Sustainable Public Procurement in the Canadian Context · Asia-Pacific GPPEL Training December 2016...
Transcript of Sustainable Public Procurement in the Canadian Context · Asia-Pacific GPPEL Training December 2016...
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Trends & Best PracticesHow Canadian Governments are Developing
their SPP Programs & Seeing Success
Tim ReeveAsia-Pacific GPPEL Training
December 2016Beijing, China
Sustainable Public Procurement in the Canadian Context
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Agenda
1. A Best Practice Sustainable Purchasing Program
• A brief overview of the 10 Best Practice Elements
2. Making the Business Case for Sustainable Purchasing
• How Canadian municipalities are making the case for this work
3. Current Trends & Areas of Focus
• How Canadian government agencies are moving forward
4. Questions, Suggestions, Discussion
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A BEST PRACTICE SUSTAINABLE PURCHASING PROGRAM
Section 1
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Sustainable Purchasing
EnvironmentallyPreferable; Green
Purchasing
Ethical Purchasing;Fair Labour
SociallyResponsible;
Local Suppliers
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10 Building Blocks
Strategy &
Action Plan
Policy Code of Conduct
Dedicated
Staffing &
Resources
Tools &
Procedures
Social
Sustainability
& Innovation
Measurement
& ReportingSupplier
Engagement
Collaboration Training &
Communications
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Policy
• Identifies why sustainable purchasing is important
• Sets commitments & outlines responsibilities
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Code of Conduct
• Communicate minimum ethical standards expected of suppliers
• Included in contracts; suppliers sign
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Social Sustainability & Innovation
• Achieve social outcomes
• Fairtrade, Living Wage, Diversity, Social Enterprise, etc.
• Contribute to innovations in circular economy
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Strategy & Action Plan
• Phased approach
• Aligned with organizational sustainability goals
Year 1
Plan with defined scope
Year 2
Pilot Initiatives
Year 3
Enhance program &
broaden scope
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Tools & Procedures
• Procurement tools & procedures to standardize implementation & support staff
• Questionnaires for suppliers, checklists and RFP language for buyers, evaluation tools, etc.
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Staffing & Resources
• Sustainable procurement is in job descriptions
• Creating a cross-functional team
• Adequate financial resources to support the work
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Collaboration: the MCSP
Municipal Collaboration for Sustainable Procurement
• Formed in 2010
• A network of Canadian municipalities collaborating on sustainable purchasing
– Directors of Supply Management, Purchasing Managers, Environmental/Sustainability Managers
– Participating in networking and action planning sessions
– Sharing knowledge, best practices and tools
• Purpose: Accelerate adoption of best practices to scale up impacts of sustainable purchasing
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MCSP Program
• Teleconferences on sustainable purchasing and strategic procurement topics
• Working Groups on specific deliverables
• Municipal Trends and Best Practices Snapshot Report
• Action planning
• Municipal Contact List Directory
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Training & CommunicationWhat challenges do audiences face in achieving widespread, measurable sustainable purchasing impact?
Purchasing Card Holders
• Many small purchases with no central control
• Often purchases not aligned with sustainability policy
• P-Card Holders very busy; sustainability is low priority
Client Groups
• Business strategies, plans and large RFPs can have significant impact on organisation’s social and carbon footprints
• Often little knowledge of sustainable business planning, and no tools for implementation
Purchasing Staff
• A new purchasing staff member needs to be onboarded, but existing staff already overloaded
• Basic theoretical knowledge on sustainable purchasing exists, but application in daily purchasing decisions falls short
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Measurement & Reporting
• Develop key performance indicators (KPIs)
• Assign measurable implementation targets
• Evaluating success through a reporting framework that promotes transparency
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Supplier Engagement
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MAKING THE BUSINESS CASESection 2
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Benefits of Sustainable Purchasing
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Lost Value
Water
Pollution
Carbon
Emissions
Waste &
Packaging
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Supply Chain Drivers
Supplier
Frustrations
Disengaged
Employees
Inefficient
processes
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A Better Way to Buy
Vendor Scorecard
Code of Conduct
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CURRENT TRENDS & AREAS OF FOCUS
Section 3
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Not Trying to Do Too Much
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Be Targeted, Focus on Impact
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Green Building & Construction
• Materials assessed for lifecycle impacts & total cost of ownership
• Covering new building and retrofits/renovations
• Equipment & Vehicle emissions
• Improved health and safety, decreased resource and energy use, lower GHG emissions
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Local Food
• Focus on healthier choices for residents
• Stimulates local economy
• Reduces footprint from transportation
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Social Purchasing & Living Wage
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Circular Economy Purchasing
• Cutting edge
• Shift from screening out environmental damage to fostering a healthy planet
• Entire product lifecycle is considered for impact
• Focus on reuse and renewability
• Clean energy generation
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Case Study – Managed Print Services
• Municipality: City of Vancouver
• Result: The new Managed Print Services (MPS) vendor is required to measure and report on key sustainability related KPIs and present plans to improve performance to a quarterly Governance Committee
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Case Study – Efficient Fire Trucks
• Municipality: City of Calgary
• Result: The new vehicles’ engines are smaller, as is their overall design. Their idle reduction systems are expected to significantly reduce the amount of diesel exhaust soot, NOx and CO2 emissions into the atmosphere.
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Case Study – On-going Training
• Municipality: City of Edmonton
• Result: About 30% of procurement staff were actively applying sustainable purchasing on a regular basis, with a goal of reaching 100% by the end of 2015
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Case Study – Supplier Engagement
• Municipality: City of Surrey
• Result: By using FROGBOX and moving away from automatic next-day delivery of office supplies, the City saw a reduction in waste from cardboard boxes and GHG emission reductions from deliveries, and time saved from not having to break down boxes for recycling.
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Case Study – Energy Efficient Products
• Municipality: City of Ottawa
• Result: A pilot retrofit of LED streetlights along one major street in Ottawa reduced energy consumption and maintenance costs, while enhancing the visual environment. If all City HPS lamps were replaced with LED lamps would be approximately 638,453 kWh, while the annual cost savings would be approximately $72,464
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Case Study – Communicating Green Purchasing
• Municipality: City of Kelowna
• Result: Over 100 city staff attended the Sustainability Procurement Fair. The event also drew an exceptional commitment from suppliers, who provided distinctive displays of their products, along with samples, strengthening relationships and furthering staff education.
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