Supporting Information - Coordination Committee Meeting ... · Coordination Committee Meeting ......

SUPPORTING INFORMATION

for respective items considered at

Coordination Committee Meeting

8 April 2015

Moreton Bay Regional Council

SUPPORTING INFORMATION Ref: A10606190, A10609948, A10610023 and A10707416 The following list of supporting information is provided for: ITEM 4.2 LOCAL DISASTER MANAGEMENT GROUP MINUTES FEBRUARY AND MARCH 2015 - REGIONAL #1 Local Disaster Management Group – Extraordinary Meeting 19 February 2015 #2 Local Disaster Management Group – Extraordinary Meeting 20 February 2015 #3 Local Disaster Management Group – Extraordinary Meeting 21 February 2015 #4 Local Disaster Management Group – Meeting 18 March 2015

COORDINATION COMMITTEE MEETING 8 April 2015

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Moreton Bay Region Local Disaster Management Group Extraordinary Meeting

19 February 2015 commencing at 2.00pm

ICT Open meeting Room Strathpine Admin Building

MINUTES

ATTENDEES

1. Welcome and Apologies

2. Introduction to current event – Tropical Cyclone Marcia

3. Tropical Cyclone Marcia Intelligence Assessment Brief

4. Response Preparations

5. Future Items

6. Next Meeting

7. Close

#1 Local Disaster Management Group - Extraordinary Meeting 19 February 2015


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Moreton Bay Regional Council | Local Disaster Management Group Extraordinary Meeting 119 February 2015 Minutes


ATTENDEES MembersCr Brian Battersby OAM MBRC Chairperson LDMG Cr Bob Millar MBRC Deputy Chairperson LDMG David Meyer MBRC Deputy Local Disaster Coordinator Carl Peterson MBRC Disaster Management Susan Trappett MBRC Disaster Management – Deputy Steve Lynch Energex Simon Ball Queensland Fire and Emergency Services John Hannan Queensland Fire and Emergency Services Ted Ireland Queensland Fire and Emergency Services - Deputy Chris Hanlon Queensland Fire and Emergency Services Anthony Martini MBRC Local Disaster Coordinator Bill Halpin MBRC Moreton Recovery Coordinator Robert Draycott MBRC Chair Communications sub-group Mark McCormack Robyn Moffat

MBRC Chair Human-Social sub-group MBRC Chair Environmental sub-group

Collin Sivalingum Australian Red Cross Sara Madsen Department of Communities, Child Safety and

Disability Services Martin Jones Ian Hadly

Department of Transport and Main Roads Department of Transport and main Roads

Melinda Piispanen Lyn Nielson Frances Bottle David License

Queensland Health Caboolture Hospital Department of State Development, Infrastructure and Planning Department of State Development, Infrastructure and Planning

Phil Johnston Unitywater Julia Cooke Mike Brady Glen Morris Graham Allan

Queensland Police Service Queensland Police Service Queensland Police Service Queensland Ambulance Service

Mark Forbes Henk van den Ende Alison Goodhand

MBRC Chair Economic sub-group Moreton Bay SES EHP

Other Steve Rosso MBRC Flood Information Centre Leanne Salter MBRC Flood Information Centre Shamim Yazdani MBRC Flood Information Centre

APOLOGIESAshley Lorenz Unitywater


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Agency representatives introduced themselves to the meeting.


Designed to ensure LDMG members are up to speed on current event.

3. Tropical Cyclone Marcia Intelligence Assessment Brief See Attached


Queensland Police – Julia Cooke Checking Dale Street, Burpengary for any squatters DDCC have 3 staff on standby Early stages of preparation Communications blogging ongoing OIC have spoken to Police re checks

Queensland Fire and Emergency Service – Simon Ball Severe Weather Alert Level (SWAL) 3 Additional swift water crew (8 teams in total) prepositioned with 2 teams based at Petrie

and Caboolture Extra equipment at Woodford Patrolling known areas for behaviour Manning and standing ready Regional Incident Control Room on standby All rescue vehicles and crews standing ready

Queensland Ambulance Service – Graham Allan Station managers on call for response as at 9am this morning Stations being manned 24 hours a day

MBRC Human-Social sub-group - Mark McCormack 3 evacuation centres on standby (Caboolture, Burpengary and Woodford) Watson Park will be available from 1pm tomorrow

Department of Community Services - Sara Madsen Emergency items will be available

Caboolture Hospital – Lyn Neilsen Many staff are on standby but they may not be able to get in from Bribie Island and

Beachmere They have additional food Generators tested and ready

Public Health – Mel Piispanen On standby if required

Australian Red Cross – Colin Sivalingum System activated Encouraging members of the community to use Register, Find, Reunite to register on their

website to advise they are safe Teams on standby if required to support evac centre activations


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Energex – Steve Lynch Network is running normally If winds of 90km/hr occur it can be reasonably expected to have widespread outages due

to trees down Response capability activated Deploying crews in known trouble spots (none in Moreton Bay) Currently in green state of readiness Critical infrastructure (generators) may be despatched on a required basis

(Carl Peterson asked for agencies to identify their critical infrastructure which may require alternative power ie. generator if mains power lost. Email to be sent ot Carl no later than 1000hrs Friday)

TMR – Martin Jones Meeting held this morning Maintenance staff on call Known spots are being monitored Currently all roads are open (Anthony Martini) advised MBRC can give TMR advance notice of troublesome roads

affected. Expecting Bribie/Beachmere/Morayfield Road and Gympie Road at Bald Hills to be affected late Friday

Queensland Rail – Dan Lecole Freight north to south ceased. Last freight train north later this evening. Possibly trains north of Nambour closing tonight Monitoring known trouble spots Possible impact on network overnight with winds Difficulty if rail line closed and buses unable to pass King John Creek, Bruce Highway

Unitywater – Phil Johnson Incident management team briefed All going well at the moment

MBRC – Robert Draycott Facebook and Twitter accounts active General Preparedness messages Moreton Alert – only 1 severe weather message sent so far Media Releases Continuing to liaise with QPS media

MBRC – Anthony Martini Be aware Friday night and Saturday morning for heavy rain and flash flooding – general

safety Could possibly occur during the night, concerned about flash flooding Vegetation concern/threat Be mindful of debris and power lines down Wide use/ high demand for sandbags and sand by residents

5. Future Items

Julia Cooke will verify who the Telstra representative, as current representative is away at the moment.

6. Next Meeting

The next meeting is 2pm, Friday 20 February 2015 via teleconference.

7. Close

There being no further business the meeting closed at 2.36pm.


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Moreton Bay Region Local Disaster Management Group Extraordinary Meeting

20 February 2015 commencing at 12noon


MINUTES

ATTENDEES



3. Tropical Cyclone Marcia Intelligence Assessment Brief


5. Future Items

6. Next Meeting

7. Close



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ATTENDEES MembersCr Brian Battersby MBRC Chairperson LDMG Cr Bob Millar MBRC Deputy Chairperson LDMG David Meyer MBRC Deputy Local Disaster Coordinator Carl Peterson MBRC Disaster Management Susan Trappett MBRC Disaster Management – Deputy Anthony Martini MBRC Local Disaster Coordinator Bill Halpin MBRC Moreton Recovery Coordinator Robert Draycott MBRC Chair Communications sub-group Mark McCormack MBRC Chair Human-Social sub-group Steve Roso MBRC Flood Information Centre Steve Lynch Energex Simon Ball Queensland Fire and Emergency Services Rod Knight Queensland Fire and Emergency Services Elleanor Carter Australian Red Cross Sara Madsen Department of Communities, Child Safety and Disability Services Roy Norton Salvation Army Tanya Needs St Johns Ambulance Justin Elstob Save the Children Martin Jones Department of Transport and Main Roads Lyn Nielson Caboolture Hospital Janene Farr Redcliffe Hospital Phil Johnston Unitywater Julia Cook Queensland Police Service John Hallam Queensland Police Service Glen Morris Queensland Police Service Graham Allan Queensland Ambulance Service Mark Forbes MBRC Chair Economic sub-group Anna Burden MBRC Chair Economic sub-group Megan Allen MBRC Henk van den Ende Moreton Bay SES Graham Gibb Bribie VMR Sarah Tennant GIVIT Leonie Clough EHP Julie Molloy Volunteering Queensland

Other Daryl Hitzman MBRC Chief Executive Officer Anne Moffat MBRC – Manager Executives Services


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Designed to ensure LDMG members are up to speed on current event.

3. Tropical Cyclone Marcia Intelligence Assessment Brief See attached brief


Cat 4 near Shoalwater Bay Rainfall 50 – 100mm in some places Eastern half minor flooding and tipping into moderate level of flooding Moreton Alerts – general alerts issued Messaging to Dale Street - up to 9.6metres Road closures increasing Council Facebook and Twitter updating with Mayor on local radio Door knocking occurring at Dale St and low lying areas of Beachmere and Toorbul advising of potential inundation.

Next 48 hours – continuing to monitor weather event Call Centre hours extended continuing with extended hours until further notice

Queensland Police – John Hallam Will maintain a 24 hour presence in LDCC Arrangements made for resources Confirmed that Young’s Crossing Road officially closed

Queensland Fire and Emergency Service – Simon Ball All fire crews actively patrolling Regions Experiencing power lines down by tree falling, road crash rescues and water related

incidents Petrie and Caboolture – swift water rescue teams and vehicles (12 in Brisbane region) State Operation centre manned 24/7, Regional Operations Centre and ICC Burpengary

also manned Staff at SDCC and all LDCCs

Queensland Ambulance Service – Graham Allan Operations are continuing as normal Move staff into the southern parts of SC Local ambulance cord centre on lean forward Road Closure information valuable and useful

MBRC Human-Social sub-group - Mark McCormack Evac Centres Watson Park and Woodford will be open from 2pm today Bribie/Burpengary and Caboolture on standby 2 Red Cross crews on standby Generator request from Energex for Watson Park

Caboolture Hospital – Janene Farr All fine Some staff may not be able to get to work

Australian Red Cross – Eleanor Carter Quite a few teams on standby across the State and Moreton Bay


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Awaiting any requests for evac support

St John’s Ambulance – Tanya Needs Staff are attending Watson Park and Woodford from 2pm and standby for others Self-sufficient and first aid

Energex – Steve Lynch Business as usual Currently one issue Junction Road/Burpengary East repair crew there ATM Expect to see widespread outages Resourced up for more work over the weekend Fleet of generators which can be deployed

TMR – Martin Jones Priority is Bruce Highway. Police and TMR are monitoring South bound carriage way closed between Caboolture and Pumicestone Road with

contraflow onto the northbound land – will be single lane each way Will check on Bribie Island bridge (concern brought up whilst on teleconference)

Queensland Rail Caboolture line closed in both ways suspended between Petrie and Lawnton (Carl

Petersen advised)

Unitywater – Phil Johnson ATM operations centre working normally No events Pump Station at Mary Ring Drive Samford (Stormwater into park) – Cr Millar

MBRC – Robert Draycott Facebook and Twitter resumed at 7am, now on 24 hours until further notice Flood watches being sent to communities Working with different agencies

MBRC – Anthony Martini Key points going forward, expectations will be dying down If information on roads, please provide advice through to MBRC Expect next 24 hours more rain and wind More effects on what’s predicted on rain gusts Late afternoon today until later afternoon tomorrow

SES - Henk van den Ende Flood boat crew around Woodford 368 request for assistance (water leaking or threat of flooding) Every group is activated Rain has affected their IT systems Projected issues – trees down, trees on road Looking for vehicles/Council has been in contact with assistance

Volunteering QLD – Julie Molloy Encourage people to register on line if they are able to provide assistance Cr B suggested assistance for people needing help to fill sandbags

GIVIT – Sarah Tennant Link on MB Website for donations

www.vivit.com.au You can register on line and ask for your requirements Some residents have made contact to MBRC for donations of blankets etc

VMR – Graham Gibb At readiness if required


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Salvation Army Please contact if anything required

Bill Halpin Call centre being rostered around the weekend BCC taking calls outside of these times with on flow to external provider

5. Future Items

6. Next Meeting

The next meeting is 10am Saturday 21 February 2015 via teleconference.

7. Close

There being no further business the meeting closed at 12.41pm.


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Moreton Bay Region Local Disaster Management Group Extraordinary Meeting 3

21 February 2015 commencing at 10.03am


MINUTES

ATTENDEES


2. Introduction to current event – Ex Tropical Cyclone Marcia

3. Ex Tropical Cyclone Marcia Intelligence Assessment Brief


5. Future Items

6. Next Meeting

7. Close



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ATTENDEES Cr Brian Battersby MBRC Chairperson LDMG Susan Trappett MBRC Disaster Management – Deputy Anthony Martini MBRC Local Disaster Coordinator Bill Halpin MBRC Moreton Recovery Coordinator Robert Draycott MBRC Chair Communications sub-group Mark McCormack MBRC Chair Human-Social sub-group Steve Roso MBRC Flood Information Centre Steve Lynch Energex Simon Ball Queensland Fire and Emergency Services Rod Knight Queensland Fire and Emergency Services Ted Ireland Queensland Fire and Emergency Services Elleanor Carter Australian Red Cross Fredri Kruger Department of Communities, Child Safety and Disability Services Tanya Needs St Johns Ambulance Martin Jones Department of Transport and Main Roads Lyn Nielson Caboolture Hospital Phil Johnston Unitywater Ashley Lorenz Unitywater Michael Brady Queensland Police Service Lee Jeffries Queensland Police Service John Hallam Queensland Police Service Glen Morris Queensland Police Service Mick Moat Queensland Police Service Graham Allan Queensland Ambulance Service Mark Forbes MBRC Chair Economic sub-group Anna Burden MBRC Chair Economic sub-group Clinton Heyworth MBRC Environmental sub-group Robyn Moffatt MBRC Environmental sub-group Nicci Barlow MBRC Customer Service Louise Hainey MBRC pets Henk van den Ende Moreton Bay SES Graham Gibb Bribie VMR Sarah Tennant GIVIT Julie Molloy Volunteering Queensland Sean Gordon Telstra Dan Lecole Queensland Rail Bob Walker ADRA

Other Daryl Hitzman MBRC Chief Executive Officer Anne Moffat MBRC – Manager Executives Services


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2. Introduction to current event – Ex Tropical Cyclone Marcia

Designed to ensure LDMG members are up to speed on current event. Status update – requirements by exception (for documentation and coordination)

3. Ex Tropical Cyclone Marcia Intelligence Assessment Brief

Overview given – Ex Tropical Cyclone Marcia (predicted to be clearing later today) Be Aware MoretonAlert issued to Dale Street, Burpengary – currently at 7.5m Be Aware MoretonAlert issued to Region, potential flash flooding areas Approx 97 roads closed, 35 have reopened in the Region May experience some destructive winds, flash flooding


Queensland Police – John Hallam No exceptions to report Extra staff are on duty today, will revisit for tomorrow

Queensland Fire and Emergency Service – Simon Ball Business as usual Rural Fire assisting SES filling sandbags Moving into rapid damage assessment in some areas particularly up north

Queensland Ambulance Service – Graham Allan Operations as normal, working around flooded areas Extra staff are on road today Operations as normal

MBRC Human-Social sub-group - Mark McCormack 3 (Bribie Island, Woodford and Watson Park) Evacuation centres still open, will

reassess this afternoon

Department of Community Services - Sara Madsen Ready and waiting if required, but not in activation

Caboolture Hospital – Lyn Neilsen Business as usual

Australian Red Cross – Eleanor Carter People can register on line to advise they are ok

Energex – Steve Lynch Only have one issue: 35 customers around the Dale Street area – Burpengary

(transformer isolated). Will reassess turning the transformer on when the water has subsided from Dale Street

Currently on Green alert

TMR – Martin Jones Priority is Bruce Highway which is still on contraflow. Not confident to open at this

stage. Once rain band has passed through Caboolture will reassess for reopening QPS – Request to check D’Aguilar highway towards Kilcoy Monitoring roads closed, and making those available when able to


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Queensland Rail – Dan Lecole All running on time If there are going to be North Pine dam releases QR will need to know as impacts

Petrie line

Unitywater – Phil Johnson Incident management team stood up at 9am this morning No major issues Quite a few sewerage pump stations are in overflow Will recover quite quickly once weather system passes

MBRC – Robert Draycott Messaging as required Updated media release sent this morning

MBRC – Anthony Martini Rain is intensifying, concern about flash flooding Issues possibly are vegetation down Concerns about Woorim beaches, will assess in few hours

SES- Henk and den Ende Business as usual Thank you to Rural Fires and Volunteering QLD Long term concern will be fatigue management Lots of leaky roofs

Volunteering QLD – Julie Contacted a number (30) of people to assist with sand bagging Have over 6000 volunteers registered in MBRC Region

GIVIT – Sarah Fully activated

VMR – Graham Gibb Base is secure and ready for operation

Telstra – Structures are holding up Evacuation kits are available if needed

St Johns Received stand down this morning from evac centres and have moved some staff to

Redcliffe

5. Future Items

Nil

6. Next Meeting

The next meeting will be advised if required.

7. Close

There being no further business the meeting closed at 10.34am.


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Moreton Bay Region Local Disaster Management Group

18 March 2015 commencing at 12:31pm Strathpine Chambers

220 Gympie Road, Strathpine

MINUTES

ATTENDEES 212

1. WELCOME AND APOLOGIES 213

2. PREVIOUS MINUTES 2132.1 Confirmation of Previous Minutes 213

2.2 Business Arising From Previous Minutes 213

3. AGENDA ITEMS 2133.1 Discussion on lessons identified from ex-TC Marcia event 213

3.2 Presentation – Dam Safety Arrangements 215

3.3 Presentation – Queensland Health Disaster Planning Framework 216

3.4 LDMG Exercise and Training Program 2015 216

4. AGENCY/COMMITTEE REPORTS (verbal and by exception) 2164.1 Moreton Bay Regional Council 216

4.2 Queensland Fire and Emergency Services 220

4.3 Queensland Police Service 221

4.4 Other Agency Reports 223

5. OTHER BUSINESS 224

6. REFERRAL 2246.1 To Council 224

6.2 To DDMG 224

7. FUTURE AGENDA ITEMS 224

8. NEXT MEETING 224

9. CLOSE 224

#4 Local Disaster Management Group - Meeting 18 March 2015


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Moreton Bay Regional Council | Local Disaster Management Group Page 212 18 March 2015 Minutes


ATTENDEES Members / Deputies Cr Brian Battersby MBRC Chairperson LDMG Cr Bob Millar MBRC Deputy Chairperson LDMG David Meyer MBRC Deputy Local Disaster Coordinator Bill Halpin MBRC Moreton Recovery Coordinator Robert Draycott MBRC Chair Communications sub-group Carl Peterson MBRC Disaster Management Susan Trappett MBRC Disaster Management - Deputy Greg Bartlett Energex Graham Allen Queensland Ambulance Service Simon Ball Queensland Fire and Emergency Services Bevan Marks Queensland Health John Hallam Queensland Police Service Ashley Lorenz Unitywater

Guests / Advisors Fredri Kruger Department of Communities, Child Safety and

Disability Services Martin Jones Department of Transport and Main Roads Barbara Cole MBRC Disaster Management Kathrine Crocker MBRC - Secretariat Erica Ross MBRC - Secretariat Diane Bretherton Queensland Health Janene Farr Queensland Health Julia Cook Queensland Police Service John Tibaldi Seqwater Belinda Tam Seqwater Kris Conroy State Emergency Service Graeme Gibb Volunteer Marine Rescue

Apologies Cr Allan Sutherland MBRC Mayor Anthony Martini MBRC Local Disaster Coordinator Mark McCormack MBRC Chair Human-Social sub-group Jason Boldeman Seqwater Jo Garner Seqwater Ted Ireland Queensland Fire and Emergency Services


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1. WELCOME AND APOLOGIES


2. PREVIOUS MINUTES

2.1 Confirmation of Previous Minutes

The minutes of the meeting held 12 December 2014 (Pages 200 to 211) are provided for confirmation.

RECOMMENDATION ADOPTED:

That the minutes of the meeting held 12 December 2014 be confirmed.

2.2 Business Arising From Previous Minutes

Nil

3. AGENDA ITEMS

3.1 Discussion on lessons identified from ex-TC Marcia event

Discussion on the lesson’s identified during the recent response to ex-TC Marcia including:

LDMG debrief meeting presentation given and included discussion on situation reporting – timings and agency reporting requirements and LDMG extraordinary meetings – timings and briefing format.

Agencies provided the following feedback in regard to the ex-TC Marcia event:

Energex: Fortunately turned out to be a minor event. Business as usual. 2500 without power on Saturday. The major effect on Energex operations was the activation of the Gympie Flood Plan.

Unitywater: Water - no water quality issues in respect of the Drinking Water Management Plan. Sewerage - less than 1 overflow per 1000 connections – some instances as a result of illegal

connections (e.g. stormwater drains and roof water tank overflows connected to the sewer). All constructed overflows worked satisfactorily Operations are following up on the ones that overflowed in backyards. Ongoing maintenance and detection of illegal connections. 2 internal surcharges – one due to blockage in Unitywater sewer and one to internal defect in

drainage and working with resident to resolve problem. No power outages experienced, however have enough mobile generators to cover onsite. Although not considered a minor event but not unexpected with rainfall received.

Outcome: Carl Peterson to arrange inclusion of dot points in MoretonAlert email message templates to educate community regarding Unitywater services.


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Queensland Police Service:

Some issues with road closures and signage. Recent changes with Transport & Main Roads (TMR) and the use of contractors contributed to the problem. Notable delays in provision of signage and manning of sites were the main concerns.

Road closure conflicting information between Council and TMR websites. Lag in NDRRA being declared. It was noted that the declaration does not occur automatically and

that a request to activate must be made initially. Concern that continually had to seek information from utilities for SITREPS. It was important to

note that the DDDC was the conduit between local and state and the information was of importance. It was noted that certain utilities – Energex and Telstra, report direct to the state

Suggestion to have District and Local via teleconference – would be much more efficient.

Outcome: Carl Peterson to look at conducting joint DDMG and LDMG teleconference meetings from an agenda perspective, and put to the Chair for consideration, noting the necessity for a process to keep issues separate.

Transport & Main Roads:

Noted that the department had adopted a model of contracting its maintenance and that this event was most likely their first big test.

Aware of the delays experienced and advised that the MBRC Local Disaster Coordinator was keen to catch up in this regard. It was suggested that Queensland Police Service also be invited to attend this meeting.

Acting Local Disaster Coordinator reported that there was also confusion with mixed messages being relayed regarding the north coast railway line, that needed to be rectified as well.

Outcome: Carl Peterson to arrange for a meeting between the Local Disaster Coordinator, Transport & Main Roads and Queensland Police Service regarding road closures during an event.

MBRC Operations: Presence of a Liaison Officer during meetings had been beneficial in disseminating information to

and from MBRC maintenance crews. Main issue was closure of TMR roads – as mentioned above. Fortunate rainfall lowered on Friday evening. Dale Street, Burpengary experienced 2 flood peaks

exactly the same height in a 12 hour period. Acting Local Disaster Coordinator reported that Council have recently signed an agreement with

the Bureau of Meteorology for rainfall forecasts in advance to enable prediction of level of flooding that may occur with the next 48 hour period, to alert operations on possible road closures etc. It was noted that Flood Information Centre situation reports will be enhanced to include this in the future.

MBRC Communications: Approximately 100 Facebook and Twitter messages were disseminated. What worked well was the great liaison with QPS and the council Liaison Officer from Operations.

Queensland Ambulance Service: Deployed more resources in support role and relief for those in northern Queensland. Suggestion for road closures to be fed into the QAS Operations Centre would be helpful in

choosing an alternative route.

State Emergency Service: 860 requests over 3 day period, finalising operations on Sunday evening (22 February 2015). Appreciate Council support with additional vehicles and IT assistance when Burpengary and

Deception Bay offices experienced technological problems. Few communication issues experienced. Overall operations went well with resources being supplied in a timely manner.


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Query whether Council had provision for locating sand dumps at areas like Donnybrook, Toorbul and Beachmere that are likely to be affected by higher tide isolation. A temporary sand dump was being considered near the Toorbul boat ramp. Beachmere already has a sand dump located at the Rogers Street sports ground.

Offer to be a source of intelligence on road conditions, with more than 20 vehicles on the roads during an event. It was noted that this matter would be discussed at another meeting.

Queensland Health: The event confirmed the agency’s ‘Achilles heel’ – being staffing access. Some can’t get to work;

some leave work to go home in case of road closures and some leave to collect children if schools are closing.

Clear messaging around road conditions (particularly back roads) would assist, as would messages in respect of school closures (when in fact schools were not technically closed).

Outcome: Add to DDMG debrief on 25 March 2015 – conversion with Queensland Education around communication and school closures.

Proposed Timings:

As an outcome of the recent event, the following timings are proposed for future events:

Agency daily reporting cycle for LDCC: 0900hrs 1400hrs 1900hrs

Situation Reporting cycle to District/State: 1000hrs 1500hrs

LDMG meeting schedule standard: 1200hrs (or as required)

Outcome: Proposed timings adopted as outlined.

3.2 Presentation – Dam Safety Arrangements

Presentation by John Tibaldi, Principal Engineer – Dam Safety and Flood Operations Seqwater, on Dam Safety Arrangements and Emergency Action Plans for the North Pine and Sideling Creek Dams. Discussion points included:

Dam safety Current procedures Compliance with planning and exercise requirements

Outcomes: 1. Council to develop with Seqwater Emergency Alert message content for dam break polygons and

include locations for community evacuation shelters. Also include in MoretonAlert message templates.

2. A further meeting to be arranged between Seqwater, Council and Queensland Police Service to discuss traffic management and evacuation planning in case of dam failure.


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Moreton Bay Regional Council | Local Disaster Management Group 6 18 March 2015 Minutes


3.3 Presentation – Queensland Health Disaster Planning Framework

Presentation by Ms. Diane Bretherton, Manager Emergency Management and Business Continuity, Queensland Health, on the following topics:

Overview of the Queensland Health disaster planning framework Update on changes to the Queensland Heat Stress Response Plan annexure Overview of Queensland Health’s Concept of Operations including any expectations of Local

Disaster Management Groups and member agencies Discussion on Queensland Health arrangements to support vulnerable members of the

community during disasters

It was noted that Queensland Health were responsible for contacting these affected persons in the preparedness phase to ensure they are kept informed of event developments, have sufficient supplies or access to identified sites if required and to arrange evacuation as necessary.

Energex reported that they require life-support patients to self-manage. The main reason being that as essential as it is to have a register of persons on life-support it is even more essential for the register to be maintain for currency.

Outcome: Carl Peterson to provide storm tide evacuation maps to Queensland Health to indicate approximate numbers of persons in each area that are part of Queensland Health’s Community Patient Outreach program. These patients are those that have home life-support equipment or require access to dialysis, etc.

That a meeting be arranged between Queensland Health, Council (including Chair Human-Social sub-group) and Queensland Police Service, to formalise provision of the above information.

3.4 LDMG Exercise and Training Program 2015

Discussion on the proposed exercise and training program for 2015 including:

Earthquake discussion exercise June 2015 QFES catastrophic Exercise 2015/16 General training and induction

Susan Trappett advised that training needs analysis will be completed on training requirements and encouraged agencies to advise Council of any particular training that should be considered.

4. AGENCY/COMMITTEE REPORTS (verbal and by exception)

4.1 Moreton Bay Regional Council

Communications Sub-Group

MoretonAlert MoretonAlert is a free SMS, email and voice notification system to provide severe weather and fire

warnings, prescribed burn notifications, potential flash flooding incidents and planned dam releases within our region.

Due to enhancements to the Whispir platform, council can now issue warnings to residents via the drawing of a polygon on a map. Council has approved the use of the MoretonAlert system to issue/pass on Community Warnings (Advice, Watch and Act, Emergency) from the Queensland Fire and Emergency Services during fire events.

Following recent disaster events, as at 12 March 2015, council now has 33,028 residents registered to receive MoretonAlert messages.


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Facebook / Twitter Extensive ongoing social media engagement with the community via Facebook (17,216 followers) and

Twitter (1,822 followers) during disaster events.

Disaster Management

Community Engagement / Get Ready Continuing to engage with community groups and provide presentations on preparedness. Get Ready Resilience Initiative funding provided by the Department of Local Government, Community

Resilience and Recovery was set at $63,050 for the Moreton Bay Regional Council this 2014/2015 year.

Get Ready activities included contribution to the Bribie Island Emergency Service Expo; newspaper advertising; advertising and prize packs for MoretonAlert competition; Neighbourhood Centre community lunches and Bunnings trade displays during Get Ready Week (13-19 October 2014).

Community Engagement Activities

Date Activity No of Attendees

25 Aug 14 Year 5 Patricks Road 53

26 Aug 14 Presentation to Legacy Ladies – Bribie Island 40

11 Sep 14 Year 5 Presentation Ferny Hills 57

12 Sep 14 Year 5 Presentation Kurwongbah 52

11 Oct 14 Bribie Island Emergency Services Expo N/A

13 Oct 14 Redcliffe Neighbourhood Centre Get Ready Week N/A

14 Oct 14 Bribie Island Neighbourhood Centre Get Ready Week N/A

15 Oct 14 Caboolture Neighbourhood Centre Get Ready Week N/A

18 Oct 14 Bunnings Get Ready Stalls x 4 N/A

21 Oct 14 Library Presentation - Strathpine 8

29 Oct 14 Under 5’s Day – Deception Bay N/A

31 Oct 14 Year 5 Presentation - Narangba 120

3 Nov 14 Mt Nebo/ Mt Glorious Community Information 40

6 Nov 14 Year 5 Presentation – Banksia Beach 150

6 Nov 14 Year 5 Presentation - Burpengary 145

8 Nov 14 Bounty Boulevard SS Twilight Markets Stall N/A

11 Nov 14 Wesley Mission Respite presentation 28

11 Nov 14 Library Presentation – Deception Bay 4

17 Nov 14 Wesley Mission Respite presentation 35

18 Nov 14 Island Breeze Retirement Village Presentation 53

28 Feb 15 Mormon Welfare Fun Day Stall N/A

11 Mar 15 Under 5s Day – Teddy Bear’s Picnic Stall N/A

TOTAL 785


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Disaster Management Exercises

Date Type PersonsExercised

HoursTrained

10 July 14 Exercise Headache Simulation 5 25

22 July 14 Exercise Headache Economic Recovery 4 8

24 July 14 Exercise Headache- Response 33 297

25 July 14 Exercise headache - Recovery 31 139.5

29 July 14 Department of Communities Recovery Exercise 4 24

10 Sep 14 Exercise Blaze Alert - Evacuation 19 114

29 Oct 14 Exercise Summer Trial - Noosa 2 15

30 Oct 14 Exercise Summer Trial - Noosa 2 9

3 Nov 14 Exercise Mountain Dash – Mt Nebo SS 37 166.5

5 Nov 14 Unitywater Exercise 1 6.5

21 Jan 15 QPS Caboolture Exercise Blaze 18 27 TOTAL 156 831.5

Disaster Management Training A focus was placed on ensuring the maximum number of personnel have a basic level of

understanding of Queensland’s disaster management arrangements. Also focussed on increasing knowledge and skills of individuals involved in the Planning and Recovery

phases of events including ongoing work to ensure competency of staff volunteering to work in evacuation centres.

Date Type PersonsTrained

HoursTrained

16 Jul 14 Guardian training 10 20 28 Aug 14 LDCC training 6 12 8 Oct 14 Recovery Training 14 42

22 Oct 14 Planning and the Appreciation Process 9 45 20 Nov 14 Recovery Training 11 16.5 25-28 Nov Advanced Diploma in Emergency Management 1 28

23 Dec Disaster, Incident and Emergency Management System (DIEMS) 1 2.5

21 Jan QPS Caboolture Training 18 18

3-6 Feb Graduate Certificate in Disaster Management 1 28

12-13 Feb Advanced Diploma in Emergency Management 1 14

25 Feb Queensland Disaster Management Arrangements 18 54

25 Feb Disaster, Incident and Emergency Management System (DIEMS) 2 3

4 Mar Queensland Disaster Management Arrangements 16 32 TOTAL 108 315


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Local Disaster Management Plan and Sub-Plans Name of plan Description Last reviewed Status

Local Disaster Management Plan LDMP Endorsed by LDMG 24 September 2013

Endorsed by council 15 October 2013 Under review

Animal Management Sub-Plan Endorsed by LDMG (Flying Minute March 2012)

Finalised

Evacuation Sub-Plan

Endorsed by LDMG 6 February 2013. Adopted at council workshop 7 March 2013

Finalised

Evacuation Centre Management Sub-Plan Endorsed by LDMG (Flying Minute March 2012)

Finalised

Financial Management Sub-Plan Endorsed by LDMG 31 August 2011 Finalised Public Health Sub-Plan Endorsed by LDMG 23 November 2011 Finalised Public Information and Warnings Sub-Plan Endorsed by LDMG 31 August 2011 Finalised Threat Specific – Bushfire Sub-Plan Endorsed by LDMG (Flying Minute

October 2012) Under review

Threat Specific – Narangba Industrial Estate Sub-Plan Endorsed by LDMG 31 August 2011 Under

review Threat Specific – Severe Weather Sub-Plan Endorsed by LDMG 31 August 2011 Finalised

Council has commenced the review and/or development of the following sub-plans: o Local Disaster Management Plan (awaiting release of new State Disaster Plan) o Threat Specific - Bribie Island Isolation o Volunteer Management o Evacuation Centre Management

Projects/Strategies Update

Evacuation Centre Work has been completed on site-specific layout and floor plans for six (6) primary and two (2)

secondary evacuation centres in the region. The first priority is the development of an SOP for the Watson Park facility. A project team comprising

representatives from council, Adventist Development and Relief Agency, Queensland Police Service and the Australian Red Cross (Queensland) have met on three occasions to date to develop this plan. It is anticipated to have this SOP completed by May 2015.

Work will then commence to develop SOPs for each of the remaining centres which will incorporate the floor plans and also include information to assist staff and volunteers to establish and maintain an evacuation centre within the Moreton Bay region.

Isolated Communities Work has commenced on the development of the Bribie Island Isolated Communities Plan to address

procedures to deal with the extended isolation of Bribie Island. This plan, once completed, will form the basis for isolated communities’ plans for other areas within the region.

It is anticipated that this plan will be completed by June 2015.

School Education The National Curriculum now contains a unit where Year 5 students learn about preparation, planning

and response to natural hazards and disasters that could potentially affect Queensland. To date we have addressed more than 550 students.

A letter has been sent to all primary schools in the region advising of key website information and offering assistance through the provision of posters and brochures and qualified guest speakers to address classes.

This is seen as an avenue to raise awareness not only in children but in the families and the wider community.


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Bushfire Awareness Prepare.Act.Survive community information sessions have continued this season. In addition, specific work was undertaken to increase awareness and resilience of Mt Nebo and Mt

Glorious residents. This included: o An information pack was sent to each residence in the area. Packs included PAS booklets,

updated information on the Early Warning System, MoretonAlert registration forms, an important information fridge magnet and a bushfire awareness survey.

o An exercise, Mountain Dash, was held to practice the evacuation of Mt Nebo State School. o A combined emergency service information night was held to provide information about

severe weather and allow residents an opportunity to discuss disaster preparedness issues.

Intelligence and the Appreciation Process Training for LDCC staff in the appreciation process and decision making has enhanced ability to plan

and respond to events. Templates have now been developed to assist the process and provide a timely planning capability. Recent heatwave and potential bushfire events provided the opportunity to practice these skills and

test template procedures. Further training of the LDMG membership will occur in June 2015.

Catastrophic Exercises In July 2014, Exercise Headache, a catastrophic bushfire exercise, was conducted by QFES. This

was the culmination of 6 months’ work by QFES and local and district disaster management groups in south east Queensland.

The exercise stretched our capabilities and tested our ability to respond to a multi-regional event. The exercise received state and national acclaim. Work has commenced on the next QFES catastrophic exercise which is planned to involve a cyclone

scenario. The LDMG will also undertake a discussion exercise involving an earthquake scenario in June 2015.

4.2 Queensland Fire and Emergency Services

4.2.1 Moreton Bay Region SES

PLANNING:

Planning is constantly underway to improve administrative process, training programs and operational techniques to further enhance the unit’s capabilities. Operations management is an ongoing focus to ensure we have sufficient highly trained operations management teams.

OPERATIONS:

Storm Damage and Flood Operations

Location: Suburb Affected Job Type e.g. tarping Arana Hills Group area 51 Requests for Assistance 55% of these were for

leaking roofs or roof damage 45% of these were for sand bagging

Bribie Island Group area 123 Requests for Assistance Caboolture Group area 182 Requests for assistance Deception Bay area 195 Requests for Assistance Petrie Group area 166 Requests for Assistance Redcliffe Group area 139 Requests for assistance Woodford Group area 3 Requests for Assistance Other deployments 36 members deployed to

assist TC Marcia cleanup at Rockhampton and Yeppoon

Working at Heights and Chainsaw Operations

General Comments on Operations: Moreton Bay members assisted Central Region for tarping and chainsaw operations after TC Marcia.


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Training:

Month Name of Course Conducted February Groups returned in February to general training activities

Function Operators Trained Storm Damage 166

Working at Height 122

Chainsaw 89

Land Search 134

Flood Boat 36

Traffic Control 84

Incident Management 67

Membership:

Current Members

Location: Number of Members Arana Hills Group area 62 Bribie Island Group area 55 Caboolture Group area 44 Deception Bay area 45 Petrie Group area 59 Redcliffe Group area 57 Woodford Group area 25 Total 347

General comments:

The Unit has had a quiet festive season leading up to the recent severe weather event and TC Marcia. Total requests for assistance for the three day period was 859 and 147 members were activated for the

duration. Majority of requests related to surface flooding and leaking roofs. Groups returned in February and only just commenced general group training activities.

4.3 Queensland Police Service

Report of the QPS to the Moreton Bay Local Disaster Management Group for the period:

13/12/14 TO 17/03/15

Agency Responsibilities:

Outline agency responsibilities to the LDMG as documented in the LDMP. Primary agency responsibility for terrorism Preserve peace and good order Prevent crime Maintain any site as a possible crime scene Provide a Disaster Victim Identification capability Conduct traffic control, including assistance with road closures and maintenance of road blocks Co-ordinate evacuation operations and search and rescue operations Manage the registration of evacuees and associated inquiries in conjunction with the Australian Red

Cross Provide security for damaged or evacuated premises Respond to and investigate traffic, rail and air incidents


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Name of person preparing brief:

Name Email address Phone Julia Cook [email protected] 5490 1304

On behalf of Name of member/advisor to DDMG

Name Email address Phone John Hallam [email protected] 3283 0567

List activities undertaken in each of the areas for the Moreton Bay Local and Redcliffe District Disaster area:

Disaster mitigation Redcliffe Police Blog available for LDMG to submit articles if desire Redcliffe Police Blog utilised for DM resilience and community

engagement Local police attended an information evening with MBRC, QFES and

QPWS for Mt Nebo and Mt Glorious Disaster prevention (include media)

Redcliffe Police Blog utilised for DM resilience and community engagement

Disaster preparedness Redcliffe Police Blog releases Narangba Industrial Estate Emergency Response Plan completed Reminder myStreet community campaign. Agencies within the DM

framework invited to participate. Presentation planned for next DDMG meeting 25 March 2015

Disaster response Activation at District level – Cyclone Marcia Same hours of operation as LDCC First test of DIEMS in real event Communication and situational awareness enhanced by co-locating in

same building Debrief conducted with QPS staff 4/3/15 Will follow up with MBRC, DMU once report completed Both LDCC Los trained in DIEMS MBRC DMU – Peterson/Trappett completed training on DIEMS New Media Liaison Role provided significant input for social media

releases and monitoring Envisage continuation of Redcliffe DDCC activating at Strathpine Council

building in the future Disaster recovery XO, QPS attended last HSRC Meeting at Caboolture. Inspector Jeffries

briefed Working with MBRC to address lessons learnt during Exercise Headache

for recovery

Risks:

Still developing skills in managing DIEMS. Need to test exchange of RFAs from Guardian to DIEMS. This test is planned in the near future

New TMR member to DDMG has commenced

Training:

XO completed Associate Diploma – Emergency Management. Commenced Post Graduate Certificate February 2015. Trained to work in Operations Cell at SDCC when not required in XO role at Moreton during an event

Working to roll out DIEMS training within the DDMG and police to undertake staffing functions in the DDCC

Exercise Headache completed and final report tabled at the DDMG 3/12/14 with 18 action items to address following lessons learnt. Continuing to address action items


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Training conducted with DDMG and QPS staffing functions:

Date Subject Trainer 02/03/15 DIEMS Cook 25/02/15 DIEMS Cook 25/02/15 QDMA Trappett 04/03/15 QDMA Trappett 18/03/15 QDMA Trappett

Training needs: What training needs have you identified that require addressing?

DIEMS training needs to continue to be rolled out to increase the pool of qualified staff Need to undertake DDCC Exercise to focus on staffing functions and systems and procedures within

the DDCC

Plans:

Outline your current plans and their readiness:

Name of plan Description Last reviewed Status DDMP Assessed and updated September

2014 Compliant

Narangba Industrial Estate Response Plan

Finalised

DDMG TOR Requires review

Feedback:

Working well with MBRC Disaster Management staff.

4.4 Other Agency Reports

Queensland Fire and Emergency Services Primary focus at present are in support of the Vanuatu situation following Cyclone Pam and pre-positioning into the Cairns and Port Douglas area in anticipation of the reforming of TC Nathan.

Volunteer Marine Rescue Bribie Island 2 activations for the reporting period Preparations are progressing for the Emergency Services Expo to be held in October 2015

Energex Deployed resources to the Rockhampton/Yeppoon area for approximately 10 days as part of recovery phase from TC Marcia.

Department of Communities, Child Safety and Disability Services Deployed resources to Rockhampton/Yeppoon area as part of recovery phase from TC Marcia.

Queensland Police Service Acknowledgement that the Police blog is a great tool for disseminating information, being picked up by groups such as Narangba Mums and Moreton Crimewatch whose followers are numerous. In this regard, QPS are considering identification of additional resources to monitoring social media activities.

RECOMMENDATION ADOPTED: That the reports be accepted and noted.


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5. OTHER BUSINESS

Nil

6. REFERRAL

6.1 To Council

Nil

6.2 To DDMG

Nil

7. FUTURE AGENDA ITEMS

Nil

8. NEXT MEETING

The suggested meeting date for the next meeting is Wednesday 10 June 2015.

RECOMMENDATION ADOPTED: That the next meeting be scheduled for Wednesday 10 June 2015, commencing at 9.00am with an Exercise, to be followed by lunch and the Local Disaster Management Group Ordinary meeting.

9. CLOSE

There being no further business the meeting was closed at 2.27pm.


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