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Sustainable procurement: Making it happen

Dr Gordon MurrayProgramme Manager

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www.idea.gov.uk

Procuring the Future

• Lead by example• Set clear priorities• Raise the bar• Build capacity• Remove barriers• Capture opportunities

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Sustainable procurement policy & management

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Sustainable Procurement Policy

Member & Chief Officer commitment

Relationship with Community PlanEndorse the Small Business

Friendly ConcordatLinkage with strategic

procurement management, Efficiency Strategy and Procurement Strategy

Legal complianceClear message to be

communicated to the market and staff

Commitment to act throughout the procurement cycle

Commitment to on-going improvement

Plans for reviewing effectiveness

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Strategic procurement management: What’s that all about?

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Category strategyMap future procurements

Adopt a risk-based approach: Identify the most important categories

Develop a clear plan for reducing adverse impacts,

and maximising positive impact, with targets

Within each business unit designate someone to target a category for improvement

Discuss with the supply market future plans & how to minimise/maximise your impacts

Specify, by preference, in performance and output standards

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Constructive dialogue with the market• Develop procurement plans and publish a ‘buyer profile’

– Future, current and past contracts?– When?– Who to contact?

• Enter into dialogue with the market on how opportunities can best encourage innovation• Enter into dialogue with the market on how opportunities can best be opened to:

– SMEs– EMBs– 3rd Sector– Promote equalities

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Maximise contribution throughout the Procurement Cycle

8. Closure / Review Need

1. Identify Need

2. Develop Business Case

3. Define Procurement Approach

4. Supplier Appraisal5. Tender Evaluation

6. Award Contract

7. ManageImplementation

of Contract

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8. Closure / Review Need

1. Identify Need

2. Develop Business Case

3. Define Procurement Approach

4. Supplier Appraisal5. Tender Evaluation

6. Award Contract

7. ManageImplementation

of Contract

Utilise Gateway Stages ‘Peer Review’

Challenge

Challenge

Challenge

Challenge

Challenge

Challenge

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Performance manage

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Keeping on track: KPIs

• LIB/P8: % of framework agreements & contracts awarded following best practice on sustainable procurement• LIB/P9: % of corporate spend placed with SMEs• LIB/P10: % of corporate spend including grants placed with the 3rd sector• LIB/P11: percentage of corporate spend placed with EMBs • LIB/P31: Equal opportunities in contracts• LIB/P32: EMB satisfaction with the council• LIB/P33: SMEs’ satisfaction with the council• LIB/P34: 3rd sector satisfaction with the council

www.idea.gov.uk

Sustainable procurement: Making it happenDr Gordon MurrayProgramme Manager - Procurement

www.idea.gov.uk