Supported by the European Commission, grant agreement pending

EUROSUPPORT V“Improving sexual and reproductive

health of PLWH”

Kick-off meeting, May 6-7, 2005

ES V – Organizational issues

Supported by the European Commission, grant agreement pending

Issues I:• Principles of project management• Introducing the work-packages (WP)

Issues II:• Financial issues• Fund raising strategies

Issues III:• ES V network• Steering group

ES V kick-off meting May 6, 2005

Overview ES V Project Management

Supported by the European Commission, grant agreement pending

Overview work-packages (1)

  The new PH programme requires project organization through work-packages: way to organize the project-related tasks to achieve the objectives

  Each WP has set out its Leading partners (main responsibility) Activities to be carried out Results to be achieved (linkage to project objectives) Milestones to achieve the results (timing) Deliverables (project outputs) Breakdown of the budget per WP

ES V kick-off meeting May 6, 2005

Supported by the European Commission, grant agreement pending

Overview work-packages (2)

• WP 1: Project coordination and management (main partner responsible ITM)

• WP 2: Creating evidence based knowledge (research) (main partner responsible ITM)

• WP 3: Collecting models of good practice (research) (main partner responsible SENSOA)

• WP 4: Dissemination of results (main partner responsible SENSOA)

• WP 5: Monitoring and Evaluation (main partner responsible ITM)

ES V kick-off meeting May 6, 2005

Supported by the European Commission, grant agreement pending

WP 1: Project coordination

ES V kick-off meeting May 6, 2005

WP 1: Project coordination and management Leading Partner: ITM

Objectives Activities/tasks Deliverables/outputs To enable smooth progress of the project thus contributing to the general project objective and to all four specific project-related objectives

Organizing meetings Compiling working documents and reports Issuing bilateral agreements Issuing subcontracts Communication with the partners Communication with the EC Financial administration Financial reporting

Meetings Reports of meetings Progress reports Bilateral agreements Subcontracts Final report

Timing: Month 1 – Month 36 (runs through the whole project’s lifetime)

Supported by the European Commission, grant agreement pending

WP 2: Creating evidence-based knowledge

ES V kick-off meeting May 6, 2005

WP 2: Creating evidence based knowledge and criteria Leading Partner: ITM

Objectives Activities/tasks Deliverables/outputs Promoting the SRH health of PLWH (general objective) - Identifying the

SRH needs of PLWH

- Determining factors that influence SRH behaviours

- Creating needs-based criteria for SRH in HIV clinical care settings

Finalizing the research protocol Carrying out qualitative research Carrying out quantitative research Translation of tools Collection of data Setting up the data bases Data entry Data analysis

Finalized research protocol Finalized research tools Qualitative data-base Quantitative data base Internal working documents on the results Research tools for a wider use in the European regions Checklist of needs-based criteria relating to SRH

Timing: Month 1 – Month 22 (data assessment phases 1 and 2 )

Supported by the European Commission, grant agreement pending

WP 3: Collecting models of good practice

ES V kick-off meeting May 6, 2005

WP 3: Collecting models of good practice Leading Partner: SENSOA

Objectives Activities/tasks Deliverables/outputs Promoting the SRH health of PLWH (general objective) - Identifying models

of good practice - Developing policy

recommendation son the basis of best practice evidence

Developing a short survey for assessing best practices in the field (incl. translation) Identifying field organizations Collecting data by means of the short survey Setting up the data base Data entry Descriptive analysis Compiling a report on best practices and policy recommendations

Short survey Data base of organizations Internal working document on the results Best practice collection including existing guidelines and policy recommendations Tools for a wider use in the European region

Timing: Month 22 – Month 32 (data assessment phase 3 )

Supported by the European Commission, grant agreement pending

WP 4: Dissemination of results

ES V kick-off meeting May 6, 2005

WP 4: Dissemination of results Leading Partner: SENSOA

Objectives Activities/tasks Deliverables/outputs - Related to the

project’s fourth specific objective (setting up and expanding a European network in an integrated area of SRH and HIV)

Creating and implementing the ICT tools for effective network communication Issuing a folder and project newsletter Setting up a a data base with relevant field organizations Maintaining contact and exchanging information with field organizations

Project website Project newsletter Project folder Data-base with field organizations National/regional networks

Timing: Month 1 – Month 36 (runs through the whole project’s lifetime)

Supported by the European Commission, grant agreement pending

WP 5: Monitoring and evaluation

ES V kick-off meeting May 6, 2005

WP 5: Monitoring and Evaluation Leading Partner: ITM

Objectives Activities/tasks Deliverables/outputs To enable smooth progress of the project thus contributing to the general project objective and to all four specific project-related objectives Allowing for timely recognition of problems and adequate adaptation

Internal monitoring to assure the quality of the work carried out (“project milestones”) Using a health promotion project management tool “quint-essenz” Implementation of a project’s steering group External evaluation of the project’s outputs (e.g. research publications, best practice collection)

Internal working document: fine-tuning the project Steering group meetings (at project meetings) External evaluation report External auditing (budget and finances)

Timing: Month 1 – Month 36 (runs through the whole project’s lifetime)

Supported by the European Commission, grant agreement pending

Overview Timing

ES V kick-off meeting May 6, 2005

March 2005 June 2005 Dec 20051 2 3 4 5 6 7 8 9 10

Preparatory Phase Elicitation research: Qualitative data collection Quantitative data collectionKickoff-meeting

Jan 2006 Dec 200611 12 13 14 15 16 17 18 19 20 21 22

Midterm data-workshop

Jan 2007 Nov 200723 24 25 26 27 28 29 30 31 32 33 34

Data collection: MOGP Reporting and dissemination

Jan 200835 36

Final project meeting

Project phase 1: Preparatory phase (kick-off meting and fine tuning)Project phase 1: Elicitation research (qualitative data collection) Project phase 1: Collecting evidence (quantitative data collection)Project phase 2: Collecting models of good practice (MOGP) and policy recommendationsProject phase 2: Final project phase (evaluation, reporting, and dissemination)