Surpaas recruiting software
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SURPAAS
Seamlessly Unified Recruitment Platform As A Service
Cloud Recruiting Platform
For Employers ,Recruitment Service Providers and even Candidates
Manages the plethora of complexities in the Hiring Process in a Simplified & Seamless manner !!
FUNCTIONAL ARCHITECTURE In
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CoreObjects
Core Processes
EntityWrapper
ServiceFramework
CompanyPersonPosition
Workflow Multi-Tenant
Employer Recruiter Vendor Candidate
Access Control
TAMS Parsing StructuredInterview
InterviewReports
Dashboard Search
Boards ReferralORG
MappingDoc
MgmtMailing
SMSJob
Posting
Billing CRMVacancyMgmt Admin Alerts
Meta data Services
ARCHITECTURE HIGHLIGHTS Meta-data driven SaaS Architecture
Configurable – Multi Tenant SaaS Maturity Model
(will be moving to Scalable Configuration Multi-Tenant in next few month) SOA
Services are Offered as API Every API is Self-Contained, Stateless, Authenticated and
Authorized Using Latest Microsoft Technology Offerings Algorithm driven Parsing Services Distributed Architecture
Every Web Module, Database, and Background Services can run on separate machines
Branding capable
Platform
Storage
Business
Communication
Presentation
TECHNOLOGY STACK
SPECIALLY DESIGNED CONFIGURABLE TOOL – FOR RECRUITMENT OR ANY OTHER USE
Work Flow Designing tool Any Work flow Recruitment or non Recruitment 99 processes Allocate , Specify must before next and
Automate Document Parsing Tool
From unstructured to structured data Configurable and knowledge driven
HTML – Web Parsing Tool Survey/Interview/Testing/Opinion Poll
Designing Tool Knowledge Repositories
WORKFLOW DESIGNING TOOL
SIMPLE & SEAMLESSLY INTEGRATEDELABORATED, ENTERPRISE WIDE & CONFIGURABLE
Virtually 2 screen Software , Landing Dashboard and Workbench 95% of Need Served from two Screens
All the activities and actions converge at one place. Seamless Integrated with all Entities HR /Recruiter, Employer/Line Managers, Vendor, Candidates)
Seamless Integration with External Systems like Portals, Mails, SMS, and Social Networking sites (even where API, xml online transfer
not available)
LANDING PAGE -DASHBOARD ALERTS – REPORTS – CALENDAR – PLANNER – QUICK START LINKS
Converges most to single
board/page
DASHBOARD VIEW 1
DASHBOARD VIEW 2 - VACANCY STATISTICS
WORK PAGE -MULTI TASKING WORKBENCH
Manage Single or Multiple / Group
Vacancies at a time
Real time status /counter on each
Stages
Shows Source of Candidate
Bulk Management of Candidates in a
given Stage
Option to filter rows and column from
range of fields and content.
Facility to Bulk Upload Candidates
Instant Views- Resumes,& Interview,
Instruction & Communication,
Calling List.
Vacancy level search on fields like
Name, Process stage, City, Company
Interviews/event scheduled –for each
candidate
Integrated correspondence to
colleagues , candidates , vendors
view, edit, update all information on the
candidate
view, edit and add interview or other
events
off limit a candidate view and update candidate history
Facility to Send Mail /sms to Candidates,
colleagues, vendors
Manage Team
Manage Methodology, Job
description, Structure Interview
Send Global Instruction, view
Standing Instructions
Add Interview Comments
Post Vacancy to Portal , allocate
candidate to other Vacancies
WORKBENCH
WORKBENCH
HIGH SPEED ARTIFICIAL INTELLIGENCE EQUIPPED (AIE) PARSINGNO HUMAN TOUCH PARSING & ATTACHING
Driven by Knowledge Repositories Drives Knowledge from Global Knowledge Allows Using Local Knowledge's
Uses Collective Intelligence Multiple Checks and Verification Reusable Auto Updating Email response from Portals – job Postings
gets attached to Vacancy Email to Hiring managers & Candidates Bulk Upload by Candidate or Recruiter goes
directly to Parsing station
Parsing Station
Duplicate Check on • Email• Contact• Social Identities
Candidate are Captured and Attached to Vacancy
Job Portals
Inbox
Local Folder
Knowledge
Repository
LanguageGrammar
Resume Reservoir/ Pipe line
No Human Touch – Through Software Routine Process (TSRP) from Receiving Resume, Parse , Duplicate Check , Attaching Specific vacancy
Duplicates
Reject Accept
Five step Duplication Check process
Verification
Position specific workbench
Captured Data gets populated automatically for each candidate for specific position
Upload Parsing I Parsing II Database Vacancylevel
Back …
Resumes from online Channel
Resumes from other channels Like email , Career site , employee referral , bulk upload
UNIFIED CANDIDATE PROFILE PAGE DETAIL – HISTORY – ANALYSIS –COMMENTS & REFERENCES
Candidate Captured information- Name, Contact , address , Qualification , Career Details & More
Multi resume Storage Facility – Candidate History
All the Vacancies, candidate has been considered in the past and the result/ Status, History
Previous structured interview Records & Marks Interviewer Remarks and Comments History
Candidate Preferences-Multi Parameters Career Analysis –
Manual and Artificial Intelligence Equipped References & Reference Reports
CANDIDATE PROFILE MAIN PAGE
CANDIDATE PROFILE SHOWING ALL TAB IN ONE
HIGH INTEGRITY & ULTRA FLEXI WORK FLOW DESIGNING & MANAGEMENT SYSTEM
Can create upto 99 stages, which is more than sufficient for any hiring process or for any other need
Workflow Designer Tool At each stage you can define
Must Before Stage Next Stage or indicate as Last Stage (usually the Rejected
stage) Allocate People/s to Stage - who can Act on a stage 3 Level of Escalation for each stage Define Alert for a Stage Reports to be provided
Save process as a Master Template/s which can further applied to new Vacancies
Customize and Optimize a Master Template/s before applying to a Vacancy
CREATE METHODOLOGY
METHODOLOGY PROCESS
STRUCTURED INTERVIEW DESIGNING AND MANAGEMENT
Design your own Interview question for a Vacancy
Create Single or Multiple column Questions Save Question in Question bank Import Question from Question bank or
previous Vacancy Tag question based on Industry, Role,
Function or Resume Classification (Personal, Education, Experience, Project etc.).
Auto Saving of Answers as an when you having answering one question
Save as HTML
AI BASED RESUME SEARCH SYSTEM
Search on all the Captured information Search on Keywords within specific cluster
(experience, education, personal detail etc) in a resume
Search intelligently extends the criteria based on Mapping available in the Knowledge Repositories. For e.g if you search for candidate in automobiles, will also extend to automobile products and departments
Refine search on any all the common parameters including keywords
Search City within certain KM radius. Save your Search and share with your team
members
CANDIDATE SEARCH
CANDIDATE SEARCH ..CONTD
CANDIDATE SEARCH RESULT
UNIQUE TALENT MINING TOOL Scanning entire spectrum of companies . Each company by company, Location by location,
Department by Department and Project by Project. Laying a very accurate Talent pipe line & Supply chain system.
Map Candidate to Company Map Candidate to a Organization Level Set Reporting Relation Search Candidate and map them back to Companies An easy to use Drag and drop User Interface
showing the Hierarchy and mapping non-related candidates
Save the hierarchy and communicate them with your employer
UNIFIED COMMUNICATION
Integrated communication, One window, one entry message to & fro from HR Rep to Hiring Manager Line, Manager, Agency and Candidate.Communicate via various channels like Email, SMS, Local Instruction, Local Alerts
CONFIGURE YOUR ORGANIZATION
1. Create Organization Functional – Department Locational Grade/ Management Level Reporting Structures
2. Create Hiring Organization Physical Structure
3. Create Decision Making / approval Policies for Hiring Decions
4. Map Line Managers and Support Staff to Physical and Reporting Structure
CONFIGURE ORGANIZATION PHYSICAL AND REPORTING STRUCTURE
MULTI LEVEL MULTI-FACETED CONFIGURABLE ROLES AND RIGHTS
Define Role, commonly defined roles are Administrator Recruiter Hiring Manager Management Consultant Support
Define Access Rights to be given at Enterprise Level Corporate Level Department Level Individual Level
MANPOWER PLANNING
A simple manpower planning facility at each department / sub department level
Allows editing and altering from time to time Keeps record and history Integrates Manpower plan with talent acquisition
& requisition
MANPOWER REQUISITION
Manage Employee Requisition with complete workflow for approval process.
Design & define Management Grade wise flexible approval policies
Allocate Roles and authorities Alerts on convergence boards and by email
or RSS fee
CREATE REQUISITION
REAL TIME ENTERPRISE WIDE TALENT ACQUISITION REPORT
Integrated real time status report on Talent Acquisition
Integrated with man power plan Shows balance yet to be filled positions Shows status on offer made, offer accepted, joined/
dropped or internally transferred.
INTERVIEWS SCHEDULING
Single Simple Interviews (Single Candidate, Single Vacancy, Single Interviewer)
Complex Interview Scheduling - Multi-Vacancy, Multi Candidate, Multi-Interviewer, Multi-Location, Multi-Venue, Multi-Days & Time
Schedule Single or Bulk Candidate Interviews Emails are sent to all members that are part
of interviews Email includes Outlook Calendar file with all
the details Calendar shows Interview information on
dashboard
COMMUNICATION TEMPLATES
Create your own Email Templates for each occasion
Use Template editor to create templates
EMAIL TEMPLATE
FULLY INTEGRATE BUILT-IN MAIL MANAGEMENT SYSTEM
Outgoing Mail Service Provides Status and Failures of Outgoing mails Send Bulk mails Embed Images and Rich text or HTML so its not
blocked by Mail Servers Inbox Mail Service
Parse Applicants mails for Vacancy and Attach it
CANDIDATE DOCUMENT MANAGEMENT
One can store document of type .doc, .xls, .pdf and image files.
Documents can be mapped to Education and Employment information
Document can be marked at Verified. Once Verified cannot be deleted
SELF SERVICE CAREER SITEINTEGRATED , INTERACTIVE & A MINI JOB PORTAL WITH DIFFERENCE
Search for Open Position or Get directed to Position from any online source – Portal , network
Apply for the same. Super Easy resume Posting
Upload . Auto Parse Very little to enter Check , Modify Specify Preference
Allows uploading Documents A Unique Referral Management system- Refer or get
referred Keeps Record and update real time status for each applied
position Review progress and interact with recruiters and Employer Allows dialogue with Hiring Manager / HR /
CANDIDATE PROFILE
CANDIDATE JOB APPLICATION STATUS
AGENCY MODULE- A SPECIAL SELF SERVICE VENDOR MODULES
Facility to Pre approve Vendor and Terms Facility Allocate Vendor to Dept. , Location/s Rate vendor performance Broad Cast Job Post to all or selected Vendors or auto
selected as per allocation Vendor/s can be view and accept job orders from your site Monitor Process Integrity of Vendor- Unlike other software
which just allows vendor Resume Uploading , SURPaaS provide full Recruitment software Vendor to work means
Vendor Process & can forward Pre duplicate checked resumes to your job orders- Directly attached to / visible on Vacancy Workbench
Integrated Communication from Hiring manager / Line Manager , HR , Vendor & Candidate at one shot
Provide services for arranging interviews and coordination
SELF SERVICE CAMPUS RECRUITMENT SITE
Allocate Campus to Department ., Location Broadcast your requirements Placement officer upload Student information Shortlist / Reject before visiting /interview Visit Campus to interview or Online interview Forward Selected and allocate to
Department / Branch Interview / Hire Fresh any time
CAMPUS RECRUITMENT SYSTEM – EDUCATION SYSTEM
Keeps records of Courses , degrees Subjects Duration Type – fulltime , part time , online
Universities / Institutes Location Degrees , Courses offered
Colleges / Institutes / Classes Location Degrees/ Courses offered Affiliation to universities / institutes
SELF SERVICE RPO SITE Broadcast single or lot of Micro Process to be outsourced
1. Confirm Interest2. Set interview 3. Conduct Structure information 4. Find Contact Information5. Check Current Employer 6. Map a Company 7. Find his Senior , subordinate, Peer 8. Check Online Media 9. Conduct Reference Check
RPO Vendor View and accepts Results of Process get real time Auto Dated in Vacancy Workbench against
specific Candidate Off-loader / Controller Module to manage vendors Billing system Boon Companies overseas – UK/ USA – Real-time RPO vendors working in
India or elsewhere in the world
KNOWLEDGE REPOSITORIES- UNLIMITED POSSIBILITIES
Companies Industry , Product , Division Department , Designations &
Locations Industry
Processes Brands
Industry Products
Industry Department
Funtion
Department Function
Role / Designation
Technology Processes
COMPANY MODULE
• Scalable• Integrated with Work Experience of
the Candidate• Useful for Recruitment and CRM• Self Service CRM