Sustainable Energy Management Plan

5-Year Energy Management Plan

Waypoint Centre for Mental Health Care June 12, 2014

Waypoint Centre for Mental Health Care 500 Church Street, Penetanguishene ON L9M 1G3

705-549-3181 www.waypointcentre.ca


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Table of Contents

1. OUR ORGANIZATION ........................................................................................ 1

1.1 INTRODUCTION ........................................................................................................ 1 1.2 ORGANIZATIONAL PROFILE ..................................................................................... 2 1.3 FACILITY PROFILE ................................................................................................... 3 1.4 BUILDING SUMMARY ............................................................................................... 3

1.4.1 Existing Building Summary ................................................................. 3 1.4.2 Atrium Building ....................................................................................... 5 1.4.3 Energy Scenario ..................................................................................... 5 1.4.4 Comfort Issues ........................................................................................ 6

2. OUR COMMITMENT ........................................................................................... 7

2.1 WHY ENERGY MANAGEMENT IS IMPORTANT TO US? ............................................ 8

3. UNDERSTANDING OUR SITUATION ............................................................. 9

3.1 ENERGY CONSUMPTION AND COSTS ..................................................................... 9 3.2 BASELINE ENERGY USE IN GIGAJOULES (2013) ................................................. 11

4. OUR ACTIONS................................................................................................... 12

4.1 GOALS, OBJECTIVES AND TASKS ......................................................................... 12 4.2 PLANNED ACTIONS ............................................................................................... 12

5. APPENDICES..................................................................................................... 14

5.1 APPENDIX A – PROPOSED COMFORT GUIDELINES .............................................. 14 5.2 APPENDIX B – GREENING HEALTH CARE INFORMATION ....................................... 16 WAYPOINT IS HOSPITAL #2 ................................................................................................ 16 5.3 APPENDIX C – ENERGY SAVINGS GENERATOR EXTRACTS ................................. 17 5.4 APPENDIX D – FACILITY PLANNING COMMITTEE TERMS OF REFERENCE ........... 20


Strategic Energy Management Plan Page - 1 -

1. OUR ORGANIZATION

1.1 Introduction

As Simcoe County and Muskoka's regional tertiary hospital for mental health and addiction care, Waypoint Centre for Mental Health Care serves residents from Midland, Penetanguishene, Barrie, Orillia, Collingwood, Parry Sound, Muskoka and surrounding communities. Within these communities Waypoint walks with patients and clients on their journey to recovery. Six regional mental health and addiction specialized inpatient programs serve the needs of adults and seniors, along with a variety of outpatient services for people of many ages, from youth to seniors. Waypoint is also home to the province's only secure forensic mental health hospital. Forensic mental health programs provide assessment and treatment services for those with a severe mental illness who have come into contact with the law. In the spring of 2014 forensic mental health patients moved into the brand new Atrium Building that has been under construction for the last three years. Patients, families and staff now experience a welcoming and modern hospital environment. This 31,500 m2 redevelopment project includes a campus expansion with a new pool, gym and conference centre available for patients and community use. Waypoint employs approximately 1,200 people. The hospital is the largest employer in the Midland and Penetanguishene communities. It is comprised of three sites: the inpatient hospital campus located on Georgian Bay in Penetanguishene; the Outpatient Services Program located on the Georgian Bay General Hospital Midland site; and the HERO Centre providing Housing, Employment, Rehabilitation and the Our Place Social Club located in downtown Midland. As one of four stand-alone speciality mental health centres in the province, Waypoint's role includes clinical care and leadership, education and teaching, research, and a focus on advocacy to advance understanding of mental illness. The hospital is also home to the Waypoint Research Institute, formally launched in June 2013, which has been built on almost 40 years of internationally recognized research through the former research department.



1.2 Organizational Profile

Organization Profile

P

Sector

Government

E Education

O Health

P Commercial (_____________________)

L Other (_____________________)

E Number of Employees

1200 Number of stakeholders

5

List of stakeholders Board of Governors Senior Leadership Project Co Staff Patients

Number of Buildings

12

Executive Support V.P Corporate Services Energy Manager Manager, Facilities Operations and Maintenance, Manager Honeywell Building Services

Energy Committee See attached Facilities Planning Committee

Energy Volunteers

O

Energy Management Issues / Obstacles

Engineering incomplete. Funding not secured

P Competing need to retire deferred maintenance

E R

Main administration building is not air conditioned so anticipate energy use increase

A Campus is modernizing. Total square footage growing

T Business Year April - March

I Budget Cycle April - March

O Maintenance Cycle April - March

N S

Maintenance & Operations Budget $,000

Previous Year 2013

Year 2014

Year 1 Year 2 Year 3 Year 4 Year 5

$1,506 $1,041

Energy Efficiency Projects Budget

Previous Year 2013

Year 2014


$105 $210 $358

Utilities budget

Previous Year 2013

Year 2014


$1,009 $1,234 $1,849 $1,935 $2,020 $2,106 $2,191

Other Incentives

Year 2014


Capital Budget

Previous Year Year 2014




1.3 Facility Profile

Facility Profile (Jan - Dec 2013)

Building Area (m2)

Annual Energy Consumption (GJ)

Annual Energy Cost

Energy Usage Index (MJ/m

2)

Administration 6,563 6,760 $131,339 1,030

Bayfield 2,844 4,773 $73,344 1,678

Toanche 13,222 21,569 $335,444 1,631

Powerhouse 475 930 $13,434 1,959

House 1 799 683 $14,737 854

House 2 246 176 $4,230 717

House 6&8 395 386 $7,719 977

Environmental Services Building 2,671 3,064 $56,239 1,147

Oakridge and visitor centre 14,855 20,901 $347,179 1,407

Brebeuf 2,973 4,279 $70,334 1,439

TOTAL 42,070 63,521 $1,053,999 1,510

Atrium Building 31,500 37,957 $1,056,410 1,205

Subtract Oakridge/Brebeuf -17,828 -25,180 -$417,513 1,412

New TOTAL 55,742 76,298 $1,692,896 1,369

1.4 Building Summary

There are twelve (12) buildings that form the existing Waypoint Centre for Mental Health Care as of the end of 2013, with a new building becoming operational in early 2014 (Atrium building). The new building will replace the Oakridge and Brebeuf buildings, which are being demolished in 2014. The new building adds 13,672 m2 (147,164 ft2) after Oakridge and Brebeuf are demolished.

1.4.1 Existing Building Summary

Building Heating Cooling Ventilation DHW Envelope

Administration 3 - 85% modulating boilers to radiators and fan coils (excellent condition)

Zonal split DX to some spaces (window units)

VAV, recirculating system with VFDs

mid-efficiency gas fired heater tank with recirculation pump running 24/7

Older building, low insulation level

Bayfield 3 - mid-efficiency boilers to AHU coils and zones

DX in AHU with roof-top condensing unit

VAV, recirculating system without VFDs, hot deck/cold deck, runs 24/7

3 DHW storage tanks with boiler circulator and DHW recirculation 24/7

1960's construction with original windows




Toanche 2 mid efficiency boilers to perimeter radiators, radiant panels and force flow units 3 mid efficiency steam boilers to reheat coils and DMHW system

Single Chiller, delivered by MUA-1

MAU, Dual H/C coils as well as VSD

2 DHW storage tanks with boiler circulator and DHW recirculation 24/7(DHW piping un-insulated

1970's construction with no major discrepancies

Powerhouse 2-85% mid efficiency boilers to radiators and flow heaters (good condition)

Zonal split DX system to one or two offices

Specialized ventilation operates only when Gens are running and other EXF's thermostat controlled

1- Electric domestic hot water heater

Houses 2 Diesel Generators, Source of Emergency Power

House 1 2 - Camus Dyna Max boilers to baseboard or radiator, control valves for each room

2- Split DX units and window A/C's, window units not in BAS

Operable window sections

1-Electric heater tank, no recirculation pump. Piping un-insulated

Older Building, insulation issues and weather stripping.

House 2- Currently Unoccupied

Natural gas furnace

Split DX unit


1-Electric domestic hot water heater

Upgraded insulation in walls and attic 2014, windows are new and in good condition

House 6 Natural gas furnace

Split DX unit


1 - Mid efficiency gas fired heater tank

New Building, well insulated and double pane windows

House 8 1 - Mid efficiency boiler to baseboard or radiator, control valves for each room

Small A/C's ducted through windows


1 - Mid efficiency gas fired heater tank, temporary electric heater tank installed

Good condition, double pane windows, insulation issues

Environmental Services Building

2-HE boilers for Heating, DHW, reheat coils

DX with rooftop condenser

VAV, recirculating with VFD

New building with Operable windows




Oakridge and Activity Centre

3 mid efficiency boilers for rads, 1 st boiler for dishwasher, 1 rooftop gas HE

Rooftop a/c 5 split a/c

2 mid efficiency boilers

Operable windows

Brebeuf 3 Boilers for rads and AHU

2 split systems

MUA return fans and 3 exhaust fans

2 mid efficiency DHW

Operable windows

For more details on the existing building, refer to “The Waypoint Centre for Mental Health Care Energy Savings Generator” report produced by Nedco (summer 2013).

1.4.2 Atrium Building

This facility receives heating and cooling through a ground source heat pump system with chillers and boilers providing peak cooling and heating capacity, respectively. The ground source system operates to provide simultaneous heating and cooling when the outside air temperature is above -12oC. In total, the ground source heat pump provides 296 kW of peak heating and 222 kW of peak cooling. At outside air temperatures below -12, the heat pumps can be switched back to cooling mode for cooling the IT rooms, for a total peak capacity of 230 kW. The heat rejected in this mode from the heat pumps can be used for building heating as needed or rejected to the ground. The chillers provide 5950 kW of supplemental cooling, coupled with a two-cell induced draft cooling tower (5451 kW total). The chilled water side of the system includes an economizer cycle that allows chilled water to be produced directly through the cooling tower when outside conditions permit, reducing the number of operating hours for the chillers. Two near condensing boilers (3212 kW total) and one condensing boiler (1225 kW) provide supplemental heating. Energy consumption on both sides of the heat pump will be measured to quantify the amount of energy this device is diverting from boiler and cooling tower consumption. Cooling is distributed centrally through coils in the air handling units. Heating is through central coils, reheat coils, and perimeter radiation. Air handling units are equipped with VFDs, although many operate as constant volume systems. For more details on the Atrium Building, refer to “Waypoint Centre for Mental Health Care Measurement and Verification Plan” produced by Honeywell Ltd and dated February 10, 2014. 1.4.3 Energy Scenario

This campus presents a unique scenario with respect to energy. As mentioned previously in this report, there are a number of exciting projects happening at Waypoint, and there are some significant comfort issues that need to be addressed (described in the next section). Due to the net increase in facility area from the redevelopment (13,672 m2) and the potential addition of air conditioning, Waypoint is projecting that energy costs will increase over the next five years. This is necessary to meet the needs of the occupants and to address the need for additional space. Waypoint is currently using the second least amount of energy according to the Greening Health Care webinar from April 16, 2014. It is using approximately 1,200 MJ/m2. According to the Greening Health Care presentation, there is only a potential of 5% additional energy savings.



This indicates that Waypoint is running almost as efficiently as it can, largely due to the lack of cooling in most of the facility. Please see Appendix B for information from the webinar. Waypoint is facility “2”. As indicated previously, Waypoint believes that energy efficiency is important. Recognizing that energy consumption will need to increase over the next few years, Waypoint is committed to managing energy consumption to minimize the increases and work with the facility management team at Honeywell to operate the Atrium Building at peak efficiency, according to its design. Waypoint completed an energy savings opportunity assessment recently. See Appendix C for a copy of the Energy Savings Generator. 1.4.4 Comfort Issues

There are a number of comfort issues that impact occupant satisfaction in this facility. Most of the Administration building is not cooled, and extreme temperatures are seen in the summer as a result. As well, occupants have very little control over the temperature within their spaces. Systems have not been rebalanced in recent years, so the buildings are lacking even distribution of airflow. Water systems similarly require rebalancing. Lack of proper balancing can lead to areas where occupants are getting too much or not enough air to meet their comfort requirements. Finally, many of the windows are no longer sealed properly, leading to drafts on occupants near those windows. All of these items need to be considered over the next five years. Fixing these issues will typically save energy in addition to helping occupants feel more comfortable. See Appendix A for details on the proposed Comfort Guidelines at Waypoint.



2. OUR COMMITMENT

Waypoint, and our partner, Project Co, is committed to consuming energy in an efficient, cost effective, environmentally responsible manner. It is recognized that utility costs are necessary to operate the facility but do not directly contribute to the quality of services offered in the facility. As such, as utility costs rise, it is imperative to reduce energy consumption in order to continue to provide services at or exceeding current standards. It is the responsibility of the Energy Manager(s) listed in Section 1.1 to implement this policy and report on it to the quarterly Utilities Management Subcommittee meetings. The Facility Planning Committee will review all measures in accordance with their Terms of Reference (Appendix D).

Waypoint’s commitment to energy efficiency will employ the following key energy management principles:

Informed Decision Making - Energy will be monitored and tracked. Waypoint will develop, understand and communicate the key metrics so that informed decisions leading to efficient energy use can be taken. Energy audits will be undertaken to ensure optimal building operations and to determine successes of energy initiatives, ongoing monitoring and auditing of building systems.

Retrofit Program - Advance toward internal operational efficiency through a process of continuous improvement. Energy efficiency will be a key driver for retrofits and will be considered in all renovations and retrofits. Waypoint will annually take steps to reduce its footprint.

Operator Training - An ongoing commitment to continuously train and upgrade Building Operators’ knowledge and understanding of building systems. Waypoint will adopt a program for re-commissioning and tuning of building systems for optimal operation. Comfort Guidelines – Adopt industry accepted standards for building operations regarding temperature, humidity and CO2 levels to ensure optimal patient and staff comfort.

Procurement - Purchase utilities to ensure that lowest cost is achieved. Procurement will support the acquisition of energy efficient devices and technologies for the hospital.

Partnerships - Partner with industry and the public to improve energy conservation explore and develop economically viable alternative fuel sources.

Awareness & Education - Foster awareness to reduce the environmental impact of hospital activities and support realization of the hospital’s Energy goals. Effectively communicate the progress and success of energy initiatives.



2.1 Why Energy Management is Important to Us?

Energy Management is important at Waypoint because:

The Government of Ontario has created the Green Energy Act, which requires all public sector (BPS) organizations to create conservation and demand management plans.

LEED Gold Targeted for Atrium Building and will be certified under BOMA BESt program, both of which includes a significant section on energy savings

Waypoint and Project Co have established an annual Energy Target for the Atrium Building. This can only be accomplished through good energy management practices and policies.

Lower energy costs provide more room in the operating budget for patient and facility services.

As utility prices rise, lower energy consumption is key to keeping energy costs manageable.



3. UNDERSTANDING OUR SITUATION

3.1 Energy Consumption and Costs

Utility Consumption Unit Consumption Costs

(Jan – Dec 2013) (Billing Units) GJ $ %

Electricity 5,394,470 kWh 19,420 $661,000 54%

Natural Gas 1,176,037 m3 44,101 $393,000 32%

Water 72,000 m3 NA $180,000 15%

Total NA NA 63,521 $1,234,000 100%

Waypoint Utility Costs 2013



Our overall energy use is broken down as follows:

Rank End Use End Use Percent

Energy Use (GJ/yr)

Cost Energy Type

($/yr)

1 Space Heating 56% 35,687 $318,014 Natural Gas

2 Water Heating 13% 8,415 $74,986 Natural Gas

3 Plug Load 12% 7,680 $261,399 Electricity

4 Lighting 10% 6,510 $221,566 Electricity

5 Ventilation 8% 5,231 $178,034 Electricity

Total 100% 63,521 $1,054,000



3.2 Baseline Energy Use in Gigajoules (2013)

Building Area(m2)

Electricity Consumption

Natural Gas Consumption

Total Consumption

Administration 6,563 2,830 3,930 6,760

Bayfield 2,844 1,226 3,547 4,773

Toanche 13,222 5,701 15,869 21,569

Powerhouse 475 205 726 930

House 1 799 344 338 683

House 2 246 106 70 176

House 6&8 395 170 216 386

Environmental Services Building

2,671 1,152 1,913 3,064

Oakridge and visitor centre 14,855 6,405 14,496 20,901

Brebeuf 2,973 1,282 2,997 4,279

TOTAL (Current) 45,043 19,420 44,101 63,521

Atrium (New Building) 31,500 28,583 9,374 37,957

Subtract Oakridge/Brebeuf -17,828 -7,687 -17,493 -25,180

TOTAL (Projected) 58,715 40,317 35,982 76,298



4. OUR ACTIONS

4.1 Goals, Objectives and Tasks

Due to the addition of 13,672 m2 to the area of the portfolio, it is expected that energy consumption will increase in 2014 when compared

to 2013. Excluding the addition of the new building and the demolition of Oakridge and Brebeuf, our organization has a long term goal to obtain energy intensity increase of only 4% by the year 2019 (5 years) in comparison to 2013 levels. This is equivalent to decreasing energy intensity by 4% from the projected energy consumption when the new Atrium Building is included. This will be achieved by implementing cost-effective energy management initiatives at all of our facilities. We have a further goal of maintaining the energy consumption of the Atrium building at the target level over the same time period. These goals are intended to be met through the projects proposed in Section 4.2 below.

4.2 Planned Actions

Potential Projects

Project Name Description

Potential Electrical Savings (GJ)

Potential Natural Gas Savings (GJ)

Potential Cost Savings (Energy + Operational)

Projected Total Cost

Potential Incentive

Projected Simple Payback

Next Steps

Return Air systems Administration and Toanche

Pricing and Savings Estimate

VAV installation Administration $600,000 Review with Facility Planning Committee

ECM Motor Upgrade 37 motors in total on various devices

120 0 $4,099 $8,365 $2,276 1.5 Review with Facility Planning Committee

BAS recommisioning Pricing and Scope

Approved Projects

Project Name Description

Estimated Electrical Savings (GJ)

Estimated Natural Gas Savings (GJ)

Estimated Cost Savings (Energy + Operational)

Estimated Total Cost

Estimated Incentive

Simple Payback

Next Steps

Hydronic Balancing $40,000 Secure contractor

Air balancing $60,000 Secure contractor

Air Handler replacement Admin building $250,000 Tender call

Projects in Progress

Project Name Description Electrical Savings (GJ)

Natural Gas Savings (GJ)

Cost Savings (Energy + Operational)

Total Cost Incentive Simple Payback

Status

Electrical sub-meters This will support the Communication Program below

NA NA NA 0 NA Ongoing, collect and measure current state



Insulation Upgrade Toanche, Administration, House 2, House 8

$155,000 Complete

Lighting Retrofit Upgrade from T8 to LED 134 0 $4,560 0 Complete

Behavioural/Education Programs

Project Name Description Electrical Savings (GJ)

Natural Gas Savings (GJ)

Cost Savings (Energy + Operational)

Total Cost Incentive Simple Payback

Objectives

Communication Measure and monitor energy use. Develop, understand and communicate key metrics for decision-making

Awareness, behaviour changes Confirm comfort guidelines including revisions

Building Operator Training

An ongoing commitment to continuously train and upgrade Building Operators knowledge and understanding of building systems

Develop skilled work force



5. APPENDICES

5.1 Appendix A – Proposed Comfort Guidelines

_____________________________________________________________________ OPERATIONAL GUIDELINE Subject: Facilities Operations Comfort Guidelines - PROPOSED Date Approved: Approved by: Initiated by: David Griffin, Director Hospital Services Supersedes: New – cross reference with Heat stress Guideline

______________________________________________________________________ Waypoint Centre is committed to the comfort of staff, patients, volunteers and students. This guideline provides the operational range for temperature, humidity and CO2 which are the main criteria that affect occupant comfort.

APPLICABILITY This guideline is intended to inform all Waypoint Centre employees, volunteers and students of the Maintenance Services operational comfort guidelines. BACKGROUND For most buildings with a mechanical ventilation system, the primary operating criteria are temperature and humidity. Because each occupant or worker is unique, with their own sense of what makes them comfortable, it is not possible to specify a single temperature or relative humidity, but rather a range of conditions. Occupant comfort is further complicated by a suite of “related factors”, including temperature gradients (cold floors/hot ceilings), drafts, radiant heat (particularly exposed sunlight) and activity level. Building controls also impact the gradients for temperature in that they have set points for control usually +- one degree. Comfort ranges for temperature are 20-25 C and 30-70% for relative humidity. For most Canadian buildings, the lower end of these ranges is more typical; in winter, it is very difficult to achieve higher than 30% relative humidity, even with a humidification system. The generally accepted measures for air freshness are Carbon Dioxide (CO2) and Carbon Monoxide (CO). Carbon dioxide is a natural component of breathing. The content of non-polluted outside air is 350-400 ppm; the content of indoor air is typically less than – 1000 ppm, depending on the number of people, the ventilation rate and level of activity within an area.



GUIDELINE At Waypoint, the guidelines apply to buildings where both heating and cooling are present and are operating normally. Patient rooms and living areas will be maintained between 22C (71.6F) and 24C (75.2F) with an acceptable variance of one degree. CO2 levels will be below 1000ppm and humidity will be adjusted seasonally. In non-patient areas, temperatures will be maintained seasonally with summer temperatures between 23C (73.4F) and 26C (78.8F) and winter temperatures between 20C (68F) and 23C (73.4F) with an acceptable variance of one degree. CO2 levels will be below 1000ppm and humidity will be adjusted seasonally. REFERENCES There are a number of Standards for reference, the primary standards being:

CSA Z317.2-10 Special Requirements for Heating, Ventilation, and Air-Conditioning (HVAC) systems in health care facilities

Health Canada. Indoor Air Quality in Office Buildings: A Technical Guide. (Publ. 93-EHD-166. Revised 1995).

American Society of Heating, Refrigeration and Air-Conditioning Engineers (ASHRAE) Standard 55-1992 “Thermal Environmental Conditions for Human Occupancy”

American Society of Heating, Refrigerating, and Air Conditioning Engineers (ASHRAE) Standard 62.1-2007 “Ventilation for Acceptable Indoor Air Quality”

CSA International * Standard Z204-94 “Guideline for Managing Indoor Air Quality in Office Buildings”

CSA Standard Z412 Guideline for Office Ergonomic CROSS REFERENCE Heat Stress Guideline OHS 9 025 01 OHS Approved July 12, 2011 Initiated: January 18, 2012 Revised:



5.2 Appendix B – Greening Health Care Information

Waypoint is Hospital #2

Hospitals

Electricity (kWh/ft2) Thermal (ekWh/ft2) Total Energy (ekWh/ft

2)

Savings Potential

Base Cooling Base Heating

Actual Target Actual Target Actual Target Actual Target Actual Target % Cost

2 10.1 10.1 0.6 0.6 7.3 7.3 13.4 11.8 31.4 29.8 5.1% $19,755



THE WAYPOINT CENTRE FOR MENTAL HEALTH CARE, PENETANGUISHENE

5.3 Appendix C – Energy Savings Generator Extracts

The Executive Summary – Summer 2013 A comprehensive Energy Audit was performed by Efficiency Engineering Inc. at The Waypoint Centre for Mental Health Care, 500 Church Street, Penetanguishene, Ontario. The buildings audited were a total of 313,000 ft2. The various buildings provide multiple different services throughout the property and in unison serve as a Hospital for Mental Health Care. All heat to the buildings is provided by natural gas heating. The equipment at this facility is maintained and controlled to a high standard. A building automation system (BAS) monitors and controls major pieces of HVAC equipment to programmed schedules. Lighting has been extensively upgraded at this facility. The newest technology is being installed continuously for lighting, and it was therefore requested to not investigate for further implementation in this report. Energy consumption at this facility is approximately 40% higher than ASHRAE benchmarking standards for buildings similar of this type. Although it was difficult to compare this facility to other as there are varying service types throughout the facility. Energy consumption, utility models and the equipment at this facility have been analyzed. Based on our findings, Efficiency Engineering Inc. recommends the following energy conservation Opportunities:

Energy Savings Scenario The following Opportunities are recommended based on their potential for utility savings.



These Opportunities will result in an annual cost savings of $24,500 on an installed cost of $117,000 and a simple payback of 4.8 years. Emissions will be reduced by 177 tonnes CO2, or the equivalent of removing 58 cars from the road. Longer Payback Scenario The Longer Payback Scenario consists of Opportunities that are not as financially attractive as the Energy Savings Scenario. These measures should be considered when equipment failure occurs or as Capital Renewal projects as equipment approaches its end of life.

These Opportunities will result in an annual cost savings of $15,700 on an installed cost of $340,000 and a simple payback of 22 years. Emissions will be reduced by 111 tonnes CO2, or the equivalent of removing 96 cars from the road. Lighting Scenario The following Lighting Opportunity was analyzed as part of this report.



5.4 Appendix D – Facility Planning Committee Terms of Reference

FACILITY PLANNING COMMITTEE TERMS OF REFERENCE

BACKGROUND/CONTEXT

Statement of Purpose

Coordinate the allocation of hospital physical space, both internal and external, ensuring alignment with operational needs and strategic directions, and the Master Plan related to building and land assets.

Monitor and sponsor opportunities to promote sustainability initiatives (e.g. Energy and water conservation, waste management, air quality, etc.).

Act as the Accessibility Advisory as it relates to the hospital’s Accessibility for Ontarian with Disabilities Act (AODA) obligations, accessibility initiatives in addition to related Regional initiatives (e.g. Seniors Friendly hospitals).

Roles and Responsibilities

Assess and recommend the assignment and/or re-purposing of space to specific programs/departments, including office space, multi-use, social or other work production space in accordance with the Space Planning for Hospital Resources policy and procedure.

Provide and receive updates on major facility upgrades, including operational changes in order to assess impacts on.

Review and recommend policies and procedures related to Space Planning/Utilization, Accessibility, and Sustainability initiatives.

Oversee the development, implementation and evaluation of the hospital’s Accessibility Plan, ensuring compliance with related legislative and/or regulatory obligations.

Oversee the development, implementation and evaluation of the hospital’s Sustainability Plan, ensuring compliance with related legislative and/or regulatory obligations (e.g. Energy Plan).

Coordinate initiatives with the hospital’s Seniors Friendly Hospital Committee in an effort to achieve alignment with recommended related strategies and objectives.

Consultation with users and/or user groups as appropriate to solicit input and support, seek understanding, share information etc.

Accountability and Reporting:

Reports to the Senior Leadership Team through the Vice-President, Corporate Services

Policies and procedures: o Policies are reviewed and recommended to the Senior Leadership Team

(SLT) for final approval o Procedures are reviewed by the Committee and recommended to the

Executive Sponsor for final approval



MEMBERSHIP AND ROLES OF MEMBERS

Membership:

Manager of Facility Planning and Project Delivery (Chair)

Director of Hospital Services

Director of Materials Management (or delegate)

Director of Information Technology (or delegate)

Manager of Housekeeping

Senior Business Analyst

Two (2) Clinical Managers (1 Provincial and 1 Regional)

Ad Hoc - Honeywell FM Manager, relevant Committee Chairs, other internal/external stakeholders as appropriate

Resources: Infection Control Practitioner

Communications & Fund Development

Chair: Manager of Facility Planning and Project Delivery

Recording Secretary:

The recording secretary is the Administrative Assistant to the Director of Hospital Services.

LOGISTICS AND PROCESSES

Frequency of meetings and manner of call:

A minimum of six meetings per year. Ad hoc meetings may be called by the Chair or Members as required.

Decision making process:

Decisions and recommendations are reached through a collaborative and consensual process.

Minutes:

Minutes should be distributed to the following:

Senior Leadership Team, via Consent Agenda Distribution of minutes and regular communication with the following, as required.

Chair, Senior Friendly Initiatives

Chair, Emergency Management Committee

Chair, Hospital Quality, Risk and Safety Committee Minutes should be retained by the Chair for 10 years from the last date of correspondence (as per the Waypoint Corporate Records Retention Schedule).

Date of last review:

February 10, 2014 March 4, 2014 – Senior Leadership Team

Sustainable Energy Management Plan

Documents

Transcript of Sustainable Energy Management Plan