Superintendent UpdateSchool Reopening Planning ~ July 2020

The Current Plan

August:

Teachers return on August 3.

Students return on August 18.

The Current Plan

Blended Learning

Students will receive instruction 5 days of the week. Students will come to school for in-personinstruction a minimum of two days of the week and have follow-up online materials the remainder of the week.

Virtual Learning

Students will receive instruction 5 days of the week through distance learning experiences with a SCS teacher. Families pursuing virtual learning will receive a virtual learning contactoutlining expectations (semester commitment).

Meeting the needs of all families and honoring their choices for how they want instruction delivered.

The Current Plan

Blended Learning

Monday Tuesday Wednesday Thursday Friday

Groups A & B: Virtual learning

Deep cleaning/ Professional learning/ Communicating

Group A: In-person learning

Group A: VIrtual learning

Group A:In-person learning

Group A:Virtual learning

Group B:Virtual learning

Group B: In-person learning

Group B:Virtual learning

Group B: In-person learning

Healthy & Safety are #1!

● Daily health screenings

● Cleaning protocols

● Face coverings

● Directional signage

● Routines for hand sanitizing

● Measuring classrooms and distances

● Revised meal delivery routines

● Revised clinic routines

● Revised supply list (i.e. water bottles, scissors, etc)

● Limited visitors/ guests

● Instructional access during illness

● Process for drills

● Mental health supports

● Use of Equity First funds

● Central Office support in schools upon re-opening

Instructional Model

Key Considerations Include:

● Operational Infrastructure to Support Learning

● New Instruction for ALL Students

● Identification of Instructional Gaps and Student Needs

● Remote Learning

Instructional ModelHow is it the SAME from Spring?

● Routines and schedules for students

● Communication with students/families at least weekly

● PLC structures established for in-school and among-division collaboration

● Services provided for students with disabilities & English learners

Instructional ModelHow is it the DIFFERENT from Spring?

THEN: SPRING 2020

• Emergency Remote Learning

• Included review and new activities

• Varied technology across schools

• Consistent across all in division (K-5)

• No grade or attendance accountability; learning appeared more optional

NOW: FALL 2020

• Virtual or Blended Learning

• Focus on new and explicit instruction

• Common learning platforms available

• Shared among all in division (K-5); focused on student needs

• Grade and attendance accountability; learning is a focus for all students

Instructional Model

Summer 2020 SCS University ~CV-19 Virtual Edition!

Instructional Model

Summary of Our ProcessJan/Feb Survey of family technology needs

March Roll-out of all technology devices and mobile hotspots to families

April Weekly principal meetings regarding remote learning and needs

May Survey to families on Remote Learning Reflections & Staff Needs Assessment

May - current Weekly meetings with all leadership, principals, assistant principals to plan for varied phases

May 29 Summer SCS University launches for all staff (sessions: June 8 - July 24)

June 9 Governor announces plan for re-opening; VDOE Guidance document is released

June 15-18 Virtual Graduation for the high school (throughout the week)

June 15 Staunton releases a family survey requesting feedback from all families (total of 1,528 responses; representing 2,419 students)

June 23 Began plan of calling anyone who has not responded on the survey and updating an individual student data sheet to plan for instruction, transportation, scheduling, etc.

June 25 Staunton communicates with families regarding school re-opening plan

June 30 Childcare survey for staff, followed by meetings with Parks and Rec

July 13 Sports and band practices resume under new health guidelines

Planning Steps

● Health Measures: Implementing ALL aspects of safety/health; Refer to the Health Planning Checklist

● Student Schedules: Creating a data matrix that includes EVERY student for the upcoming school year -- Virtual/ blended learning, A/B schedules, Attending more than 2 days; Rethinking recess and specials; Transportation (and alternate pick-up locations), Technology; Schools communicating with each other to coordinate sibling schedules; Calling any parent who has not responded to the survey

● Transportation: Notifying intent to vary if want one student per seat with students and drivers wearing masks; Coordinating 5 different routes and multiple bus runs; Adjusting school day schedules to allow flexibility for transportation; Considering adjusting start/end times to help families with childcare

Planning Steps

● Cafeteria: Meal service for ALL students - as we anticipate being able to offer universal free breakfast/lunch through Community Eligibility Provision; Determining revised process for meal delivery within schools to meet parameters; Providing meals for children from families who opt for virtual, balanced with restrictions for transportation.

● Technology: Reviewing survey results; Determining needs and allocating resources (computers and hotspots) to both families and staff

● Budget: Re-examining and working within a limited budget to meet safety and instructional needs; Writing new application for CARES Grant; Consulting with private schools and managing accounts

Planning Steps

● High School Construction Project: Working to meet deadlines so we can open on time for all students and staff (ahead of schedule); Working under tight timelines for furniture installation; Ensuring all classroom technology is up and working

● Calendar: Re-organizing all aspects of calendar (school calendar, assessment calendar, and pacing of courses)

● Reporting: Re-configuring aspects of monitoring attendance, etc. in current data system

Planning Steps

● Childcare: Collaborating with Parks and Rec to review options for childcare for staff to reduce barriers and provide continuity of instructional services; Determining how we can help keep the HEART program keep functioning as well as help facilitate childcare options for other SCS families

● Trainings for ALL staff: Current SCS University and upcoming trainings for Instructional Assistants; Best practice guidance for instructional staff - office hours, communication; Cleaning expectations/ practices for staff; Specific guidance for nurses, bus drivers, custodians/maintenance, cafeteria, and office staff - New normal will require some drill and practice and adjustments to typical instruction.

● Families: Communications (virtual contract and A/B notification coming soon); Planning for small group open houses and orientations at schools; Designing a Parent SCS University

Parameters for Change

Phase I Phase II Phase III

● Remote learning ● In-person: IEP only

● In person may be offered: IEP, EL, PK-3

● In-person may be offered: All students

● N/A ● Physical distance of 6 feet or combination of 3 feet & face coverings

● Physical distance of 6 feet or combination of 3 feet & face coverings

● No athletics/ extracurricular ● Athletics/ extra-curricular IF physical distancing (10 ft) and limit of 50 people

● Athletics/ extra-curricular IF physical distancing (10 ft) and limit of 250 people

● Continue school meals ● Continue school meals ● Continue school meals

● Bus capacity to 10 persons ● Bus: limit capacity; encourage wearing of face coverings; open windows

● Bus: limit capacity; encourage wearing of face coverings; open windows

● N/A ● No gatherings more than 50; close communal spaces

● No gatherings more than 250; limit mixing of classes

Based on Phase Guidance for Virginia Schools: Original on June 15; Update on July 1

Thank you for your continued flexibility and understanding during

these unprecedented times.