Designed with business users in mind

Sword Policy Manager

Helping companies roll out policies globally

Policy Management is the process used by organizations to establish policies that address operating rules, general guidance, compliance or legal requirements as a way of maintaining order, security and consistency - rather than having to make decisions on a case-by-case basis.  

Policy Management Software is used as an administrative tool throughout an enterprise or network, enabling you to control and monitor the entire lifecycle of your policies and procedures. This enables small teams through to global workforces of thousands to regularly review, communicate, acknowledge, test and manage your written policies and procedures to ensure good governance and compliance.  

Demonstrating compliance and best practice to auditors and regulators is one of the biggest challenges facing organizations, along with managing the signifi cant number of policies and procedures and communicating these to staff.  

Traditional, manual methods of managing policies and procedures are simply not adequate in today’s heavily regulated environment.

Proactive management of the processes aroundpolicies, procedures, guidelines or other criticaldocumentation is essential in order to demonstrategood governance and mitigate liability against your organization and/or employees.  

Sword Policy Manager revolutionizes the way organizations manage policies and procedures by simplifying and automating the writing, sharing, updating and attestation of policies, ensuring your organization is meeting legal and regulatory requirements.

Implementing Policy Management into your organization can help mitigate risk by ensuring that the current version of policies and procedures are delivered to employees to make sure that the correct operational and safety decisions are taken.

An organized and complete set of policies drives an organization-wide culture of compliance and together with Sword GRC’s suite of offerings, supports your organization towards its Governance, Risk and Compliance objectives.

Standards-Compliant Authoring Workflow

Maintain complete control over policy creation and content with a comprehensive document workfl ow featuring: collaborative document authoring, confi gurable approval and review cycles, automatic periodic review and retention scheduling, revision tracking and a dedicated document change request workfl ow.  

Centralized Storage for all Types of Document 

Policy Manager provides a single, centralized repository for all documents (policies, procedures, work instructions and more), eliminating out-of-date, incomplete and redundant policy content stored in multiple disparate locations. A powerful search function helps users fi nd specifi c documents by searching keywords as well as content in attached Microsoft® Offi ce Word/Excel documents.  

Simple and Intuitive Access for Everyone, from Everywhere 

Using an entirely web-based UI, staff, suppliers and other third parties can access all their important documents from anywhere using a desktop, tablet or mobile device.  

Key Features

How does Sword Policy Manager help?

Using an entirely web-based UI, staff, suppliers and other third parties can access all their important documents from anywhere using a desktop, tablet or mobile device.  

Intelligent Policy Distribution 

Integrated linking of policy content to specifi c departments, locations and competencies allows policy owners to assign new and updated content to all impacted users automatically; policy owners no longer have to identify affected individuals using spreadsheet-based training records or other disparate systems.  

Comprehension Tests 

Policy owners can defi ne interactive fl exible tests to help establish user understanding of policy content with support for minimum acceptable scores, random question selection and more. 

Policy Feedback 

Easily-accessible forms for raising and responding topolicy-specifi c questions and requesting changes helping to improve user understanding of policy content and ensure content remains relevant.

Multi-Lingual Workforce Enabled 

Integrated linking between master and local policy content and “one-click” access to alternative language versions of a document ensure that users can easily discover content created in their native or preferred language.

affected individuals using spreadsheet-based training records or other disparate systems.  

Comprehension Tests 

Policy owners can defi ne interactive fl exible tests to help establish user understanding of policy content with support for minimum acceptable scores, random question selection and more. 

Policy Feedback 

Easily-accessible forms for raising and responding topolicy-specifi c questions and requesting changes helping to improve user understanding of policy content and ensure content remains relevant.

Powerful Reporting and Analytics

Out-of-the-box and confi gurable report dashboards help content owners and other power users establish key performance trends including compliance against specifi c standards/ regulations, bottlenecks in policy authoring and distribution, department/ site-specifi c gaps in policy and more.  

Work Driven Portals and Notifications 

Ensure users are aware of policy obligations and associated tasks through intelligent, rule-based notifi cations, confi gurable escalation and a user-focussed home page highlighting pending work and actions. 

Competency and Training Information “at-a-glance”

Reduce human risk with automatic linking of policies and competencies to ensure that individuals are qualifi ed to carry out specifi c tasks and operate in specifi c areas.  

Compliance Analysis Dashboard View

Stay focussed on compliance with intuitive tools to link policies with any number of legal, corporate and customer-mandated standards and guidelines.  

Web-Based and Integrated with Corporate Single Sign On

Access the application through any modern browser and sync with your corporate Azure Active Directory for a seamless authentication experience. 

Scheduled Events 

Let the application action events when required including publishing policies, raising a document for periodic review or expiring contracts to reduce the human effort in managing document maintenance.

SGRC | v4.0 | 06.04.20

www.sword-grc.com info@sword-grc.com

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