synapsys is preconfigured, reducing implementation costs

• Notification to appropriate Documentum or TrackWise users to indicate status, initiate tasks and activities, etc.

Managed Communications Synapsys ensures affected records are created, updated, approved, and withdrawn prior to implementation. Synapsys creates an exchange of information at the appropriate time and on an as-needed basis between TrackWise and Documentum. Since it supports virtu-ally any document format, no materials are left out of the process. The solution is ideal for industry verticals Healthcare, Life Sciences, Manufacturing, Energy, and the Public Sector.

About OpenTextOpenText enables the digital world, creating a better way for orga-nizations to work with information, on premises or in the cloud. For more information about OpenText (NASDAQ: OTEX, TSX: OTC) visit www.opentext.com.

Impact Systems provides software tools and services for implementing, deploying, and migrating Enterprise Content Management systems, including specialization within the Documentum platform. The company has developed a proprietary suite of configuration management, content, metadata transfer, and bulk load software tools. These solutions offer significant time and cost savings for deployments, migrations, and ongoing electronic content needs.

Sparta Systems’ TrackWise EQMS is used by quality, manufacturing and regulatory affairs professionals to manage compliance, reduce risk, and improve safety across the global enterprise. Sparta Systems is headquartered in New Jersey with locations in Europe and Asia.

About Impact Systems

Synapsys simplifies the complicated task of bi-directional connection between TrackWise and Documentum. Users can easily assign compliance content links and associated metadata.