Support to scaling up of innovations in

Active and Healthy AgeingReinhard Hammerschmidt

empirica Communication & Technology Research, Bonn, Germany

21 June 2016

Key facts

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Study performed by empirica and subcontractors EuroRec and

EUREGHA

Duration: December 2015 – February 2017

Project officer: Mr Arnaud Senn

2016 Call for Reference Sites contact: Mr Bruno Alves

Main goals:

– To support the EC and the RSCN in hosting the 2016 Call for

Reference Sites and peer-review of applications

– To facilitate knowledge exchange towards scaling-up of digital

health innovations by assisting regions to find suitable trainers

and learners, and kick-start communication and exchange

Overview of study approach

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2016 Call for Reference Sites

Study approach

The study builds upon existing materials, tools and methodologies

It will match regions with best practices („pioneers“) with regions who would like to learn („learners“)

Through a quick self-assessment, you will find out which regions have similar characteristics to yours and therefore make knowledge exchange most relevant for you and leading to better chances for scaling-up of digital health innovations

You will be supported through a defined mentoring process that includes preparation & webinar, a face-to-face meeting and follow-up

Your progress will be disseminated in Europe (Scale-AHA recognition seal) and included in a knowledge exchange network where you can collaborate with other regions

Your experience and feedback will help to inform future policies that tackle scaling-up barriers, enabling your region to benefit from innovations in Active and Healthy Ageing

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Indicative timing

September: Call for participation as Trainer and/or Learner: You

will be invited to self-assess towards finding suitable knowledge

exchange matches. Ideally, we will have assessed you and just ask

for your validation of the results.

September-October: 20 pairs are selected based on the self-

assessment and EC targets, and are offered knowledge exchange

assistance by the study. This will be part of the EIP on AHA Transfer

of Innovation Twinning Programme (2016) to be set up by the EC.

November-December: The study team will help you to shape what

you want to learn/share by defining together with you goals, topics

and scope of the knowledge exchange, materials, following-up on it

and including you into a knowledge exchange network for further

collaboration

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Call for Reference Sites

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Call for Reference Sites

The Call for Reference Sites of the EIP on AHA 2016

was opened from 29 January to 15 April. A total of 81

applications from 22 countries were submitted.

All applications next underwent an eligibility check, final

results will be available soon

Regions were invited to a webinar to get familiarised with

a peer-review process, which is currently underway to

asses which regions will become Reference Sites, and

which will remain candidates

Regions expected to be informed of final outcome in July

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Briefing webinar

Held on 10.05.2016 with 90 participants

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14:00 – 14:05: Welcome and introduction by the EC

Bruno de Oliveira Alves,

EC

Arnaud Senn, EC

14:05 – 14:15: Welcome by the Reference Sites

Collaborative NetworkJohn Farrell, RSCN

14:15 – 14:50: Peer review briefing for evaluators

- Background information on EIP-AHA

- Organization of the evaluation Process for the 2016

Call

- The 5 Key criteria for the 2016 Call

- Guidance regarding conduct and formulation of the

evaluation

- Next steps

Bruno de Oliveira Alves,

EC

Arnaud Senn, EC

Veli Stroetmann, empirica

Strahil Birov, empirica

14:50 – 15:00: Q&A round EC, RSCN and empirica

Briefing webinar

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Briefing webinar

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The reviewers‘ platform

Reviewers received an email with a link to the platform

1 email per application, i.e. a reviewer may receive more than one email

The link is unique and will lead to the allocated application to be reviewed

The reviewer can download the application, any supporting documents, as well as

The call document, the webinar slides, and a recording of the webinar

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The reviewers‘ platform

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Snapshot of the peer-review online form

Criteria

Criterion 1: Political, Organisational, Technological and Financial Readiness

Criterion 2: Sharing learning, knowledge and resources for innovation

Criterion 3: Contributing to European co-operation and transferability

Criterion 4: Delivering Evidence of Impact against the triple win approach

Criterion 5: Scale of demonstration and deployment of innovation

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Stars for Reference Sites

1 Star = 4 – 7 points

2 Stars = 8 – 10 points and 1 for each

criterion

3 Stars = 11 – 13 points

4 Stars = 14 – 15 points

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Call for Reference Sites

General timeframe

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Call for Reference Sites

Communication campaign dissemination

of names of Reference Sites "awarded

stars" throughout July to September 2016.

Official Award Ceremony with the

participation of European Commissioner

and regional Ministers to be held at a date

early December.

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The mentoring approach

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MatchedMentoring

cases

Facilitators

LearnerTrainer

Stage 1: Preparation

Facilitators

LearnerTrainer

Stage 2: Site visit

F2F meeting

LearnerTrainer

Stage 3: Follow-up phase

Flanking measures•Train the trainers•Confidentialdocument exchange•Email exchange / phone calls for organisational issues•Travel planning•Target survey•Provision of assessment data

Knowledge communityon scaling up

The mentoring approach

Mutual mentoring - You can be a trainer or a learner:

– You might want to learn from another region about an innovative

process/structure/system/etc. in one area

– And you might also want other regions to learn from your innovative

process/structure/system/etc. in a different area

Depending on the topic, you can involve different staff (IT, health

professionals, etc.) to acquire valuable know-how for your region

The study team will prepare the meeting (agenda, goals), making

sure that time is used most efficiently and you learn/share as much

as possible

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Overview of dissemination elements

07/07/2016 Inception meeting, 3 February 2016, Brussels 19

Links to/

support from:

Inception Meeting Final Workshop / COP

Study website http://www.scale-aha.eu/

News,

newsletter,

Brochure, case

studies

Social media sites

srepresentations

Coop.

with

projects,

links to

organisations,

associations

IFICRSCNPROEIPAHA

Inception phase Analysis of scaling up

potentialMentoring support

Building up a Knowledge& Exchange Network

Policy recommendations

Final Workshop, Final report

AG B3

VideosPress releases

Brochure

News about/Content from:

Thank you for your attention

Scale-AHA@empirica.com

http://scale-aha.eu/home/