Susan Rogers(918) 724-2212sestone6206@gmail.com

Administrative Assistant/HR Coordinator

Versatile and mature professional with 20 years of solid experience as a flexible, proactive, self-managed and motivated team player with exceptional interpersonal, organizational, and decision-making skills. Proven ability to manage and prioritize multiple projects while supporting fast-paced, high pressure daily office operations while maintaining the utmost confidentiality and poise. Extensive experience with word processing and spreadsheet projects, calendar management, complex travel arrangements, meeting and event coordination and HR processes and implementation. Computer SkillsProficient user in Microsoft Office Word, Excel, Outlook and PowerPoint; Microsoft Dynamics CRM; Concur Travel and Expense; Adobe Products; Visio Software; SharePoint, Taleo Applicant Tracking System; PayChex Time and Attendance and Benefit Management; E-Verify; Social media savvy

Work HistoryWilliams & Williams Auction Services, Tulsa OK(Real Estate auction sales)Executive Assistant/HR Coordinator05/2015 11/2016

Support company executives, manage HR office operations and support the CEO and Chairman on various initiatives including, but not limited to:

Manage Outlook calendar and schedule meetings. Create and prepare materials for presentations from general instructions or rough outline. Plan, organize and oversee all corporate events. Prepare and process expense reports using Concur. Manage Fed-Ex shipping system reconciliations and administration. Vendor engagement for facility management and maintenance, office supply and outside contractors. Track spending on office support services utilizing Excel spreadsheets to provide budget tracking and performance Manage new staff recruitment utilizing social media, job posting sites, internal web postings and outside recruiters. Pre-screen candidates with phone interviews, Skype meetings and in-person interviews. Complete onboarding for each new employee to include background check, drug screen and reference verification. Conduct E-Verify check, I-9 processing, and payroll set up. Manage annual benefits open enrollment process by reviewing completed forms, data input in to HR system, and responding to employee questions about benefits. Create and maintain all corporate organizational charts using Visio software.

Express Group Holdings(Power Generation Industry) Tulsa, OKExecutive Assistant06/2012 - 01/2015

Support C-Suite and Executive Management Team with office management to include:

Maintain effective schedule for the leadership teams involving heavy calendar management, requiring interactions with both internal and external leaders and assistants to coordinate a variety of complex executive meetings. Manage emails and other electronic materials for executives. Arrange, plan and coordinate in-house and off-site meetings and conference calls, including quarterly board meetings and corporate sales meetings. Coordinate and arrange complex travel plans both domestic and international, to include itineraries, agendas, passports and visas, and compiling documents for travel-related meetings. Prepare and process expense reports to timely submission and payment. Create and prepare materials for presentations and reports in the appropriate format from general instruction or rough outline. Administer and manage corporate online travel booking system including report production for management review. Administer and manage AMEX Travel Card program. Plan and organize all corporate events and tradeshows. Compose internal and external correspondence; execute complex word processing projects, including large-scale mailings, presentations, correspondence, and manuals. Assist HR department with recruiting, onboarding, and policy and procedure implementation.

Braden Manufacturing/Global Power Equipment Group(Power Generation Industry), Tulsa, OK and Dallas, TX11/1997 - 05/2012Sales and Project Management Administrative Assistant/Executive Assistant

Sales and Project Management support for 3 salesmen and 6 project managers, including but not limited to:

Creating quotes and proposals from templates using provided documentation. Entering sales orders into AS400 system for processing. Maintaining document control system for Engineering and Project Management. Generating and maintaining project files with drafting and engineering documentation. Tradeshow management and oversight. Supporting sales and project management staff by facilitating logistics such as live meetings, conference calls and recording action items for follow up. Planning and coordination of domestic and international travel Coordination, planning and hosting of yearly offsite International Sales Meeting. Managed pool car maintenance and tracked usage.

Executive Assistant support to entire C-Suite and Executive Management Team, including but not limited to:

Answered a high volume of incoming calls and in-person inquiries from clients, colleagues and investors. Coordinated and set up high-level conference calls, board and management meetings, special events and extensive travel arrangements for top executives. Conducted extensive Internet research on competitors and potential acquisitions for CEO and CFO. Prepared and processed expense reports and invoices for timely payment. Managed and administered corporate AMEX program. Vendor management for office supplies, building maintenance, office equipment and security system. Coordinated and managed office moves and changes to include relocation from Tulsa to Dallas.