Switch to Alfresco

Thibaut Mallet, Channel Manager, AlfrescoBarry Costin, Australia & NZ Sales Director, Alfresco

Brian O'Neil, Seed Information ManagementTrevor Plant, Seed Information Management

Webinar Agenda

● Alfresco in your region

● Why choose Alfresco

● An introduction to Alfresco “Switch to”

Why ● Why

● How

● SEED Information Management expertise in Alfresco

● Demonstration of Alfresco Migration Services

● Q&A session

Alfresco in Australia NZ Region

● Alfresco local headquarters in Sydney

● Barry Costin Sales Director

● Ward van Besien Technical Support Manager, Asia Pac

● Alfresco Enterprise customers

● Government

● ManufacturingManufacturing

● Banking

● Insurance

● Education

● Eight Alfresco Certified Partners

29 March 10 Alfresco Switch To Programme - March 10

Why choose Alfresco

Benefits of Switching to Alfresco

● Significant budget savings on proprietary ECM maintenance fees

● Fund Alfresco subscription out of OPEX budget

● Maintain business as usual for business users

Additional functionality and next-generation interoperability● Additional functionality and next-generation interoperability

Future-Proof Platform

● Open Standards & Architecture

● CMIS Compliant Repository

● Avoid Vendor Lock-in

Alfresco Migration Program

Why “switch to” campaign?

● Demand to simplify legacy & proprietary ECM system

replacement

● Help IT Managers:

● To lower their Costs● To lower their Costs

● To simplify the migration process

● Shorten implementation time

Alfresco Migration Program

How ?

● Experienced ECM system integrators to deliver Alfresco

Migration Services

● Free-of-charge workshop to discuss & scope your

organisation’s migration to Alfrescoorganisation’s migration to Alfresco

● Dedicated migration package ● (services+ Alfresco subscription+ migration tool)

● Initially available for organisations migrating from

EMC/Documentum & Microsoft SharePoint

SEED Information Management

● Alfresco Gold Partner since 2008

● Alfresco expertise in;

● ECM

● WCM

● References● References

● Toyota

● Nissan

● Austraining

29 March 10 Alfresco Switch To Programme - March 10

Seed

Unlock the value of your content

Delivering Content Management Solutions

Brian O’Neill

Agenda

Migration

EntropySoft

DemoDemo

Questions

Migration Process

Qualify what will be migrated

Map Metadata

Map User/Groups & Permissions

Configure Target System

Profile Performance of MigrationProfile Performance of Migration

Plan Migration Batches

Perform Test Migration & Fix issues

Live Migration – Validation Report

Migration - Source

Legacy Systems

Seed.doc

Migration - Source

Legacy Systems

Migration - Extraction

Legacy

Migration

Rules

Extract

Migration - Target

Rules

Extract

Rules

Alfresco

Export

Migration - Problems

Rules

Custom

Code

Performance

Issues

Limited Error

Handling

Expensive &

Throwaway

Limited

Reporting

Rules

Alfresco

EntropySoft Migration

Files SharepointDocumentum

Alfresco

EntropySoft

Migration Specialists

Tools to Manage migration process

Macro & Micro Level Control over Migration

Enterprise Strength Enterprise Strength

EntropySoft - Products

Components of Migration Solution

• Connectors

• Content Hub

• Content ETL

Connectors

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Connectors

Connectors unify information source access

•Expose Same API

•Expose Proprietary CMS features – security, metadata•Expose Proprietary CMS features – security, metadata

�Stand-alone jar

�Embedded in an application or Remotely accessed using webservices or

RMI.

�A connector follows the adapter UML design pattern.

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Connectors

Client application

getItem(id) getItem(id)

21

Alfresco

connector

Documentum

connector

Documentum Alfresco

getNode(id

)

getObject(id)

Connectors

� Content Management Systems :o Alfrescoo EMC Documentum Content Server o IBM FileNET P8o IBM Content Managero IBM DB2 Content Manager On Demando IBM Websphere Portal PDMo Interwoven Worksite NT o Open Text LiveLinko OpenText edocs (Hummingbird DM)o Oracle Stellent UCM

� Records Management :o IBM FileNet RMo HP Trim Contexto Hummingbird RMo Symantec Enterprise Vault

� Messaging systems :o Lotus Noteso Microsoft Exchange

o Oracle Stellent UCMo Xerox Docushare

� Web Content Management Systems :o Interwoven Teamsiteo Vignette

� Collaboration frameworks :o EMC CenterStageo EMC Documentum eRoomo Lotus Quickplaceo Lotus QuickRo Microsoft SharePoint

� Generic systems :o JCRo CMISo File serverso FTPo Webdav

� Labs :o Iron Mountaino GoogleDocso SalesForceo IBM Lotus Web Content Managemento OpenText Artesia

Content Hub

Content Hub

Content Hub is a point of access to content repositories.

� Pluggable Connectors

�Client API: A client application connects to Content Hub using web services :

Content Hub exposes the same API as all EntropySoft connectors .Content Hub exposes the same API as all EntropySoft connectors .

�Not Just Migration: Federated Search

�Content Hub follows the facade UML design pattern.

24

Content Hub

� Webtop Client

oadministrate Content Hub (create users, plug and unplug connectors…)o visually browse content repositories and interact with themo start, stop and monitor jobs.

• Behind the scene, webTop uses the Content Hub web services.

Content Hub

26

Content ETL

272727

EntropySoft - Content ETL

Content ETL is a visual development environment for jobs.

� Eclipse plugins : most Java developers will feel « at home » when using it.

� Content ETL uses Content Hub for all interactions with content repositories.� Content ETL uses Content Hub for all interactions with content repositories.

� Design & Deploy: Once a job is designed, it can be deployed and executed in

Content Hub.

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Content ETL - Studio

29

Content ETL – Migration Job

Job Components

� Job (or bridge) : a sequence of stages.

� Stage : an action executed on a parcel.� Stage : an action executed on a parcel.omodify the content of a document in a parcel.o add some metadata to a document in a parcel.o do PDF rendering

� Parcel : the unit of information exchanged between two stages . It contains :o the document metadatao the document contentso the document permissionso…

30

Content ETL - stages

Stage name Description

Digest content Computes a digest (MD5, SHA etc…) of the document content.

Item type adapter Converts a metadata from one type to the other (example : Integer to String).

Regular expression Modifies a metadata value using a regular expression.

Split document/folders Separate documents from folders and send them along different routes in the job (like a ‘ if {

… } else { … }’).

Status filter Filter out items that have already been processed successfully during a previous execution of

Some ideas for your own custom stages :o Delete a document from the source repository after it was successfully migrated.o Make the document read-only in the source repository after it was successfully migrated.o Change the value of a document metadata in the source repository after it was successfullymigrated.

Status filter Filter out items that have already been processed successfully during a previous execution of

the same job.

Mime type detector Uses the first bytes of the document content to determine its mime type.

… …

EntropySoft Stack

EntropySoft - Content ETLEntropySoft - Content ETL Migration Jobs Stage Report

Out of Box Migration

● Lower Cost of Migration – Reduce custom

development

● Reduce Risk

● Migrate from Multiple Sources

● Can be used to build your Migration Process

● Run Jobs until Correct

● Advanced Error Handling & Reporting

● High Performance

● Re-use Jobs & Stages

33

Demo

Trevor Plant

Questions?

36

More information

● More information http://www.seedim.com.au/request_info.php

● http://www.alfresco.com/services/migration/

● Request a free workshop http://www.alfresco.com/services/migration/#request-a-callhttp://www.alfresco.com/services/migration/#request-a-call

● Contact Seed: info@seedim.com.au